HomeMy WebLinkAboutLRC Instructional Services; Dance ClassesCONTRACT FOR INSTRUCTIONAL SERVICES
(Community Services Department)
This Contract for Instructional Services ("Contract") is made and entered into this
6t11 day of January, 2020, by and between the CITY OF SAN RAFAEL, a municipal corporation
("City"), and %m llfapock whose address is San Ra_fife/ CA 94901, and
telephone number is ("Instructor").
In consideration of the mutual covenants, agreements and conditions contained herein, City and
Instructor agree as follows:
1. Instructor's Services. Instructor shall diligently perform the services and furnish the supplies and
related materials described in Exhibit A. Scope of Work, attached hereto and incorporated herein by
this reference.
2. Staff. The Instructor shall not replace named on-site Instructor(s) without prior approval of the City.
The Instructor shall provide to the City a completed Employee Information Form for each employee.
3. Term. Time is of the essence. Instructor shall begin providing the services described in Exhibit A on
Januart, 14, 2020 and shall complete those services by May 15, 2020.
4. Compensation. City shall collect payment from all class participants and shall pay Instructor a
portion of such collected class fees as follows: Instructor shall be paid seventy percent (70%) of
the fees collected. The amount paid shall be based on resident rates for classes, not non-resident
rates. For example: (a) 20 resident participants paying $30 each and 2 non-resident participants
paying $33 each for class taught by Instructor at City -provided facility [(20x$30)+(2x$30)]*60%=
$396; (b) same number of resident and non-resident participants and same class fee at Instructor -
provided facility [(20x$30)+(2x$30)]*70%= $462.
5. Changes. City may request, from time to time, changes in the scope of services to be provided by
Instructor. Any changes and related fees shall be mutually agreed upon between City and Instructor
and shall be the subject of a written amendment to this Contract.
6. Instructor's Status as Independent Instructor. In the performance of the obligations set forth in this
Contract, Instructor shall have the status of an independent Instructor and Instructor shall not be
considered to be an employee of the City for any purpose. All persons working for or under the
direction of Instructor are its agents, servants, and employees and are not agents, servants, or
employees of City.
7. Termination at Convenience of City. The City may terminate this Contract at any time by mailing a
notice in writing to Instructor that the Contract is terminated. Said Contract shall then be deemed
terminated, and Instructor shall perform no further work. If the Contract is so terminated, the
Instructor shall be paid for that percentage of work actually completed, based on a pro rata portion of
the total fixed sum compensation described above at the time the notice of termination is received.
8. Non -Assignability. The Instructor shall not assign, sublet, or transfer this Contract or any interest or
obligation therein.
9. Indemnify and Hold Harmless. Instructor shall defend, indemnify, and hold harmless, the City and its
officers, employees and volunteers from and against all claims, losses, damage, injury, and liability
for damages arising from errors, omissions, negligent or wrongful acts of the Instructor in the
performance of its services under this Contract, regardless of whether the City has reviewed and/or
approved the work or services which has given rise to the claim, loss, damage, injury or liability for
damages. This indemnification shall extend for a reasonable period of time after completion of the
class as well as during the period of actual performance of services under this Contract. The City's
acceptance of the insurance certificates required under this Contract does not relieve the Instructor
from its obligation under this paragraph.
10. Insurance. During the term of this Contract, Instructor shall maintain in full force and effect at its
own cost and expense the following insurance coverage:
a. General Liability and Bodily Injury Insurance. A comprehensive, general liability
insurance policy in the amount of $1,000,000 combined limit for bodily injury and
property damage. The policy shall be endorsed to provide that the City, its officers,
employees, agents and volunteers are named additional insured under the policy and that
the insurance coverage will be primary and noncontributory as to the additional insureds.
The policy shall be endorsed to waive any right of subrogation against the City.
b. Workers' Compensation Insurance. Workers' Compensation Insurance for all of
Instructor's employees, all in strict compliance with State laws, and to protect the City
from any and all claims thereunder. The Workers' Compensation shall be specifically
endorsed to waive any right of subrogation against the City.
If Instructor has no employees, Instructor must initial here: and this requirement to
provide workers compensation insurance is waived.
11. Certificate of Insurance and Endorsement nage. Instructor shall complete and file with the City prior
to engaging in any operation or activity set forth in this Contract, certificates of insurance and
endorsement pages evidencing the insurance coverage(s) set forth above and which shall provide in
writing that no cancellation, major change in coverage, or expiration by the insurance company will
be made during the term of this Contract without thirty (30) days written notice to the City prior to the
effective date of such cancellation or change in coverage.
