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HomeMy WebLinkAboutCC Minutes 1999-07-19SRCC MINUTES (Regular) 7/19/99 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, JULY 19, 1999 AT 8:00 PM Regular Meeting: San Rafael City Council Present: Albert J. Boro, Mayor Paul M. Cohen, Vice -Mayor Barbara Heller, Councilmember Cyr N. Miller, Councilmember Gary O. Phillips, Councilmember Absent: None Also Present: Rod Gould, City Manager Gary T. Ragghianti, City Attorney Jeanne M. Leoncini, City Clerk OPEN SESSION - 7:00 PM Mayor Boro announced Closed Session item. CLOSED SESSION - 7:00 PM 1. Public Employee Performance Evaluation (Government Code Section 54957) Title: City Manager City Attorney Gary Ragghianti announced no reportable action was taken. ORAL COMMUNICATIONS OF AN URGENCY NATURE: PM None 8:25 CONSENT CALENDAR: Councilmember Phillips moved and Councilmember Miller seconded, to approve the following Consent Calendar items: ITEM RECOMMENDED ACTION 2. Approval of Minutes of Regular Meeting of Tuesday, Minutes approved as July 6, 1999 (CC) submitted. 3. Request for Amicus Participation: (CA) Approved amicus participation. - File 9-3-16 Haas v. City of San Bernardino, Case No. 5076868 74th District, February 4, 1999 - Rev. Granted April 28, 1999). 4. Summary of Legislation Affecting San Rafael (CM) Accepted report. - File 9-1 5. Resolution Setting the Special Tax Rate for YearRESOLUTION NO. 10464 - 1999/2000 on All Taxable Property Within RESOLUTION SETTING THE Community Facilities District No. 1992-1 SPECIAL DISTRICT TAX FOR (Loch Lomond #10) (MS) - File 6-50 x 5-1-297 LOCH LOMOND #10 FOR FISCAL YEAR 1999-2000. 20 7 Resolution Renewing Agreement with DMG-MAXIMUS RESOLUTION NO. 10465 (formerly known as David M. Griffith & Associates) RESOLUTION AUTHORIZING THE for Processing Claims for Mandated Cost THE EXECUTION OF A RENEWAL Reimbursement (MS) - File 4-10-270 OF AN AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND DMG - MAXIMUS FOR PROCESSING CLAIMS FOR MANDATED COST REIMBURSEMENT. Resolution Authorizing Purchase of Business RESOLUTION NO. 10466 SRCC MINUTES (Regular) 7/19/99 Page 1 SRCC MINUTES (Regular) 7/19/99 Page 2 License Software and Services From HdL Software,RESOLUTION AUTHORIZING A LLC (MS) - File 4-2-299 CONTRACTUAL AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND HdL SOFTWARE, LLC FOR BUSINESS LICENSE SOFTWARE AND SERVICES. 8. Report on Completion of 1998/99 Goals and Accepted report. Objectives (MS) - File 8-5 x 9-1 CONSENT CALENDAR (Continued): 10. Report on Bid Opening and Award of Contract to RESOLUTION NO. 10467 Ghilotti Construction Company for Street RESOLUTION OF AWARD OF Resurfacing 1998/1999, Project No. 006-4069-607-8000 CONTRACT FOR STREET (Bid Opening held Tuesday, July 13, 1999) (PW) RESURFACING 1998/1999 TO - File 4-1-503 GHILOTTI CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $1,497,567.75 (Lowest responsible bidder) . 11. Resolution Approving the Bernard Hoffman Playground This item was removed from the Design and Authorizing the Solicitation of agenda at the request of Construction Bids (CS) staff. - File 4-7-28 x 9-3-66 x 220 AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None The following item was removed from the Consent Calendar for further discussion: 9. REPORT ON BID OPENING AND AWARD OF CONTRACT TO KRAMA, INC. RE: FIRE STATION ONE DUCTWORK AND ROOF REPLACEMENT, PROJECT NO. 001-4427-482-8000 (BID OPENING HELD TUESDAY, JUNE 29, 1999) (PW) - File 4-1-502 Councilmember Cohen noted additional information had been received regarding this item, and Krama, Inc. now states they are confident they can perform under their bid as originally stated, and they are not in search of another $15,000. Mr. Cohen stated that concerned him, having a contractor who submitted a bid for a $54,000 project, and did not know whether or not they needed an additional $15,000 to cover it. He felt that after the bids had been submitted, it was a little late to be discussing with the manufacturer what the requirements are. Councilmember Cohen stated he was also very concerned to note that while the bid was very close to the Engineer's Estimate, it was significantly lower than either of the other two bids. He noted he understood there was a Performance Bond, in the event the contractor is unable to perform under the contract, allowing the City to go after the Bond and get the work completed. However, he asked, if the bid is $50,000 and it turns out that amount is way off the mark, would the Bond be enough to complete the work even if it turns out to be a $100,000 job, as West Coast Contracting bid it? Public Works Director David Bernardi explained the Bond was for the bid amount. Mr. Cohen asked if he was correct that if the Engineer's Estimate and Krama, Inc.'s bid were off, and the other bids in the $100,000 range were correct, then the Bond was not going to cover the work, and the City would have work in progress that was going to stop? Mr. Bernardi explained that when this issue was brought to staff, they checked with the consultants, who in turn checked with the mechanical subcontractor and the mechanical equipment supplier, who were very careful to make certain the Engineer's Estimate was accurate and reflected the cost of materials, as well as the labor to install it. He stated staff had been assured by the mechanical subcontractor that the Engineer's Estimate was, indeed, appropriate. Therefore, staff felt confident that Krama, Inc. could do the work for the amount they bid. SRCC MINUTES (Regular) 7/19/99 Page 2 SRCC MINUTES (Regular) 7/19/99 Page 3 Councilmember Cohen asked if Mr. Bernardi had a sense of why West Coast Contracting would bid the job at $99,000, and Reliance Enterprises would bid it at $132,000? Mr. Bernardi stated he did not know. Mr. Cohen stated that, normally, when he saw this wide a spread, it made him believe someone had made a mistake. Mr. Bernardi stated that was why staff had checked with the consultants, to verify that staff's numbers were correct. He noted that after checking with the manufacturer, the consultants confirmed staff's numbers. Councilmember Cohen asked if staff knew whether or not Krama, Inc. had done this type of work before? Mr. Bernardi stated staff had found that Krama, Inc. was experienced in this area. Councilmember Heller stated Krama, Inc. had noted in their letter that they had received additional information, and felt confident they could do the work. She asked why they had originally asked for an additional $15,000 increase, and if they had not understood the requirements or specifications? Mr. Bernardi stated he believed they asked for the increase after they saw what the other bids were, having felt they "left too much on the table", and they tried to find a way to make a little more money. Mayor Boro stated, to some degree, he shared Councilmember Cohen's concern; however, he pointed out that sometimes the City has a low bid that is higher than the Engineer's Estimate. He noted in this case, the bid closely matches the Engineer's Estimate, and if that has been verified, he took comfort in that. Mayor Boro stated he felt fairly confident in Krama, Inc.'s response, and that the job could be done for that amount. Councilmember Cohen moved and Councilmember Heller seconded, to adopt the Resolution, and award the bid as recommended by staff. RESOLUTION NO. 10468 - RESOLUTION OF AWARD OF CONTRACT FOR FIRE STATION ONE DUCTWORK AND ROOF REPLACEMENT TO KRAMA, INC. IN THE AMOUNT OF $54,300.00. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SPECIAL PRESENTATION: 12. INTRODUCTION OF LYNDA FERRIS, CODE ENFORCEMENT MANAGER (CD) - File 9-3-85 Community Development Director Bob Brown introduced Lynda Ferris, the City's new Code Enforcement Manager, reporting Ms. Ferris came to San Rafael from the City of Monrovia, where she first spent ten years working for the Police Department, and then worked as the Senior Neighborhood Preservation Officer for the Community Development Department. He stated Ms. Ferris was very well versed in community involvement and Community Policing, and would continue the City's efforts along those lines, pointing out she had won awards from both the Kiwanis Club and the City of Monrovia for her community-based efforts. Mr. Brown reported Ms. Ferris would soon be selecting a new Code Enforcement Officer to complete the Code Enforcement staff. Mr. Brown noted Ms. Ferris had moved to Northern California with her husband and three of her four sons, and was now living in Pacheco Valley. Mr. Brown stated he was very pleased Ms. Ferris was going to complete the Code Enforcement staff, and head that very crucial Division. Mayor Boro stated Code Enforcement was something the City was vitally interested in. On