HomeMy WebLinkAboutBoard of Library Trustees 2017-05-09 MinutesMINUTES OF THE REGULAR MEETING OF THE
SAN RAFAEL LIBRARY BOARD OF TRUSTEES
TUESDAY, May 9, 2017
DOWNTOWN LIBRARY MEETING ROOM
6:00 P.M.
CAROL MANASHIL, CHAIR, PRESIDING
MEMBERS PRESENT: CAROL MANASHIL, CHAIR
JOSH LIBRESCO
MELANIE LEAVITT CANTARUTTI
JAIMI CORTES
DOUG VAN GESSEL
OTHERS ABSENT: NONE
OTHERS PRESENT: SARAH HOUGHTON, DIRECTOR
HENRY BANKHEAD, ASSISTANT DIRECTOR
MARGARET STAWOWY, CHILDREN’S SERVICES
LIBRARIAN
INTRODUCTIONS
Staff, seated Trustees, and the two new Trustees introduced themselves.
APPROVAL OF AGENDA
The agenda was approved unanimously on a motion by Cantarutti and a second by
Libresco.
APPROVAL OF MINUTES
April minutes were approved with edits on a motion by Libresco and a second by
Cantarutti (with Cortes and Van Gessel abstaining as they were not at the meeting).
PUBLIC COMMENT
None
STAFF PRESENTATION
Margaret Stawowy presented about some of the programs happening in the children’s
room so far in 2017 including math club, reading buddies, STEAM programs, game day,
and more. Henry Bankhead presented about the library’s mobile bike library and the
two new Dero bike fix it stations (one at the Downtown Library and one adjacent to the
Pickleweed Library).
CORRESPONDENCE
None
REPORT FROM LIBRARY DIRECTOR
Personnel Updates
The recruitment process has begun for the three vacancies (1 full time Downtown Adult
Services for a Librarian I/II, 2 part time Downtown Circulation Services Library
Assistant I/II positions).
City Council Actions
On April 17th City Council approved a temporary street closure for E Street between
Fifth and Mission on Saturday, June 3rd for the San Rafael Public Library’s 130th
Anniversary Celebration.
On May 15th, the City Council will be hearing a proposal to form a new Special Library
Parcel Tax Committee, with successive 4 and 5 year terms (to last the 9 years of the tax).
Facility Updates:
On May 1st we had another incident with sewer gas backing up into the Library
Administration offices.
Library Activities
CENIC Gigabit Ethernet Connections Update
Library staff are being reassured that both of our libraries will be up by the end of May.
Immigration Services: Coming to the Pickleweed Library
Pickleweed Supervising Librarian has begun a two month long online training entitled
‘Comprehensive Overview of Immigration Law’ given by the Catholic Legal
Immigration Network. The goal of this training is for Josh and the Pickleweed Library
to gain BIA (Board of Immigration Appeals) recognition and accreditation which would
allow trained library staff to legally provide a higher level of immigration law advocacy
then we do now.
Mobile Bike Library
The Mobile Bike Library (or Book Bike for short) is up and running to help increase
outreach services and programs, and increase visibility in the community. This bike-
powered book mobile supports outreach efforts to bring the public library to schools,
senior centers, and community fairs/events. Some programs that can be offered by the
bike include (depending on needs/focus) the issuing of new library cards, material
check outs, arts/crafts projects, and demonstrations of other technologies (eBooks,
databases, music/movie streaming) offered by the library.
Questions answered
Upon request, Houghton gave more information about the upcoming 130th anniversary
celebration and Houghton and Manashil talked more about the process for the new
Parcel Tax Committee’s formation.
REPORTS FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS
Friends of the Library: The book store just finished an in-store sale and is one critical
member down at present, but continuing their valiant work to raise funds for the
Library.
SRPL Foundation: The Foundation continues to work closely with Library staff and the
City Council New Library Subcommittee on the facility needs assessment and vision
plan. Board member Ann Rivo has resigned.
Special Library Parcel Tax Committee: (Carol Manashil) No report, but Manashil
explained the purpose and tasks of the committee for the new Trustees.
OLD BUSINESS
None
NEW BUSINESS
2016/2017 3rd quarter budget report—Houghton presented the narrative and
spreadsheet reports for the first three quarters of the fiscal year and reported that the
Library is on target for expenditures in both the General Fund and the Parcel Tax
budgets.
Strategic plan achievements report—Houghton presented the 1st quarterly report for the
2017-2018 (calendar years) strategic plan achievements. Staff is satisfied with the
progress being made toward the Library’s strategic goals.
2016/2017 3rd quarter outreach efforts report—Houghton presented the quarterly report
on outreach activities engaged in by the Library staff.
ADJOURNMENT
Meeting adjourned at 7:18 pm.
Respectfully submitted by Sarah Houghton