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HomeMy WebLinkAboutBoard of Library Trustees 2019-04-09 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: SRPL, Downtown Library Meeting Room Date: 04/09/18 Time: 6:00 p.m. Members Present: Jaimi Cortes Josh Libresco Beverly Rose Catherine Sumser Claudia Fromm Members Absent: Robert Ross Others Present: Henry Bankhead, Interim Director Jill Tokutomi, Librarian Jinder Banwait, Administrative Assistant Susan Andrade-Wax, Community Services Director APPROVAL OF MINUTES The January minutes were unanimously approved on a motion by Libresco and a second by Cortes. All were in favor. INTRODUCTIONS All present introduced themselves PRESENTATION Tokutomi introduced Zoey Hinks, a Marin County Girls Who Code Member/Teacher, who presented about why Girls Who Code exists and how it’s impacting young girls who would like to enter the computer science/technology field. APPROVAL OF AGENDA What the role of the Chair/Vice Chair is was discussed and Libresco was chosen as the new Chair by Cortes and a second by Sumser, Libresco accepted. All were in favor. Cortes was chosen as the new Vice Chair by Libresco and a second by Rose. All were in favor. The agenda was unanimously approved on a motion by Libresco and a second by Cortes. SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember PUBLIC COMMENT None. REPORT FROM LIBRARY DIRECTOR Bankhead shared information about the new library planning process. The dates for the community meetings were moved up toward the end of April so that more community outreach can occur, and a survey can be prepared for additional feedback. Cortes asked whether the giant Oak Tree at 5th & E St. will stay, Bankhead confirmed it will. Bankhead also updated the Board on the status of the mall pop-up. The space is free to use, with minimum cost for such things as internet and janitorial services. An MOU is being prepared between the City and the County. Bankhead discussed the immigration services program provided by staff at the Pickleweed Library. Due to certain requirements, the staff were unable to provide immigration services at the level they were hoping. New American Campaign and other groups have partnered with Pickleweed to assist with offering services. Bankhead mentioned an upcoming Friends Book Sale. Cortes asked a question from the executive report about the downtown library lobby remodel, which wasn’t an item on the agenda. Andrade-Wax explained that we cannot have a discussion on a topic not on the agenda. That she and Bankhead can share information, but there can’t be a back and forth session. Bankhead said he would include this item on the agenda for the next Board meeting. Libresco explained that it would be a violation of the Brown Act if the discussion took place without it being on the agenda. CORRESPONDENCE None. REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: Libresco shared information about the Friends, that they have a book store and hold book sales to fund the many programs at the library. Andrade-Wax offered space for Friends book sales at the community centers. SRPL Foundation: Libresco shared information about the Foundation, that they are a group of older citizens working on raising money for a new library. Bankhead explained that the group has raised approximately $400,000, but that the library has received larger donations. Next meeting May 10. Special Library Parcel Tax Committee: Libresco talked about the role of the committee, that they provide oversight of how the funds are being utilized and assist in preparing reports for City Council. Bankhead shared an issue that the committee members are currently facing, the language of the parcel tax in relation to the proportionality of the library and the entire City budget. Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember OLD BUSINESS Sumser asked about the extension of the mall pop-up. Bankhead explained that currently the setup is month-to-month, but that we can move to an annual agreement. Preparation of the MOU is in progress. The County is providing all the material, we’re providing majority of the staffing. Bankhead shared information about the progress of the new library facilities project. Once the locations are narrowed down, a final report will be presented to the Council, who then will decide the next step in the process. Cortes asked what the next step would be. Cortes also shared her feelings about the process not moving fast enough. Andrade-Wax also pointed out the upcoming community meetings and survey, how there will be opportunities for the community to take the survey online on our websites, in person at the library and community services locations, how the information about the survey will be disseminated through multiple outlets. NEW BUSINESS None. Action Items Owner(s) Deadline Details Report from Library Director Henry Bankhead Next Meeting Can we pickup holds at the mall pop-up Report from Library Director Henry Bankhead Next Meeting Add the discussion about the lobby changes to the next meeting Old Business Henry Bankhead Next Meeting IT, same individual taking multiple surveys ADJOURNMENT Meeting adjourned at 7:47 p.m. Respectfully submitted by Henry Bankhead