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HomeMy WebLinkAboutPark & Rec Commission 2020-01-16 Agenda Packet PARK AND RECREATION COMMISSION AGENDA Thursday, January 16, 2020 6:00 P.M. San Rafael Community Center, 618 B Street CALL TO ORDER • Pledge of Allegiance • Roll Call AGENDA AMENDMENTS MINUTES 1. Approve regular meeting minutes of November 21, 2019 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations A. Catherine Quffa – Assistant Library & Recreation Director, Recreation & Childcare Division 3. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMISSION If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. California Park and Recreation Society - District 1 Community Service Award COMMISSION REPORTS AND COMMENTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. STAFF COMMENTS 6. Schedule of Upcoming Meetings and Events of Interest NEXT MEETING: March 19, 2020 Parks and Recreation Commission Agenda Page 2 of 2 September 20, 2018 ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection at the Community Services Department, San Rafael, Community Center, 618 B Street, San Rafael, CA 94901, and placed with other agenda-related materials on the table at the Commission meeting prior to the meeting. American Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3333 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 20 or 23. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. 1 PARK AND RECREATION COMMISSION DRAFT MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA November 21, 2019 – 6:00 p.m. CALL TO ORDER Chair Tom Obletz called the meeting to order at 6:07 p.m. Pledge of Allegiance Roll Call Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Stacey Laumann, Kathryn Reisinger, Ariel Gutierrez, Jeren Seibel, and Cecily Emerson (arrived 6:08) Commissioners Absent: Jeff Jones Staff Present: Susan Andrade-Wax, Library & Recreation Director, Catherine Quffa, Management Analyst, Becky Ordin, Senior Administrative Assistant, Debbie Younkin, Senior Recreation Supervisor, and Tiffany Haley, Program Coordinator. AGENDA AMENDMENTS Commissioner Reisinger made a motion to amend the agenda to move the New Commissioners Oath of Office to Item 1. Commissioner Machado seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson NOES: Commissioners: None ABSENT: Commissioner: Jones 2 MEETING OPEN TO THE PUBLIC 1. Introductions/Awards/Recognitions/Presentations A. New Commissioners Oath of Office – Lindsay Lara, City Clerk Ms. Andrade-Wax introduced Ms. Lara. Commissioners Emerson, Gutierrez and Seibel were sworn in by Ms. Lara. The Commissioners introduced themselves. MINUTES 2. Approve regular meeting minutes of October 17, 2019 A motion was made by Commissioner Laumann, seconded by Commissioner Reisinger, to approve the minutes of the October 17, 2019 meeting. The motion was approved unanimously. 3. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMISSION 4. 2019 Annual Aquatics Program Review Ms. Andrade-Wax introduced Debbie Younkin, Senior Recreation Supervisor and Tiffany Haley, Program Coordinator. Ms. Haley presented the 2019 Annual Aquatics Program Review. Commissioner Gutierrez asked where the lap swimmers go in the Winter months. Ms. Younkin answered they have surveyed the lap swimmers and either they don’t swim, they swim at the Marin YMCA or the Marin JCC. Commissioner Obletz asked about attendance being down at the Hamilton Pool. Ms. Younkin replied that it was a cold Summer, and yes attendance was down. Also, families are traveling more and not buying the season pass. Commissioner Emerson asked if the goal is to break even each season. Ms. Younkin replied that the Department is constantly looking at ways to reduce the costs of running the pools. Currently, the City is in the process of conducting a master fee study. The last comprehensive fee study was conducted in 2011. Since then, most City fees haven’t been 3 adjusted. So, the hope is to be able to increase fees so that they cover the increases in program and facility expenses. Commissioner Obletz asked if the staff expenses for Ms. Younkin and Ms. Haley were included in the contract for Hamilton. Ms. Younkin replied that a portion of their salaries are budgeted into both pool budgets as well as the Terra Linda Community Center budget. Commissioner Seibel asked if they are given a target percentage for cost recovery. Ms. Younkin answered not at this time. 5. Selection of Commission Chair, Vice Chair and Committee Assignments Commissioner Reisinger made a motion for Jeff Jones to be Chair. Commissioner Emerson seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSTAIN: Commissioner: Seibel ABSENT: Commissioner: Jones Commissioner Machado made a motion for Commissioner Laumann to be Vice Chair. Commissioner Reisinger seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSTAIN: Commissioner: Seibel ABSENT: Commissioner: Jones Commissioner Laumann made a motion for Commissioner Reisinger to serve on the Pickleweed Advisory Committee Assignment. Commissioner Obletz seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSENT: Commissioner: Jones Commissioner Obletz made a motion for Commissioner Gutierrez to serve as the alternate on the Pickleweed Advisory Committee Assignment. Commissioner Laumann seconded the motion. 