HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 20 Materials TestingCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED MARCH 6, 2020
WITH MILLER PACIFIC ENGINEERING GROUP
TASK ORDER NO. 20
Geotechnical Discipline
Project title: Materials Testing for Smith Ranch Road Resurfacing
THIS TASK ORDER is entered into on August 23 1 20 20between the City of San
Rafael, a municipal corporation ("City"), and Miller Pacific Engineering Group, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated March 6, 2020 under which Consultant has agreed to perform certain professional
consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A
of this Task Order, dated August 3, 2020, as directed by the City.
Rusty Arend shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
City's duties. The City will:
(1) Determine the scope of services, as set forth in Attachment A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Hunter Young as the person at the City responsible for monitoring
performance under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Attachment A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2013
City of San Rafael Master Consultant Services Agreement
Task Order
2. Date of completion; Work hours estimate, Cost estimate and budget; Fee schedule.
The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this
Task Order, as follows:
Date of completion: Attachment A
Work hours estimate: Attachment A,
Cost estimate and budget: Attachment A
Fee schedule (Consultant's current hourly rate): Attachment A
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task
Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
5. Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
2
Rev. Jan 2019
City of San Rafael Master Consultant Sen ices Agi-eement
Task Order
5. Signatures. The parties have executed this Task Order, as of the date first written above.
CITY OF AN FRA AEL
By:
Public Works Director
Contents approved:
CONSULTANT
1
By:
Name: Rusty Arend
Title: Senior Geotechnical Engineer
By:
Assistant Public Works Director/City Engineer
(if Consultant is a corporation, add signature
of second corporate officer)
By:
Name: Scott Stephens
Title: President/Principal Engineer
Attachments:
A Scope of work, Time of completion, work hours estimate, cost estimate and budget, Fee
schedule (Consultant's current hourly rate)
3
Rev. Jan 2019
MILLER PACIFIC
ENGINEERING GROUP
August 3, 2020
File: 20-11066pro.doc
City of San Rafael, Public Works Department
111 Morphew Street
San Rafael, California 94901
Attn: Mr. Hunter Young
Re: Proposal for Geotechnical Services
Smith Ranch Road & Lucas Valley Road Resurfacing
San Rafael, California
Introduction
As requested, we are pleased to present this proposal for geotechnical engineering and testing
services for the Smith Ranch Road and Lucas Valley Road Resurfacing project in San Rafael.
Based on our review of the project drawings and specifications, we understand the project will
include constructing various street and sidewalk improvements along Smith Ranch Road and
Lucas Valley Road, near the Highway 101 overcrossing. The improvements generally consist of
constructing new sidewalks, curb and gutter, and asphalt overlays.
Proposed Scope and Fee Estimate
The purpose of our services is to visit the site intermittently during construction to observe the
Contractor's operations and test geotechnical portions of the work. Based on our review of the
City's Request for Proposals and our experience with similar projects, we anticipate our services
will include:
• Providing geotechnical consultation and materials review/testing.
• Observation and compaction testing during earthwork, backfill and asphalt paving
operations.
• Laboratory testing to determine the compaction characteristics of subgrade and Class 2
aggregate base.
• Sampling and strength testing of concrete.
• Administration, scheduling and preparation of test reports.
We propose our services on a time -and -expense basis in accordance with the attached Schedule
of Charges. We will provide our services under our current on-call Master Agreement with the
City on a time and expense basis for an estimated fee of $5,000. The frequency and duration of
our site visits that were assumed for the fee estimate are summarized in the attached Budget
Estimate Worksheet. However, the actual timing of our site visits will be based upon the City's
requests.
Our fee estimate was developed assuming that prevailing wage rates will apply for our
observation and testing services. Unknowns, such as contractor efficiency, unanticipated
subsurface conditions, and other factors have been considered in preparing our estimate but may
still impact the final budget. We will prepare regularly scheduled invoices and update the City on
our budget status as the work progresses.
504 Redwood Boulevard, Ste 220 ■ Novato. California 94947 0 T (415) 382-3444 F (415) 382-3450
MILLER PACIFIC
fN61NffRlll6 6ROIIF
City of San Rafael, Public Works Department August 3, 2020
Page 2
We are pleased to have the opportunity to continue providing our on-call services to the City
and are prepared to begin work upon your authorization. Please call me if you have questions
concerning this proposal.
