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HomeMy WebLinkAbout2011-07-18_cityofsanrafael_85785a419d32988ffae99d18aee32a01CITY OF Agenda Item No: 3_1 Meeting Date: 7/18/11 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Prepared by: City Manager Approval: Public Works Director (RAL) File No.: 01.24.01 SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO WAIVE COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZE THE SOLE SOURCE PURCHASE OF A PARKING SERVICES ENFORCEMENT "GO -4" BUGGY IN THE AMOUNT OF $34,326.06. RECOMMENDATION: Staff recommends that the City Council approve the resolution waiving competitive bidding and authorizing the purchase of one GO -4 parking enforcement buggy via a sole source agreement with Municipal Maintenance Equipment (MME). BACKGROUND: Buggy #217 was purchased in 2001 and has been in continuous service since that time. The original FY 08-09 replacement date was extended as a cost-saving measure. #217 now requires extensive repairs which would cost well in excess of its assessed value. Only one manufacturer, Westward Industries of Canada, produces a parking enforcement vehicle with the features needed by the Parking Services Division. Other enforcement vehicles lack right side exiting for quick and safe access to parked vehicles, sliding doors used to chalk parked vehicles, or a narrow three - wheel frame that maneuvers well on narrow streets and parking lots. ANALYSIS: Westward Industries of Canada is the only manufacturer of the GO -4 Interceptor buggy, one of six such vehicles operated by Parking Services. FISCAL IMPACT: There are sufficient funds in the Vehicle Replacement Fund to purchase this vehicle. OPTIONS: Council may choose not to approve the purchase. However staff does not recommend this option due to the unique nature of the GO -4 Interceptor buggy and the lack of alternative enforcement vehicles that would meet the needs of the Parking Services Division. ACTION REQUIRED: Adopt resolution awarding the purchase of a GO -4 Interceptor parking enforcement buggy via a sole source agreement with Municipal Maintenance Equipment. Enclosures: Resolution MME quote FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO WAIVE COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZE THE SOLE SOURCE PURCHASE OF A PARKING SERVICES ENFORCEMENT "GO -4" BUGGY IN THE AMOUNT OF $34,326.06. THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: WHEREAS, Parking Services enforcement buggy #217 was purchased in 2001 and has now exceeded its useful life; and WHEREAS, Section 2.55.070 of the San Rafael Municipal Code allows for the waiver of competitive bidding in circumstances where "limitations on the source of supply, necessary restrictions in specifications, necessary standardization, (or) quality considerations" are applicable; and WHEREAS, the only available parking enforcement vehicle that meets the needs of the Parking Services Division is the GO -4 buggy manufactured by Westward Industries and available through Municipal Maintenance Equipment; and WHEREAS, there are sufficient funds in the City's Vehicle Replacement Fund to purchase this vehicle. NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael, that it approves and authorizes the Public Works Director to issue a City purchase order accepting the terms of the Quotation, dated June 30, 2011, from Municipal Maintenance Equipment, for the purchase of one GO -4 Interceptor Parking Enforcement Vehicle for $34,326.06. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on the 18th of July 2011 by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ESTHER C. BEIRNE, City Clerk ME yqjj�'' dp M1, eTrAt 2360 Harvard Street , Sacrafllento, CA 95815 - (916) 922-1 101 3 Fax: (916) 922-1034 1061 H. Shepard Street, Unit B ° Anaheim, CA 92806 ° (7 14) 632-287 i > Fax: (7 14) 632-2874 4750 Caterpillar Road, Unit D , Redding, CA 96003 (530) 243-4856 > Fax: (530) 243-1447 1930 W. Winton Ave:, Suite 8 ° Hayward, CA 94545 - (510) 670-0230 Fax: (510) 670-9003 June 30, 2011 City of San Rafael Tel 415-458-5345 111 Morphew Street Fax 415-485-3390 San Rafael, CA 94901 dave.hulbert@sanrafael,org Attention : Dave Hulbert, Shop Equipment Supervisor We are pleased to provide the following quotation on the GO -4 Three Wheeled Utility Vehicle and available options for your consideration: One (1)2011/2012 GO -4 Model Interceptor III Three Wheel design with "Tubeguard" steel frame and aluminum cargo box, split sliding metal doors, 61 -HP, four cylinder, liquid cooled engine with automatic transmission, 70 amp alternator and starter, liquid core heater/defroster, all season radial tires 155x80Rx13°, power assisted hydraulic disc brakes on each of the three wheels, 9 gallon fuel -tank, shoulder harness, head restraint, outside rear view mirrors, gauge package: speedometer, hour meter, fuel level, water temperature, and indicator lights for oil pressure and diagnostic service light, muffler, vinyl seat, hub caps, dome light, electric windshield wiper, electronic speed governor set at 40 MPH, painted all white panels with black frame and accents. Complete with accessory plug in/switch package, light bar mount, and front bumper protector. Price F.O.D. San Rafael, CA $26,850.00 Air Conditioning 4,122:00 Radio w/CD & Roof Mount 376.00 Sub -Total . $31,348.00 9.50% Sales Tax 2,978.06 Total $34,326.06 Quotation includes delivery and on-site training.. Normal delivery 90-120 days A.R.O: Terms Net 30. Quotation valid for 30 days. Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service. Sincerely, Municipal Maintenance Equipment, Inc. {4 VFR7� Tim Powers, Assistant Sales Manager Tuscomff Satis/action is Our Goal"