4 AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSENT: Commissioner: Jones 6. Review of the Commission Meeting Schedule for 2020 Ms. Andrade-Wax presented the dates that the Commission normally meets. The Commission recommended to canceling the February 20th, August 20th and December 17th meetings. If there is a need for a February meeting, then it will be re-scheduled for February 13th. Commissioner Laumann made a motion to accept the calendar as modified. Commissioner Machado seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSENT: Commissioner: Jones Ms. Andrade-Wax asked the Commission to discuss the starting time of the meetings. It was determined that the Commission would continue to meet at 6:00 for the January 16th meeting. At the January meeting there would be a follow up discussion for either 6:00pm or 6:30pm meeting start time. Commissioner Laumann asked about the Park and Recreation Commission venue as there was past discussion about moving the meetings to the City Council Chambers. Ms. Andrade- Wax stated that she needed to make sure that the Commissioners would fit on the dais before there was a decision to move the meetings. Commission Reports and Comments 7. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Obletz attended the dedication celebration at the Falkirk Greenhouse in honor of former Mayor Mulryan. Staff Comments 8. Schedule of Upcoming Meetings and Events of Interest Ms. Andrade-Wax noted that the city offices will be closed November 26th and 27th due to the Thanksgiving holiday. Friday, November 28th is the parade of lights and Winter Wonderland. 5 There are new activities that will be available at the event, and there will not be snow this year due to funding. Commissioner Obletz asked if the Winter Wonderland event is a BID event. Ms. Andrade Wax answered that the event is supported by the City and is organized by an outside vendor. Commissioner Emerson asked what the report was from the new farmer’s market. Ms. Andrade-Wax replied that it was successful. She will get the details of the report to pass along to the Commission. Commissioner Emerson asked that they could have a forecasting of presentations and topics for upcoming meetings on the calendar, so the Commission could discuss and have input on items they would want more information on. Adjournment The meeting was adjourned 7:30 p.m. PARK AND RECREATION COMMISSION AGENDA REPORT January 16, 2020 Item # 4 TITLE: CALIFORNIA PARK AND RECREATION SOCIETY – DISTRICT 1 COMMUNITY SERVICE AWARD SUMMARY California Park and Recreation Society (CPRS) District 1 hosts an annual banquet to recognize community service efforts and install their board of directors. Agency representatives can nominate 1-2 recipients that made an outstanding contribution to a CPRS District 1 agency and community either by volunteering or making a donation that assisted in “Creating Community Through People, Parks and Programs”. RECOMMENDATION That the Commission receive the report and provide feedback. BACKGROUND Founded in 1946, CPRS is a nonprofit, professional and public interest organization and the leading professional association for the Parks and Recreation industry. The California Park and Recreation Society’s mission is to advance the park and recreation profession through education, networking, resources and advocacy. The state is divided geographically into 15 districts and supports over 4,000 members. District 1 includes the counties of Del Norte, Humboldt, Lake, Marin, Mendocino, Napa, Solano, Sonoma and Trinity. Individual members are linked to their Agency and/or District and are given the opportunity to designate which of the seven (7) special interest sections within the organization they would like to join. The interest sections include; Administrators, Aging Services and Activities, Aquatics, Development & Operations, Educators, Recreation and Recreation Therapy. The City of San Rafael is a member agency of District 1 which will be hosting their annual awards and installation banquet to recognize community service efforts and install their board of directors which will be held on Saturday, February 1, 2020 at the Petaluma Community Center. Agencies can nominate 1-2 recipients that have made an outstanding contribution to a District 1 agency and community either by volunteering or making a donation to “Creating Community Through People, Parks and Programs”. The deadline for CPRS District 1 Community Service Award nominations is January 17, 2020. DISCUSSION Staff is recommending that the Park and Recreation Commission consider nominating “The B Team” for a 2019 Community Service Award in recognition of their involvement with the Albert Park Improvement Project. The B Team is a small group of neighbors that formed to co-create solutions to community challenges. Driven to increase the amenities in Albert Park to attract more neighborhood users and reclaim the park area as a clean, family-friendly space for all to enjoy, The B Team committed to be a part of the change by working with City staff to develop a community engagement and fundraising campaign, develop marketing material, organize community clean up days, and remove hardscape. Members served as project ambassadors, hosted fundraising events, and developed relationships with elected officials to increase advocacy. Staff has drafted a nomination for the Community Service Award for the Commission’s review and consideration (Attachment 2). FISCAL IMPACT There are no costs associated with nominating an individual/group and the cost of their banquet ticket is complimentary on behalf of CPRS District 1. Additional banquet tickets may be purchased at $55.00 per person. ALTERNATIVE ACTION Any other action as determined by the Commission. Submitted by: Ashley D. Howe, MS Senior Recreation Supervisor Attachments: 1. California Park and Recreation Society District 1 Community Service Award Information 2. Draft Community Service Award nomination for The B Team