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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 24 Canal Wifi ProjectCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 24 Surveying + Utilities Discipline Project title: Canal Wifi Project - PUE Locating THIS TASK ORDER is entered into on4MIf.l !?�" , 200Dbetween the City of San Rafael, a municipal corporation ("City"), and BkF Engineers ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated September 8, 2020, as directed by the City. Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2013 City of San Rafael Haster Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A, Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 2 Rev Jan 2019 City of San Rafael Master Consultant Services agreement Task Order b. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CONSULTANT By: ^ ` By::-7� -- --- tj chutz, Ci M Hager Name: Jason Kirchmann Contents approved: By: N Bill Guerin, Public Works Director Reviewed By By. _ L 0 b-111 -11 Robert F. Epstein, City Putorney Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: vccy Name: Jean Chen Title: CFO Attachments: A Scope of work, Time of completion, work hours estimate, cost estimate and budget B Fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 ATTACHMENT A ROS Ufin-1 B kF10YEARS ENGINEERS. SURVEYORS. PLANNERS San Rafael Master Services Agreement — Easement Locating, Canal Street BKF Job No. 20191984-17 Date: September 8, 2020 Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers 111 Morphew Street 4040 Civic Center Drive, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Hunter Young Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated December 12, 2019 and is governed by the terms and conditions therein. PROJECT MANAGER: Jonathan Shattuck, PE. PLS DATE: (Signature) Jason Kirchmann, Vice President AUTHORIZED CITY REPRESENTATIV (Signature) 09/08/2020 DATE: 9/8/2020 BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure DESCRIPTION: BKF will perform the following services related to delineation of the utility easement, over the property addressed as 400 Canal Street. The easement location is based on the deed filed in Book 1089 at Page 553, Marin County Records. Services include: • Review maps of record and surveys on file with the Kent Library(if accessible). • Survey field locations of monumentation shown on said records. • Stake easement location in the field. Markers will be paint and nails for easement TASK(S): location only, no delineation of boundary lines are included. • Plat of easement markings Record of Survey (if required) • If sufficient evidence shown on the publicly available records does not exist or if other field activities result in the application of Section 8762 of the Professional Land Surveyor's Act, BKF will prepare and file a Record of Survey with the Marin County Surveyor. Fees for services under this task include reimbursable expenses such as mylar printing, delivery and Record of Survey plan check/filing fees. SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED: Within two weeks of authorization (No Record of Survey option) Layout of Easement, in field, with paint markings and/or stakes with flagging. If Record of DELIVERABLES: Survey is required, easterly boundary line of the subject parcel will be set with monuments tagged by the professional in responsible charge of the survey; Record of Survey Map. CURRENT TASK ORDER: Subtotal (Easement Only) $ 4,350 Subtotal(Record of Survey addition, if required) $ 13,500 PROJECT MANAGER: Jonathan Shattuck, PE. PLS DATE: (Signature) Jason Kirchmann, Vice President AUTHORIZED CITY REPRESENTATIV (Signature) 09/08/2020 DATE: 9/8/2020 BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure ATTACHMENT B :F BkF100- YEARS ENGINEERS SURVEYORS PLANNERS BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2020 - DECEMBER 31, 2020 CLASSIFICATION PROJECT MANAGEMENT Principal/Vice President Senior Associate/Vice President Associate Senior Project Manager I Senior Technical Manager Project Manager I Technical Manager Engineering Manager I Surveying Manager I Planning Manager HOURLY RATE $251.00 $225.00 $219.00 $214.00 $209.00 $193.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner $179.00 Project Engineer I Project Surveyor I Project Planner $157.00 Design Engineer I Staff Surveyor I Staff Planner $137.00 BIM Specialist I, II, III $137.00 - $157.00 - $179.00 Technician I, II, III, IV $130.00 - $139.00 - $152.00 - $164.00 Drafter I, II, III, IV $102.00 - $112.00 - $121.00 - $135.00 FIELD SURVEYING Survey Party Chief $179.00 Instrumentman $154.00 Survey Chainman $116.00 Utility Locator I, II, III, IV $93.00 - $132.00 - $158.00 - $180.00 Apprentice I, II, III, IV $71.00 - $95.00 - $105.00 - $111.00 CONSTRUCTION ADMINISTRATION Senior Consultant $234.00 Senior Construction Administrator $203.00 Resident Engineer $151.00 Field Engineer I, II, III $137.00 - $157.00 - $179.00 ASSISTANTS Project Assistant $84.00 Engineering Assistant I Surveying Assistant Planning Assistant $82.00 Clerical I Administrative Assistant $70.00 Expert witness rates are available upon request. Subject to the terms of a services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Hunter Young Extension: 3354 Contractor Name: BKF Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 9/9/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ©TS 2 City Attorney a. Review, revise, and comment on draft agreement 9/9/2020 ❑X LG and return to Project Manager 9/9/2020 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor X BG 3 Department Director Approval of final agreement form to send to 9/9/2020 contractor 9/9/2020 4 Project Manager Forward three (3) originals of final agreement to ®TS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 10/5/20 Attorney with printed copy of this routing form TS 7 City Attorney Review and approve hard copy of signed / nq� agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) �� 9 City Manager/ Mayor Agreement executed by City Council authorized �� City Clerk official 10 Attest signatures, retains original agreement and b forwards copies to Project Manager OB 0-va