behalf of the Council, Mayor Boro welcomed Ms. Ferris, and presented her with a City of San Rafael pin. PUBLIC HEARING: 13. PUBLIC HEARING - TO CONSIDER ADOPTION OF A RESOLUTION OF THE CITY OF SAN RAFAEL DETERMINING THAT THE CURRENT PARAMEDIC TAX RATE FOR RESIDENTIAL AND NON-RESIDENTIAL PROPERTIES IN THE CITY OF SAN RAFAEL SHALL NOT BE REVISED AND SHALL BE ASSESSED FOR FISCAL YEAR 1999/2000 AS PROVIDED IN ORDINANCE NO. 1727; AND FURTHER CONFIRMING THE PARAMEDIC TAX RATES THAT NEED TO BE SET BY THE MARINWOOD COMMUNITY SERVICES DISTRICT, COUNTY SERVICES AREA NO. 13, AND COUNTY SERVICES AREA NO. 19, IN ORDER TO PAY THE CITY'S COSTS IN PROVIDING SUCH PARAMEDIC SERVICES (CA) SRCC MINUTES (Regular) 7/19/99 Page 3 SRCC MINUTES (Regular) 7/19/99 Page 4 - File 9-3-31 X 4-13-56 Mayor Boro declared the public hearing opened, and asked for the staff report. Fire Chief Marcucci stated Council was being asked to establish the tax rate for Marinwood, CSA 13 and CSA 19 at $46.00 for residential units, and $0.053 (per square foot) for non-residential units. He pointed out that while the City's rates remain the same, the City was now subsidizing the Paramedic program by well over $250,000 (per year). He explained that since the Paramedic Tax measure failed last year, and we did not have the ability to raise the City's tax, the City was making a major contribution until a ballot measure could be passed. Chief Marcucci noted if Council chose not to agree to the $46.00 and $0.053 rates, that would result in further subsidy on the part of the City toward the Paramedic Program. Chief Marcucci recalled in May he and Assistant City Manager Ken Nordhoff met with representatives from Marinwood, Upper Lucas Valley, and CSA 19, and received their endorsement to go forward with the $46.00 and $0.053 for fiscal year 1999/2000; therefore, staff was recommending Council adopt the Resolution, and set the tax rate for CSA 13, CSA 19, and Marinwood at $46.00 for residential properties, and $0.053 on non-residential. Mayor Boro invited public comment. There being no public comment, Mayor Boro closed the public hearing. Mayor Boro thanked Chief Marcucci for the great work he did in obtaining the agreement of the three agencies. Councilmember Phillips moved and Councilmember Miller seconded, to adopt the Resolution, as presented. RESOLUTION NO. 10469 - RESOLUTION DETERMINING THAT THE CURRENT PARAMEDIC TAX RATE FOR RESIDENTIAL AND NON- RESIDENTIAL PROPERTIES IN THE CITY OF SAN RAFAEL SHALL NOT BE REVISED AND SHALL BE ASSESSED FOR FISCAL YEAR 1999/2000 AS PROVIDED IN ORDINANCE NO. 1727; AND FURTHER CONFIRMING THE PARAMEDIC TAX RATES THAT NEED TO BE SET BY THE MARINWOOD SERVICES DISTRICT, COUNTY SERVICES AREA NO. 13, AND COUNTY SERVICES AREA NO. 19, IN ORDER TO PAY THE CITY'S COSTS IN PROVIDING SUCH PARAMEDIC SERVICES. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: COUNCIL CONSIDERATION: OLD BUSINESS: Cohen, Heller, Miller, Phillips & Mayor Boro None None 14. PROPOSED PARAMEDIC SERVICES BALLOT MEASURE - NOVEMBER 2, 1999 GENERAL MUNICIPAL ELECTION: (CA/CC) - File 9-4 x 9-12-1 x 9-3-31 a. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ORDERING SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO INCREASE IN PARAMEDIC SERVICES TAX AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999; REQUESTING CONSOLIDATION WITH ANY OTHER ELECTION HELD ON THE SAME DATE; REQUESTING ELECTION SERVICES BY THE COUNTY CLERK; AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. City Manager Gould reported that even though the City fell 1% short last November in its attempts to convince the voters of San Rafael to raise the Paramedic Tax limit, it has been Council's direction, and the wishes of the community, that the City return to the ballot and seek to redress that matter. He explained the Resolution before Council would add a ballot measure to the General Election on November 2nd, request the Board of Supervisors to consolidate with the other elections happening on that date, request election services from the County Clerk, and request the City Attorney to prepare an impartial analysis of the measure. Mr. Gould noted that based on the study pursuant to Proposition 218, it has been determined that it is necessary to ask the voters for permission to raise the Paramedic tax in phases, to a total of $53.00 SRCC MINUTES (Regular) 7/19/99 Page 4 SRCC MINUTES (Regular) 7/19/99 Page 5 per living unit in the year 2003, and increase the non-residential rate by two cents, to $0.07 per square foot in that same period of time. He pointed out the City would still be required to hold hearings revising the measure during that period of time, and the rates could not rise above these limits, if Council were to approve the Resolution, and the voters were to approve it on November 2nd. He reiterated this would require a 2/3rds majority. Mr. Gould stated he wished to call attention to several aspects of the actual ballot language. First, he noted the number of words allowed under the law was limited, and the language had to be objective and descriptive; therefore, the suggested language began by identifying the Chapter of the Municipal Code which refers to the measure that was approved by the voters, pointing out this was not a new tax. Second, staff wanted to make clear that although the City was asking for voter approval to increase the tax by up to $13.00 per residential unit, this would happen in phased increases, and staff believed that in the ballot argument itself, the history could be set forth to show that the Paramedic Tax had increased sporadically over time, and had only kept pace with the cost of providing this crucial service. He stated they would also set forth the increase for the non-residential structures, setting the time period to the year 2003 to coincide with when the tax measure would have to go back to voters in Marinwood, and CSA's 13 and 19, so everything would be on the same schedule again. Mr. Gould stated the City would also point out that this was necessary to fully fund the Paramedic services, noting in the ballot statement the City would make the argument that we were not asking to increase services, this was being done only to maintain the current level of service, and recover the cost of providing that service. He reported the measure would also ask whether the City's appropriation limit should be correspondingly increased. Noting that some people have asked why that final phrase was necessary, he explained it was necessary since Proposition 62 was incorporated into the California State Constitution, which requires all taxing agencies to set revenue limits each year, and above that, the agencies cannot collect additional revenues. He noted the proposed measure asks that San Rafael be allowed to increase the appropriation limit correspondingly, so the City does not find itself in a situation where the voters have said "Yes" to a Paramedic tax, but the City cannot increase the limit and, therefore, cannot collect it. Mr. Gould clarified this did not refer to an additional tax, or a hidden tax. Mr. Gould stated that during the next few weeks the Committee would work on the ballot argument, which would supplement the measure, and would explain why this was necessary and how it would work. Fire Chief Marcucci noted one of the interesting aspects of the new ballot wording was the fact that they had eliminated the cap on non- residential property. He pointed out the Council had received a letter from the Chamber of Commerce endorsing a ballot measure without the caps, and he stated their endorsement was very much appreciated. Councilmember Miller asked Chief Marcucci to explain how the wording came about, and to describe the citizen participation in the development of the language itself. Chief Marcucci noted the ballot wording began with recommendations from political consultant Mark O'Hara, who was providing his services to the Committee, and from there, the Paramedic Ballot Measure Committee, comprised of residents from different sections of the community, had worked on the ballot measure. The Committee then met with City Manager Gould and Assistant City Manager Nordhoff, and worked out further ballot wording. He noted this has had full participation, and it was now at the point where it had to be moved forward, because the Committee could not go out into the community to sell the program until they knew what the ballot wording was going to be. Councilmember Heller hoped the language of the ballot argument would be kept as simple as possible. Mayor Boro invited public comment, and there was none. Councilmember Phillips stated he understood there was a limitation on the number of words; however, referring to the $13.00 in additional tax on residential units, he