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HomeMy WebLinkAboutPW TAM Funding Agreement A-FY21-22; Measure AA Dowtown Outdoor Dining ProjectTAM AGREEMENT A-FY21-22 FUNDING AGREEMENT BETWEEN TRANSPORTATION AUTHORITY OF MARIN AND CITY OF SAN RAFAEL This AGREEMENT is made this 23rd of July 20 20 , by and between the Transportation Authority of Marin, hereinafter referred to as "TAM," a local public agency, and the City of San Rafael, hereinafter referred to as "RECIPIENT," a local public agency. SECTION 1. RECITALS 1. The voters of Marin County approved the authorization of Measure AA at General Elections held on November 6, 2018 thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax. 2. The Measure AA Strategic Plan was developed to provide guidance on implementing the Measure AA Expenditure Plan. 3. The Measure AA Strategic Plan programs Measure AA funds over a 30 -year period to the four categories listed in the Expenditure Plan, including Category 2.4 for operational improvements to local streets and roads through innovative technology. 4. TAM created the Quick Build Program under Category 2.4 to fund small-scale projects that can be constructed quickly to meet the current demand for public spaces by making use of public streets and sidewalks. TAM issued a Quick Build Program Call for Projects and received applications for funding. 6. The applications were evaluated in accordance to the criteria specified Call for Project with the assistance of an Evaluation Committee. 7. The recommended applications were approved for funding by the TAM Board on July 23, 2020. SECTION 2. PURPOSE OF FUNDING AGREEMENT This AGREEMENT is entered into by and between TAM and RECIPIENT to document the funding conditions necessary for the RECIPIENT to comply with applicable law and TAM policies. This AGREEMENT consists of additional documents stated in these sections as being attached hereto and incorporated in the AGREEMENT by reference. SECTION 3. PROJECT DEFINITION AND SCOPE This AGREEMENT, approved by TAM Board Action on July 23, 2020, in accordance with the requirements of TAM's Measure AA Expenditure Plan and Strategic Plan, is made for the funding of the following project ("PROJECT") identified in the RECIPIENT'S Quick Build Project Information Sheet (Attached): T •14 PROTECTS AND PROGRAMS 14001 M-111. AAT—g AyreenwM+V: ,gAq 2K t,g,q 2 4%0=k 8,M P,,g,,, 2GZ0tSan RahN•TAM FUW,g AOr—M A -F 21.22 d,, Page 1 of 7 • Downtown Parking Space Outdoor Dining Project Additional information on project scope is included in the Quick Build Project Information Sheet, referenced as Exhibit A. SECTION 4. GRANT TAM hereby grants to the RECIPIENT the sum of $19,980.00 in Measure AA funds ("FUNDS") as designated in Resolution No. 2020-09, approved July 23, 2020, which is included in this AGREEMENT by reference as Exhibit B. SECTION 5. COST ELIGIBILITY Cost eligibility shall be determined by TAM's Strategic Plan policies. All costs incurred by RECIPIENT prior to the date of execution of this AGREEMENT shall be ineligible for reimbursement by TAM. Any waiver of cost eligibility policies must be included in RECIPIENT's Quick Build Project Information Sheet approved by TAM. SECTION 6. BUDGET AND SCOPE RECIPIENT shall maintain a project or program budget. RECIPIENT shall carry out the project and shall incur obligations against and make disbursements of the grant in conformity with TAM's requirements and the budget. The project or program budget may be revised from time to time through the submission of a revised budget to TAM. RECIPIENT may not make any changes to the scope of the PROJECT without prior written approval of TAM. Approval by TAM of a change of scope shall not constitute an increase in the grant amount unless additional funds are specifically provided. SECTION 7. PROJECT MANAGEMENT RECIPIENT shall be responsible for the project and provide management of consultant and contractor activities for which RECIPIENT contracts, including responsibility for schedule, scope, and budget, consistent with TAM's resolution allocating the grant unless otherwise agreed upon in writing. SECTION 8. PROJECT OVERSIGHT RECIPIENT shall cooperate with TAM's project management team and shall provide any requested PROJECT information. SECTION 9. ATTRIBUTION AND SIGNAGE If any portion of grant FUNDS is used for production of reports, acknowledgment of the TAM's role in funding the PROJECT shall be included in the documents. If any portion of grant FUNDS is used for construction, RECIPIENT shall, upon initiation of field work or at the earliest feasible time thereafter, install and maintain a sign at the construction site identifying Measure AA Local Transportation Sales Tax Funds and TAM (e.g., TAM and RECIPIENT's logos — "Your Measure AA Sales Tax Dollars at Work"). T.14. PROJECTS AND PROGRAMSM W t Me— AA1FWwg Ay—maM.�,gW 2%C I" ry 2.4%Gu k Rwld Propnm 2O2015an R,h %TAM F,Mft Agreement A-FY21-22 da Page 2 of 7 For non -construction capital purchases funded by any portion of grant FUNDS, RECIPIENT shall affix permanent signage identifying TAM and the Sales Tax Funds as a funding source. RECIPIENT shall demonstrate compliance with attribution and signage requirements as an indispensable condition for authorization of reimbursement for project expenses. SECTION 10. PRESS RELEASES RECIPIENT shall notify TAM in advance of any press releases about project activities, particularly groundbreakings and ribbon cuttings, in connection with grant FUNDS expended pursuant to this AGREEMENT. SECTION 11. COMPLIANCE WITH LAW In the performance of its obligations pursuant to this AGREEMENT, RECIPIENT shall keep itself fully informed of the federal, state and local laws, ordinances and regulations in any manner affecting the performance of this AGREEMENT, and must at all times comply with such laws, ordinances, and regulations as they may be amended from time to time. SECTION 12. ENVIRONMENTAL COMPLIANCE RECIPIENT shall undertake all environmental mitigation measures that may be identified as commitments in applicable documents (such as environmental assessments, environmental impact statements and reports, and memoranda of agreement) and comply with any conditions imposed as a part of a finding of no significant impact or a record of decision; all such mitigation measures are incorporated in this AGREEMENT by reference. Recipient shall be responsible for obtaining all necessary environmental permits for performance of work. SECTION 13. FINANCES All costs charged to the PROJECT shall be supported by properly prepared and documented time records, invoices, or vouchers evidencing in detail the nature and propriety of the charges and the basis for the percentage charged to TAM. SECTION 14. RECORDS All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other accounting documents pertaining in whole or in part to the PROJECT shall be maintained by RECIPIENT for a period of three (3) years after the later of project closeout or termination of grant. Such project documents shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other similar documents not pertaining to the PROJECT. SECTION 15. REIMBURSEMENTS Payment shall be made by TAM for costs reimbursable under the terms of this AGREEMENT and incurred prior to the termination date of this AGREEMENT. Payment to RECIPIENT of the grant shall be upon written approval by TAM, upon submittal by RECIPIENT of appropriate support documentation and identification of expenses incurred. Reimbursements shall not exceed the schedule shown in the Reimbursement Schedule identified in Exhibit A. RECIPIENT may make a request for exceptions in writing. Exceptions may be made at the sole discretion of TAM. T%14 PITOJEC19AIIOPAOOII M140011h.weMIFu I & W1RgI.m2P 'IgIWATAYi.. " AV— A.MI.VIn Page 3 of 7 Each reimbursement request shall include RECIPIENT'S certification that the amounts sought are only for project elements included in Exhibit A, and that RECIPIENT is in compliance with TAM's requirements mentioned in this AGREEMENT. SECTION 16. ELIGIBLE EXPENSES RECIPIENT shall expend FUNDS only on eligible expenses as follows: operating costs, direct staff time (salary and benefits), consultants; right of way engineering and acquisition costs (including permitting), and competitively bid construction contracts. Indirect costs (as defined by OMB Circular A-87) will not be considered an eligible expense. FUNDS shall also be expended according to the applicable provisions of the Expenditure Plan and of the Public Utilities Code Section 180000 et seq. SECTION 17. AUDITS TAM reserves the right at any time to conduct or require a financial or performance audit of the RECIPIENT'S compliance with this AGREEMENT. TAM will give advance notice of the requirement. RECIPIENT shall permit TAM, or any of its duly authorized representatives, to inspect all work, materials, payrolls, and other data and records with regard to the PROJECT, and to audit the books, records, and accounts of the RECIPIENT and its contractors with regard to the PROJECT. SECTION 18. THIRD PARTY CONTRACT AUDITS TAM reserves the right to request an audit of other third -party contracts for any reason. If RECIPIENT is subject to third party financial audit requirements imposed by another funding source, copies of audits performed in fulfillment of such requirements shall be provided to the TAM. SECTION 19. CLOSEOUT PROCEDURES AND PROJECT CLOSEOUT REPORT Project closeout occurs either when TAM notifies RECIPIENT of the project closeout or forwards to RECIPIENT the final grant payment. RECIPIENT shall provide to TAM a Project Closeout Report as shown in Exhibit C with the final reimbursement request. Upon request by TAM or discovery by RECIPIENT, after the project completion date or termination by TAM, RECIPIENT shall submit a certified financial statement identifying all ineligible expenditures, which the RECIPIENT shall be