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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 10.1 Bid & Construction PhaseCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JANUARY 22, 2020 WITH BKF ENGINEERS. TASK ORDER NO. 10.1 (Amendment to Task Order No. 10) Civil Discipline Bid & Construction Phase Services for Francisco Boulevard West One -Way Street Conversion THIS AMENDMENT TO TASK ORDER No. 10 is entered into oneh 61G�' 2 between the City of San Rafael, a municipal corporation ("City"), and A 6►Gav _ , ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional Civil services for the City. B. Pursuant to the Agreement, on May 27, 2020, the City and Consultant entered into "Task Order No. 10" under which Consultant agreed to perform Civil services in connection with City's Francisco Boulevard West One -Way Street Conversion (the "Project"), as specified in Attachment A included in Task Order No. 10. C. City now requires additional bid & construction phase support for the Project, and Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 10 as follows: AGREEMENT TO AMEND TASK ORDER NO. 10 1. Section I of Task Order No. 10, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal entitled "Bid & Construction Phase Services for Francisco Boulevard West One -Way Street Conversion" dated July 28, 2020, attached to this Amendment to Task Order No. 10 as "Attachment I" and incorporated herein by reference. 2. Section 2 of the Task Order, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal entitled "Bid & Construction Phase Services for Francisco Boulevard West One -Way Street Conversion" dated July 28, 2020, attached to this Amendment to Task Order No. 10 as "Attachment 1" and incorporated herein by reference. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 10 dated May 27, 2020 shall remain valid and shall be in full force. Rev May 2013 Cily of San Rafael Master Consultant Services .4greemenl Task Order 4. Signatures. The parties have executed this Amendment to Task Order No. 12, as of the date first written above. CITY OF SAN RA EL By: - im S hutz, Cit Man ger Contents approved: By: A --.- Bill Guerin, Public Works Director Reviewed By By:l Robert F. Epstein, City Attorney CONSULTANT -- Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Jean Chen Title: CFO Attachments: 1 — Bid & Construction Phase Services for Francisco Boulevard West One -Way Street Conversion dated July 28, 2020 2 Rev Jan 2019 Attachment 1 B k F ioo+ =1 YEARS ENGINEERS. SURVEYORS. PLANNERS Amendment #1 Bid & Construction Phase Services for Francisco Boulevard West One -Way Street Conversion BKF Job No. 20169048-29 July 28, 2020 Client: City of San Rafael Consultant: BKF Engineers Public Works Department c/o April Miller 4040 Civic Center Drive, Suite 530 111 Morphew Street San Rafael, CA 94903 San Rafael, CA 94901 Contact: Jason Kirchmann This contract amendment is attached to the contract between BKF Engineers and the City of San Rafael dated May 27, 2020 and is governed by the terms and conditions therein. DESCRIPTION: BKF Engineers (BKF) will perform the following additional services: TASK 1: REVISE CIVIL IMPROVEMENT DRAWINGS ($11,200) BKF will prepare revised Improvement Drawings (civil roadway sheets and traffic signal sheets) to facilitate roadway and pathway design revisions requested by the City of San Rafael: • Striping modifications (incorporation of additional bollards and stick - down curbs) at the intersection of Rice Drive with Francisco Boulevard West (FBW) • Grading, striping and traffic signal modifications (realigned roadway curbing, bicycle route striping and curb island) at the intersection of 2nd Street with FBW BKF will update previously prepared Forms GO 88-B and accompanying exhibits for both intersections for the City's use in submitting to the California Public TASK(S): Utilities Commission (CPUC) for Authorization to Alter General Highway -Rail crossing. Actual submittal and interagency coordination is assumed to be provided directly by the City. TASK 2: CONTINGENCY ($5,800) BKF will make sheet revisions specific to this design and other scope adjustments the City has made since the bid package that was issued in May 2020, consisting primarily of removing scope items such as lights, trash rack removal and trees. BKF will coordinate with the City regarding the extent and location(s) of scope to be removed from the Improvement Drawings. Exclusions and Assumptions from any previous contract scope of work stili apply. Major revisions or addenda to the Improvement Drawings, requests for additional data, or deviations from the initial City submittal of the 100% Improvement Drawings and City requested changes will be considered as additional services, and will be billed in accordance with our hourly rate schedule unless otherwise negotiated. 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 : &W iOo+ � BKF Y ENGINEERS. SURVEYORS. PLANNERS City of San Rafael Public Works Department 111 Morphew Street July 28, 2020 Page 2 of 2 SERVICES TO BEGIN: Upon receipt of written authorization. TO BE COMPLETED: Task 1 items within four weeks of receipt of written authorization. DELIVERABLES: Revised Improvement Drawings and Supporting Documents ORIGINAL CONTRACT VALUE: $53,000 (time and materials basis, not to exceed) PREVIOUS AMENDMENT VALUE(S): N/A CURRENT AMENDMENT VALUE: $17,000 (time and materials basis, not to exceed) NEW TOTAL: $70,000 (time and materials basis, not to exceed) PROJECT MANAGER: Jason Kirchmann 07/28/2020 DATE: (Signature) CLIENT: DATE: (Signature) VBkF100 YEARS ENGINEERS SURVEYORS PLANNERS BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2020- DECEMBER 31, 2020 CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $214.00 Project Manager I Technical Manager $209.00 Engineering Manager I Surveying Manager I Planning Manager $193.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner Project Engineer I Project Surveyor I Project Planner Design Engineer I Staff Surveyor I Staff Planner BIM Specialist I, II, III Technician I, II, III, IV Drafter I, II, III, IV FIELD SURVEYING Survey Party Chief Instrumentman Survey Chainman Utility Locator I, II, III, IV Apprentice I, II, III, IV CONSTRUCTION ADMINISTRATION Senior Consultant Senior Construction Administrator Resident Engineer Field Engineer I, II, III ASSISTANTS Project Assistant Engineering Assistant I Surveying Assistant I Planning Assistant Clerical I Administrative Assistant Expert witness rates are available upon request. $179.00 $157.00 $137.00 $137.00 - $157.00 - $179.00 $130.00 - $139.00 - $152.00 - $164.00 $102.00 - $112.00 - $121.00 - $13S.00 $179.00 $154.00 $116.00 $93.00 - $132.00 - $158.00 - $180.00 $71.00 - $95.00 - $105.00 - $111.00 $234.00 $203.00 $151.00 $137.00 - $157.00 - $179.00 $84.00 $82.00 $70.00 Subject to the terms of a services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. n cr I o n m o m o o F a` Y m N v N is N N O x o 0 o c o 0 o o O 0 r `w c Wn o 0 0 0 0 o 0 C m d 0 ^ i N e O fV o o a N O V `m c m W d 0 6 � 0 0 0 0 d o `m m e O c 'C W • o m 0 0 o 0 ao 0 0 0 0 d m 0 .i C d m C m 0 a` c 9 y O. m 00 N N O O IO O fV O O O a O 0 0 O Q O O N A O H d N C C E a a d E c • O d C W G W � d m m C 3 0 0 4 E a E o _ e m E E d t n a d i m v v m m v vdi • E F. °° E d R c O` y p W N W C v '> > n 01 m N o` 0 'u O E rc S u m a E zwe P , RAF,gF Z 2 F ,o wITH Nc�\`i CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for April Miller Extension: 3354 Contractor Name: BKF Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 - T Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 9/9/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ©TS 2 City Attorney a. Review, revise, and comment on draft agreement 9/9/2020 ❑X LG and return to Project Manager 9/9/2020 © LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to + 9/9/2020 © BG contractor 4 Project Manager Forward three (3) originals of final agreement to + 9/9/2020 ©TS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 10/5/20 TS City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds / 8 City Attorney (for Public Works Contracts) l 9 City Manager/ Mayor Agreement executed by City Council authorized _ City Clerk official 10 Attest signatures, retains original agreement and forwards copies to Project Manager