Yours very truly,
MILLER PACIFIC ENGINEERING GROUP
Rusty Arend
Geotechnical Engineer No. 3031
(Expires 6/30/21)
Attachments: Schedule of Charges, Budget Estimate Worksheet
MOOG
MIEER PACIFIC
fN61N11Rlfl6 GROUP
MILLER PACIFIC ENGINEERING GROUP
a California corporation
SCHEDULE OF CHARGES
PROFESSIONAL ENGINEERING AND TESTING SERVICES
Professional and Technical Personnel
Hourly Rate
Staff Engineer/Geologist— Level 1-3 .........................................$100 - $110 - $120
Project Engineer/Geologist— Level 1-3 .................................... $130 - $140 - $150
Senior Engineer/Geologist— Level 1-3 ......................................$170 - $180 - $190
Associate Engineer/Geologist —Level 1-3 ................................ $205 - $215 - $225
Principal Level 1-3......................................................................$230 - $240 - $250
ProjectAssistant/Word Processor...................................................................... $85
Technician Level 1-3..................................................................... $95 - $100 - $105
Senior Technician Level 1-2................................................................ $115-$120
PrevailingWage........................................................................................... $145
Other Inside Charges
Mileage.............................................................................................. $ 0.80 per mile
Vehicle(Field)........................................................................................ $9 per hour
Nuclear Density Gage.............................................................................$8 per test
Inclinometer........................................................... $160 per day / $90 per half day
Laser Level/Floor Level Equipment.....................................................$25 per day
Sampling and Video Equipment ...................................... $50 per day/ $30 half day
OutsideServices....................................................................................................... Cost +20%
Exploration, drilling equipment and instrumentation, in-situ monitoring, specialized
laboratory testing, per diem, shipping, courier/delivery services, outside reproduction,
and other services and supplies not normally provided.
`NOTES:
Field site visits and travel time are normal hourly rates, portal to portal.
2. Overtime — Weekday add $35
Overtime — Weekend/Holiday/Night add $45`
`(4 or 8 hour minimums)
3. Rates are for normal Geotechnical Engineering and Geological services. Rates for
depositions and testimony are $510 per hour for Principal; $460 per hour for
Associate; and $410 per hour for Senior. All other personnel are $305 per hour. These
fees are due and payable at the time of service.
4. Schedule of charges is effective as of April 2019. It is subject to revision 3%annually
5 and at other times without notice.
AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES April 2019
MILLER PACIFIC ENGINEERING GROUP
Field Observation & Testing Budget Estimate Worksheet
City of San Rafael - Smith Ranch & Lucas Valley Road Resurfacing
San Rafael, California
Date: 7/23/20
Project Number: 20-11066
Bv: RCA
FIELD COSTS
$ 4,740.00
Contingency:
10% $ 474.00
Total:
$ 5,214.00
PER
SITE
HALF
FULL
PER UNIT HOUR
VISIT
DAY
DAY
Senior Technician 2
$ 120.00
Staff Engineer/Geologist 3
$ 120.00
1
1
Staff Engineer/Geologist 2
$ 110.00
Staff Engineer/Geologist I
$ 100.00
Staff Technician 2
$ 100.00
Staff Technician 1
$ 95.00
Prevailing Wage Group 3
$ 145.00
2
4
Orr $35 - Weekend/Hol/Night $45; 4 & 8 hr mins apply
$ 45.00
4
Field Vehicle/Equipment
$ 9.00
2
4
Nuclear Density Tests
$ 8.00
5
15
Miles
$ 0.80
20
20
$
$ 484.00
$ 1,052.00
$
Estimated
SITE
HALF
FULL
Work Item Description
Days HOURS
VISIT
DAY
DAY
10 Concrete Sampling & Testing
2
2.0 Field Density Testing Asphalt
2
3.0 "1 loafing" Site Visits
2
Totals
0 4
2
0
DOLLARS $ -
$ 1,936.00
$ 2,104.00
$
Total Field Costs:
$ 4,040.00
LABORATORY TESTING
Task Description
Quantity
Unit $
Amount $
1.0 Compaction Curve ASTM 1557
$280
$
2.0 Compaction Curve Caltrans 216
$350
$
3.0 Asphalt Concrete - S -value, Gradation,
M.C., Unit Wt. & % Oil
$850
$
4.0 Concrete Compression (per Cylinder)
8
$45
$ 360.00
5.0 Shotcrele Panel Testing (per Panel) 3"
$500
$ -
6.0 R -value
$390
$
7.0 Sand Equivalent
$135
$
8.0 Durability
$195
$
9.0 Gradation/Sieve
$150
$
10.0 Class 11 AB Suite (Rvalue,Sieve, Durability & Sand Equiv)
$950
$
Total Lab Costs:
$ 360.00
ENGINEERING/GEOLOGICAL CONSULT & REPORT
Personnel Title
Hours
$11 -lour
Amount $
SAS Principal Eng/Geologist 3
$ 250.00
$
MPM Principal Eng/Geologist 2
$ 240.00
$ -
DSC / EAD Principal Eng/Geologist 1
$ 230.00
$
BSP Associate Engineer 1
$ 205.00
$
MFJ Senior Geologist 3
$ 190.00
$
RCA Senior Engineer 1
2
$ 170.00
$ 340.00
NGK / PDC Project Engineer 3
$ 150.00
$ -
MMT Project Engineer 1
$ 130.00
$
AJM/JTO Sr. Tech 2
$ 120.00
$
ZMS / ENE Staff Engineer/Geologist 3
$ 120.00
$
EIC Staff Engineer/Geologist 2
$ 110.00
$ -
MNT/RBG Staff Engineer/Geologist1
$ 100.00
$ -
NAR/TWM Staff Technician
$ 100.00
$ -
JMO / BPC / GAA Staff Technician 1
$ 95.00
$ -
KRB/MLT Project Asst./Word Processor
$ 85.00
$ -
Total Engineering Costs: $
340.00
Subtotal:
$ 4,740.00
Contingency:
10% $ 474.00
Total:
$ 5,214.00
Use for Budget:
5,000
Rev 720