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HomeMy WebLinkAboutPark & Rec Commission 2019-01-17 Agenda PARKS AND RECREATION COMMISSION AGENDA Thursday, January 17, 2019 7:00 P.M. San Rafael Community Center, 618 B Street CALL TO ORDER • Pledge of Allegiance • Roll Call AGENDA AMENDMENTS MINUTES 1. Approve regular meeting minutes of November 15, 2018 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations 3. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMISSION If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Annual Review of the Terra Linda Orcas Swim Club Program 5. California Park and Recreation Society - District 1 Community Service Award 6. Selection of Commission Chair and Vice Chair 7. Review of the Commission Meeting Schedule for 2019 COMMISSION REPORTS 8. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. COMMISSION COMMENTS STAFF COMMENTS Parks and Recreation Commission Agenda Page 2 of 2 September 20, 2018 9. Schedule of Upcoming Meetings and Events of Interest NEXT MEETING: February 21, 2019 ADJOURNMENT FUTURE AGENDA TOPICS Notice Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection at the Community Services Department, San Rafael, Community Center, 618 B Street, San Rafael, CA 94901, and placed with other agenda-related materials on the table at the Commission meeting prior to the meeting. American Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3333 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 20 or 23. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. 1 PARKS AND RECREATION COMMISSION DRAFT MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA November 15, 2018 – 7:00 p.m. CALL TO ORDER/ Chair Tom Obletz called the meeting to order at 7:00 p.m. Pledge of Allegiance Roll Call Commissioners Present: Chair Tom Obletz, Jeff Jones, Nicholas Skewes-Cox, Kathryn Reisinger Commissioners Absent: Vice Chair Mark Machado, Mark Bustillos, Cicily Emerson, Stacey Laumann (arrived at 7:07) Staff Present: Susan Andrade-Wax, Community Services Director; Becky Ordin, Catherine Quffa, Management Analyst, Senior Administrative Assistant, Debbie Younkin, Senior Recreation Supervisor, Tiffany Haley, Program Coordinator AGENDA AMENDEMENTS None MINUTES 1. Approve regular meeting minutes of September 20, 2018 A motion was made by Commissioner Jones, seconded by Commissioner Reisinger, to approve the minutes of the September 20, 2018 meeting as corrected. The motion was approved unanimously. 2 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations Ms. Andrade-Wax introduced the Community Services new Management Analyst, Catherine Quffa. Ms. Quffa introduced herself. She is a San Rafael native. She completed her undergraduate studies at Stanford University, and then joined the Peace Corps, spending 2 years in Africa. After earning her Master’s Degree in Environmental Policy, she returned to Africa for two more years doing program management for a non-profit agency. For the past 5 years, she has been in the Bay Area working for the Golden Gate National Parks Conservancy. At the Parks Conservancy, she managed a department that does research and analysis around parks and programs, focusing on how parks can serve the community in new and innovative ways. She worked on budgets, policies and procedures, and oversaw the operations of the Department, experience that she hopes to utilize in her new position to support Susan and the rest of the team. Ms. Andrade-Wax added that Ms. Quffa will be working on updating our agreements and contracts with various organizations. She will also work with each of the different sections in the department to identify their budgets and their programs. The department will be going through the budget process and will also be working on cost recovery. The Department is glad to have her here. 3. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMISSION 4. Review 2018 Annual Aquatics Program Review Ms. Andrade-Wax introduced Debbie Younkin, the Senior Recreation Supervisor for the Terra Linda Community Center. Ms. Younkin introduced Tiffany Haley who is the Program Coordinator who oversees the aquatics program for both the Terra Linda and the Hamilton Pools. Ms. Haley presented the 2018 annual aquatics program review. 