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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 4 Schoen Park ModificationsDocuSign Envelope ID: 4DE6AEF4-B05C-4612-910E-D5BC6998A071 City of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JANUARY 30, 2020 WITH WRA, INC. TASK ORDER NO. 4 Schoen Park Modifications Project �n THIS TASK ORDER is entered into on t2 , 200between the City of San Rafael, a municipal corporation ("City"), and WRA, In/, ("Consultant"). RECITALS A. Tile City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated January 30, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated March 30, 2020, as directed by the City. Geoff Reilly shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Work. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 DocuSign Envelope ID: 4DE6AEF4-B05C-4612-910E-D5BC6998A071 City of San Rafael Blaster Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget: Fee schedule With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITVSA F L CONSULTANT DocuSigned by: By: By: Jc 44- Mager 3166OF11128048D Name: Justin Semion Contents approved: By: _.& "-" i ✓ Bill Guerin, Public Works Director Reviewed By �l 4 BY'Z� A4&, Robert F. Epstein, Vity Attorney 2 Rev Jan 2019 Title: Principal , Technical Services Director (if Consultant is a corporation, add signature of second corporate officer) `-DocuSigned by: By: [" FF210660C3914B Geoff Smick Name: DocuSign Envelope ID: 4DE6AEF4-B05C-4612-910E-D5BC6998A071 City of San Rafael Alaster Consultant Services Agreement Task Order Title: Attachments: A Scope of Work and Estimated Budget Rev. Jan 2019 Exhibit A ,J �wra ENVIRONMENTAL CONSULTANTS CALIFORNIA ENVIRONMENTAL QUALITY ACT AND REGULATORY PERMITTING SERVICES SCHOEN PARK MODIFICATIONS PROJECT SAN RAFAEL, CALIFORNIA SCOPE OF WORK AND ESTIMATED BUDGET Prepared for Theo Sanchez, Associate Civil Engineer City of San Rafael Public Works Department March 30, 2020 WRA Project Number: 26064-3 Master Services Agreement PROJECT PURPOSE AND UNDERSTANDING The purpose of this scope of work is to prepare California Environmental Quality Act (CEQA) documentation for the Schoen Park Modifications Project (Project) as well as to obtain regulatory permit approval from the Bay Conservation Development Commission (BCDC). Schoen Park is a small playground in the canal community of San Rafael and is located along Spinnaker Point Drive. After considering the community's needs and following extensive upgrades to playground equipment located at the nearby Pickleweed Park, the City of San Rafael has decided to repurpose the Schoen Park area and the open field east of the Albert J. Boro Community Center. The Schoen Park Modifications Project would remove the existing Schoen Park playground and create angled parking spaces in its place. The Project would also add new parking spaces to the open field east of the Albert J Boro Community Center. WORK PRODUCTS AND SERVICES Based on WRA's understanding of the proposed project and communication with the City of San Rafael, the appropriate level of CEQA documentation for the Project is an Initial Study/Mitigated Negative Declaration (MND), including a Cultural Resources Report. This Scope of Work also includes the preparation of a BCDC permit application and coordination with BCDC. No other regulatory permits are required for the park improvements. SCOPE OF WORK Task 1: Kick -Off Meeting, Information Review, and Project Description WRA proposes to kick-off the environmental review process with the team by: 1) collecting all relevant reports and drawings (or identify relevant documents for copying); 2) discussing the proposed Project; 3) resolving issues regarding overall assumptions; 4) identifying other key City contacts; and 5) discussing overall communication protocols. WRA will prepare a draft Project Description for the Initial Study/MND which will include discussions of the following: 1) Project area regional and local location; 2) Project objectives and goals; 3) Project activities; 4) Project characteristics; and 5) a list of required approvals and regulatory permits. Task 2: Bay Conservation and Development Commission (BCDC) Administrative Permit Application, Request for Permit Amendment, or Regionwide Permit Application Recent changes by the City to the Preferred Design Alternative for Schoen Park have resulted in the encroachment of proposed park modifications within BCDC jurisdiction (i.e., within 100 feet of the shoreline band). The City has confirmed that it does not have a BCDC permit for the Project site. Concurrent with the CEQA process, WRA will apply for coverage under a Regionwide or Administrative BCDC Permit. This includes preparation of the permit application form and the associated text that explains Project activities, impacts, and public access. Included with this task is one meeting with BCDC staff relevant to the contents of the permit application. An estimated BCDC permit application fee of $1,650 is included in the budget for this task. Task 3: Prepare CEQA Administrative Draft Initial Study WRA will prepare an Administrative Draft Initial Study that will include a completed environmental checklist form, including Project description; an evaluation of impacts following the outline established in the checklist, including analysis of each issue; and mitigation measures. Task 3a: Cultural Resources To complete the cultural resources analysis required for CEQA, WRA will conduct a records search at the Northwest Information Center (NWIC) of the California Historical Resources Information System for the Project site and areas within 0.5 mile. In support of Project compliance with California Public Resources Code (PRC) § 21080.3.1 (Assembly Bill [AB] 52), WRA will contact the Native American Heritage Commission (NAHC) to request information on any known sacred sites at the Project site and vicinity and to request a list of Native American representatives who may have an interest in the Project. WRA will draft outreach letters for the City to send to those California Native American tribes, if any, that have previously requested that the City inform them of projects pursuant to PRC § 21080.3.1. This scope assumes that any additional coordination with Native American representatives will be conducted by the City. WRA will conduct a cultural