HomeMy WebLinkAboutBoard of Library Trustees 2017-10-10 MinutesMINUTES OF THE REGULAR MEETING OF THE
SAN RAFAEL LIBRARY BOARD OF TRUSTEES
TUESDAY, October 10, 2017
DOWNTOWN LIBRARY MEETING ROOM
6:00 P.M.
CAROL MANASHIL, CHAIR, PRESIDING
MEMBERS PRESENT: CAROL MANASHIL, CHAIR
JOSH LIBRESCO
MELANIE LEAVITT CANTARUTTI
MEMBERS ABSENT: JAIMI CORTES, DOUG VAN GESSEL
OTHERS PRESENT: HENRY BANKHEAD, ASSISTANT DIRECTOR
JAMIE POIRIER, TECHNICAL SERVICES
SUPERVISER
APPROVAL OF AGENDA
With correction of the date and addition of Library RFP update, Agenda was approved
unanimously on a motion by Cantarutti and a second by Libresco.
APPROVAL OF MINUTES
September minutes were not approved lacking a quorum of members present at the September
meeting
PUBLIC COMMENT
None
STAFF PRESENTATION
Jamie Poirier, Technical Services Supervisor made a presentation about her role with the
California Library Association (CLA). She spoke about her work on the membership committee,
conference planning committee, career center, and virtual conference. She also explained that
she is running for a seat on the CLA board this year.
CORRESPONDENCE
None
REPORT FROM LIBRARY DIRECTOR
Personnel Updates
The library has made a conditional offer to a new adult services librarian. She will hopefully be
starting work in mid-October. We look forward to a fully staffed librarian bullpen. Two new
part-time Library Assistants have been hired by our circulation department. Both have already
started work and are contributing to the success of the overall team.
Facility Updates
The Menzies parking lot has been repaved at the end of September, marking the first time in
recent memory that this essential lot has been significantly improved.
A new hose lock has been installed on the faucet outside the library’s employee entrance to limit
water waste from the unregulated use of the city’s water.
Library Activities
Donation: A large donation has been received and is pending acceptance at the October10th City
Council meeting. In late September 2017 the Library received a generous donation of
$1,282,725.65 from the trust of Robert and Lorraine Joses. Mr. Joses was a 1939 graduate of
U.C. Berkeley and the treasurer of Pacific Telephone. He and his wife Lorraine lived in San
Rafael for a number of years. He was involved in organizations such as the San Rafael
Improvement Club and the California Historical Society. After Robert’s death in 1998 Lorraine
moved to Villa Marin and remained an active member of the San Rafael Community
volunteering and assisting with community outreach programs for St. Paul’s Episcopal Church.
3D printers: The library just received two 3D printers through the 2016/17 Technology TNT for
Libraries Grant from the California State Library. In Cooperation with the Southern California
Library Cooperative we now have two LulzBot TAZ 6 3D Printers. One will be available for
each of our library locations to allow patrons to experience the wonder of 3D printing.
Staff Day – The library was closed September 22nd for our annual all-staff day. The theme was
Engagement. We met at NatureBridge in the Marin headlands which provided a beautiful setting
for our work. This was the first staff day planned entirely by the staff; our engagement groups—
Trust, Communication, Recognition and Cross-Training set the agenda. Highlights included a
speaker on non-violent communication (NVC), a teach-back where employees taught each other
simple skills, and several inspiring Ted-talks and consequent discussions.
REPORTS FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS
Friends of the Library: Friends of the Library (Bankhead) approved three large funding requests
for new materials and library programs at their September meeting
SRPL Foundation: (Bankhead) The foundation accepted a donation in the amount of $200
dollars in memory of Randy Coleman. The foundation meeting for September was largely
devoted to logistics for the October 12 annual dinner.
Special Library Parcel Tax Committee: (Bankhead) The committee has three new members, and
two former members. The committee elected Brinckerhoff chair, decided that Lee and
Brinkerhoff would have 4 year terms and Cook, Kellogg and Ross would have 5 year terms.
They reviewed budget spreadsheets for the last quarter of 16/17 and library outreach efforts. Lee
and Brinckerhoff volunteered to write the budget report for council.
New Library Facilities Planning Project: (Libresco) Six proposals were received from
architectural design/management firms. Libresco recounted how all six firms seemed
reasonable; however, since a number of the committee members were intimately familiar with
the work of more than half of the firms, this offered additional perspective. After some
discussion, the committee selected three firms to interview with the New Library Facilities
Planning Project Committee in mid-October002E
OLD BUSINESS
Items included in Old Business on the agenda:
-Final Library Facilities Assessment Report from Group 4 ,
-Key statistics from 16/17
-Final budget report from 16/17
Nothing changed in these matters: they were included in error, no discussion occurred
NEW BUSINESS
Together San Rafael – Bankhead outlined the city’s progress in the Together San Rafael
initiative including overall engagement process and learning labs with consultants from
CivicMakers to encourage and empower employees to prototype improvements to the way we do
business.
ADJOURNMENT
Meeting adjourned at 6:55 pm.
Respectfully submitted by Henry Bankhead