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HomeMy WebLinkAboutBoard of Library Trustees 2019-06-11 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: SRPL, Downtown Library Meeting Room Date: 06/11/19 Time: 6:00 p.m. Chair, Presiding: Josh Libresco Members Present: Jaimi Cortes, Claudia Fromm, Josh Libresco, Beverly Rose, Members Absent: Robert Ross, Catherine Sumser Others Present: Susan Andrade-Wax, Community Services Director Henry Bankhead, Interim Library Director Jinder Banwait, Administrative Assistant Jamie Poirier, Circulation Supervisor Members of the public. APPROVAL OF AGENDA The agenda was unanimously approved on a motion by Libresco and a second by Rose and Fromm. All were in favor. APPROVAL OF MINUTES The amended May minutes were unanimously approved on a motion by Libresco and a second by Cortes and Rose. All were in favor. INTRODUCTIONS None. PRESENTATION Poirier presented information about AMH, Automated Materials Handling and RFID, Radio-Frequency Identification technology. This technology uses a conveyor belt system and sorts returned items automatically by category into specific bins. The items must be RFID chipped for this technology to work. As the items are scanned, they are removed from the borrowers’ account. Andrade-Wax recommended tours to see the system in action. PUBLIC COMMENT A few members of the public voiced their concerns about the future of the existing library building, specifically the Carnegie Wing. Libresco explained that there is no intention of demolishing the building and discussions for future use of the building SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember will take place after the survey results have been presented to The City Council along with the Noll & Tam Architect’s report. CORRESPONDENCE None. REPORT FROM LIBRARY DIRECTOR Bankhead shared information about the Summer Reading Program. The theme this year is Universe of Stories. Bankhead shared information about new sit/stand staff desks. All staff will be moving downstairs for efficiency and collaboration purposes. Bankhead also informed the Board that all libraries that had formerly been part of the State’s North Bay Cooperative Library System must start contributing toward unfunded pension retirement liabilities. Libresco asked what the potential annual impact is, Bankhead replied $7K-$9K. Bankhead said a fair costing formula will be used to calculate what libraries owe based on their budget. Bankhead informed the Board about a recent employee departure, Gina Vaziri, who worked in the Technical Services Office cataloging and processing new material. Bankhead also informed the Board that the City Clerk is looking at a slightly different format as to how boards and commissions operate throughout the City. Andrade-Wax added that the purpose of this is to be consistent, where everything looks identical and makes it easier for the public to understand information. Bankhead shared that the Library was recognized as “Employee of the Quarter” for their efforts at the Pop-Up Northgate Mall Library as part of the City’s employee recognition program. Andrade-Wax added that departments throughout the City nominate other departments and that this was a huge honor. Cortes asked Bankhead how the user comments are being used in the New Library Survey/Noll & Tam Report going to the Council. Cortes wanted to know if the comments are being incorporated in the report going to Council. Bankhead said additional comments cannot be added as the survey has closed. Andrade-Wax added that new feedback will continue to come in and will be captured as the results are presented and as the process proceeds. Cortes asked Bankhead about Summer Reading Program prizes. Cortes was concerned that the previous year, prizes were large sized candy. Bankhead and Andrade-Wax replied that this year the feedback about the candy was incorporated in the decision-making, no candy is being given out as prizes. This year, prizes are books, coupons, badges, pool passes, and drop-in program passes at the Community Center. Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: The Friends would like to have their own website instead of having a webpage through the Library’s website. Having their own website would allow them to maintain and update their website, giving them more control. The Friends are preparing for an upcoming Book Sale on Saturday, June 22nd. SRPL Foundation: The Foundation has generously agreed to fund the New Library Survey costs. The Foundation is having their annual meeting on October 10th around 6 p.m. at the Marin Yacht Club, all Board Members are welcome. Special Library Parcel Tax Committee: Meeting Tuesday, July 2nd. OLD BUSINESS Bankhead explained that due to short staffing in the City’s Facilities Department, library staff being out on leave, and a lot of other changes taking place, nothing has been done since the last meeting to improve the look/layout of the Library lobby. Andrade-Wax added that there is a lot involved in decision-making, we must be ADA compliant in placing furniture or adding any other elements to the lobby. Also, the self-check machines cannot be permanently installed until electrical work is completed. Bankhead provided an update on the New Library Survey and Noll & Tam Report. The Noll & Tam Report will go to the City Manager’s Office and once the survey results are received, they will be incorporated in that report. Andrade-Wax added that the report will be in draft form until it is adopted by Council. The report will first be vetted by the City’s Sub-Committee before going to Council. Libresco asked when the public can have access to the report, Andrade-Wax said she would get clarification from the City Clerk’s Office as to when the report can be made public. Andrade-Wax explained that Noll & Tam will present to the Council the location options for the new library facilities, the results from the survey, and the estimated cost. Council will then decide the next step, whether they put it aside for future discussion, ask for further feedback, or provide other direction. Libresco explained to the public members present that none of the options result in the Carnegie building being demolished. Libresco said that over 1,000 New Library Surveys were collected of which most were submitted by voting residents. Majority of the surveys were completed online. NEW BUSINESS None. Action Items Owner(s) Deadline Details Improve Lobby Henry Bankhead Next Meeting seating, aesthetics, signage, wayfinding Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember ADJOURNMENT Meeting adjourned at 7:24 p.m. Respectfully submitted by Henry Bankhead cc: