HomeMy WebLinkAboutPD Copy-Print Hardware Lease and ServicesDocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
APPLICATION NO. AGREEMENT NO.
Value Rental Lease Agreement
Ray Morgan Company
The words "User," "Lessee," "you" and "your" refer to Customer. The words "Owner," "Lessor," "we," "us" and 'bur' refer to Ray A. Morgan Company.
FULL LEGAL NAME
STREET ADDRESS
City of San Rafael
1400 Fifth Avenue
CITY STATE
ZIP PHONE FAX
San Rafael CA
94901 (415) 485-3000 (415) -
BILLING NAME (IF DIFFERENT FROM ABOVE)
BILLING STREET ADDRESS
City of San Rafael Police Department
NOT FINANCED
CITY STATE
ZIP E-MAIL
EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE)
1375 Fifth Avenue, San Rafael, CA 94901
EQUIPMENTDESCRIPTION
NOT FINANCED
UNDER THIS
MAKE/MODEUACCESSORIES
SERIAL NO
STARTING METER AGREEMENT
See Schedule A
❑
❑ See attached Schedule A
❑ See attached Billing Schedule
TERM • PAYMENT INFORMATION
PMT. Schd Payments' of $ PMT. Schd. If you are exempt from sales tax, attach your certificate.
plus applicable taxes
The payment ("Payment") period is monthly unless otherwise indicated.
Payment includes PMT. Schd. B&W images per month
Overages billed at $ PMT. Schd.
per B&W image'
Payment includes PMT. Schd. General Color images per month
Overages billed at $ PMT. Schd.
per General Color image'
Payment includes PMT. Schd. Pro. Color images per month
Overages billed at $ PMT. Schd.
per Pro. Color image'
Payment includes PMT. Schd. scans per month
Overages billed at $ PMT. Schd.
per scan`
Please check one: Meter Readings verified: ❑ Monthly ❑ Quarterly ❑ Other:
(If nothing is selected, then Quarterly will be your Meter Reading option.)
Upon acceptance of the Equipment, THIS AGREEMENT IS NONCANCELABLE, IRREVOCABLE AND CANNOT BE TERMINATED.
OWNER
Ray A. Morgan Company =-Qr�.-err.y
Leasing
Manager 9/22/2020
OWNERhFATihiEI&wce.
TITLE
DATED
BY SIGNING BELOW OR AUTHENTICATING AN ELECTRONIC F
THIS AGREEMENT ON THIS PAGE AND ON PAGE 2 ATTACHED
City of San Rafael
CUSTOMER (as referenced above)
HEREOF, YOU CERTIFY THAT YOU HAVE REVIEWED AND DO AGREE TO ALL TERMS AND CONDITIONS OF
TITLE
I-Z1-ubo
DATED
1. AGREEMENT: You agree to rent from us the goods, together with all replacements, parts, repairs, additions, and access ons ncorporated therein or attached thereto and any and all proceeds of the forego ng, including, without limitation,
insurance recoveries ('Equipment") and, If appllcab a fnance certain software, software license(s), software components and/or professional sery ces in connection with software (collectively, the Tinanced Items; which are included in the
word "Equipment" unless separately stated) from software ticensor(s) and/or supplier(s) (collectively, the 'Supplier), all as described in this Agreement and 'n any attached schedule, addendum or amendment hereto ("Agreemenr). You
represent and warrant that you will use the Equipment for business purposes only You agree to all of the terms and cond bons contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us
regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document. This Agreement becomes va id upon execution by us. In order to facilitate an orderly transition, the start
date of this Agreement will be the date the Equipment is delivered to you or a date designated by us, as shown on the first Invo ce If a aler start date is designated, in addition to all Payments and other amounts due hereunder, you agree to
pay us a transitional payment equal to 1130th of the Payment multiplied by the number of days between the dale the Equipment Is delvered to you and the designated start date. The first Payment is due 30 days after the start of this Agreement
and each Payment thereafter shall be due on the same day of each month. In addition, should this Agreement replace a previous Ray A. Morgan Company generated equipment lease, a CLOSING BILL on the agreement being replaced, up
to the installation date of the new equipment, will be sent approximately (10) days after delivery of the new equipment. You agree to pay this CLOS NG BILL charges as they represent valid charges for product and services provided under the
prior agreement up to the installation date of the new equipment. If any provision of this Agreement is declared unenforceable, the other provisions herein shall remain in furl force and effect to the fullest extent permitted bylaw.
