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Home My WebLink AboutDRB 2011-07-19 Minutes IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, July 17, 2011 Regular Meeting San Rafael Design Review Board For a complete video of this meeting, go to http://www.cityofsanrafael.org/meetings. CALL TO ORDER RECORDING OF MEMBERS PRESENT AND ABSENT Present: Mohit Garg,Chair Bob Huntsberry Jeff Kent Cheryl Lentini Absent: John (Jack) Robertson (Alternate) Stewart Summers Staff Present: Raffi Boloyan, Principal Planner STAFF COMMUNICATION Staff gave updates to Board Members BOARD COMMUNICATION APPROVAL OF MINUTES 1. June 7, 2011 Jeff Kent moved and Bob Huntsberry seconded to approve minutes as follows: AYES: Mohit Garg,Chair, Bob Huntsberry, Jeff Kent, Cheryl Lentini NOES: None ABSENT: John (Jack) Robertson (Alternate), Stewart Summers NEW BUSINESS 2. 1425 Grand Ave (Phase IV of Dominican University Master Plan at Forest Meadows) - Request for an Environmental and Design Review Permit to allow the construction of the Phase IV improvements of the Dominican University Master Plan. This is the final phase of a four phase development approved in 1998 as part of the Dominican University Master Plan. This phase proposes the construction of a new multi-use sports field, new 101- space parking lot, new 994 sq ft restroom building and relocation of the 6 tennis courts. The project would also include removal and replanting of trees around the Forest Meadows site.; APN: 015-141-02; Planned Development (PD1884) District; Dominican University, owner; Derrick Dutton/TWM Architects, applicant; File No.: ED11-033. Project Planner: Raffi Boloyan Staff presented project to Board. Members of the public spoke on the project. Jeff Kent moved and Cheryl Lentini seconded to approve project as submitted with changes identified by staff as follows: 1) Ingress and egress location needs to be revisited - should line up with Elm Street to create a more cohesive circulation pattern in that area 2) Materials and colors for improvements to restrooms found to be appropriate 3) Consideration of sound attenuation between parking lot and theater should be considered 4) Bike racks increased and spread out throughout parking lot - two to three locations with six rack each, for a total of up to racks for 18 bikes 5) Landscaping - tree removal plan - seems appropriate and consistent - even though there is disappointment about two phases being grouped into one. 6) Adding the Set back shadow box will allow for better planting in front of fence and show off fence as opposed to hiding it with vines. 7) Adding the signature trees at the entry to the tennis courts and field for wayfinding. 8) Add more trees in parking area for shading and cooling - one tree for every four parking spaces. 9) Landscape plan in southwest corner - 9 ft retaining wall - review at a later date 10) Reconsider 8 ft fence (whether is is adequate to prevent balls from going over) 11) Change plant pallatte - suggested revisiting the interior Oak species - can thrive in area - eliminating one or two vines and selecting the Boston Ivy and spacing out more for maintenance purposes AYES: Mohit Garg,Chair, Jeff Kent, Cheryl Lentini NOES: Bob Huntsberry ABSENT: John (Jack) Robertson (Alternate), Stewart Summers ADJOURNMENT: I. Next Meeting: August 2, 2011 ___________________________________ ANNE DERRICK, Administrative Assistant III APPROVED THIS_____DAY____OF_______, 2011 _____________________________________ MOHIT GARG, Chair