HomeMy WebLinkAboutED Goldstone Automated Parking AnalysisWATRY DESIGN, INC•
Architects Engineers Parking Planners
March 3, 2020
Simon S. Vuong, AICP, LEED AP ND
Economic Development Coordinator
City of San Rafael
(415) 485-3134
Re: Goldstone Automated Parking Analysis
10014th Street, San Rafael CA
Dear Simon:
We are pleased to submit this proposal to provide parking design review and consultation for the Goldstone
Mixed Use project in San Rafael. We understand that the developer is proposing a multi-level mixed use project
with retail and housing. The required parking is estimated between 400 and 650 stalls and is proposed as an
automated mechanical parking system. Our estimated fee is not to exceed $27,500.
SCOPE OF SERVICES:
• Review current city parking regulations and ordinances
• Review program and layouts from Abrams for parking code and ADA issues as well as protect city's
interests. Assume that city staff will back check zoning, building code and life safety issues
• Review appropriateness of automated lift system for city (public) use. Assume the proposed system is
one that has been used and approved in CA previously. An unfamiliar system will require additional
research effort on everyone's part TBD.
• Review how the developer will operate the garage, what rates will be charged in relation other City
garages, and other logistical and financial considerations
• Incorporate city regulations that may apply
• Mark-up issues with vehicle and pedestrian circulation and suggest possible changes
• Provide circulation and turning radii studies as required
• Meet with city staff to review findings and recommendations
• Prepare and provide formal response to design team
• Review modifications to design and determine final approach
Per the NDA between the city and the developer, we propose to provide these services within the minimum 60
day period per the attached schedule. Our proposal is based on providing recommendations as marked up PDF
copies of the developer drawings as well as a written analysis.
Irvine, CA I San Jose, CA I Dallas, TX
watrydesign.com
Goldstone Automated Parking
March 3, 2020
Page 2 of 2
We anticipate to negotiate a full contract between WDI and the City of San Rafael. However, if acceptable, WDI
will provide the services above on a T&M basis per the attached hourly rates and per the attached Short Form
terms. WDI will not proceed with additional work without prior written approval. If this proposal is acceptable,
please return a signed copy for our records.
Sincerely
WATRY DESIGN, INC.
,A"44"10
Genaro Morales
Director of Architecture
City of San Rafael
Jim 1cj
tz, Cilty Manae
Date: 3-13-1'(00
Irvine, CA I San Jose, CA I Dallas, TX
watrydesign.com
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WATRY DESIGN, INC.
Architects • Engineers o Parking Planners
2020 Hourly Rates
Title
Rate
Principal
$290
Associate Principal
$240
Senior Project Manager
$220
Project Manager
$210
Assistant Project Manager
$200
Senior Project Engineer
$210
Project Engineer
$205
Assistant Project Engineer
$200
Senior Project Architect
$210
Project Architect
$205
Assistant Project Architect
$200
Senior Job Captain
$200
Job Captain
$190
Senior Designer
$180
Staff Designer
$170
Project Administrator
$140
Administrator
$125
Condition Assessment
$320
Legal Expert
$440
Depositions
$540
Litigation
$650
Costs for Reimbursables
Reimbursable Expenses - Expenses including, the costs of out of town travel (such as airfare, and hotel), mileage,
parking, printing, typography, delivery, photography, and models shall be billed by Watry Design, Inc. at cost
plus 10%. Mileage is billed at 57.5 cents per mile. In house large format copies are billed at $2.00 per sheet for
black and white and $5.00 per sheet for color.
Irvine, CA I San Jose, CA I Dallas, TX
watrydesign.com
INA TRY DESIGN, INC.
TERMS AND CONDITIONS, SIMPLIFIED
1.1 We'll do the work.
1.2 You'll provide the necessary information
and decisions.
1.16
Our billing rates range from $125 to $650
an hour.
We'll send you an invoice around the
beginning of the month.
We'll charge you extra for any changes to
our work.
A 10% handling charge will be added to the
reimbursable expenses.
We are providing a service and own the
documents produced. The Client may
request copies for a period of 10 years.
After that time, original documents may be
discarded.
You'll pay us in 30 days.
This SHORT -FORM CONTRACT is between
you and us.
With 10 days' notice either of us can quit.
Each party takes care of their own liability.
Each party's total liability shall not exceed
our total fee.
We will use a reasonable standard of care
to interpret the codes and laws.
If we get into a disagreement we'll
mediate.
If you don't sign the SHORT -FORM
CONTRACT and mail or fax it within 10 days
of its date, it's no longer good.
That's it. No changes unless in writing by
everyone concerned.
STANDARD TERMS AND CONDITIONS
1.1 Project Initiation: Watry Design, Inc. will
execute the scope of work described in our
SHORT -FORM CONTRACT in accordance
with these terms and conditions.
1.2
1.3
Client Representative: The client shall
appoint a representative to act on their
behalf, with the authority to provide or
obtain any necessary information and
approvals that may be required by Watry
Design, Inc.