pointed out there was no explanation of SRCC MINUTES (Regular) 7/19/99 Page 5 SRCC MINUTES (Regular) 7/19/99 Page 6 what the time period was, noting people might wonder how often they were going to be charged an additional $13.00. Mayor Boro suggested adding the word "annually" after the figure 11$13.00". Mayor Boro noted the question regarding the cap, or phasing, reflected a concern people had last time that the fee was going to jump to the maximum allowable increase during the first year, which he felt explained the attempt at the wording, "...in phased increases up to $13.00". Councilmember Cohen asked that it read, "..be amended to permit, in phased increases, up to $13.00 annual, additional tax". Councilmember Phillips was concerned that might lead people to believe it was $13.00 each year, noting the City did not want to leave them with that impression. Councilmember Cohen stated it might just be better to leave the language as it is, noting that in the effort to clarify it would be $13.00 annually, it might imply that it would increase by $13.00 per year. Mr. Phillips agreed, stating that had been his concern. City Attorney Gary Ragghianti reported that when his office had reviewed this, that issue had come up, and one of their principal concerns had been whether voters might perceive this language to mean it was going to be increased $13.00 immediately; therefore, the "phased increase" language was included, and the word "maximum" changed to "up to". He stated it was his opinion that adding the word "annually" would confuse the voters. He noted staff had spent considerable time thinking about how to construct language that would accurately memorialize the intention behind this ballot measure, and it was their opinion that the word "annually" should not be included. Mayor Boro asked if the wording to be included in the ballot argument would be explicit, and explain that currently the City's tax rate was $40.00 per household, and that this particular proposal, if approved, would increase it so much per year, over a four-year cycle? Mr. Gould stated that was correct. Mr. Gould asked if Council would like to take Councilmember Phillips' suggestion, and perhaps not to confuse it as much, consider modifying "Paramedic Service Costs" by stating, "...to fully fund annual Paramedic Service?" Councilmember Phillips did not believe that clarified the $13.00, noting it was too far removed, and he also believed the voter was going to be faced with deciding if $13.00, with some area of frequency, was something they were in favor of. Councilmember Cohen suggested the ballot argument, which allows a higher word count, should discuss the total, noting it did not compare the $13.00 to anything, and did not make reference to whether this was a 2% increase or a 20% increase. Mr. Cohen believed the ballot measure needed to state the current cost, and at that point, make it clear that this is an annual tax. City Clerk Jeanne Leoncini pointed out the complete Ordinance would be printed in the sample ballot. City Attorney Ragghianti stated his office's Impartial Analysis would also include that information. Mayor Boro asked how many words were allowed for the Ballot Argument? City Clerk Leoncini stated 300 words were allowed. Mayor Boro pointed out that would include all the information regarding the current annual amount, and what "phased" means. Councilmember Heller stated that when the Committee works on the Argument, she would like them to use the word "yearly", as opposed to "annual", noting she felt "yearly" was a friendlier word. Councilmember Miller moved and Councilmember Cohen seconded, to adopt the Resolution. RESOLUTION NO. 10470 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL: 1. ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF SAN RAFAEL OF A MEASURE RELATING TO AN INCREASE OF THE PARAMEDIC SERVICE SPECIAL TAX FOR RESIDENTIAL AND NON-RESIDENTIAL CLASSED STRUCTURES AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999, AS CALLED BY RESOLUTION NO. SRCC MINUTES (Regular) 7/19/99 Page 6 SRCC MINUTES (Regular) 7/19/99 Page 7 10423; 2. REQUESTING CONSOLIDATION WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3. REQUESTING ELECTION SERVICES BY THE COUNTY CLERK; AND 4. DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None COUNCILMEMBER REPORTS: 15. a. DISCUSSION AND APPROVAL OF SALARY ADJUSTMENT FOR ROD GOULD, CITY MANAGER, FOR YEAR 1999/2000 - File 9-3-11 x 7-3 Mayor Boro reported he and Councilmember Cohen, as a sub -committee appointed by the City Council, were making a recommendation to the rest of the Council regarding City Manager Gould's salary for the coming year. He stated what they were recommending reflected the Council's strong support for Mr. Gould, as well as recognition of the outstanding performance he has provided the City of San Rafael, both to the residents of the City, as well as its staff. Mayor Boro explained one of the issues they took into consideration was the issue of "compression", the differentiation between the top manager in an organization and those reporting directly to him. He stated he and Councilmember Cohen were recommending, as a goal to achieve, that there be a minimum of 15% separation between Mr. Gould and the top Department Directors who report to him, noting they hoped to see this achieved over a two-year period. Councilmember Cohen stated he and Mayor Boro had also wanted to be sensitive to the issue of what the raises were that had been granted to the City's employees. He believed it was worth noting that over the past couple of years, when salaries paid to the City's employees did not match with what was going on out in the marketplace, those salaries were raised, and in some cases, more than the "cost of living" amount. Based on that, and their desire, within the currently adopted budget, to bring salaries to where they believed they should be, they were recommending a 5% salary increase. Councilmember Cohen noted the Council was being requested to approve a performance bonus, which was not part of Mr. Gould's salary, and in light of the exemplary service provided by Mr. Gould to the City of San Rafael, he and Mayor Boro felt it was entirely appropriate to award Mr. Gould a 5% bonus, in the amount of $6,200, based on his current salary, in addition to the 5% salary increase for the coming fiscal year. Councilmember Heller asked if this was based on yearly performance? Mayor Boro stated that it was. She then asked if Mr. Gould's performance and salary would be re-examined next year, and Mayor Boro stated that was correct, noting this was Mr. Gould's third annual review, as he begins his fourth year with the City. Councilmember Cohen explained the bonus was based upon the previous year's performance of the job, noting Council had reviewed that performance, and Mr. Cohen believed the recommendation was consistent with that evaluation. Councilmember Heller stated she felt Mr. Gould had done an outstanding job for the community, and for the Council. Councilmember Phillips expressed appreciation for the effort Mayor Boro and Councilmember Cohen exercised in developing their recommendation. Mr. Phillips thanked Mr. Gould for his efforts, noting he had certainly earned the increase and bonus, and he believed they were well deserved. Councilmember Cohen moved and Councilmember Miller seconded, to increase the City Manager's salary by 5%, (to $10,920 per month), and in recognition of his outstanding service to the City of San Rafael, award him a 5% performance bonus (of $6,240). AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor SRCC MINUTES (Regular) 7/19/99 Page 7 SRCC MINUTES (Regular) 7/19/99 Page 8 Boro NOES: COUNCIL ERS: None ABSENT: COUNCILMEMBERS: None City Manager Gould thanked the Councilmembers, noting the increase and bonus were very generous, and quite appreciated. However, Mr. Gould stated Council's trust and confidence were the most important to him, noting it was a great pleasure for him to serve this Council and the community, and to work with a very hard working and dedicated staff. b. CANAL AREA NEIGHBORHOODS - File 218 x 226 x 9-1 Councilmember Miller reported on the community organizing efforts in the Canal neighborhoods, and distributed related documents from his meeting earlier in the day with the Marin Community Foundation. Mr. Miller explained that in the Canal neighborhoods they were following the premise adopted by the City in working with people, that of doing things "for" and not "to" them. He reported the efforts from a number of groups were beginning to coalesce. Councilmember Miller noted the first three pages of the material provided an explanation of the Community Helper, who will be provided through the auspices of the Catholic