2. OWNERSHIP; PAYMENTS; TAXES AND FEES: We own the Equipment, excluding any Financed Items. Ownership of any Financed Items sha I remain with Suppler thereof. You will pay all Payments, as adjusted, when due, without
notice or demand and without abatement, set -of, countercla m or deduction of any amount whatsoever If any partof a Payment is more than 5 days late you agree to pay a Tale charge of 10%of the Payment which is late or, if less, the
maximum charge allowed by law. The Payment may be adjusted proportionately upward or downward: (i) if the shipping charges or taxes differ from the estimate given to you and/or (i) to comply with the tax laws of the state in which the
Equipment is located. You shall pay all applicable taxes, assessments and penalties related to this Agreement, whether levied or assessed on this Agreement, on us (except on our income) or you, cr on the Equipment, its rental, sale
ownership, possession, use or operation. If we pay any taxes or other expenses that are owed hereunder you agree to reimburse us when we request. You agree to pay us a yearly processing fee of up to S50 for personal property taxes we
pay related to the Equipment. You agree to pay us a fee of up to S50 for filing and/or searching costs required under the Uniform Commercial Code ('UCC') or other laws. You agree to pay us an origination fee of S125 for all closing costs
We may apply all sums received from you to any amounts due and owed to us under the terms of this Agreement. f for any reason your check Is returned for insufficient funds, you will pay us a sery ce charge of S30 or, if less, the maximum
charge allowed by law. We may make a proft on any fees, estimated tax payments and other charges paid under th s Agreement
29887 (2017) Page 1 of 2 Rev. 05/08/2020
DocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
3 EQUIPMENT; SECURITY INTEREST: At your expense, you shall keep the Equipment (i) in good repair, condition and working order, in compliance with applicable laws, ordinances and manufacturers' and regulatory standards; (ii) free
and clear of all liens and claims, and (iii) at your address shown on page 1, and you agree not to move it unless we agree in writing. You grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement or
any other agreement with us ('Other Agreements'), except amounts under Other Agreements which are secured by land andfor bu Idings. You authorize and ratify our filing of any financing statement(s) to show our interest You will not
change your name, state of organization, headquarters or residence without providing prior written notice to us. You wile notify us within 30 days if your state of organization revokes or terminates your existence
4 INSURANCE; COLLATERAL PROTECTION; INDEMNITY; LOSS OR DAMAGE: You agree to keep the Equipment fully insured against all risk, with us named as lender's loss payee, in an amount not less than the full replacement value
of the Equipment unfit this Agreement is terminated You also agree to maintain commercial general liabi ity insurance with such coverage and from such insurance carrier as shall be satisfactory to us and to include us as an additional insured
on the policy You will provide written notice to us within 10 days of any modification or cancellation of your insurance policy(s). You agree to provide us certificates or other evidence of insurance acceptable to us. If you do not provide us
with acceptable evidence of property insurance within 30 days after the start of this Agreement, we may, at our so a discretion, to do so as provided in either (A) or (B) below, as determined in our discretion (A) We may obtain insurance
covering our interest (and only our interest) in the Equ pment for the Agreement term and renewals Any insurance we obta=n wi'l not nsure you against third party or liability claims and may be cancelled by us at any time. You may be required
to pay us an additional amount each month for the insurance premium and an admin strative fee. The cost may be more than the cost of obtaining your own insurance; or (B) We may charge you a monthly property damage surcharge of up to
.0035 of the Equipment cost as a result of our credit risk and administrable and other casts, as would be further described on a letter from us to you We may make a profit on this program. NOTHING IN THIS PARAGRAPH WILL RELIEVE
YOU OF RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. We are not responsible for, and you agree to hold us harmless and reimburse us for and to defend on our behalf against, any claim for any lass, expense.
liability or injury caused by or in any way related to delivery, installation, possession, ownership, renting, manufacture, use condition, inspection, removal, return or storage of the Equipment. All indemnities will survive the expiration or
termination of this Agreement You are responsible for any loss, theft, destruction or damage to the Equipment ('Loss'), regardless of cause, whether or not insured. You agree to promptly notify us in writing of any Loss. If a Loss occurs and
we have not otherwise agreed in writing, you will promptly pay to us the unpaid balance of this Agreement including any future Payments to the end of the term plus the anticipated res'dual value of the Equipment, both discounted to present
value at 2%. Any proceeds of insurance will be paid to us and credited against the Loss. You authorize us to s gn on your behalf and appoint us as your aftomey-in-fact to endorse in your name any insurance drafts or checks issued due to a
Loss.
5. ASSIGNMENT: YOU SHALL NOT SELL, TRANSFER, ASSIGN, ENCUMBER, PLEDGE OR SUBRENT THE EQUIPMENT OR THIS AGREEMENT, without our prior written consent which will not be unreasonably withheld. You
shall not consolidate or merge with or into any other entity, distribute, sell or dispose of all or any substantial portion of your assets other than in the ordinary course of business without our prior written consent, and the surviving, or successor
entity or the transferee of such assets, as the case may be, shall assume all of your obligations under this Agreement by a written instrument acceptable to us. No event shall occur wh'ch causes or results in a transfer of majority ownership of
you while any obligations are outstanding hereunder. We may sell, ass gn or transfer this Agreement without notice to or consent from you. You agree that if we sell, assign or transfer this Agreement our assignee will have the same rights
and benefits that we have now and will not have to perform any of our ob igations You agree that our assignee will not be subject to any claims, defenses, or offsets that you may have against us. This Agreement shall be binding on
and inure to the benefit of the parties hereto and their respective successors and assigns.
6. DEFAULT AND REMEDIES: You will be in default if: (i) you do not pay any Payment or other sum due to us or you fai to perform in accordance with the covenants, terms and conditions of this Agreement or any other agreement with us
or any of our affiliates or fail to perform or pay under any material agreement with any other entity; (ii) you make or have made any false statement or misrepresentation to us; (iii) you or any guarantor dies, dissolves, liquidates, terminates
existence or is in bankruptcy; (iv) you or any guarantor suffers a material adverse change in its financial, business or operating condition; or (v) any guarantor defaults under any guaranty for this Agreement If you are ever in default, at our
option, we can cancel this Agreement and require that you pay the unpaid ba ance of this Agreement, nclud ng any future Payments to the end of term pus the anticipated residual value of the Equipment, bath discounted to present value at
2%. We may recover default interest on any unpaid amount at the rate of 12% per year. Concurrently and cumu atively, we may also use any remedies available to us under the UCC and any other law and we may require that you immediately
stop using any Financed Items. If we take possession of the Equipment, you agree to pay the costs of repossession, mov ng, storage, repair and sale The net proceeds of the sale of any Equipment wi l be credited against what you owe us
under this Agreement and you will be responsible for any deficiency :n the event of any dispute or enforcement of our rights under this Agreement or any related agreement, you agree to pay our reasonab a attorneys' fees (including any
incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee WE SHALL NOT BE RESPONSIBLE TO PAY YOU ANY CONSEQUENTIAL, INDIRECT
OR INCIDENTAL DAMAGES FOR ANY DEFAULT, ACT OR OMISSION BY ANYONE. Any delay or failure to enforce our rights under this Agreement will not prevent us from enforcing any rights at a later time You agree that this Agreement
is a "Finance Lease' as defined by Artic a 2A of the UCC and your rights and remedies are governed exclusively by this Agreement You waive all rights under sections 2A-508 through 522 of the UCC. If interest is charged or collected in
excess of the maximum lawful rate, we will refund such excess to you. which will be your sole remedy.
7. INSPECTIONS AND REPORTS: We have the right: at any reasonable time, to inspect the Equipment and any documents relating to its installation, use, maintenance and repair. With'n 30 days after our request (or such longer period as
provided herein), you will deliver all requested information (including tax returns) which we deem reasonably necessary to determine your current financial condition and faithful performance of the terms hereof. This may include: (i) compiled,
reviewed or audited annual financ'al statements ('nclud ng, without limitation, a balance sheet, a statement of income, a statement of cash flow, a statement of changes in equity and notes to financial statements) within 120 days after your
fiscal year end, and (ii) management -prepared interim financial statements with'n 45 days after the requested reporting period(s) Annual statements shall set forth the corresponding figures for the prior fiscal year in comparative form, all :n
reasonable detail without any quaification or exception deemed material by us. Unless otherwnse accepted by us, each financial statement shall be prepared in accordance with generally accepted accounting principles consistently applied
and shall fairly and accurately present your financial condition and resu Is of operations for the period to which it pertains. You authonze us to obtain credit bureau reports for credit and collection purposes and to share them with our affiliates
and agents
8. END OF TERM: At the end of the nitia term, this Agreement sha I renew for successive 12 -month renewal term(s) under the same terms hereof unless you send us written notice between 90 and 150 days before the end of the initial term
or at least 30 days before the end of any renewal term that you want to return the Equ pment, and you timely return the Equipment You shall continue making Payments and paying all other amounts due until the Equipment is returned. As
long as you have given us the required written notice, you will return all of the Equipment to a location we spec Ill, at your expense, .n retail re -saleable condition, full working order and complete repair. YOU ARE SOLELY RESPONSIBLE
FOR REMOV NG ANY DATA THAT MAY RESIDE IN THE EQUIPMENT, INCLUD NG BUT NOT LIMITED TO HARD DRIVES, DISK DRIVES OR ANY OTHER FORM OF MEMORY.
9. USA PATRIOT ACT NOTICE; ANTI -TERRORISM AND ANTI -CORRUPTION COMPLIANCE: To help the government fight the funding of terrorism and money laundering activities, federal law requires all financial insblutions to obtain,
verify, and record information that identifies each customer who opens an account. When you enter into a transaction with us, we ask for your business name, address and other information that will allow us to dentify you. We may also ask
to see other documents that substanbate your business identity You and any other person who you control, own a controlling interest in, or who owns a controlling interest in or otherwise controls you in any manner ('Representatives') are
and will remain in ful compliance with all laws, regulations and government guidance conceming foreign asset control, trade sanctions embargoes, and the prevention and detection of money laundering, bribery, corruption, and terrorism, and
neither you nor any of your Representatives is or will be I sted in any Sanctions-reAted !ist of designated persons maintained by the U S Department of Treasury's Office of Fore gn Assets Control or successor or the U.S. Department of Stale
You shall, and shall cause any Representative to, prov de such information and take such actions as are reasonably requested by us in order to assist us in maintaining comp iance with anti -money laundering laws and regulations.
