HomeMy WebLinkAboutBoard of Library Trustees 2017-07-11 MinutesMINUTES OF THE REGULAR MEETING OF THE
SAN RAFAEL LIBRARY BOARD OF TRUSTEES
TUESDAY, JULY 11, 2017
DOWNTOWN LIBRARY MEETING ROOM
6:00 P.M.
CAROL MANASHIL, CHAIR, PRESIDING
MEMBERS PRESENT: CAROL MANASHIL, CHAIR
MELANIE LEAVITT CANTARUTTI
JOSH LIBRESCO
JAIMI CORTES
MEMBERS ABSENT: DOUG VAN GESSEL
OTHERS PRESENT: SARAH HOUGHTON, DIRECTOR
HENRY BANKHEAD, ASSISTANT DIRECTOR
APPROVAL OF AGENDA
The agenda was approved unanimously on a motion by Cantarutti and a second by
Libresco.
APPROVAL OF MINUTES
A quorum of attendees from the last meeting was not present, so June minutes approval
was tabled until the August meeting.
PUBLIC COMMENT
None
STAFF PRESENTATION
None
CORRESPONDENCE
None
REPORT FROM LIBRARY DIRECTOR
Personnel Updates
Library staff is currently scheduling interviews for the three open positions. Libresco
asked about the number of candidates for each position. There were around 60
applicants for the Librarian position and around 120 for the two Library Assistant
positions.
City Council Actions
On July 17th the City Council will be holding interviews for the new 5-person Parcel Tax
Committee.
Facility Updates:
New children’s room furniture and slatwall is waiting to be installed.
Library Activities
CENIC Gigabit Ethernet Connections Update
Both libraries were switched over to the new, faster CENIC network on July 10th
successfully.
Technical Services End-of Year Rush
Technical Services staff has been busy with an influx of new items as the fiscal year
wraps up. Technical Services staff is also working with selectors to help improve the
efficiency of new items being added to the collection. Libresco asked if staff were able to
keep up with weeding/deaccessioning items to make space for the new items.
Houghton and Bankhead replied in the affirmative.
REPORTS FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS
Friends of the Library: The Friends Library Lawn Sale was successful (Houghton
estimated at the meeting that the total for the sale was around $6,000. The actual total
was $5225.25). Peter Lee has joined the Friends Board. The Friends Board is not meeting
in July.
SRPL Foundation: The Foundation is currently planning for their annual
meeting/program on October 12th. More information on that will be available soon.
Special Library Parcel Tax Committee: The Committee has not met since the last
Trustees meeting.
OLD BUSINESS
None
NEW BUSINESS
3D printer demonstration—The Library has a 3D printer (a Lulzbot Mini) on loan from
the California State Library for a month to teach staff how to use the hardware and
software. Staff will discuss the possibility of acquiring a 3D printer permanently after
this trial period. Sample printed objects were shared with trustees and an object was
printed during the meeting.
Library facilities project update—The draft Request for Proposals for the next phase of
the facilities project is being reviewed by the City Attorney’s office. The hope is to post
the RFP within the next month.
City of San Rafael and library employee engagement project update—The City has
formed a group called Together San Rafael with representatives from every City
department. The group is working on employee engagement throughout the City and
focused on creating Learning Labs for staff as their first project. The Library hired a
consultant who conducted interviews with all Library staff and held meetings to discuss
what is working well in the Library and where there are challenges. In response to this
process, Library staff formed four working groups to focus on four areas of
improvement: communication, trust, cross-training, and employee recognition. Each
group will have an hour at the September All Staff Day for an activity or discussion of
their choice working toward their group’s goal.
ADJOURNMENT
Meeting adjourned at 6:31 pm.
Respectfully submitted by Sarah Houghton