3 Ms. Andrade-Wax commented that the Junior Lifeguard program is a significant program that they offer, because they have a very difficult time finding lifeguards in the amount that is needed. By having a Junior Lifeguard program, the City is able to provide young people with the skills necessary to work in aquatics and hopefully they will apply to work for the City when they are eligible. It’s quite a testament, that 33 members of the program have been hired over the last 3 years. Ms. Younkin added there were 630 volunteer hours logged over the summer from youth between the ages 12-14. This program also offers the participants a way to give back to their community, by helping younger children and seeing the difference they can make. Commissioner Obletz asked if this program was developed internally, or part of the American Red Cross? Ms. Younkin answered that it is an internal (City) program. Commissioner Jones asked if the swim lessons that are included in Splash Camp were group swim lessons. Ms. Haley replied that they are solely the Splash Camp participants that are in the lessons. Ms. Younkin added that the Splash Camp is nice for working parents who get the added benefit of having swim lessons as part of a camp’s curriculum. Parents can drop their children off at camp which includes a daily 30 swim lesson as well as a camp experience. Splash Camp is not a full-day camp, so it’s doesn’t impact the pool at its peak times. Mr. Obletz asked what the program cost. Ms. Younkin replied that it is $165 per child, per week and it is conducted from 8:30am to 1:30pm. Ms. Andrade-Wax asked how much group swim lessons are if you are not in camp. Ms. Younkin replied that they are $44.00 for four (4) 30-minute lessons. Ms. Andrade-Wax commented that it is a great deal, and they are getting a lot for their money. Mr. Obletz asked if there was a sliding scale, or scholarship program for the camp. Ms. Younkin answered that there are scholarships available for all the summer programs. The Department also offers payment plans for those families that do not qualify for a scholarship . Ms. Younkin added that the Junior Lifeguard Camp is a great program because it is a great introduction to aquatics and learning what is required to become a lifeguard. The hope is that they will continue to become Aquatic Aides and are hired on as Lifeguards. Mr. Skews-Cox stated that the Junior Guard, Aquatic Aide, and Lifeguard Training programs are a continuum. He asked if there were any numbers on how many kids have gone through the full circuit. Ms. Younkin answered that they haven’t tracked it but stated that the majority of the program participants have gone on to work for the City of San Rafael, Marinwood Community Services District, or other neighboring organizations. Ms. Reisinger commented that the Terra Linda Community Center is the leading training facility in Marin County for the Lifeguard Training courses in that they offer these classes on a 4 monthly basis beginning in February and continue throughout the pool season . Other facilities only offer one or none. Ms. Andrade-Wax agreed with Ms. Reisinger and added that some agencies only offer one class spring. Most teens schedules don’t allow them to plan that far in advance, so having classes on a monthly basis provides them with an option to take the course that wouldn’t have been available other places. Ms. Reisinger commented that they have been creative in getting other agencies involved with teaching the Lifeguard Training classes. Ms. Haley agreed, and added that they have a handful of instructors, and most are still at school when the courses begin. They have reached out to other nearby agencies and have other instructors that help teach these classes. Ms. Younkin stated that they continue to have a significant issue in trying to find Lifeguards. Last year, instead of looking for individuals that were already lifeguard certif ied, the City offered “conditional employment” to those individuals who enrolled in the City’s lifeguard training program. Once they successfully completed the lifeguard training program, they were offered aquatics positions with the City. If the individual is hired, the $200 course fee is waived, and they only need to pay for their certification fee. Ms. Reisinger is a lap swimmer and has noticed older lifeguards working the lap swim hours. She feels like Terra Linda staff has been able to engage the community. Ms. Younkin said that many retirees or stay-at-home parents are looking for part-time positions. Unfortunately, many teens are not available to work during the school year due to their school work and other related commitments. When their college- aged staff are home for the summer, they work as many hours as they can, however they are only around during the summer. They are trying hard to market to those who are retired or stay at home parents for a few hours out of the day. By doing so that they can keep the doors open to lap swimmers during the spring and fall seasons, while the school-aged staff are still in high school or college. Mr. Obletz asked if there was any way to predict the availability of the potential employees. Ms. Younkin answered that the applicants are asked for two (2) seasons they are willing to commit to. This would include either spring or fall in addition to summer. Commissioner Reisinger commented that she and her family attended a Family Fund day at the Terra Linda Pool during the summer. Her youngest son, who was much too young, wanted to go into the jumpy house with his older brother. One of the staff members went into the jumpy with him to ensure that he was safe and well taken care of, so that he could jump wit h the older kids. That was a highlight of his summer! Ms. Reisinger commented that the total aquatic management training that the Terra Linda staff attended is a state wide coveted training. Trying to get the organization to come out and do training at your facility is not easy. It is something that you have to apply for early on, and you must be accepted into the program. Ms. Reisinger feels like the Terra Linda staff is very 5 professional, and she feels very comfortable knowing that the pool staff has received the additional training. Commissioner Obletz asked if there is different pricing for the season passes between age groups. Ms. Younkin replied that there is a senior discount that is offered, which is age 50. Commissioner Jones asked why participation levels for pool parties in 2018 was so low. Ms. Younkin answered that it was a cold summer which impacted all of the program participation levels. Commissioner Jones noted that in the past when staff came and gave the reports they would see actual dollar figures. Ms. Younkin replied that she did not have the financial reports finalized but felt that Hamilton generated a profit. Commissioner Jones asked about the contract with the City of Novato. Ms. Younkin answered that after all expenses have been paid, they split the remaining revenue into equal halves, i.e., 50/50% split. Commissioner Obletz asked if the contract with the City of Novato was an annual contract. Ms. Younkin stated that the current contract has a five (5) year term which expires in 2021. Commissioner Laumann asked if there are opportunities besides the Terra Linda camps to provide swim lessons or swim access to other camps. Ms. Younkin answered that they partner with the City of San Rafael’s child care program that come to the pool weekly. They have an option to have private swim lessons while they are at the pool. Commissioner Obletz asked if they chose to phase out Groupon. Ms. Younkin stated that when they used Groupon they may sell 2,000 day passes, but the percentage of those passes that gets used is minimal. She said they wanted to phase it out this past year and see how it would impact them. They will reevaluate for the coming year and see if they want to implement the program again. Commissioner Reisinger stated that the Orca swim team is doing a W inter Swim program at the Terra Linda High School and wanted to know if it still not feasible for them to come back to the Terra Linda Pool. If so, could it open lap swimming as well, but she also knows that staffing is an issue. Ms. Younkin replied that they have met with the Orcas and have given them an idea of what the costs associated with opening for a W inter Swim program would be. They were asked if they want to manage something like that, so it is now in back into their court to see if they think any of that might be a feasible option. Commissioner Jones commented that the Terra Linda and Hamilton Pool programs are great. He feels that they are a valuable asset to the City of San Rafael and they do a great job every year. Ms. Younkin gave kudos to Ms. Haley. She started as a cashier when Ms. Younkin started working at Terra Linda years ago. For the past 3 years she has been working in a full-time capacity and feels that Ms. Haley is extremely professional and dependable. She feels very fortunate to have Ms. Haley working with her. 6 Commissioner Reisinger asked what the biggest difference in the Terra Linda Pool and the Hamilton Pool was. Ms. Haley replied Hamilton Pool has an activity pool, which is a big draw for families. Commissioner Obletz said in the future it would be helpful to have the Orca agreement presentation and the pool presentations at the same time. Ms. Younkin replied that was the goal for the evening. They had to pull it from the agenda, because the swim league was delayed in getting their schedule, so they were not ready to present. Commissioner Obletz asked Ms. Younkin if she felt that the new aquatics center at the Indian Valley College would have an impact on our facilities. She replied that they are building a state of the art facility and believes it will have an impact. The public will want to check it out, but it is still a couple of years out before it will be completed. Commissioner Obletz thanked the Terra Linda Community Center staff and commented that they are great. 5. Request to Install a Little Free Library in Gerstle Park Ms. Andrade-Wax stated that she had received a letter from the Gerstle Park Neighborhood Association (GPNA) requesting that the Park and Recreation Commission consider their request to install a Little Free Library in their park. They would fundraise to pay for it, and they would purchase it through the Little Free Library, which would also include a membership. Ms. Andrade-Wax spoke with the Parks Department and they said they would install one at no charge. In order to move forward and give to give the Gerstle Park Neighborhood Association any direction they would need the Commission’s consideration. If the Commission considers it Ms. Andrade-W ax will go back to the GPNA. From there they would decide which model they would purchase, she would ask them to meet with the Parks Department to decide on a location and come back to the Commission for approval. Commissioner Jones asked what the cost would be. Ms. Andrade-Wax stated that they can vary between $200-$500, which includes the membership and support. On the Little Free Library’s website you can put in your location and it will show you where they are all in your area. Commissioner Laumann noted that the fiscal impact states that there would no immediate costs for the installation and maintenance. She asked if that meant that the GPNA would not maintain it, and that the City would maintain it. Ms. Andrade -Wax said that will be up for discussion. The maintenance would be minimal in preserving it and making sure it wasn’t vandalized. There would need to be an agreement with GPNA with the details of the 7 responsibilities of both parties would include. Commissioner Laumann would like to see that the Little Free Library in Gerstle Park be donated to the City of San Rafael. Commissioner Obletz stated that the Neighborhood Association would be looking for people to volunteer as “librarians”. They would make sure the books are appropriate, and refilled. They would go through boxes that are dropped off by it. Having the free library, would be an opportunity to build community. Commissioner Jones asked if Ms. Andrade-Wax is looking for a motion to move forward to negotiate with the GPNA. Ms. Andrade-Wax replied that she wanted direction from the commission as to whether they wanted to approve the concept, so that the GPNA can work with the City to identify a location and start fundraising. it. GPNA will also go back to their members, and make sure that everybody understands the costs commitment is not $5.00 it’s more like $500, and would they feel comfortable supporting it making sure that eyes are on it and also to take care of it. A motion was made by Commissioner Jones, seconded by Commissioner Reisinger. AYES: Commissioners: Jones, Laumann, Obletz, Skewes-Cox, and Reisinger NOES: Commissioners: None ABSENT: Commissioners: Machado, Bastillos, and Emerson The motion passed. COMMISSION REPORTS 6. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Jones had a meeting November 14th for the 2040 General Plan update. He was concerned about the results of one of the questions asked of the public that came from the 3 community workshops. The same questions were asked at the 3 different locations. The one thing that caught his eye was a question about Parks and Recreation. Most of the people that attended these meetings were home owners in their 50s & 60s, but the o ne question that bothered him was, “How do you rate San Rafael’s Parks and Recreation facilities?” The results were 50% said fair, 37% good, 11% poor 3% excellent. 61% said fair to poor which was a little disconcerting to Commissioner Jones. He’s not sure if the voters have been to the sites where improvements and upgrades that the Commission has done in the past few years, but there seems to be a perception out there that they don’t do a great job. Ms. Andrade-Wax stated that she and Commissioner Obletz were at the first meeting, and she was happy with the results. She said if the study indicates that there is a deficit, then the City can explore options of addressing them. As an example, if the City were to explore grant funding as option to improve or enhanc e a City park and/or recreational facility, survey results 8 that indicate there is a deficit often aides the grant application. Often if there is no deficit or need, a grant application or funding is denied. This is just a different perspective but feels that the survey results are to the City’s advantage. Commissioner Jones shared the results from another question that was interesting to him. There were 9 things listed and the voters were asked from the following list what does San Rafael need more of? The top vote was 41% suggested the City should focus on maintaining what it already has rather than building new facilities. Among those who felt new facilities were needed, the top vote getters were playgrounds, community gardens and athletic fields. Ms . Andrade-Wax said that confirms what the Commission has been working on, so that is good news. Ms. Younkin commented that she was at the third meeting at the Terra Linda Community Center, which i a 1950s building that is very small, and is really inadequate for the needs of the community. She feels that those results reflect the facility where the meeting was held. Commissioner Jones shared from his meeting that the last piece they went over was the development vision. The land use element is when a developer comes to San Rafael and wants to build a 10-story building what is the City going to tell them. That is what the General Plan is. It tells them what they can and can’t do. Ms. Andrade -Wax mentioned that a City’s General Plan is where you will find a city’s parkland dedication requirement. In some cities, the parkland dedication is 5 acres per 1,000 people. Currently in San Rafael, the parkland requirement is 3 acres per 1,000 residents. Commissioner Jones stated that everything is being reviewed and evaluated. Commissioner Jones also commented that it is very complicated in that there are so many things to consider, and they all play off of each other. Commissioner Jones recommended reading in detail about the General Plan online. The website is https://www.cityofsanrafael.org/departments/general-plan-2040. Ms. Andrade-Wax shared with the Commission that there is also an ad in the upcoming Activities Guide for the 2040 General Plan, which also directs people to the website. Commissioner Reisinger asked if we are an Age Friendly City? Ms. Andrade -Wax replied that the City became an Age Friendly City on February 20, 2018. Commissioner Skewes-Cox attended the library meeting that was at the San Rafael Community Center. The people that attended were very engaged. He said that there was a strong reaction anytime one of the proposals talked about repurposi ng or taking over areas that are already public land. While people see room for improvement they were also very engaged and protective of the park and recreation facilities that we have. Commissioner Laumann was also at the meeting and was going to give the same report. Commissioner Obletz attended 2 of the library meetings. He shared that there is a rule of thumb for the number of square feet of library facilities per capita. San Rafael is at less than a third of the American standard for library facilities per capita. Ms. Andrade -Wax stated that one of the planning tools or guidelines that is used when planning for libraries is a one square foot per capita. So, for example, with a population of 58,000 the recommendation for planning 9 a library would be approximately a total of 58,000 square feet of library space. However other factors can modify the number, i.e., county and/or university library branch within city limits. COMMISSION COMMENTS Commissioner Laumann stated that she believes that Public Art is in the Commissions purview, but the Commission hasn’t talked about art in quite a while. She recalled a few years ago that Public Art was being overseen by the Economic Commission. Ms. Laumann is curious where Public Art, is, and if Ms. Andrade-Wax could come back with the answer another time. She would like to see more public art around San Rafael. Ms. Andrade-Wax stated that she would find out more information regarding the City’s public art program. Commissioner Obletz noted there was a time when the City had a Public Art Commission years ago. Ms. Andrade-Wax also added that there was a Cultural Affairs Commission that ended in 2005. Commissioner Obletz recalled that it was mostly centered around Falkirk and providing volunteers to assist at Falkirk. San Rafael is one of 13 cities that are in the cultural district state wide. San Rafael is the only city that does have a cultural affairs commission or something equivalent. There has been discussion at the local level about that. Commissioner Jones also wanted to include a transit center update. The Golden Gate Bridge District has identified five (5) sites to do an environmental impact report. This will take well over a year to complete, and they just started. STAFF COMMENTS 7. Schedule of Upcoming Meetings and Events of Interest. Ms. Andrade-Wax shared with the Commission an insight as to the process of merging with the Library that we are going through right now. They just had a kick-off meeting, and the City has hired a consultant to facilitate the departmental integration process and bring the Library staff and the Community Services staff together to form the new Department. Many cities have gone through this and have done it in different ways. Our Department can end up looking a little differently than it does now. The first step includes an employee survey that is going out to all the staff in both departments. Once that information is received, they will be doing an inventory of all programs, and a gap analysis will be done of what programs we have in common and what gaps currently exist. The two workshops will be held in February and March. We will be working on a Mission, Vision & Values, and a new organization structure. The Commission will be provided with an update as the process moves forward, Commissioner Jones asked how it will affect the Parks and Recreation Commission. Ms. Andrade-Wax said it should not affect them at all. The Library has multiple boards and commissions as well. 10 Ms. Andrade-Wax highlighted a few meetings and events. She also noted that there will be no meeting in December. Ms. Andrade-Wax stated that it was brought to her attention from one of the Commissioners that there was a question as to whether the Pledge of Allegiance was mandatory or a required element of our meetings. She answered that it is not. The Pledge of Allegiance is just historically customary it’s part of the procedures a lot of City Councils, Park and Recreation Commissions, etc. Some cities like Berkeley stopped doing it years ago and have brought it back. Some cities have chosen to do a prayer, a song, poetry reading, but none of it is required. Ms. Andrade did not want to embarrass anyone on our commission here, or not in attendance and asked for the Commissions permission to reach out to all the Commissioners to make sure this is something that you would like to include, and if not, that is fine. The consensus of the Commission will determine whether we continue or discontinue including the pledge of allegiance as part of the meeting agenda. Ms. Andrade-Wax requested permission from the Commission to reach out to the Commissioners individually to get feedback. The Commission agreed and gave their permission. Commissioner Jones asked who the sponsor for the boated light parade is. Ms. Andrade-Wax thinks it may be the San Rafael Yacht Club. Commissioner Obletz asked for a quick update on Albert Park. Ms. Andrade -Wax said it has started and is on schedule. The hope is they do a lot of the demo before the rain comes in. It takes 12-14 weeks lead time to order the playground equipment. She is hoping it is completed in spring. When there is a closer idea of when the park will be completed a ribbon cutting ceremony will be planned, and all the Commissioners will be invited. Commissioner Obletz stated that he would like to recognize some of the Volunteers that are part of the Volunteer Program that Ann Bauer organizes. Commissioner Obletz announced the next meeting will be January 17, 2019, and he would like to move up the “Next Meeting” listed towards the bottom of the Agenda before the “Adjournment” section on future Agendas. ADJOURNMENT The meeting was adjourned 8:47 p.m. PARKS AND RECREATION COMMISSION AGENDA REPORT January 17, 2019 Item #4 TITLE: ANNUAL REVIEW OF THE TERRA LINDA ORCA SWIM CLUB PROGRAM SUMMARY The Orcas Swim Club has utilized the Terra Linda Community Pool since 1962. The Club has 150-200 members, ages 5-18, who train and compete in the Marin Swim League. The Club utilizes the pool facilities from March through mid-July, Monday through Friday, for practices, and 8-10 Saturday mornings per year for swim meet competitions and clinics. The Club also utilizes the facilities in the Terra Linda Community Center for meetings, socials and fundraisers. Each year, the Community Services staff negotiates with Club representatives to schedule pool and facility use that strike a balance between Club needs and community access to both facilities. RECOMMENDATION It is recommended that the Parks and Recreation Commission receive and comment. Page 2 of 2 BACKGROUND The Orca Swim Club has utilized the Terra Linda Community Pool since 1962. The swim club has 150-200 members, ages 5-18, who train and compete in the Marin Swim League. The Club utilizes the pool facilities from late February through the end of June, Monday through Friday, for practices and 8-10 Saturday mornings per year for swim meet competitions and clinics. The Club also utilizes the facilities in the Terra Linda Community Center for meetings, socials and fundraisers. Each year, the Community Services staff meets with Club representatives to schedule pool and facility use that strike a balance between Club needs and community access to both facilities. FISCAL IMPACT Orca Swim Club 2016 Season 2017 Season 2018 Season Annual Payment $17,333 $18,918.04 $16,258.22 Their annual payment includes the cost of lifeguarding services, a portion of the utility cost as well as use of the Community Center for their various program related events. ALTERNATIVE ACTION Any other action as determined by the Commission. Submitted by: Debbie Younkin Senior Recreation Supervisor PARKS AND RECREATION COMMISSION AGENDA REPORT January 17, 2019 Item #5 TITLE: CALIFORNIA PARK AND RECREATION SOCIETY – DISTRICT 1 COMMUNITY SERVICE AWARD SUMMARY California Park and Recreation Society (CPRS) District 1 holds an annual banquet recognizing outstanding professionals and community members who contribute to the overall success of agencies located in District I. Community Service recipients made an outstanding contribution to their agency either by volunteering or making a donation that assisted in “Creating Community through People, Parks and Programs” RECOMMENDATION That the Commission receive the report and provide feedback. Page 2 of 2 BACKGROUND CPRS District 1 is part of Region 1, within the professional organization of CPRS. There are fifteen districts in the State of California, represented by CPRS. District 1 includes the counties of Del Norte, Humboldt, Lake, Marin, Mendocino, Napa, Solano, Sonoma and Trinity. Become involved with the District and help us to