HomeMy WebLinkAboutPW Canal Neighborhood Parking After-Study; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH W -
TRANS FOR PROFESSIONAL SERVICES FOR THE CANAL NEIGHORHOOD
PARKING AFTER -STUDY PROJECT
THIS THIRD AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and WHITLOCK & WEINBERGER
TRANSPORTATION, INC. dba W -Trans, (hereinafter "CONSULTANT"), is made and
entered into as of the `P�_ day of 32020.
RECITALS
WHEREAS, the CITY and CONSULTANT entered into a Professional Services
Agreement dated August 22, 2019 to perform preliminary traffic studies and public outreach in
connection with CITY'S Canal Neighborhood Parking After -Study project, for an amount not to
exceed $10,000 (the "Agreement"); and
WHEREAS, CITY requires additional services for the implementation and evaluation of
the Parking Study, and the CONSULTANT is willing to provide such services;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Article II of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby
amended to include the additional services set forth in CONSULTANT's
proposal entitled "Proposal for Additional Services — East San Rafael Parking
Study" dated April 10, 2020, attached to this First Amendment as Exhibit "A" and
incorporated herein by reference.
2. Article IV of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation payable to CONSULTANT for the services
described in Exhibit "A" to this First Amendment, on a time and materials basis
in accordance with the 'Budget" included in Exhibit "A", in a not -to -exceed
amount of $6,000.
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this Third Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
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CHUT"'Ci
Ci Manager
ATTEST:
X-A1aA,t,*,4' Jnr 1,,L.
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
C7 QSPE
ROBERT F. EPSTEIN, ity Adoiney
2
CONSULTANT
By:
Name: Dalene J. Whitlock
President
[If Contractor is a corporation, add signature
of second corporate officer]
By: / lel
Name: Michele Johnson _
Title: Treasurer
April 10, 2020
Ms. Lauren Davini
Traffic Engineer
City of San Rafael Public Works
111 Morphew Street
San Rafael, CA 94901
Proposal for Additional Services - East San Rafael Parking Study
Dear Ms. Davini;
W -Trans is pleased to provide this proposal to provide additional services on the East San Rafael Parking Study.
We propose the following tasks to assist the City with implementation and evaluation of the Parking Study:
Tasks
1. Incorporating City staffcomments and revising February 11, 2020 Letter Report on Parking Permit and Parking
Management Options
2. Present Parking Permit and Parking Management Options at a City Council sub -committee meeting
3. Revising Letter Report on Parking Permit and Parking Management Options based on sub -committee
comments
4. Present Letter Report on Parking Permit and Parking Management Options at a City Council meeting
Schedule
Work to begin upon receipt of written authorization to proceed.
Exclusions
Any item not specifically identified above, such as additional analysis, is not assumed in this proposal. W -Trans
will respectfully request a contract amendment for any task that requires additional out -of -scope effort.
Budget
W -Trans will provide service on a time and materials basis at our current standard billing rates (attached). The
estimated maximum fee for the project is $6,000, as follows:
Labor $5,600; Mileage and Expenses $400; Total $6,000
This proposal will remain a firm offer for 90 days from the date of this letter. If you wish to initiate work please
send a purchase order for review and signature. Thank you for considering W -Trans for this project.
Sincerely,
1U.4 �
Mark Spencer, PE
Senior Principal
MS/SRA121-1.P2
505 171h Street 2"d Floor Oakland, CA 94612 510.444.2600 w-trans.com
SANTA ROSA • OAKLAND • SAN JOSE
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Iman Kayani for LD Extension: 3352
Contractor Name: W -Trans
Contractor's Contact: Mark Spencer Contact's Email: mspencer@w-trans.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a clate.
b. Email contract (in Word) and attachments to City
4/15/2020
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑X IK
2
City Attorney
a. Review, revise, and comment on draft agreement
4/15/2020
❑X LG
and return to Project Manager
4/15/2020
❑X LG
b. Confirm insurance requirements, create Job on
Department Director
PINS, send PINS insurance notice to contractor
3
Approval of final agreement form to send to
4/16/2020
❑x BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
4/16/2020
MIK
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑X IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
4/27/2020
IKK
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
'1130
(�
agreement
MV
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
Z� /
Jam'
9
City Manager/ Mayor
Agreement executed by City Council authorized
S
official
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
6 rld
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