Hourly Rates: The hourly rates on which
this SHORT -FORM CONTRACT has been
estimated, and at which any additional
services will be charged are:
Principal
$ 290
Associate Principal
$ 240
Senior Project Manager
$ 220
Project Manager
$ 210
Assistant Project Manager$ 200
Senior Project Engineer
$ 210
Project Engineer
$ 205
Assistant Project Engineer
$ 200
Senior Project Architect
$ 210
Project Architect
$ 205
Assistant Project Architect$ 200
Senior Job Captain
$ 200
Job Captain
$ 190
Senior Designer
$ 180
Staff Designer
$ 170
Project Administrator $ 140
Administrator
$ 125
Condition Assessment
$ 320 1.12
Legal Expert
$ 440
Deposition
$ 540
Litigation
$ 650
1.4 Fees for professional services and
reimbursable expenses shall be billed
monthly. Invoices shall be for work and
expenses performed or incurred during the
month prior to the date of invoice for the
defined scope of work.
1.5 Revisions and additions: Fees are based
upon the time estimated to complete the
services described. Any revisions or
additions to the services described will be
identified at the time of change and will be
billable as additional services above and
beyond quoted amounts at the stated
hourly rates. Such additional services will
include, but will not be limited to: changes
in the extent or increased complexity of any
elements of the project, changes made by
the client after an approval has already
been made for a specific stage of work, or
specific requests for services outside of the
SHORT -FORM CONTRACT scope.
1.6 Reimbursable Expenses: Including
transportation associated with the project
(mileage, parking); out of town travel
(airfare, hotel, car rental), the costs of
printing, typography, delivery, photography,
models and renderings shall be billed by
Watry Design, Inc. at cost plus 10%.
Administrative expenses are paid by
Watry Design, Inc.
1.7 All drawings and files are instruments of
service and remain the property of Watry
Design, Inc. The Client may request copies
for a period of 10 years. After that time,
original documents may be discarded.
1.8 Payment: All invoices are payable, net,
within 30 days of the date of the invoice. A
service charge of 1.5% per month will be
added to all outstanding accounts over 30
days old.
1.9 Assignment: Neither the client or Watry
Design, Inc. shall assign or transfer their
interest in this SHORT -FORM CONTRACT
without the written consent of the other.
1.10 Termination: Either party may terminate
this agreement after giving ten working
days written notice to the other. In the
event of termination of this SHORT -FORM
CONTRACT, Watry Design, Inc. shall be paid
in full for all time and reimbursable
expense committed and incurred up to the
date of termination.
1.11 Each Party agrees, to the fullest extent
permitted by law, to indemnify and hold
1.13
1.14
1.15
1.16
the other Party harmless from any damage,
liability or cost, to the extent caused by the
each Party's sole negligent acts, errors or
omissions and those of his or her
contractors, subcontractors or consultants
or anyone for whom the Party is legally
liable, and arising from the project that is
the subject of this Agreement.
In recognition of the relative risks and
benefits of the project to both the Client
and the Design Professional, the risks have
been allocated such that the Parties agree,
to the fullest extent permitted by law, to
limit the liability of each Party to each
other for any and all claims, losses, costs,
damages of any nature whatsoever or
claims expenses from any cause or causes,
so that the total aggregate liability of each
Party shall not exceed the total fee for
services rendered on this project. Such
claims and causes include, but are not
limited to negligence, professional errors
or omissions, strict liability, breach of
contract or warranty.
Watry Design, Inc. will use our reasonable
professional efforts to interpret applicable
ADA requirements and other federal, state
and local laws, rules, codes, ordinances
and regulations as they apply to the
project. Watry Design, Inc., however,
cannot and does not warrant or guarantee
that the Owner's project will comply with
interpretations of ADA requirements
and/or requirements of other federal, state
and local laws, rules, codes, ordinances
and regulations as they apply to the
project.
In an effort to resolve any conflicts that
arise during the project or following the
completion of the project, the Client and
the Design Professional agree that all
disputes between them arising out of or
relating to this Agreement shall be
submitted to nonbinding mediation unless
the parties mutually agree otherwise.
Validity of SHORT -FORM CONTRACT: This
SHORT -FORM CONTRACT is valid for a
period of 10 days. If Watry Design, Inc.
does not receive a signed copy within 10
days of the date of this SHORT -FORM
CONTRACT, Watry Design, Inc. reserves the
right to revise the figures quoted.
Entire Agreement: These terms and
conditions along with the description of
services and fees represent the entire
agreement between the client and Watry
Design, Inc. This SHORT -FORM CONTRACT
cannot be changed or modified unless
done so in writing and signed by all parties.
WDI Initia
Client Init
RAFq�`
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2
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Economic Development
Project Manager: Simon Vuong Extension: 3134
Contractor Name: Watry Design, Inc.
Contractor's Contact: Genaro Morales Contact's Email: GMorales@watrydesign.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
2/12/2020
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
2/12/2020
® LG
and return to Project Manager
® LG
b. Confirm insurance requirements, create Job on
(N/A)
PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
3/9/2020
® DO
3
Department Director
contractor
Forward three (3) originals of final agreement to
Click here to
4
Project Manager
contractor for their signature
enter a date.
5
Project Manager
When necessary, contractor -signed agreement
® N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date
PRINT
Project Manager
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Forward signed original agreements to City
3/10/2020
SV
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
�lIZ�21�Z�
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
3;
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
,
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager