HomeMy WebLinkAboutSp. Library Parcel Tax Committee 2019-11-19 Minutes1
LIBRARY PARCEL TAX COMMITTEE
DRAFT MINUTES
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Main Library Meeting Room – 1100 E. St.
San Rafael, CA 94901
November 19, 2019 – 6:00 P.M.
CALL TO ORDER
Chair Brinckerhoff called the meeting to order at 6:04 P.M.
Roll Call
Board Members Present: Phyllis Brinckerhoff, Gregg Kellogg, Peter Lee, Pamela Cook,
Gil Pruitt
Board Members Absent: None
Staff Present: Henry Bankhead, Assistant Library & Recreation Director/City
Librarian
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of Oct 1, 2019
A motion was made by Board Member Cook, seconded by Board Member Lee, to
approve the minutes of the October 1, 2019 meeting with spelling and capitalization
corrections. The motion was approved unanimously.
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MEETING OPEN TO THE PUBLIC
2. Public Comment
none
MATTERS BEFORE THE COMMITTEE
3. Review the FY 2019/2020 1st Quarter Annual Revenue and Expenditure Budget Report
Bankhead explained that the contractual services line was overspent as the MARINet charges of
approximately 250,000 are paid in the first quarter. Bankhead also pointed out that the library was
tending to use more temp staffing, being overspent in extra hire for Measure D, because we have
unfilled positions and are using temporary staffing to backfill those positions. Board member Lee
inquired as to the number of FTEs (24) versus the number of total temp staff the library employs.
Bankhead explained that the combination of temporary staff and regular hire staff allow the library
to staff three locations, some open 7 days a week and open some days until 8 pm. Board members
were curious as to how many employees were paid from the parcel tax versus from the general
fund. Bankhead explained that it was a mix. Board member Kellogg asked how many employees
were paid from both the library and community services budget – Bankhead explained none were
except for the director. Board member Lee reminded staff that the board had wanted an unbundling
of the contractual service line which is not reflected in the 1st quarter budget summary.
4. Review Draft FY 2018/2019 Annual Revenue and Expenditure Report from Committee to City
Council
Board members Lee and Kellogg agreed to draft the Committee Report to City Council based
on the previous year’s report. Brinckerhoff provided an updated draft. The committee is awaiting
a final percentage calculation from finance comparing the City’s overall general fund
expenditure with the library’s general fund allocation. Bankhead agreed to request the updated
percentage from the finance department and to solicit feedback on the report from the Library
and Recreation Director as well as the Finance Director. If the draft report is acceptable to all
another meeting in December may not be necessary.
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ADJOURNMENT
The meeting was adjourned 6:50 P.M.
Tentative date for next meeting – February 18