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HomeMy WebLinkAboutPark & Rec Commission 2019-09-19 Minutes1 PARK AND RECREATION COMMISSION APPROVED MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA September 19, 2019 – 6:00 p.m. CALL TO ORDER Chair Tom Obletz called the meeting to order at 6:23 p.m. Pledge of Allegiance Roll Call Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Jeff Jones, Stacey Laumann Commissioners Absent: Mark Bustillos, Cecily Emerson, Kathryn Reisinger Staff Present: Susan Andrade-Wax, Library & Recreation Director, Becky Ordin, Senior Administrative Assistant, Catherine Quffa, Management Analyst, and Steve Mason, Senior Recreation Supervisor AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of July 18, 2019 2 A motion was made by Commissioner Laumann, seconded by Commissioner Jones, to approve the minutes of the July 18, 2019 meeting as corrected. The motion was approved unanimously. Ms. Andrade-Wax let the Commissioners know the City Clerk and City Council have requested that the City’s boards and commissions have their agenda and report formats be consistent throughout all the boards and commissions, so when a community member reviews them they all have similar formats and procedures. The minutes will now be abbreviated summary minutes which reflect the action of the entire commission rather than its individual members. MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations None 3. Public Comment from the audience regarding items not listed on the agenda MATTERS BEFORE THE COMMISSION 4. Review the Proposed Pickleweed Advisory Committee Draft Bylaws Ms. Andrade-Wax introduced Steve Mason, Senior Recreation Supervisor. Mr. Mason stated they are seeking Commission’s review of the proposed Pickleweed Advisory Committee Draft Bylaws and recommendation to forward them to the City Council for their review and consideration. Mr. Mason presented the Pickleweed Advisor Committee Draft Bylaws. Commissioner Laumann asked staff if they felt five (5) members was adequate to represent the community that resides in the canal area. Mr. Mason replied that yes, it is a realistic number of who we can attract and maintain. Ms. Andrade-Wax added that it also falls in line with the other committees in the City. There will be five (5) voting members, which one can be a youth member, plus an alternate and an representative from the Park and Recreation Commission. Commissioner Obletz asked what is the difference between an Advisory Board and an Advisory Committee? Ms. Andrade-Wax answered that most boards are considered ‘standing’ advisory bodies that are equivalent to commissions, e.g., Park and Recreation Commission and the Library Board of Trustees. Committees can be standing or ad hoc and often report to 3 a larger advisory body. The Pickleweed Advisory Committee is a subset under the Park & Recreation Commission. Steve Mason introduced Louise Yost who is a member of the Pickleweed Advisory Board. Commissioner Jones made a motion to recommend and approve the proposed Pickleweed Advisory Committee draft bylaws. Commissioner Machado seconded the motion. AYES: Commissioners: Obletz, Machado, Jones and Laumann NOES: Commissioners: None ABSENT: Commissioners: Bustillos, Reisinger, and Emerson The motion passed. Ms. Andrade-Wax noted that once the City Council approves the new By-laws, the Commission will then select a member as the liaison. Commission Reports and Comments 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Obletz asked for an update on the Library Facilities Planning Report. Ms. Andrade-Wax stated that she and Henry Bankhead will be presenting the final analysis of the library planning process to the City Council on October 7th. Commissioner Obletz asked about the funding for all of this? Ms. Andrade-Wax replied they are asking City Council to indicate which option they would like to pursue, approval for to identify funding for the conceptual plan, develop a reuse plan, and to possibly go out and identify options for funding to build it. Commissioner Laumann stated that she was happy to see the utility boxes painted. She asked if it was the Chamber of Commerce made that happen. Ms. Andrade-Wax answered that was the Chamber’s Leadership Institute. Commissioner Laumann asked if public art is in their purview. Ms. Andrade-Wax said Public Art has been came up several times this year about the process for public murals and painting utility boxes. There is currently not a process for this. It is on our department list to work with the City to develop a public art policy and process, and to figure out what advisory groups it would go to. It may be coming to the Park & Recreation Commission for their blessing at some point. 4 Staff Comments 6. Schedule of Upcoming Meetings and Events of Interest Ms. Andrade-Wax shared that the Arbor Day Event will be on October 24th at 10:00am at Oleander Park. On Monday, September 16th, the City Council approved the deletion of the Library Director position, and the addition of the Assistant Library & Recreation position. Henry is the Assistant Library & Recreation Director for the Library & Arts division. An there will be another Assistant Library and Recreation Director for the Recreation & Childcare division that will recruited for later this fall. Commissioner Laumann asked if the facilities management will be combined. Ms. Andrade- Wax replied that the Assistant Library & Recreation Director will have oversight of the three libraries and the Falkirk Cultural Center. The Community Centers, childcare sites, parks, athletic fields and picnic areas will be operated under the Recreation & Childcare division by the new Assistant Library & Recreation Director. The parks maintenance and park development are under the purview of the Public Works Department. Commissioner Obletz asked the revised name for the department. Ms. Andrade-Wax answered that it is Library & Recreation Department with two divisions. Library & Arts division, and the Recreation & Childcare division. Adjournment The meeting was adjourned 7:24 p.m. _____________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2019 _____________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director