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HomeMy WebLinkAboutPW Routine Tree Services 2018-19; First AmendmentFIRST AMENDMENT TO THE CONTRACT WITH JORGE CALDERON FOR ROUTINE TREE SERVICES THIS FIRST AMENDMENT to the contract by and between the CITY OF SAN RAFAEL (hereinafter "City"), and JORGE CALDERON, doing business as Jorge's Tree Service (hereinafter "Contractor"), is made and entered into this 3o day of , &n Ar , 202f.) RECITALS WHEREAS, the City and Contractor entered into a contract dated April 18, 2019 for the project entitled "Routine Tree Services FY 2018-19 in an amount not -to -exceed $175,000 (the "Contract"); and WHEREAS, the Contract is set to expire on April 18, 2020; and WHEREAS, Contractor has satisfactorily performed the services called for under the terms of the Contract and the Parties now wish to provide for Contractor to continue to provide the services described in the Contract for an extended term; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Contract as follows: 1. Paragraph 3 of the Agreement, entitled "Bonds" is hereby amended by decreasing the amount of the required Payment Bond to $150,000. 2. Paragraph 4 of the Contract, entitled "Time of Completion" is hereby amended to read in its entirety as follows: (a) The work to be performed under this Contract shall be performed in compliance with the Request for Proposals for "Routine Tree Services" dated July 26, 2018 on file in the City's Department of Public Works, 11 1 Morphew Street, San Rafael, CA 94901, and incorporated herein by reference. (b) The term of this Contract shall commence on the date of this Contract and shall terminate on June 30, 2021. (c) This Contract may be extended twice for a period not to exceed two (2) years each time upon proper authorization by the Parties. 3. Paragraph 5 of the Contract entitled "Tile Contract Sum" is hereby amended to confirm the individual Bid Prices set forth in Paragraph 5, but to decrease the total 4-3-W- ��T� amount to be paid to Contractor during the term of the Contract, as extended by this First Amendment, from $175,000 to $150,000. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL A -C4 - J SCHUTZ, 0kManager ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: . I i CONTRACTOR JON5E CALDERON, Owner CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Thomas Wong Extension: x5360 Contractor Name: Jorge's Tree Service Contractor's Contact: Jorge Calderon Contact's Email: jorgecalderon72@live.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ❑ 1/15/20 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@r_ityofsanrafael.org ❑x TW 2 City Attorney a. Review, revise, and comment on draft agreement 12/16/2019 © LG and return to Project Manager 1/16/2020 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/15/2020 © BG contractor 4 Project Manager Forward three (3) originals of final agreement to 1/17/2020 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click Frere to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City I a5 I 40 Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed %2D agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official I (,f� 10 City Clerk Attest signatures, retains original agreement and 1 I30I20 forwards copies to Project Manager .`.