10. MISCELLANEOUS: Un ess otherwise stated in an addendum hereto, the parties agree that (i) this Agreement and any related documents hereto may be authenticated by electronic means; (ii) the "original" of this Agreement shall be the
copy that bears your manual, facsimile, scanned or electronic signature and that also bears our manually or electronica.ly signed signature and is held or controlled by us: and (iii) to the extent this Agreement constitutes chattel paper (as
defined by the UCC), a secur ty interest may only be created in the or:g nal You agree not to raise as a defense to the enforcement of this Agreement or any related documents that you or we executed or authenticated such documents by
electronic or digital means or that you used facsimile or other electronic means to transmit your signature on such documents Notwithstanding anyth'ng to the contrary herein, we reserve the right to require you to sign this Agreement or any
related documents hereto manually and to send to us the manually signed, duly executed documents via overnight courier on the same day that you send us the facs'mile, scanned or electronic transmission of the documents. You agree to
execute any further documents that we may request to carry out the intents and purposes of this Agreement Whenever our consent is required, we may withhold or condition such consent in our sole discretion. except as otherwise expressly
stated herein. From time to time. Supplier may extend to us payment terms for Equipment financed under this Agreement that are more favorable than what has been quoted to you or the general public, and we may provide Supplier information
regarding this Agreement if Supplier has assigned or referred it to us. All notices shall be mailed or delivered by facsimile transmission or overnight courier to the respective parties at the addresses shown on this Agreement or such other
address as a party may provide in writing from time to lime. By providing us with a telephone number for a cellu ar phone or other wireless device, including a number that you later convert to a cellular number, you are expressly consenting to
receiving communications, including but not limited to prerecorded or artificial voice message calls, text messages, and calls made by an automatic telephorfe d a ing system, from us and our affiliates and agents at that number This express
consent applies to each such telephone number that you provide to us now or in the future and permits such calls for non -marketing purposes. Calls and messages may incur access fees from your cellular pmv der. You authorize us to make
non -material amendments (including completing and conforming the description of the Equipment) on any document in connection with this Agreement. Unless stated otherwise herein, all other modifications to this Agreement must be in
writing and signed by each party or in a duly authenticated electronic record. This Agreement may not be mad fied by course of performance
11. WARRANTY DISCLAIMERS: WE ARE RENTING THE EQUIPMENT TO YOU 'AS -IS" YOU HAVE SELECTED SUPPLIER AND THE EQUIPMENT BASED UPON YOUR OWN JUDGMENT IN THE EVENT WE ASSIGN THIS
AGREEMENT, OUR ASSIGNEE DOES NOT TAKE RESPONSIBILITIES FOR THE INSTALLATION OR PERFORMANCE OF THE EQUIPMENT. SUPPLIER IS NOT AN AGENT OF OURS AND WE ARE NOT AN AGENT OF SUPPLIER,
AND NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY
SUPPLIER, LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES,
EXPRESS OR IMPLIED, OF, AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, CONDITION, QUALITY, ADEQUACY, TITLE, DATA ACCURACY, SYSTEM
INTEGRATION, FUNCTION, DEFECTS, INFRINGEMENT OR ANY OTHER ISSUE IN REGARD TO THE EQUIPMENT, ANY ASSOCIATED SOFTWARE AND ANY FINANCED ITEMS. SO LONG AS YO.. ARE NOT IN DEFAULT UNDER
THIS AGREEMENT, WE ASSIGN TO YOU ANY WARRANTIES IN THE EQUIPMENT GIVEN TO US.
12. LAW; JURY WAIVER: LAW; JURY WAIVER: This Agreement will be governed by and construed in accordance with the law of the princ pa! place of business of Owner or, if ass;gned, its assignee You consent to judsdicfion and venue
of any state or federal court in the state of the Owner or, if assigned, its assignee has its principal place of business and waive the defense of inconvenient forum. For any action arising out of or relab'ng to this Agreement or the Equipment,
BOTH PARTIES WAIVE ALL RIGHTS TO A TRIAL BY JURY.
13. MAINTENANCE AND SUPPLIES: You have elected to enter into a separate arrangement with Supplier for maintenance, inspection, adjustment parts replacement, drums, cleaning material required for proper operation and toner and
developer ("Arrangement°). You agree to pay all amounts owing under this Agreement regardless of any claim you have against Supplier relating to the Arrangement Supplier will be solely responsible for performing all services and providing
all supplies under the Arrangement You agree not to hold Owner (if different from Supplier) or any assignee of this Agreement responsible for Supplier's obligations under the Arrangement. As a convenience to you, we will provide you with
one invoice covering amounts owing under this Agreement and the Arrangement. If necessary, Suppliers obligations to you under the Arrangement may be assigned by us. You have been !nforned that a surge protector is recommended to
protect your electronic investment from harmful high voltage power disturbances Said surge protectors shou d have network protection when connected n a network environment. Units that prov, de network protection are available through
Ray A Morgan Company. You are responsible for prov ding manufacturer recommended adequate power supply. Check one of the following ❑ Purchased ❑ Has existing ❑ Declined and W I be responsible for damage caused by not
having a surge protector You agree to pay a monthly supply freight fee to cover the costs of shipping supplies to you. An image/scan is equal to a single sided B 5' x 11" copy or print. Each month, you are entitled to produce the minimum
number of images/scans shown on page 1 of this Agreement for each applicable image/scan type Regardless of the number of images/scans made, you will never pay less than the minimum Payment You agree to provide periodic meter
readings on the Equipment. If at any time during the term of this Agreement meter readings are not collected electronically there will be a S5 fee assessed per device, per month for the term of this Agreement or until the meter readings are
set-up electronically You agree to pay the applicable overage charge for each metered image/scan that exceeds the applicable minimum number of images/scans Images/scans made on equipment marked as not financed under this
Agreement will be included n determining your image/scan and overage charges At the end of the first year of this Agreement and once each successive 12 -month period thereafter, the maintenance and supplies portion of the Payment and
the overage charges maybe increased by a maximum of 15% of the existing payment or charge If you have multiple devices at the installation address, wh'ch use the same supplies provided under th s Agreement, all devices using the same
supplies must be covered under an active agreement with Supplier.
14 EXCLUSIONS: Maintenance service under the Arrangement is contingent upon proper use of the device The Arrangement does not include: a) Repairs resulting from causes other than norma use, your willful act, use of any paper stock
that does not meet device specifications. negligence or misuse including, without limitation, damage to any part or mechanisms and/or use or supplies or spam parts not manufactured and/or use or supplies or spare parts not manufactured by
the original equipment manufacturer and which cause abnormally high service calls or service problems; accident, transportation, failure of electrical power, air conditioning or humidly contro' related pmbiems, acts of nature (fire , flood etc.),
theft, or any other unusual circumstance b) Repairs made necessary by service performed by personnel other than Ray A. Morgan Company representative. c) Work which you request to be performed outside regular business hours. d)
Reconditioning or modification to the Equipment except those specified by Ray A Morgan Company's Technical Service Department to assure greater performance of the Equipment. e) Any and all work related to data Bow between the
covered device and your computers, software or computer network; or work on your computers software or computer network independent of the Equipment. f) Repa rs to the Equipment that is past the manufactures end of service'ife
29887 (2017) Page 2 of 2 Rev. 0510812020
DocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
;er4? Ray Morgan Company
BILLING SCHEDULE
CITY OF SAN RAFAEL
(Equipment located at the Police Dept.)
The following represents the agreed upon billing for the equipment, service & supplies
on said RMC Value Rental - App # 2683408
DATE
PAYMENT AMOUNT
INCLUDES
October 1s1, 2020
$37,708.20 + taxes
108,000 B&W Print / Copies
thru June 30t1, 2021
135,000 Color Prints / Copies
(pmt due Nov 1, 2020)
54,000 B&W Laser Prints
27,000 Color Laser Prints
July 1, 2021
$50,277.60 + taxes
144,000 B&W Print / Copies
thru June 30t1, 2022
180,000 Color Prints / Copies
72,000 B&W Laser Prints
36,000 Color Laser Prints
July 1, 2022
$50,277.60 + taxes
144,000 B&W Print / Copies
thru June 30th 2023
180,000 Color Prints / Copies
72,000 B&W Laser Prints
36,000 Color Laser Prints
July 1, 2023
$20,949.00 + taxes
60,000 B&W Print / Copies
thru December 1st, 2023
75,000 Color Prints / Copies
30,000 B&W Laser Prints
15,000 Color Laser Prints
All other terms & conditions on RMC Value Rental Agreement remain unchanged.
All parties agree as referenced below with their signed acknowledgement.
City of San Rafael Ray Morgan Company
D..uSipned by;
By: By: St' -- % 046
` 05CE1952AFFD4C9
Print Name: �'►-- Steve Mallory
Title:
4A -A kAjv\,-6AOA-,-
Technology Leasing Manager
www.raymorgan.com
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DocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
Addendum to Credit Agreement
(supplementing lease, rental or other credit agreement)
Apvw
Ray Morgan Company
Lessee/Renter/Customer:
Title of lease, rental or other agreement:
City of San Rafael
Value Rental Lease Dated:
Lessor or Lender:
Lease, rental or contract #:
US Bank Equipment Finance
2683408
This Addendum to Credit Agreement (this "Addendum") is made by and between the above -referenced lessee,
renter or other customer ("Customer") and the above -referenced lessor or lender ("Creditor").
Introduction: Customer and Creditor are simultaneously herewith entering into the above -referenced lease,
rental or other credit agreement (the "Agreement"); and Customer and Creditor wish to modify and/or supplement the
terms of the Agreement, as more particularly set forth herein below. This Addendum shall be effective as of the same date
as the Agreement (the "Effective Date").
1. Incorporation and Effect. This Addendum is hereby made a part of, and incorporated into, the Agreement as
though fully set forth therein. As modified or supplemented by the terms set forth herein, the provisions of the Agreement
shall remain in full force and effect, provided that, in the event of a conflict between any provision of this Addendum and
any provision of the Agreement, the provision of this Addendum shall control.
2. Definitions. Capitalized terms herein that are not otherwise specifically defined herein shall have the same
meanings as set forth in the Agreement. As used in this Addendum, the following terms shall have the following -described
meanings:
"Goods" shall have the same meaning as the term "Equipment," "Leased Equipment," "Goods" or "Property"
(or a similar term) as defined and used in the Agreement.
I Early Commencement. Notwithstanding anything to the contrary in the Agreement, Customer hereby
authorizes and requests that Creditor immediately commence the Agreement. Customer acknowledges and agrees that
the Agreement is being commenced prior to the complete delivery and/or installation of the Equipment solely as an
accommodation to the Customer. Customer agrees that even if the Equipment is not delivered, accepted and/or does not
function or perform as Customer anticipates or expects, Customer shall (i) address any Equipment related problems or issues
with reference to delivery or non-delivery or installation solely with Supplier and not any assignee of Suppliers interests in the
Agreement (an "Assignee"), (ii) in all cases, make all payments to Creditor or an Assignee as and when due under the Agreement.
Customer understands and agrees that Customer's obligations (including, without limitation, Customer's obligation to remit the
scheduled periodic payments and all other amounts due under the Agreement) are absolute and unconditional and shall commence
upon execution of this Addendum.
4. Miscellaneous. This Addendum, together with the provisions of the Agreement not expressly inconsistent
herewith, constitutes the entire agreement between the parties with respect to the matters addressed herein, and shall
supersede all prior oral or written negotiations, understandings and commitments. This Addendum may be executed in
any number of counterparts, each of which shall be deemed to be an original, but all of which together shall be deemed to
constitute one of the same agreement. A facsimile or other copy of this Addendum with facsimile or copied signatures
shall have the full force and effect of the original for all purposes, including the rules of evidence applicable to court
proceedings.
Customer:
By: X
Print:
Title:
Bill and Hold Document 01/09/07
Creditor:
F;Z-
�'-05CE195W_FNC9
Signed by:
By: X
Print: Steve Mallory
Title: Leasing Manager
DocuSign Envelope ID: 61 OE2862-5B3C-4769-8FOB-B285F5FC940D
; % & AGREEMENT NO
2683408
Ray Morgan Company
CALIFORNIA JUDICIAL REFERENCE & STATE AND LOCAL GOVERNMENT ADDENDUM
Addendum to Agreement # 2683408 and any future supplements/schedules thereto, between City of San Rafael, as Customer and Ray A. Morgan Company, as
Lessor ("Agreement"). The words "you" and "your" refer to Customer. The words 'We," "us" and "our" refer to Lessor.
The parties wish to amend the above -referenced Agreement by adding the following California Judicial Reference language:
1. Any and all disputes, claims and controversies arising out of, connected with or relating to the Agreement or the transactions contemplated thereby
(individually, a "Dispute") that are brought before a forum in which pre -dispute waivers of the right to trial by jury are invalid under applicable law shall
be subject to the terms contained in this Addendum in lieu of the jury trial waiver otherwise provided in the Agreement. Disputes may include, without
limitation, tort claims, counterclaims, claims brought as class actions, claims arising from schedules, supplements, exhibits or other documents to the
Agreement executed in the future, disputes as to whether a matter is subject to judicial reference, or claims concerning any aspect of the past, present
or future relationships arising out of or connected with the Agreement.
2. Any and all Disputes shall be heard by a referee and resolved by judicial reference pursuant to California Code of Civil Procedure ("CCCP") §§ 638
et seq. The referee shall be a retired California state court judge or an attorney licensed to practice law in the State of California with at least 10
years' experience practicing commercial law. The parties shall not seek to appoint a referee that may be disqualified pursuant to CCCP §641 or 641.2
without the prior written consent of all parties. If the parties are unable to agree upon a referee within 10 calendar days after one party serves a
written notice of intent for judicial reference upon the other parties, then the referee will be selected by the court in accordance with CCCP § 640(b).
3. The referee shall render a written statement of decision and shall conduct the proceedings in accordance with the CCCP, the Rules of Court, and the
California Evidence Code, except as otherwise specifically agreed by the parties and approved by the referee. The referee's statement of decision
shall set forth findings of fact and conclusions of law. The decision of the referee shall be entered as a judgment in the court in accordance with the
provisions of CCCP §§644 and 645. The decision of the referee shall be appealable to the same extent and in the same manner that such decision
would be appealable if rendered by a judge of the superior court.
4. Notwithstanding the preceding agreement to submit Disputes to a judicial referee, the parties preserve, without diminution, certain rights and remedies
at law or equity and under the Agreement that such parties may employ or exercise freely, either alone or in conjunction with or during a Dispute.
Each party shall have and hereby reserves the right to proceed in any court of proper jurisdiction or by self-help to exercise or prosecute the following
remedies, as applicable: (A) all rights to foreclose against any real or personal property or other security by exercising a power of sale granted in the
Agreement or under applicable law or by judicial foreclosure and sale, including a proceeding to confine the sale, (B) all rights of self-help including
peaceful occupation of property and collection of rents, setoff, and peaceful possession of property, (C) obtaining provisional or ancillary remedies
including injunctive relief, sequestration, garnishment, attachment, appointment of receiver and in filing an involuntary bankruptcy proceeding, and
(D) when applicable, a judgment by confession of judgment. Preservation of these remedies does not limit the power of a judicial referee to grant
similar remedies that may be requested by a party in a Dispute. No provision in the Agreement regarding submission to jurisdiction and/or venue in
any court is intended or shall be construed to be in derogation of the provisions in this Addendum for judicial reference of any Dispute. The parties
do not waive any applicable federal or state substantive law except as provided herein.
5. If a Dispute includes multiple claims, some of which are found not subject to this Addendum, the parties shall stay the proceedings of the claims not
subject to this Addendum until all other claims are resolved in accordance with this Addendum. If there are Disputes by or against multiple parties,
some of which are not subject to this Addendum, the parties shall sever the Disputes subject to this Addendum and resolve them in accordance with
this Addendum.
6. During the pendency of any Dispute that is submitted to judicial reference in accordance with this Addendum, each of the parties to such Dispute shall
bear equal shares of the fees charged and costs incurred by the referee in performing the services described in this Addendum. The compensation
of the referee shall not exceed the prevailing rate for like services. The prevailing party shall be entitled to reasonable court costs and legal fees,
including customary attorneys' fees, expert witness fees, paralegal fees, the fees of the referee and other reasonable costs and disbursements
charged to the party by its counsel, in such amount as is determined by the referee.
7. In the event of any challenge to the legality or enforceability of this Addendum, the prevailing party shall be entitled to recover the costs and expenses
from the non -prevailing party, including reasonable attomeys' fees, incurred by it in connection therewith.
8. THIS ADDENDUM CONSTITUTES A "REFERENCE AGREEMENT" BETWEEN THE PARTIES WITHIN THE MEANING OF AND FOR PURPOSES
OF CCCP § 638.