resources pedestrian survey of the Project site and prepare a CEQA- compliant Cultural Resources Survey Report (CRSR). The CRSR will include: Project background, NWIC records search results, Native American coordination efforts, field survey methodology and results, and conclusions and recommendations. WRA will provide a copy of the final CRSR to the NWIC after approval of the document by the City. This scope assumes that no cultural resources (archaeological, architectural, or tribal) will be identified in the Project site. This scope also assumes one round of comments/response on the CRSR between WRA and the City, and that the CRSR will be in electronic format. Task 4: Prepare Draft Initial Study/MND per City's Comments After providing the Administrative Draft Initial Study to the City for review, WRA will address all the City's comments. It is assumed the City will have one round of comments on the Administrative Draft Initial Study. WRA will prepare one copy of a Screencheck Draft Initial Study//MND that the City can review to confirm that all comments have been addressed. Task 5: Publication of the Draft Initial Study/MND Upon approval of the Screencheck Draft Initial Study/MND, WRA will reproduce ten copies of the Draft Initial Study/MND and Appendices for the City's use during the 30 -day public review period. Additionally, WRA will coordinate with the City in providing web -ready documents for publication on the City's website. WRA will also produce and circulate the Notice of Intent (NOI), as well as any other CEQA noticing requirements, including the Notice of Completion (NOC) and Notice of Determination (NOD) to the State Clearinghouse and County Clerk. Task 6: Prepare Final Initial Study/MND and Response to Comments Following completion of the 30 -day public review period, WRA will respond to agency and public comments submitted on the Draft Initial Study/MND. The extent of work necessary to complete the Final Initial Study/MND is contingent upon the number and nature of public comments received after the Draft Initial Study/MND is circulated. The Final Initial Study/MND will also include a Mitigation Monitoring and Reporting Program (MMRP). In addition to the kick-off meeting, this scope of work includes attendance at up to one public hearing. DELIVERABLES • CEQA-level Project Description • BCDC Administrative or Regionwide permit application package • Draft AB 52 outreach letters • Draft and Final versions of CRSR • Administrative Draft IS/MND and Appendices • Screencheck Draft IS/MND addressing City's comments • Electronic and up to ten hard copies of the Draft IS/MND and Appendices published for public review • CEQA Notices (NOI, NOC, NOD) • Final IS/MND including Response to Comments ASSUMPTIONS • Access will be granted to all portions of the Project site as needed. • This scope of work does not include any specific species surveys. • This scope of work includes one project team kick-off meeting with the City and one internal kick-off meeting with WRA team members. • Project Description maps and all relevant information for building out a CEQA-level Project Description will be provided by the project team prior to initiation of the CEQA analysis and regulatory permit applications. • Changes to the Project Description and/or Project boundaries may require additional budget to update the environmental analysis. • The City will provide a mailing list for CEQA noticing. • Fees associated with filing the IS/MND with the Governor's Office of Planning and Research (OPR) State Clearinghouse and the San Mateo County Clerk will be paid by the City (i.e., $2,406.75 in CDFW fees and $50 in County Clerk administrative handling fees). • The project team will be able to include measures to maintain public access along the Bay Trail during construction. If this is not feasible, additional supplemental budget may be necessary to develop public access improvements in the area, if those improvements are required by BCDC. • The City of San Rafael will be able to provide copies of ownership and/or easement documentation covering all areas where Project construction will occur for the BCDC permit application. The application can be submitted without this documentation, but BCDC cannot issue a permit without property documentation. • This scope of work assumes a BCDC permit application fee of $1,650, but this is an estimate and the actual fee could be higher. • The Project will not require a Major Permit from BCDC. • NWIC records search fee will not exceed $500. • Any correspondence or coordination with Native American representatives not stated in this scope will be conducted by the City. • No cultural resources will be identified in the Project site. SCHEDULE Tasks in this scope of work will be completed based on a schedule determined in consultation with the client and City based on overall Project goals and expectations. ESTIMATED COST Table 1 lists our cost estimate. These costs are based on assumptions provided in the scope of work. Estimated costs are subject to change based on specific conditions that arise during the conduct of this work. 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TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for RR Extension: 3352 Contractor Name: WRA, Inc. Contractor's Contact: Geoff Reilly Contact's Email: reillv@wra-ca.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial ❑ 1 Project Manager t,: li& here to enter a date. b. Email contract (in Word) and attachments to City 4/2/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK © LG 2 City Attorney a. Review, revise, and comment on draft agreement 4/13/2020 and return to Project Manager 4/13/2020 ❑x LG b. Confirm insurance requirements, create Job on j PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 4/14/2020 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 4/14/2020 OIKK contractor for their signature When necessary, contractor -signed agreement _ X] N/A 5 Project Manager agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a elate. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 4/27/2020 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed �� Z agreement l� 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) S f 2L'L 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards �� MN copies to Project Manager