HomeMy WebLinkAboutPlanning Commission 2012-01-10 #4 CITY OF
Community Development Department – Planning Division
P. O. Box 151560, San Rafael, CA 94915-1560
PHONE: (415) 485-3085/FAX: (415) 485-3184
Meeting Date: January 10, 2012
Agenda Item:
Case Numbers:
P11-016
Project Planner:
Raffi Boloyan 415.485.3095
REPORT TO PLANNING COMMISSION
SUBJECT: Annual Meeting of Planning Commission to include: a) election of officers; b) review of
Planning Commission “Rules and Procedures;” and c) selection of liaisons for 2012
Design Review Board meetings.
EXECUTIVE SUMMARY
The Annual Meeting of the Planning Commission is required to elect the Chair and Vice Chair officers for
the calendar year. The Annual Meeting also provides the Commission an opportunity to review and
consider adoption of revisions to the Planning Commission’s “Rules and Procedures.” The Rules and
Procedures were last amended at the January 2009 annual meeting and no changes are recommended
by staff at this time.
RECOMMENDATION
It is recommended that the Planning Commission take the following action:
a) Elect a new Chair and Vice Chair for 2012;
b) Confirm that no changes are proposed or required to the “Rules and Procedures;” and
c) Select liaisons for the 2012 Design Review Board meetings.
BACKGROUND AND ANALYSIS
Election of Officers:
Section II.E of the Planning Commission “Rules and Procedures” requires that the Planning Commission
conduct an annual meeting to select officers (Chair and Vice Chair) for the calendar year. The Annual
Meeting is defined as the “first meeting of the calendar year,” which is January 10,for the 2012 calendar
year.
The office of the Chair and Vice Chair is rotational with selection based on seniority or tenure of service.
Per the Rules and Procedures, generally, a Commissioner shall not serve as a Chair more than once in
seven consecutive years. See attached Exhibit 1, which lists the appointment dates and past service as
chair by each of the Commission members. Vice Chair Wise is next-in-line to serve as Chair.
Commissioner Wise served as Vice Chair this past year and has never served as Chair.
In order to determine the next Vice Chair, the same rules and procedures for Chair apply to Vice Chair.
There are three Commissioners who have not served as chair in the past 7 years (Commissioner’s Paul,
Wise and Robertson). Commissioner Wise is due to be Chair this coming year, Commissioner Robertson
has less tenure than Commissioner Paul. Therefore, the Commissioner with the most tenure of service
that is also eligible to serve as chair (will not have served more than once as chair in past seven years) is
Commissioner Paul.
REPORT TO PLANNING COMMISSION Page 2
If a Commissioner is not interested in serving as an officer and there is limited tenure among the other
Commissioners, then a Commissioner can be appointed as an officer more than once in seven years.
Consideration of Revisions to Planning Commission “Rules and Procedures”:
As noted above, the Planning Commission Rules and Procedures were last modified at the 2009 annual
meeting (1/27/09). Over this past year, staff has not heard and specific comments or suggestions from
the Commission for modifications to the current “Rules and Procedures.” In addition, Staff does not
recommend any changes. Therefore, the current rules should remain in their current form and be used
for the upcoming calendar year. A copy of the current Rules and Procedures are attached (Exhibit 2).
If there are changes that the Commission would like staff to research, these can be discussed at the
annual meeting on January 10th and if the majority of the Commission would like to make the changes,
staff can return with the appropriate revisions at the following meeting.
Selection of Commissioners for DRB Liaison:
The annual meeting also provides an opportunity to select Commissioners to serve as a liaison at the
Design Review Board meetings for the calendar year. Commissioners (with the exception of the new
Chair) are requested to serve as liaison in two month increments, which involve attendance at up to four,
regular DRB meetings during the two selected months of service. The first DRB meeting of the year
(January 4th) did not occur, so the next DRB meeting will be Wednesday, January 18th.
A sign-up sheet with the DRB meeting dates is attached (Exhibit 3). It is recommended that the
Commission discuss the calendar of meeting dates and confirm the voluntary sign-up of service.
OPTIONS
Regarding the “Rules and Procedures,” the Planning Commission has the following options:
1. Continue this upcoming year with the current “Rules and Procedures” as adopted on January 27,
2009 (staff recommendation).
2. Identify areas for further study and direct staff to return with recommended revisions to the “Rules
and Procedures” for action at a future meeting
3. Modify the “Rules and Procedures” for review and direct staff to return with revised document for
consideration at a future meeting.
EXHIBITS
1. Table Listing Planning Commissioners, Tenure and Chairpersonship
2. Current Planning Commission “Rules and Procedures,” adopted January 27, 2009
3. DRB Liaison Sign-Up Sheet for 2012 Meetings
PC Report – Review of Rules and Procedures _01.10.12.doc