The parties wish to amend the above -referenced Agreement by adding the following State & Local Government language
REPRESENTATIONS AND WARRANTIES OF CUSTOMER: You hereby represent and warrant to us that: (i) you have been duly authorized under the
Constitution and laws of the applicable jurisdiction and by a resolution or other authority of your governing body to execute and deliver this Agreement
and to carry out your obligations hereunder; (ii) all legal requirements have been met, and procedures have been followed, including public bidding, in
order to ensure the enforceability of this Agreement; (iii) this Agreement is in compliance with all laws applicable to you, including any debt limitations or
limitations on interest rates or finance charges; (iv) the Equipment will be used by you only for essential governmental or proprietary functions of you
consistent with the scope of your authority, will not be used in a trade or business of any person or entity, by the federal government or for any personal,
family or household use, and your need for the Equipment is not expected to diminish during the term of this Agreement; (v) you have funds available to
pay Payments until the end of your current appropriation period, and you intend to request funds to make Payments in each appropriation period, from
now until the end of the term of this Agreement; and (vi) your exact legal name is as set forth on page one of this Agreement.
NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
33281 Page 1 of 2 Rev. 05/08/2020
DocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
NON -APPROPRIATION OR RENEWAL: If either sufficient funds are not appropriated to make Payments or any other amounts due under this Agreement
or (to the extent required by applicable law) this Agreement is not renewed either automatically or by mutual ratification, this Agreement shall terminate
and you shall not be obligated to make Payments under this Agreement beyond the then -current fiscal year for which funds have been appropriated.
Upon such an event, you shall, no later than the end of the fiscal year for which Payments have been appropriated or the term of this Agreement has
been renewed, deliver possession of the Equipment to us. If you fail to deliver possession of the Equipment to us, the termination shall nevertheless be
effective but you shall be responsible, to the extent permitted by law and legally available funds, for the payment of damages in an amount equal to the
portion of Payments thereafter coming due that is attributable to the number of days after the termination during which you fail to deliver possession and
for any other loss suffered by us as a result of your failure to deliver possession as required. You shall notify us in writing within seven days after (i) your
failure to appropriate funds sufficient for the payment of the Payments or (ii) to the extent required by applicable law, (a) this Agreement is not renewed
or (b) this Agreement is renewed by you (in which event this Agreement shall be mutually ratified and renewed), provided that your failure to give any
such notice under clause (i) or (ii) of this sentence shall not operate to extend this Agreement or result in any liability to you.
TITLE TO THE EQUIPMENT: If the selected purchase option for this Agreement is $1.00 or $101.00, unless otherwise required by law, upon your
acceptance of the Equipment, title to the Equipment shall be in your name, subject to our interest under this Agreement.
The parties wish to amend the above -referenced Agreement by restating the following language
Any provision in the Agreement stating this Agreement supersedes any invoice and/or purchase order is hereby amended and restated as follows: "You
agree that the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us
regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document."
Any provision in the Agreement stating that this Agreement shall automatically renew unless the Equipment is purchased, returned or a notice requirement
is satisfied is hereby amended and restated as follows: "Unless the purchase option is $1.00 or $101.00, at the end of the initial term, this Agreement
shall renew on a month-to-month basis under the same terms hereof unless you send us written notice at least 30 days before the end of any term that
you want to purchase or return the Equipment, and you timely purchase or return the Equipment."
Any provision in the Agreement stating that we may assign this Agreement is hereby amended and restated as follows: "We may sell, assign, or transfer
this Agreement without notice to or consent from you, and you waive any right you may have to such notice or consent."
Any provision in the Agreement stating that you grant us a security interest in the Equipment to secure all amounts owed to us under any agreement is
hereby amended and restated as follows: "To the extent permitted by law, you grant us a security interest in the Equipment to secure all amounts you
owe us under this Agreement and any supplements hereto. You authorize and ratify our filing of any financing statement(s) and the naming of us on any
vehicle title(s) to show our interest."
Any provision in the Agreement stating that you shall indemnify and hold us harmless is hereby amended and restated as follows: "You shall not be
required to indemnify or hold us harmless against liabilities arising from this Agreement. However, as between you and us, and to the extent permitted
by law and legally available funds, you are responsible for and shall bear the risk of loss for, shall pay directly, and shall defend against any and all claims,
liabilities, proceedings, actions, expenses, damages or losses arising under or related to the Equipment, including, but not limited to, the possession,
ownership, lease, use or operation thereof, except that you shall not bear the risk of loss of, nor pay for, any claims, liabilities, proceedings, actions,
expenses, damages or losses that arise directly from events occurring after you have surrendered possession of the Equipment in accordance with the
terms of this Agreement to us or that arise directly from our gross negligence or willful misconduct."
Any provision in the Agreement stating that a default by you under any agreement with our affiliates or other lenders shall be an event of default under
the Agreement is hereby amended and restated as follows: "You will be in default if: (i) you do not pay any Payment or other sum due to us under this
Agreement when due or you fail to perform in accordance with the covenants, terms and conditions of this Agreement; (ii) you make or have made any
false statement or misrepresentation to us; or (iii) you dissolve, liquidate, terminate your existence or are in bankruptcy."
Any provision in the Agreement stating that you shall pay our attomeys' fees is hereby amended and restated as follows: "In the event of any dispute or
enforcement of rights under this Agreement or any related agreement, you agree to pay, to the extent permitted by law and to the extent of legally available
funds, our reasonable attorneys' fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other
collection costs, including any collection agency fee."
