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HomeMy WebLinkAboutBoard of Library Trustees 2018-10-09 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: SRPL, Downtown Library Meeting Room Date: 10/9/18 Time: 6:00 p.m. Chair, Presiding: Melanie Leavitt Cantarutti Members Present: Jaimi Cortes Josh Libresco Melanie Leavitt Cantarutti Scott Harrup (Alternate) Members Absent: Robert Ross Doug Van Gessel Others Present: Henry Bankhead, Interim Director Jamie Poirier, Circulation Supervisor Jinder Banwait, Administrative Assistant APPROVAL OF AGENDA The agenda was unanimously approved on a motion by Cantarutti and a second by Libresco. One error found under “NEW BUSINESS”, the word “odd” changed to “of”. APPROVAL OF MINUTES August minutes were unanimously approved by all members. September minutes were unanimously approved by all members. PUBLIC COMMENT None. STAFF PRESENTATION Poirier shared a presentation about visiting local libraries (Mill Valley, Corte Madera, and Novato) within the MARINet Consortium. She and other library staff took this opportunity to build connections, observe, and learn operations and best practices. Jamie shared pictures and ideas from the visits. She discussed some of the ideas in detail and how some ideas can be implemented at SRPL and some be part of the future new library. Ideas such as holds shelves layout, efficiency of space, effectiveness of lighting, combining 3D printing and VR, providing seeds for the community, wayfinding, greeter at entrance, shared service points, and modern check-in equipment and other technology. SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember CORRESPONDENCE None. REPORT FROM LIBRARY DIRECTOR Bankhead said there was an error with the Library Foundation meeting date, that it should be on the 8th, not the 25th. Bankhead also shared the success and activities of the annual Staff Day event. Libresco asked about the emergency preparedness presentation part of the Staff Day event, how all the information can be so overwhelming. Bankhead shared information about the preparedness of SRPL and how the DT facility has no modern safety equipment. Bankhead also shared information about the role of government workers during a disaster. Cantarutti recommended a 6-week disaster preparedness program the Library can offer for the community. The program has an environmental aspect incorporated in it. REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: Bankhead said that the Friends are discussing the future of the Friends Books Bookstore. Bankhead shared some of the concerns such as declining proceeds/revenue, increasing rent, workload, volunteer resources, and the lack of parking. Some solutions discussed were to decrease open hours, request a revenue forecast study, limit donations of non-valuable books, hire a part-time manager, visit other Friends in the area to learn their operations, use younger volunteers, and partner with local businesses and schools. SRPL Foundation: Meeting on the 8th at 6 p.m. at the San Rafael Yacht Club. Special Library Parcel Tax Committee: Meeting on October 22nd. OLD BUSINESS Bankhead continued the conversation about updating the food policy. He said that the consumption of food can be controlled better if it is legitimized. Bankhead said that updating the policy would improve the quality of life of the patrons and increase their enjoyment of the library. Bankhead explained that responsible consumption of individually wrapped food, where it isn’t disruptive to others, in designated areas, with increased level of janitorial services will not have an impact of any sort to library operations. Cortes shared her concerns about noise and trash, but was assured certain areas would be zoned. Cantarutti recommended changing wording from “encourage” to “permitted”. Cortes and Harrup approved making changes to the policy and reviewing a draft in the next meeting. Bankhead continued the conversation about the Library Board Minutes vs. Summary. All members agreed to use a detailed summary. Bankhead said there was no update on the New Library Project. Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember NEW BUSINESS Poirier proposed eliminating the requirement of asking patrons to provide proof of address. She shared that families who recently moved to the area or those without a physical mailing address are unable to obtain a library card. Poirier said that the MARINet Consortium is moving toward a non-mail notice system in the near future. Libresco said as long as there is a way to contact the patron, such as an email address, a proof of address requirement isn’t necessary, all members agreed. Bankhead said that the library staff can assist patrons in getting an email address. All members approved proposal. Action Items Owner(s) Deadline Details 1 $10 or more account fine prevent use of e-resources? Poirier N/A Jamie will confirm. 2 Update Food Policy Bankhead Next Meeting Henry will update the current policy and present a draft. ADJOURNMENT Meeting adjourned at 7:25 p.m. Respectfully submitted by Henry Bankhead cc: