HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 13 Schoen Park Roadway ImprovementsCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO. 13
Schoen Park Roadway Improvements
THIS TASK ORDER is entered into on �W�R �S , 20otQbetween the City of San
Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A
of this Task Order, dated May 11, 2020, as directed by the City.
Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional
professional services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Attachment A.
(2) Make available the project plans and specifications and other City data related to the
project, including full infonnation as to the City's requirements.
(3) Designate Hunter Young as the person at the City responsible for monitoring
performance under this Task Order.
b.Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Attachment A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2013
City of San Rafael rVaster Consultant Services Agreement
Task Order
2. Date of completion: Work hours estimate; Cost estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task
Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Si natures. The parties have executed this Task Order, as of the date first written above.
CITY OF SAN RAFAEL CONSULTANT
By: By: --
T
Public Works Director
Name: Jason Kirchmann
Contents approved:
z Title: Vice President
By: zt7
Assistant Public Works Director
(if Consultant is a corporation, add signature
of second corporate officer)
Name: Greg Hurd
2
Rev. Jan 2019
City of San Rafael Master Consultant Services Agreement
Task Order
Title: President I Chief Executive Officer
Attachments:
A Scope of work, time of completion, work hours estimate, cost estimate and budget, fee
schedule (Consultant's current hourly rate)
Rev. Jan 2019
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Iman Kayani for HY Extension: 3352
Contractor Name: BFK Engineers
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Oick here to
❑
enter a (late.
b. Email contract (in Word) and attachments to City
5/29/2020
Attorney c/o Laraine.Gittens@cityofsanrafael.org
Nx IKK
2
City Attorney
a. Review, revise, and comment on draft agreement
6/3/2020
❑x LG
and return to Project Manager
6/3/2020
Nx LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
6/9/2020
Nx BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
6/9/2020
Nx IKK
contractor for their signature
When necessary, contractor -signed agreement
0 N/A
5
Project Manager
agendized for City Council approval *
*City Council approval required for Professional Services
® IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a (late.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
,w
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forwards copies to Project Manager
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