HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 16 GP Transportation ServicesCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED FEBRURARY 10, 2020
WITH FEHR & PEERS
TASK ORDER NO. 16
Transportation Discipline
Project title: San Rafael General Plan Transportation Services
THIS TASK ORDER is entered into on July 7 , 2020 between the City of
San Rafael, a municipal corporation ("City"), and FEHR & PEERS, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated February 10, 2020 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A
of this Task Order, dated June 26, 2020, as directed by the City.
Bob Grandy shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Attachment A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Rafat Raie as the person at the City responsible for monitoring performance
under this Task Order.
b.Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Attachment A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2013
City of San Rafael Master Consullani Services Agreement
Task Order
Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule
The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this
Task Order, as follows:
Date of completion: Attachment A
Work hours estimate: Attachment A,
Cost estimate and budget: Attachment A
Fee schedule (Consultant's current hourly rate): Attachments A and B
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Attachments A and B to this
Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Signatures. The parties have executed this Task Order, as of the date first written above.
2
Rev Jan 2019
City of San Rafael lfaster Consultant Services Agreement
Task Order
CITY OF SAN RAFAEL
By:
J chutz, City. a ager
Contents approved:
Bill Guerin, Public Works Director
CONSULTANT
�ii
Name: Chris Mitchell
Title: President
(if Consultant is a corporation, add signature
of second corporate officer)
Reviewed By
By: _L a By: —
y Robert F. Epstein, Ci y Attorney Sarah Brandenberg
Name:
Title: Board Chair
Attachments:
A Year 2040 Intersection Analysis Task Order dated June 26, 2020
3
Rev Jan 2019
Attachment A
June 26, 2020
Rafat Raie
City of San Rafael
P.O. Box 151560
San Rafael, CA 94915-1560
FEHR'�PEERS
Subject: Year 2040 Intersection Analysis Task Order
Dear Rafat:
This proposal, per our recent correspondence, is to provide an analysis of 10 intersections that
may be impacted by future development consistent with the proposed San Rafael 2040 General
Plan. This includes the preparation of intersection turn movement forecasts for the 2040 General
Plan preferred alternative scenario. This letter includes our proposed scope of work, fee, and
schedule.
SCOPE OF WORK
Fehr and Peers will provide an analysis of 10 intersections in San Rafael. The analysis will include
PM peak hour conditions for all 10 intersections, and AM peak hour conditions for seven of the 10
intersections where current count data is available (as noted below). The analysis will cover
existing conditions (based on turn movement counts provided by City staff) and Year 2040
conditions using the General Plan preferred alternative land use inputs. A "No Project" 2040
scenario will not be analyzed. Existing count data has been provided by City staff. Fehr & Peers
will develop 2040 intersection turn movement forecasts and Level of Service results for each
intersection. The intersections are as follows:
1. Freitas Parkway/Civic Center/Redwood (PM peak hour only)
2. Freitas Parkway/US 101 SB Ramps
3. Freitas Parkway/Northgate Drive
4. North San Pedro/ Civic Center Drive
5. Merrydale/Civic Center Drive (PM peak hour only)
6. Merrydale/Las Gallinas (PM peak hour only)
7. Bellam Blvd/Francisco Blvd East
8. Medway/ Francisco Blvd East
9. Bellam Blvd/Andersen Drive
10. Andersen Drive/Francisco Blvd West
Attachment A
SCHEDULE AND FEE
We will submit a Draft Intersection Level of Service (LOS) Memo for your review within four
weeks following authorization to proceed and the receipt of requested signal timing data from
the City. Fehr & Peers will complete this scope of work for a fee of $38,800. Invoices will be
submitted monthly on a time -and -materials basis.
Please feel free to call me at (415) 426-2520 if you have any questions.
Sincerely,
FEHR & PEERS
J
Bob Grandy
Principal
0
FEHR t PEERS
2020-2021
(July 2020 through June 2021)
Hourly Billing Rates
Classification
Principal
Senior Associate
Associate
Senior Engineer/Planner
Engineer/Planner
Senior Engineering Technician
Senior Project Accountant
Senior Project Coordinator
Project Coordinator
Technician
Intern
Hourly Rate
$180.00 -
$350.00
$185.00 -
$340.00
$170.00 -
$245.00
$135.00 -
$215.00
$115.00 -
$165.00
$145.00 -
$195.00
$160.00 -
$165.00
$120.00 -
$165.00
$85.00 -
$150.00
$115.00 -
$160.00
$90.00 -
$115.00
• Other Direct Costs/ Reimbursable expenses are invoiced at cost plus 10% for
handling.
• Personal auto mileage is reimbursed at the then current IRS approved rate (58
cents per mile as of Jan 2020).
• Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced
at cost as a percentage of project labor.
Fehr & Peers reserves the right to change these rates at any time with or without advance notice.
UltM- "T iT OV -1
xA RAFq
s
0 --
WITH
WITH P tl �
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: TS for Rafat Raie Extension:
Contractor Name: Fehr & Peers
Contractor's Contact: Bob Grandy Contact's Email: b.grandy@fehrandpeers.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
ChL,1" 11cic to
❑
enter a date.
b. Email contract (in Word) and attachments to City
Click here to
Attorney c/o Laraine.Gittens@cityofsanrafael.org
enter a date.
®TS
2
City Attorney
a. Review, revise, and comment on draft agreement
7/7/2020
® LG
and return to Project Manager
7/7/2020
® LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
7/7/2020
contractor
BG
4
Project Manager
Forward three (3) originals of final agreement to
7/7/2020
®TS
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click Here to
PRINT
Project Manager
Date of City Council approval
enter a date.
CONTINUE ROUTING PROCESS WITH HARD COPY
TS
6
Forward signed original agreements to City
7/8/20
City Attorney
Attorney with printed copy of this routing form
7
Review and approve hard copy of signed
7
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
7121/
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
forwards
�3
copies to Project Manager