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HomeMy WebLinkAboutRA Minutes 1999-10-04SRRA MINUTES (Regular) 10/4/99 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, OCTOBER 4, 1999 AT 7:30 PM Regular Meeting: Present: Albert J. Boro, Chairman San Rafael Redevelopment Agency: Paul M. Cohen, Member Barbara Heller, Member Cyr N. Miller, Member Gary O. Phillips, Member Absent: None. Also Present: Rod Gould, Executive Director Gus Guinan, Assistant Agency Attorney Jeanne M. Leoncini, Agency Secretary ORAL COMMUNICATIONS OF AN URGENCY NATURE: PM None CONSENT CALENDAR: Member Phillips moved and Member Miller seconded, to approve the following Consent Calendar items: ITEM RECOMMENDED ACTION rAW1.7 1. Approval of Minutes of Regular Meeting of Monday, Minutes approved as September 20, 1999 (AS) submitted. 2. Monthly Investment Report (MS) - File R-123 Accepted Monthly Investment Report for month ending August, 1999. 3. Resolution Authorizing Execution of Contract for RESOLUTION NO. 99-30 - Professional Services with BSA Architects for the RESOLUTION AUTHORIZING Design and Construction Oversight of the Short EXECUTION OF PROFESSIONAL School Child Care Center Relocation (CS) SERVICES CONTRACT - File R-419 x R-140 XVIII x (SRCC) 9-3-65 4. San Rafael Community Center Auditorium: (CS) - File R-421 x R-422 x (SRCC) 9-3-65 a) Resolution Authorizing Execution of a) Contract with D. Zelinsky and Sons, Inc for Professional Services for Acoustical WITH BSA ARCHITECTS FOR A CHILDCARE CENTER AND FINAL DESIGN (Re: Short School Childcare Center Relocation in Albert Park) . RESOLUTION NO. 99-31 - RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SRRA MINUTES (Regular) 10/4/99 Page 1 SRRA MINUTES (Regular) 10/4/99 Page 2 Treatment (CONSENT CALENDAR (Continued): b) Resolution Authorizing Execution of b) Professional Services Contract with Catania Sound for Public Address System SERVICES CONTRACT WITH D. ZELINSKY AND SONS, INC., PAINTING AND DECORATING CONTRACTOR FOR ACOUSTICAL INSTALLATION IN THE SAN RAFAEL COMMUNITY CENTER. RESOLUTION NO. 99-32 - RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SERVICES CONTRACT WITH CATANIA SOUND FOR PROVISION AND INSTALLATION OF SOUND EQUIPMENT IN THE SAN RAFAEL COMMUNITY CENTER AUDITORIUM. AYES: MEMBERS: Cohen, Heller, Miller, Phillips & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS: None ABSTAINING: MEMBERS: Heller (from approval of Minutes of Regular Meeting of Monday, September 20,1999 only, due to absence from meeting) AGENCY CONSIDERATION: 5. RESOLUTION APPROVING A PROFESSIONAL SERVICES CONTRACT WITH DANIEL MACDONALD AIA ARCHITECTS, INC. FOR THE COURT STREET/MILLENNIUM PLAZA (RA) - File R-423 x R-393 x R-380 Senior Planner Katie Korzun stated there has been considerable activity regarding the Court Street Plaza, which the Agency began working on two and a half years ago. She recalled Phil Abey, a local landscape architect, had worked with the community group appointed by the Agency, and developed a Plaza concept consisting of three different levels and an unspecified water feature. She noted they had done a cost estimate, and found this would be a fairly substantial project, upon which the Agency directed staff to look at the project again, and attempt to find other means of funding. At that point, planning for the Millennium Party was underway, and it was suggested that perhaps some of the funds raised from the Millennium Party could go toward the plaza and water feature. Ms. Korzun stated the firm money now available consists of a contribution of $150,000 from Samuelson/Schafer, which is coming in as part of the DDA (Disposition and Development Agreement) for the former Macy's building. She noted the Agency had agreed to try to maximize that contribution by putting the plaza construction together with the former Macy's building. She reported there was also a potential contribution of $100,000 from Century Theatres, if the Agency reaches a DDA with them, and also an as yet unspecified contribution from the Millennium Party. Ms. Korzun stated Daniel Macdonald was being retained to do the next level of development, taking