No preview available
HomeMy WebLinkAboutPW Street Resurfacing Curb Ramps 2011CITY OF n, 1� Agenda Item No: 4 Meeting Date: April 4, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: :�=�City Manager Approval: 11�y 141, Director of Public Works (LB) File No. 16.06.74.02 SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING CURB RAMPS 2010-2011 PROJECT, CITY PROJECT #11161, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: The City will be resurfacing approximately 40 roadways within San Rafael this spring. Per the Americans with Disability Act, resurfacing of street roadways is considered a roadway alteration and requires the installation of curb ramps, if none currently exists on all corners at each roadway intersection. Resurfacing of the roadways planned to commence this spring required installation of thirty-nine curb ramps. The design of the project was completed by Public Works engineering staff. On August 2, 2010 the City Council adopted the project plans and specifications which were advertised in accordance with San Rafael's Municipal code and policies on August 11, 2010. Bids were opened on August 31, 2010 at 10:00 AM. The City Council adopted Resolution number 13051 authorizing the Public Works Director to enter into an agreement with FBD Vanguard Construction Inc. (the low bidder) to construct the project. Construction commenced on September 20th, 2010. PROJECT UPDATE: The project construction was fully completed (including all punch list items) on December 7th, 2010 and the new facilities and improvements were opened to the public. The engineer recommends acceptance of the project and recordation of a Notice of Completion. PROJECT SUMMARY: The following summarizes the project costs: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Category Amount Construction Sept 7, 2010 Contract Amount based on Estimated Quantities $159,636.00 Actual Contract Amount based on Measured Quantities* $164,864.00 Change Orders* $0.00 Extra Work* $0.00 Total* $164,864.00 Advertisement Costs $882.44 Total Construction Cost $165,746.44 * includes the 10% retention to be paid 35 days after Notice of Completion is filed. On July 6, 2010 the City Council approved the 5 year Capital Improvement Project list allocating $1,500,000.00 for the street resurfacing project of which a portion was to be used to construct the associated curb ramps. The following summarizes the project milestones and working days: Calendar Item Date Days Date of Contract Sept 7, 2010 - Date of Notice to Proceed Sep 13, 2010 - Construction Work Commencement Sep 20, 2010 - All Work Complete (including Punch List Items) Dec 7, 2010 79 Calendar Days allowed by contract 30 Calendar Days allowed by change order 0 Non- Calendar Days due to weather 20 Calendar Days No Work Done on Controlling Operation 29 Actual Calendar Days Allowed 79 All work was completed within the amount of calendar days specified. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub contractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Street Resurfacing Curb Ramps 2010-2011 Project, (Project #11161) and authorize the City Clerk to file a Notice of Completion. When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 7th day of December, 2011 and accepted by the City Council the 40th day of April, 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement, that said work or improvement is described as follows: STREET RESURFACING CURB RAMPS 2010-2011 CITY PROJECT #11161 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is FBD Vanguard Construction Inc. 651 Enterprise Court Livermore, CA 94550 I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 20_. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this day of 20_, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature ESTHER C. BEIRNE, City Clerk File: 16.06.74.02