Youth Organization. He reported this person would be stationed at Pickleweed Park, working principally and primarily with the Pickleweed Advisory Committee, to bring the efforts of the Canal Development Team in line with the desires of the community, and, by and large, doing a basic capacity inventory. He noted this was very basic community development. Councilmember Miller explained the second set of documents began with a memorandum from the Marin Community Foundation, stating he had been privileged to attend a meeting earlier in the day with numerous service providers who were making a considerable impact in the neighborhoods in the Canal. Mr. Miller reported the Marin Community Foundation was going to make a presentation and proposal to the California Endowment Health Partnership, requesting $350,000 over three years to develop and implement a three-year community - organizing "Healthy Communities" model for San Rafael's Canal communities, to be known as the Canal Healthy Neighborhood Project. He reported the Marin Community Foundation would identify a community-based, non-profit organization to serve as its intermediary within the community, which he noted would mobilize a community-based Health Leadership Forum to develop a community -inspired health agenda. Mr. Miller stated this was a model of community organizing around community leadership, and developing from there. Councilmember Miller referred to the third portion of the documents, the Ten Point Grassroots Agenda, which he explained was worked out from the Marin County Grassroots Leadership Network, and was very effective for the Canal communities. In particular, he pointed out the efforts of Olivia Beltrane were being rewarded, noting the top priority was education, with the second being the issue of housing. Councilmember Miller reported the fourth community organizer was Jesuwina, who was funded through a foundation other than the Marin Community Foundation, and was situated with the Canal Community Alliance. He reported her efforts were directed to what was probably the greatest systemic problem in the Canal area, the problem of housing. Mr. Miller stated she worked very hard in the area of housing, noting she and Olivia Beltrane both followed a slightly different program of community organizing, and were much more in the traditional format of community organization. Mr. Miller noted Jesuwina had involved a number of the community leaders in addressing the issue of housing. Councilmember Miller stated there was a lot going on in the Canal neighborhoods, and it was all directed toward empowering the residents, which would enable leadership and development in the Canal that would truly be community-based development. Mayor Boro stated he understood the Marin Community Foundation was sponsoring the grant application, and that there had already been a lot of work going on. He asked about the umbrella organization, the community oversight of the CYO (Catholic Youth Organization), the Health Initiative, and the Ten -Point Grassroots Agenda, asking how that all played out? SRCC MINUTES (Regular) 7/19/99 Page 8 SRCC MINUTES (Regular) 7/19/99 Page 9 Councilmember Miller stated that actually came from four different efforts, noting that as each begins and gets going, they are finding there is a real mix going on among the different people they are working with. He believed there was a real cross -synergy, and it was growing from the inside out, letting the community set the pace. Mayor Boro stated he was trying to understand the role of the Pickleweed Advisory Committee, asking if they were the ones providing the oversight, as the members of that Committee were members of the community? Mr. Miller stated that was correct. C. CALTRANS HOV NORTH/SOUTH REVERSIBLE LANE - File 11-16 X 171 Mayor Boro reminded the Councilmembers there would be a meeting Wednesday night, at the San Rafael Community Center, from 6:00 PM to 9:00 PM, at which Caltrans will be presenting their approach to the North/South reversible lane. d. CANAL MERCADO - File 251 Councilmember Miller reminded everyone the Canal Mercado would begin this Tuesday night, from 6:00 PM to 9:00 PM. There being no further business, the City Council meeting was adjourned at 8:45 PM. JEANNE M. LEONCINI, City Clerk APPROVED THIS DAY OF 1999 MAYOR OF THE CITY OF SAN RAFAEL SRCC MINUTES (Regular) 7/19/99 Page 9