the merging concept and making a development level SRRA MINUTES (Regular) 10/4/99 Page 2 SRRA MINUTES (Regular) 10/4/99 Page 3 plan, and then doing a cost estimate. Staff would then compare that to the amount of money that will be received from the Millennium Party, look at where they are at that point, and make the decision as to whether to go forward with the working drawings. Ms. Korzun explained staff was asking the Agency to approve a contract with Daniel Macdonald, noting Mr. Macdonald was also the architect for the former Macy's building project. She stated he would do a development level set of plans, a cost estimate, and then work with staff to complete the final working drawings, which would not be done until the Agency had the funding capabilities a bit more in hand. Member Phillips referred to the fiscal impacts, and asked why staff suggested the Samuelson/Schafer contribution not be given to the Agency in advance? Ms. Korzun stated staff believed the Agency would get more from those funds if they come when Samuelson/Schafer is doing their construction, rather than Mr. Schafer giving the Agency a check, and having those funds drawn down. She stated staff would rather keep those funds construction related. Member Cohen referred to the Agency's control of the plaza design, noting staff's analysis addresses the benefit of using the same design team because of the coordination. Mr. Cohen felt the report implied that one of the reasons for the Agency to pay was because the Agency wanted to have control, and ensure that the Agency's interests were fully represented. He asked if there was a potential for conflict with a design team serving two masters, and whether the interests of the Agency and the Developer should diverge, somewhat, in design concept? Ms. Korzun acknowledged the potential was there, noting that was why the Agency would be writing the checks and doing the review; however, she pointed out there was also a potential benefit, in that there would not be two different grades, and she would not have to coordinate efforts between two architects, one trying to do the front of the building, and one trying to do the "front porch" to that building, with potential conflicts. Ms. Korzun stated she would have to watch very carefully to make certain the City was being served, and that it was, indeed, the City's plaza. Ms. Korzun noted, as Mr. Schafer had indicated, this is his "front door", and he really wants to watch what is going on at his front door, because if the Agency builds a plaza that is unattractive and problematic for his tenants, the City will not get the building rented. Therefore, she noted Mr. Schafer had to watch the Agency, as much as the Agency needed to watch him, and everyone had to remember that they were all trying to get to the same place, a functional, workable plaza, getting the most "bang for the buck". Chairman Boro stated it had been his understanding that in addition to the contributions cited by Ms. Korzun, there was also a potential for some significant in-kind contributions from contractors within the City, and that would be another avenue the Agency would pursue. Ms. Korzun stated that was correct, noting that was something staff would press very hard once the development plan is completed and they know how much paving will be needed. Chairman Boro noted there was currently a broad-based design of the plaza, and asked if that would be the basis for Mr. Macdonald's work? Ms. Korzun stated it would. Member Miller moved and Member Phillips seconded, to adopt the Resolution. RESOLUTION NO. 99-33 - RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SRRA MINUTES (Regular) 10/4/99 Page 3 SRRA MINUTES (Regular) 10/4/99 Page 4 SERVICES CONTRACT WITH DANIEL MACDONALD AIA ARCHITECTS, INC. FOR COURT STREET PLAZA FINAL DESIGN. AYES: MEMBERS: Cohen, Heller, Miller, Phillips & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS: None AGENCY MEMBER REPORTS: There being no further business to come before the Redevelopment Agency, the meeting was adjourned at 8:07 PM. JEANNE M. LEONCINI, Agency Secretary SRRA MINUTES (Regular) 10/4/99 Page 4