12. Notices. All notices herein required shall be in writing and shall be sent by mail, postage prepaid,
addressed as follows:
TO CITY: City of San Rafael - Community Services
San Rafael Community Center
618 B Street
San Rafael, CA 94901
TO INSTRUCTOR: Tolls jlluhock
1)
13. Conformance to Applicable Laws. Instructor shall comply with all applicable Federal, State, and
Municipal laws, rules and ordinances. No discrimination shall be made by Instructor in the
employment of persons to work under this contract, or services provided pursuant to this contract,
because of a person's protected classification, including but not limited to race, religion, color, sex,
gender identity, sexual orientation, national origin, ancestry, citizenship status, age, genetic
characteristics, and physical or mental disability (whether perceived or actual).
14. Department of Justice Background Checks. No employees or Instructors with supervision
authority over children under the age of 18 shall work at the Facilities until a Department of
Justice background check has been completed and the person is authorized to work with children.
Instructor shall either: (a) certify that it has screened employees and Instructors using the form
attached as Exhibit B to this Agreement; or (b) arrange with City staff to fingerprint and submit
the required information to the Department of Justice. All such background checks shall be at
Instructor's expense.
15. Business License. Prior to the City's execution of this Contract and prior to the Instructor's
engaging in any operation or activity set forth in this Contract, Instructor shall obtain a City of San
Rafael business license, unless pursuant to the City of San Rafael's Municipal Code Chapter
10.04.210, Instructor is only providing classes or instruction as part of City -sponsored programs
for which fees are collected directly by the City and is otherwise not required to obtain a license
under any other provision of the chapter as a result of their other business activities.
Instructor must initial here: __7and acknowledge that they have reviewed and are in
compliance with Chapter 10.04 — Business License Tax of the City of San Rafael's Municipal Code.
16. Waiver. In the event that either City or Instructor shall at any time or times waive any breach of this
Contract by the other, such waiver shall not constitute a waiver of any other or succeeding breach of
this Contract, whether of the same or of any other covenant, condition or obligation.
17. Attorney's Fees. The prevailing party in any action brought to enforce or construe the terms of this
Contract may recover from the other party its reasonable costs and attorney's fees expended in
connection with such an action.
18. Scope of Contract. This writing constitutes the entire Contract between the parties relative to
instructional services for the program(s) and modification hereof shall not be effective unless and
until such modification is evidenced by a written amendment signed by both parties to this Contract.
This Contract is executed the date and year first above written.
CITY OF SAN RAFAEL
By 4't"uy: oxu,�,M
Senior Recrea on Supervisor
INSTRUCTOR
By elm
Instructor's Name (Signa e)
INSTRUCTOR AGREEMENT ----EXHIBIT A
1. Instructional Services: Instructor shall provide the following services: Dance Classes
2. City Facilities and Equipment: Instructor may only utilize the City's facilities, equipment,
and materials during class; Instructor may not utilize these items for their personal use.
3. Supplies: All class—related supplies shall be supplied and stored by the Instructor. No items
shall be stored in City -facilities. All duplicating of class -related materials shall be provided
by the Instructor.
4. Promotion: The City shall include class descriptions and information in the Activities
Guide. City staff will make every effort to assure the accuracy of this information, however,
the City cannot be held responsible for printing errors.
All other promotional materials and activities are the responsibility of the Instructor. These
include the development, printing and distribution of flyers, news releases, feature articles,
calendar information and any other promotional activity or material.
The Instructor must submit all such promotional materials to the City for approval and
attachment of a City logo prior to their production. In addition, the Contactor must notify the
City in advance of any plans to be interviewed for the press, radio or TV.
5. Class Attendance: Instructors shall receive attendance rosters prior to the start of the first
class session. Roll -call must be taken at the beginning of each class. Discrepancies regarding
participants enrolled must be discussed immediately with the City. No participant shall be
allowed to participate in any program unless they are on the attendance roster, or can provide
a current receipt showing enrollment. Attendance Sheets must be turned into city staff at the
end of each session to initiate the invoice payment process. Failure to turn in completed
attendance sheets may result in delay of compensation.