required to refund, as well as third party audit reports, as applicable. Project closeout shall not terminate any continuing obligations imposed on the RECIPIENT by this AGREEMENT. Final reimbursement will be in accordance with TAM policies and procedures. RECIPIENT shall provide supporting documentation for expenditures and revenues from its accounting and financial management system. SECTION 20. REPAYMENT OF INELIGIBLE COSTS TAM reserves the right to offset RECIPIENT payback of ineligible costs against future grant approvals for this PROJECT or other projects in the Expenditure Plan for which RECIPIENT is the sponsoring agency. SECTION 21. RIGHT TO WITHHOLD If a Project Closeout Report is not provided to TAM by the project closeout date and/or such items are found not to be in compliance with this AGREEMENT, Public Utilities Code Section 180000 et seq., the T.114 PROJECTS AND PAODNAMMMO l AV... AFV2R•T Page 4 of 7 ballot measure or the Strategic Plan, TAM may withhold FUNDS from RECIPIENT until RECIPIENT has corrected any noted deficiencies to TAM's satisfaction. While FUNDS are being so withheld all interest on withheld FUNDS shall be retained by TAM as an administrative fee. SECTION 22. RESCISSION OF AUTHORIZATION OF FUNDS TAM reserves the right to rescind its authorization of that portion of the grant FUNDS that are unneeded prior to, or at the time of, project closeout. FUNDS are determined to be unneeded if they are uncommitted at time of project closeout. Uncommitted funds are FUNDS that have been authorized but are in excess of that total eligible costs incurred by RECIPIENT. SECTION 23. TERMINATION FOR CAUSE Except as provided by Section 24 below, RECIPIENT agrees that, upon ten (10) working days written notice, TAM may suspend or terminate all or part of the financial assistance provided herein for failure to correct a breach of this AGREEMENT. Any failure to make reasonable progress, inconsistency with the Expenditure Plan or Measure AA Sales Tax Program Safe Pathway Project Information Sheet, unauthorized use of grant FUNDS as specified in this AGREEMENT, or other violation of the AGREEMENT that significantly endangers substantial performance of the PROJECT shall be deemed to be a breach of this AGREEMENT and cause for termination. Upon mutual consent, RECIPIENT will repay TAM any unexpended FUNDS already distributed. SECTION 24. CORRECTION OF BREACH Notwithstanding the provision of Section 23 above, with respect to any breach, which is reasonably capable of being cured, RECIPIENT shall have thirty (30) days fi•om the date of notice of breach to initiate steps to cure. If RECIPIENT diligently pursues cure, such RECIPIENT shall be allowed a reasonable time to cure or by a time established in writing by TAM. SECTION 25. LIABILITY Neither TAM nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold TAM harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, or jurisdiction delegated to RECIPIENT under this AGREEMENT. Neither RECIPIENT nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, TAM shall fully defend, indemnify and hold RECIPIENT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring in by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT. In the event of concurrent negligence of RECIPIENT and TAM, the liability for any and all claims for injuries or damages to persons and/or property shall be apportioned under the California theory of comparative negligence as presently established or as may hereafter be modified. T111 771x Page 5 of 7 SECTION 26. OBLIGATIONS TAM agrees that any eligible cost incurred by RECIPIENT prior to the termination of this AGREEMENT shall be reimbursed to the extent that such costs could not be avoided by RECIPIENT upon receipt of notice of termination. SECTION 27. INTEGRATION This AGREEMENT represents the entire AGREEMENT of the parties with respect to the subject matter thereof. No representations, warranties, inducements, or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements. SECTION 28. AMENDMENT Except as otherwise provided herein, this AGREEMENT may not be changed, modified, or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this AGREEMENT shall be void and of no effect. SECTION 29. INDEPENDENT AGENCY RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent of TAM. None of RECIPIENT'S agents or employees shall be agents or employees of TAM. SECTION 30. ASSIGNMENT The AGREEMENT may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party. SECTION 31. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES This AGREEMENT shall be binding upon the successor(s), assignee(s) or transferee(s) of TAM or RECIPIENT as may be the case. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this AGREEMENT other than as provided above. SECTION 32. EXPENSES Each party shall be solely responsible for and shall bear all of its own respective legal expenses in connection with any dispute arising out of this AGREEMENT and the transactions hereby contemplated. RECIPIENT may not use grant FUNDS, or other TAM programmed funds, for the aforementioned purpose. SECTION 33. SEVERABILITY Should any part of this AGREEMENT be declared unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decisions shall not affect the validity of the remainder of this AGREEMENT, which shall continue in full force and effect; provided that the remainder of this AGREEMENT can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties. T414 PRWMnAR0PR0WAL9114W1 Page 6 of 7 SECTION 34. EXHIBIT The following Exhibits are hereby made part of this AGREEMENT: 1. EXHIBIT A: Quick Build Project Information Sheet 2. EXHIBIT B: TAM Resolution 2020-09 3. EXHIBIT C: Project Closeout Report 35. ACCEPTANCE OF GRANT RECIPIENT does hereby declare that all written statements, representations, covenants, and materials submitted as a condition of this AGREEMENT are true and correct and does hereby accept TAM's grant and agrees to all of the terms and conditions of this AGREEMENT. The parties have executed this AGREEMENT as of the date first written above. City of San Rafael: By: _ N- �41, Print Name l? r Print T tle Approved as to form (optional): By. Lo - City of San Rafael, Attorney _U51i A - Gnl &P eel Print Name Transportation Authority of Marin (TAM): 0 Anne Richman, Executive Director T\14. PROJECTS All UPROGRAN5'.IIWI2C.1e91ry24' lk SIM P.oq—VMS,,Page 7 of 7 Exhibit A Quick Build Project Information Sheet 1. Application Information Responsible Agency: City of San Rafael, Department of Public Works Address: I I I Morphew St., San Rafael, CA 94901 Contact Person: Talia Smith Phone: 415-485-3354 E -Mail: talia.smith@cityofsaneafaet.org 2. Project Information Project Title: Downtown Parking Space Outdoor Dining Project Project Description: The project will procure barriers (traffic bollards, international barricades, and tall planter boxes) to set up in parking spaces in the downtown area so that restaurants can provide outdoor dining service. In June 2020, the City launched an Outdoor Dining & Retail permit application. The application allowed restaurants to utilize parking spaces fully or partially within their store frontage for outdoor dining service and/or retail. Though outdoor dining has been allowed since, to date the City has only received a small handful of applications to utilize parking spaces. The intent of this project is to procure the temporary barricades, planters, and other materials necessary for businesses seeking to implement outdoor dining and help to set them up. The business would then only be responsible for setting up their furnishings (tables, chairs, etc.) within the space. To maintain the new parking space dining areas, the City intends to partner with Downtown Street Team to both plant the planter boxes and to maintain cleanliness of the parking space dining areas during their regular morning routes downtown. This project would be focused on the Downtown Corridor (within the Business Improvement District), with preference given to restaurants on 4th Street as funds allow. V 9 0 9 11 .9 Page 1 of 2 Exhibit A 3. Cost Estimate This proposal would be to build out 7 to 10 outdoor dining opportunities in the downtown corridor depending on the final materials selected. Each dining area would be two parking spaces, requiring: • 3 Planter Boxes — 38" wide • 2 Planter Boxes — 13" wide • 4 Metal Barricades • $100 of plants/greenery • 12 flexible delineator posts We would engage the Downtown Streets Team for the planting of the planter boxes, as well as maintenance and upkeep of the temporary outdoor dining areas through November I Sth. Materials Cost Per Area 7 Areas Total Planter Boxes - 38" $260 3 21 $5,460 Planter Boxes - 38" $210 2 14 $2,940 Barricades $90 4 28 $2,520 Plants $100 1 7 $700 Flexible Delineator Posts $40 12 84 $3,360 Materials Total $14,980 Contractual Support Downtown Streets Team $5,000 Grand Total _ $19,980 This budget may shift based on pricing of available materials. Payment to Downtown Streets Team will be up to $5,000 but may be less depending on the final cost of materials. 4. Measure AA Allocated $19,980 Exhibit B TAM RESOLUTION NO. 2020-09 RESOLUTION OF THE TRANSPORTATION AUTHORITY OF MARIN (TAM) FOR THE ALLOCATION OF $208,776 IN TRANSPORTATION SALES TAX (MEASURE AA) FUNDS TO CORTE MADERA, FAIRFAX, LARKSPUR, MILL VALLEY, NOVATO, ROSS, SAN ANSELMO, SAN RAFAEL, SAUSALITO, TIBURON, AND MARIN COUNTY WHEREAS, The voters of Marin County approved the authorizations of Measure AA at the General Elections held on November 6, 2018, thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax; and WHEREAS, Measure AA proceeds will be used to pay for the programs and projects outlined in the Measure AA Expenditure Plan; and WHEREAS, TAM has developed the Measure AA Strategic Plan to provide guidance on implementing the Measure AA Expenditure Plan; and WHEREAS, The Measure AA Strategic Plan programs Measure AA funds to the four categories listed in the Measure AA Expenditure Plan, including Category 2.4, to support operational improvements to local streets and roads through innovative technology; and WHEREAS, TAM issued a Quick Build Program Call for Projects with funds from Category 2.4 on June 18, 2020 to fund quick build redesign efforts on public streets to support businesses, services, and institutions in Marin County in response to the COVID-19 pandemic; and WHEREAS, TAM received 11 applications requesting $208,776 in Measure AA funds: and WHEREAS, The applications were reviewed by an Evaluation Committee in accordance to the criteria from the Quick Build Program; and WHEREAS, The Evaluation Committee deemed all applications have met the requirements of the Quick Build Program and recommended funding all applications at the requested amounts; and WHEREAS, The project sponsors are requesting funds that have been accumulated from FY 19/20 and FY 20/21; and WHEREAS, These allocations are consistent with the Measure AA Strategic Plan; and WHEREAS, There are sufficient funds in the Measure AA Category 2.4 line -item of the TAM's approved FY 20/21 Budget to cover the proposed action; now, therefore, be it Page 1 of 3 RESOLVED, That the Transportation Authority of Marin hereby allocates a total of $208,776 in Measure AA funds for the sponsors shown in the following table; and be it further Sponsor Measure AA Funds Allocated Corte Madera $20,000 Fairfax $16,000 Larkspur $20,000 Mill Valley $17,796 Novato $20,000 Ross $15,000 San Anselmo $20,000 San Rafael $19,980 Sausalito $20,000 Tiburon $20,000 Marin County $20,000 Total $208,776 RESOLVED, That the Transportation Authority of Marin finds the allocations of these funds to be in conformance with the priorities and funding levels established in Measure AA Expenditure Plan and Measure AA Strategic Plan Update; and be it further RESOLVED, That the Transportation Authority of Marin hereby authorizes the actual expenditure (cash reimbursement) of funds for these activities engaged by sponsors for the Quick Build Program; and be it further RESOLVED, That as a condition of this authorization for expenditure, the Executive Director shall impose such terms and conditions as are necessary for the project sponsors to comply with applicable law and adopted Authority policies and execute Funding Agreements with the respective project sponsors to that effect; and be it further RESOLVED, That as a condition of this authorization for expenditure, the referenced project sponsors shall provide the Authority with any other information it may request regarding the use of the funds hereby authorized. PASSED AND ADOPTED at a regular meeting of the Transportation Authority of Marin held on the 23`d day of July 2020, by the following vote: AYES: Commissioners: Arnold, Campbell, Carmel, Colbert, Connolly, Fredericks, Hillmer, Kuhl, Lee, Lucan, Phillips, Reed, Rice, Rodoni, Sears Page 2 of 3 NOES: Commissioners: None ABSTAIN: Commissioners: None ABSENT: Commissioners: Cleveland -Knowles Judy Arn Id, Chair TraTl�'portation Authority of Marin ATTEST: A,r V ­t, � t Anne Richman Executive Director Page 3 of 3 Exhibit C Project Closeout Report (Due with final reimbursement request) Final amount spent on this project, including non -Measure AA funds: Describe any significant scope changes from the project application, if any: Date that the project was opened for public use: Was there any ground -breaking and/or ribbon -cutting ceremony? If so, list dates: Provide copies of any press releases issued: Provide digital photographs of completed project: Measure AA signage, if applicable - Number of signs posted: TIN PROA.ChAND 1'RMIRAMS"41*1%—U—AAIV mhn,Wa7 ,­ Z4%X,L11wW1'n.6­ 20NNVAuNtCM,,wiLt kRq,,t1, Page I of 1 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Talia Smith Extension: 3354 Contractor Name: TAM Contractor's Contact: David Chan Contact's Email: dchan@tam.ca.gov ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 7/29/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑XTS 2 City Attorney a. Review, revise, and comment on draft agreement 8/3/2020 © LG and return to Project Manager 8/3/2020 lel LG b. Confirm insurance requirements, create Job on (N/A) Department Director PINS, send PINS insurance notice to contractor 3 Approval of final agreement form to send to Click or tap ❑ contractor to enter a elate. 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY PRINT Project Manager 6 Forward signed original agreements to City 8/3/20 Attorney with printed copy of this routing form Review and approve hard copy of signed TS P }, 7 City Attorney agreement 8 City Attorney Review and approve insurance in PINS, and bonds lf (for Public Works Contracts)l 9 City Manager/ Mayor Agreement executed by City Council authorized �'�)official VfP-0 10 City Clerk Attest signatures, retains original agreement and g fA0 2 forwards copies to Project Manager /V