HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 2.1 Private Land Development ReviewCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO. 2.1
(Amendment to Task Order No. 2)
Civil Discipline
Private Land Development Review
THIS AMENDMENT TO TASK ORDER No. 2 is entered into on 14 20,2P
between the City of San Rafael, a municipal corporation ("City"), and BkF Engineers, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional
Civil services for the City.
B. Pursuant to the Agreement, on March 11, 2020, the City and Consultant entered into
"Task Order No. 2" under which Consultant agreed to perform Civil services in connection with City's
Private Land Development Review Project (the "Project"), as specified in Exhibit 1 and 2 and included in
Task Order No. 2.
C. City now requires additional private land development review support for the Project, and
Consultant is willing to provide such services.
NOW, THEREFORE, City and Consultant agree to amend Task Order No. 2 as follows:
AGREEMENT TO AMEND TASK ORDER NO. 2
1. Section 1 of Task Order No. 2, entitled "Scope of Services," is hereby amended to include the
additional services set forth in Consultant's proposal entitled "Exhibit 2 (San Rafael On -Call Surveying —
Plan Check Services)" dated September 3, 2020, attached to this Amendment to Task Order No. 2 as
"Attachment 1" and incorporated herein by reference.
2. Section 2 of the Task Order, entitled "Date of completion; Work hours estimate; Cost estimate and
budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost
estimate and budget set forth in Consultant's proposal entitled "Exhibit 2 (San Rafael On -Call Surveying —
Plan Check Services)" dated September 3, 2020, attached to this Amendment to Task Order No. 2 as
"Attachment 1" and incorporated herein by reference.
3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task
Order No. 2 dated March 11, 2020 shall remain valid and shall be in full force.
Rev May 2013
City of San Rafael Uaster Consultani Services Agreement
Task Order
4. Signatures. The parties have executed this Amendment to Task Order No. 2, as of the date first
written above.
CITY OF SAN RAFAEL
By:
Jim hutz, Cit M ager
Contents approved:
N4By:
Bill Guerin, Public Works Director
Reviewed By
By: tE Ali
2 Robert F. Epstein, City Attorney
CONSULTANT
By: --
Name: Jason Kirchmann
Title: Vice President
(if Consultant is a corporation, add
signature of second corporate officer)
Name: Jean Chen
Title: CFO
Attachments:
1 — "Exhibit 2 (San Rafael On -Call Surveying — Plan Check Services)" dated September 3, 2020
2
Rev Jan 2019
ATTACHMENT 1
Exhibit 2
- on
0 B K F
-o YEARS
ENGINEERS. SURVEYORS. PLANNERS
San Rafael On -Call Surveying — Plan Check Services
BKF Job No. 20191984-10
Date: September 3, 2020
Task Order #01B
Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers
111 Morphew Street 4040 Civic Center Dr, Suite 530
San Rafael, CA 94901 San Rafael, CA 94903
Contact: Josh Minshal) Contact: Jason Kirchmann
This is a Task Order request associated with the Master Services Agreement between BKF Engineers and the City
of San Rafael dated December12, 2019 and is governed by the terms and conditions therein.
PROJECT MANAGER: Jason Kirchmann
DATE:
(Signature)
CLIENT:
DATE:
(Signature)
09/03/2020
BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960
Delivering Inspired Infrastructure
DESCRIPTION:
Continue to provide services described in the Task Order request dated February 7,
2020 and described below:
Provide plan review services on an as -requested basis. Plan review will generally
consist of review of submitted survey documents for application completeness,
conformance with City ordinances and technical accuracy.
Upon completion of the review, BKF will issue a letter to the City of San Rafael with a
summary of the comments and may include "redline" markups of the submitted
TASK(S):
documents.
Services will be provided as requested on a Time and Materials basis in accordance
with 2020 standard professional services fee schedule(subject to annual increase).
Services will continue until the Task Order budget shown below has been reached at
which point services will stop until an additional Task Order or separate contract are
authorized in writing.
Each plan review will be tracked separately, itemized on a single invoice for this Task
Order.
SERVICES TO BEGIN:
Upon receipt of written authorization
TO BE COMPLETED:
Case by case to be determined upon receipt of each package
DELIVERABLES:
Plan review letter and associated plan redlines.
CURRENT ADDENDUM VALUE:
$ 5,000
PROJECT MANAGER: Jason Kirchmann
DATE:
(Signature)
CLIENT:
DATE:
(Signature)
09/03/2020
BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960
Delivering Inspired Infrastructure
RAP,
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iTr �VITH P �y
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: TS for Josh Minshall Extension: 3354
Contractor Name: BKF
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a clatc.
b. Email contract (in Word) and attachments to City
9/3/2020
Attorney c/o Laraine.Gittens@cityofsanrafael.org
ZTS
2
City Attorney
a. Review, revise, and comment on draft agreement
9/9/2020
Z LG
and return to Project Manager
9/9/2020
❑D LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
9/9/2020
Z BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
9/9/2020
ZTS
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
lick here to
Date of City Council approval
enter a date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
10/5/20
Attorney with printed copy of this routing form
%%
TS
7
City Attorney
Review and approve hard copy of signed
agreement��
8
City Attorney
Review and approve insurance in PINS, and bonds
/ p f /
(for Public Works Contracts)
/(l� ��
9
City Manager/ Mayor
Agreement executed by City Council authorized
City Clerk
official
l
10
Attest signatures, retains original agreement and
i
forwards copies to Project Manager
0/,