6. Class Cancellations — Instructors shall contact Community Services at least (3) three
business days before a class starts to cancel a class. If the Instructor cancels for reasons of
illness or emergency, they are responsible for informing class participants as well as
immediately contacting community services staff. Cancelled classes will be rescheduled if
space is available. If dates and times are unavailable to reschedule classes, then a pro -rated
refund will be issued to participants at the end of the class session.
7. Program Evaluations: Instructors may be asked to hand out class evaluations at the end of
each class session for participants or parents of minor participants to complete. Completed
evaluations must be turned in to the City. The City will provide City -approved Program
Evaluation forms.
8. Facility Entrance and Exit: Instructors are responsible for all set-up and take down for each
of their own classes. Facilities must be left clean and organized as when you first arrive. If
instructing a class at an elementary school instructor are required to check-in with school
administrative staff at arrival to the school. Once each class is completed, it is the
responsibility of instructors to ensure class participants are picked -up by guardians or
caregivers before exiting the school.
CERTIFICATION OF BACKGROUND CHECKS
Instructor/Contractor acknowledges that pursuant to California Public Resources Code §5164 that
no employee or volunteer of Instructor may be employed or hold a position having supervisory or
disciplinary authority over any person under the age of eighteen (18) if that employee, sub -contractor or
volunteer has been convicted of any of various specified offenses'.
Instructor/Contractor certifies that Instructor/Contractor has asked each person to verify, and has
had fingerprints of the persons listed below taken and submitted to the California Department of Justice
for verification, that such person has not been convicted of the disqualifying offenses, and that
Instructor/Contractor will be notified of any future disqualifying offenses:
Name of Employee, Sub -Contractor Date of
or Volunteer Position Background
Check
s,' H
Instructor/Contractor further acknowledges that by this Certification of Background Checks, the
City of San Rafael will not independently verify the information provided by Instructor; so therefore the
Instructor shall indemnify, defend and hold harmless the City, its elected and appointed officials, and it
employees from and against any and all claims, loss, liability and damages resulting from injury or death
to any person arising out of or in connection with the misrepresentation of any information provided
herein.
Instructor/Contractor
Lood Ala V 6
Full/Title
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Signature Date
Company Name (if applicable)
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' Violations or attempted violations of §§ 220, 261.5,262, 273x, 273d, or 273.5 of the California Penal Code, or any sex
offense listed in § 290 of the Penal Code, except for the offense specified in subdivision (d) of § 243.4 of the Penal Code,
within ten (10) years of the date of such person seeking to be employed or serve as a volunteer of Instructor.
c
Tom Mayock
00010045 Kid Dance Brigade - Thu Mar 26, 2020 Thu May 21, 2020 8 vallecito Room 22 70.006 - 20
Resident: $200.00,
(Grades 1-5) Elementary Percentage Non -Resident: $200.00
02:35 PM - 03:35 02:35 PM - 03:35 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion
s:
00010041 Kid Dance Bri ade - Thu Mar 26, 2020 Thu May 21, 2020 8 vallecito Room 22 70.007 - 25
Resident: $200.00,
(Kindergarten Elementary Percentage Non -Resident: $200.00
01:25 PM - 02:25 01:25 PM - 02:25 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion
s:
00010040 Kid Dance Brigade - Thu Jan 16, 2020 Thu Mar 12, 2020 8 vallecito Room 22 70.00 Resident: $200.00, 7 - 25
(Kindergarten) Elementary Percentage Non -Resident: $200.00
01:25 PM - 02:25 01:25 PM - 02:25 school
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion
s:
00009861 Kid Dance Brigade Thu Jan 16, 2020 Thu Mar 12, 2020 8 Glenwood Multi -Purpose 70.00 Resident: $200.00, 7 - 25
(Grades 3-5) Elementary Room Percentage Non -Resident: $200.00
03:15 PM - 04:25 03:15 PM - 04:25 school
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided. visit www.kiddancebrigade.com
Exclusion Day Date DayTime Facility Location