create community through people parks and programs. District 1’S Mission Statement is as follows: “CPRS District 1 promotes and enhances the benefits of parks and recreation through the empowerment of its members.” DISCUSSION This is the 68th annual awards banquet for California Park and Recreation Society District 1. The banquet serves as an opportunity for the City of San Rafael to recognize volunteers who have contributed to the overall success of the San Rafael Community Services Department. At the Commission’s meeting, staff will present the Commission with a possible nomination for the CPRS District 1’s Community Service Award for their review and consideration FISCAL IMPACT There are no costs associated with nominating individuals and the cost of their banquet ticket is provided free of charge. Addition banquet tickets are available at $55.00 per person. Alternative Action Any other action as determined by the Commission. Submitted by: Debbie Younkin Senior Recreation Supervisor Attachment: 1. California Park and Recreation Society District 1’s Community Service Award Information PARKS AND RECREATION COMMISSION AGENDA REPORT January 17, 2019 Item #6 TITLE: SELECTION OF COMMISSION CHAIR, VICE CHAIR, AND COMMITTEE ASSIGNMENTS SUMMARY Annually, the Commission selects a Chair and Vice Chairperson to facilitate meetings. The Commission also reviews any committee appointments and makes changes if needed. RECOMMENDATION: It is recommended that the Commission select a new Chair and Vice Chairperson and review committee assignments for the period January – December 2019. Page 2 of 2 BACKGROUND Annually, the Parks and Recreation Commission meets in regular session and selects a chairperson and vice chairperson. The election shall be by majority vote of the Commission, to be held preferably in December of each year. The term of service for these offices shall be one year, beginning in January of each year. In July 2018, due to a commission vacancy, the Commission selected Commissioner Obletz to the position of Chair and Commissioner Machado to the position of Vice Chair through December 2018. Additionally, the Parks and Recreation Commission was asked to select a Parks and Recreation Commission representative and alternate to the General Plan 2040 Steering Committee. The Commission selected Commissioner Jones as the representative and Commissioner Emerson as the alternate. Each year, City commissions review committee assignments and the rotation of officers. Commissioners should be prepared at the meeting to nominate and select a new chairperson and vice chair for the period January – December 2019 and discuss any amendments to the committee assignments. FISCAL IMPACT: None ALTERNATIVE ACTION Any other action as determined by the Parks and Recreation Commission. Submitted by: Susan Andrade-Wax Director of Community Services PARKS AND RECREATION COMMISSION AGENDA REPORT January 17, 2019 Item #7 TITLE: REVIEW OF THE COMMISSION MEETING SCHEDULE FOR 2019 SUMMARY Annually, the Parks and Recreation Commission reviews its annual meeting schedule to consider canceling or re-scheduling meetings due to holidays or other conflicts. RECOMMENDATION: It is recommended that the Commission review its meeting schedule for 2019 and revise as necessary. Page 2 of 2 BACKGROUND: The Parks and Recreation Commission currently meets on the third Thursday of each month at 7:00 p.m. Annually, the Parks and Recreation Commission reviews its annual meeting schedule to consider canceling or re-scheduling meetings due to holidays or other conflicts. Parks and Recreation Commission Meeting Schedule January 17, 2019 February 21, 2019 March 21, 2019 (Dept. Head Retreat) April 18, 2019 May 16, 2019 June 20, 2019 July 18, 2019 August 15, 2019 September 19, 2019 October 17, 2019 November 21, 2019 December 19, 2019 FISCAL IMPACT: None ALTERNATIVE ACTION Any other action as determined by the Commission. Submitted by: Susan Andrade-Wax Community Services Director Item 9 MEMORANDUM Date: January 17, 2019 To: Parks and Recreation Commission From: Susan Andrade-Wax, Community Services Director Subject: Schedule of Upcoming Meetings and Events of Interest Date Time Meeting/Event Location Jan. 11 5:00 – 8:00 pm 2nd Friday Art Walk Downtown San Rafael Jan. 17 7:00 pm Parks and Recreation Commission San Rafael Community Center, 618 B Street, San Rafael Jan. 21 CLOSED HOLIDAY ALL CITY OFFICES Jan. 22 7:00 pm City Council City Council Chamber, 1400 Fifth Avenue, San Rafael Feb. 4 7:00 pm City Council City Council Chamber, 1400 Fifth Avenue, San Rafael Feb. 8 5:00 – 8:00 pm 2nd Friday Art Walk Downtown San Rafael Feb. 13 6:00 – 9:00 p.m. 2040 General Plan Steering Committee BioMarin Conference Room, 750 Lindaro Street, San Rafael Feb. 18 CLOSED HOLIDAY ALL CITY OFFICES Feb. 19 7:00 pm City Council City Council Chamber, 1400 Fifth Avenue, San Rafael Feb. 21 7:00 pm Parks and Recreation Commission San Rafael Community Center, 618 B Street, San Rafael