s: THU Feb 20, 2020 3:15 PM - 4:25 PM Multi -Purpose Room Glenwood Elementary School
Rendered By: 3ason Fong 17 ]an 2020, 12:09 PM Instructor Agreement Page 1 of 3
Tom Mayock
00009930 Kid Dance Brigade Tue Mar 24, 2020 wed May 20, 2020 8 Sun valley Multi -Purpose 70.00 Resident: $200.00, 7 - 30
(Grades K-3) Elementary Room Percentage Non -Resident: $200.00
01:30 PM - 02:30 01:30 PM - 02:30 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion
s:
00009928 Kid Dance Brigade wed Jan 15, 2020 wed Mar 11, 2020 8 Sun valley Multi -Purpose 70.00 Resident: $200.00, 7 - 30
(Grades K-3) Elementary Room Percentage Non -Resident: $200.00
01:30 PM - 02:30 01:30 PM - 02:30 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion
s:
00009860 Kid Dance Brigade Tue Mar 24, 2020 Tue May 19, 2020 8 Glenwood Multi -Purpose 70.007 - 30
Resident: $200.00,
(Grades K-3) Elementary Room Percentage Non -Resident: $200.00
03:15 PM - 04:25 03:15 PM - 04:25 school
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided. visit www.kiddancebrigade.com
Exclusion
s:
00009859 Kid Dance Brigade Tue ]an 14, 2020 Tue Mar 10, 2020 8 Glenwood Multi -Purpose 70.007 - 30
Resident: $200.00,
(Grades K-3) Elementary Room Percentage Non -Resident: $200.00
03:15 PM - 04:25 03:15 PM - 04:25 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided, visit www.kiddancebrigade.com
Exclusion
s:
Rendered By: Jason Fong 17 Jan 2020, 12:09 PM Instructor Agreement Page 2 of 3
Tom Mayock
00009839 Kid Dance Brigade Fri Mar 27, 2020 Fri May 15, 2020 7 Coleman Multi -Purpose 70.007 - 25
Resident: $175.00,
(Grades K-5) Elementary Room Percentage Non -Resident: $175.00
03:25 PM - 04:30 03:25 PM - 04:30 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion
s:
00009838 Kid Dance Brigade Fri Jan 17, 2020 Fri Mar 13, 2020 7 Coleman ROOM 10 70.00 Resident: $175.00, 7 - 25
(Grades K-5) Elementary Percentage Non -Resident: $175.00
03:25 PM - 04:30 03:25 PM - 04:30 School
PM PM
Descripti Kid Dance Brigade is dance party with dance routines, and creative movement set to appropriately positive music for kids. The KDB experience
on: guides children into exploring musicality, performance the athletics of dance while encouraging creativity, collaboration and self-confidence.
Every semester has a focus on new material, the last class is a show, and healthy snacks are provided.
Exclusion Day Date DayTime Facility Location
s: FRI Feb 14, 2020 3:25 PM - 4:30 PM ROOM 10 Coleman Elementary school
FRI Feb 21, 2020 3:25 PM - 4:30 PM Room 10 Coleman Elementary School
x: x:
Tom Mayock city of San Rafael
Date Date
Rendered By: Jason Fong 17 Jan 2020, 12:09 PM instructor Agreement Page 3 of 3
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CONTRACT INSTRUCTOR
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate instructor contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Library, Recreation & Childcare
Project Manager: Jason Fong Extension: 3338
Contractor Name: Tom Mayock
Contractor's Contact: Tom Mayock Contact's Email:
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
I
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
TEMPLATE
CREATED FOR ONGOING USE
1
City Manager
Delegate authority for signing contract instructor
agreements to Senior Recreation Supervisors
3/21/2017
❑x JS
2
City Attorney
Review and approve contract instructor agreement
template and insurance requirements for ongoing
8/15/2018
❑x LMM
use
3
Department Director
Approve contract instructor agreement template
for ongoing use
10/18/2018
❑x SAW
PROCESSING INDIVIDUAL CONTRACTS
4
Project Manager
Send draft contract instructor agreement to
7/16/2019
® JF
Management Analyst
5
Management Analyst
a. Create Job on PINS, send PINS insurance notice
7/16/2019
® CGQ
to contractor, copy City Attorney c/o Laraine
Gittens
8/9/2019
® CGQ
b. Confirm that contractor submits required
insurance documents, send to City Attorney
6
City Attorney
Review and approve insurance in PINS
8/9/2019
1
7
Project Manager
Forward originals of final agreement to contractor
Click here to
for their signature
enter a date.
❑
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
8
Project Manager
Obtain Senior Recreation Supervisor signature and
forward signed agreement to Management Analyst
with printed copy of this routing form
9
Management Analyst
Retain copy for department and forward
I g�
agreement to City Clerk with this routing form
10
City Clerk
Attest signatures, retain original agreement