Any provision in the Agreement requiring you to pay amounts due under the Agreement upon the occurrence of a default, failure to appropriate funds or
failure to renew the Agreement is hereby amended to limit such requirement to the extent permitted by law and legally available funds.
Any provision in the Agreement stating that the Agreement is governed by a particular state's laws and you consent to such jurisdiction and venue is
hereby amended and restated as follows: 'This Agreement will be governed by and construed in accordance with the laws of the state where you are
located. You consent to jurisdiction and venue of any state or federal court in such state and waive the defense of inconvenient forum."
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Lessor to make such changes. In the event of any conflict
between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and
effect and remain binding on Customer. This Addendum may be executed in multiple counterparts, each of which shall constitute an original, but all of which, when
taken together, shall constitute one and the same agreement.
Ray A. Morgan Company
Lessor
F�OocuSigned by
�t ff,_FFD4C9
Leasing Manager 9/22/2020
Title Date
City of San Rafael
NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
33281 Page 2 of 2 Rev 05/08,2020
DocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
AGREEMENT NO
;%r 2683408
Ray Morgan Company
STATE AND LOCAL GOVERNMENT ADDENDUM
Addendum to Agreement # 2683408 and any future supplements/schedules thereto, between City of San Rafael, as Customer and Ray
A. Morgan Company, as Lessor ("Agreement"). The words "you" and "your" refer to Customer. The words "we," "us" and 'bur' refer to
Lessor.
The parties wish to amend the above -referenced Agreement by adding the following language:
REPRESENTATIONS AND WARRANTIES OF CUSTOMER: You hereby represent and warrant to us that: (i) you have been
duly authorized under the Constitution and laws of the applicable jurisdiction and by a resolution or other authority of your
governing body to execute and deliver this Agreement and to carry out your obligations hereunder; (ii) all legal requirements
have been met, and procedures have been followed, including public bidding, in order to ensure the enforceability of this
Agreement; (iii) this Agreement is in compliance with all laws applicable to you, including any debt limitations or limitations on
interest rates or finance charges; (iv) the Equipment will be used by you only for essential governmental or proprietary functions
of you consistent with the scope of your authority, will not be used in a trade or business of any person or entity, by the federal
government or for any personal, family or household use, and your need for the Equipment is not expected to diminish during
the term of this Agreement; (v) you have funds available to pay Payments until the end of your current appropriation period, and
you intend to request funds to make Payments in each appropriation period, from now until the end of the term of this Agreement;
and (vi) your exact legal name is as set forth on page one of this Agreement.
NON -APPROPRIATION OR RENEWAL: If either sufficient funds are not appropriated to make Payments or any other amounts
due under this Agreement or (to the extent required by applicable law) this Agreement is not renewed either automatically or by
mutual ratification, this Agreement shall terminate and you shall not be obligated to make Payments under this Agreement
beyond the then -current fiscal year for which funds have been appropriated. Upon such an event, you shall, no later than the
end of the fiscal year for which Payments have been appropriated or the term of this Agreement has been renewed, deliver
possession of the Equipment to us. If you fail to deliver possession of the Equipment to us, the termination shall nevertheless
be effective but you shall be responsible, to the extent permitted by law and legally available funds, for the payment of damages
in an amount equal to the portion of Payments thereafter coming due that is attributable to the number of days after the
termination during which you fail to deliver possession and for any other loss suffered by us as a result of your failure to deliver
possession as required. You shall notify us in writing within seven days after (i) your failure to appropriate funds sufficient for
the payment of the Payments or (ii) to the extent required by applicable law, (a) this Agreement is not renewed or (b) this
Agreement is renewed by you (in which event this Agreement shall be mutually ratified and renewed), provided that your failure
to give any such notice under clause (i) or (ii) of this sentence shall not operate to extend this Agreement or result in any liability
to you.
TITLE TO THE EQUIPMENT: If the selected purchase option for this Agreement is $1.00 or $101.00, unless otherwise required
by law, upon your acceptance of the Equipment, title to the Equipment shall be in your name, subject to our interest under this
Agreement.
The parties wish to amend the above -referenced Agreement by restating the following language:
Any provision in the Agreement stating this Agreement supersedes any invoice and/or purchase order is hereby amended and
restated as follows: "You agree that the terms and conditions contained in this Agreement, which, with the acceptance
certification, is the entire agreement between you and us regarding the Equipment and which supersedes any purchase order,
invoice, request for proposal, response or other related document."
Any provision in the Agreement stating that this Agreement shall automatically renew unless the Equipment is purchased,
returned or a notice requirement is satisfied is hereby amended and restated as follows: "Unless the purchase option is $1.00
or $101.00, at the end of the initial term, this Agreement shall renew on a month-to-month basis under the same terms hereof
unless you send us written notice at least 30 days before the end of any term that you want to purchase or return the Equipment,
and you timely purchase or return the Equipment."
Any provision in the Agreement stating that we may assign this Agreement is hereby amended and restated as follows: "We
may sell, assign, or transfer this Agreement without notice to or consent from you, and you waive any right you may have to
such notice or consent."
NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
33334 Page 1 of 2 Rev 0510812020
DocuSign Envelope ID: 610E2862-5B3C-4769-8FOB-B285F5FC940D
Any provision in the Agreement stating that you grant us a security interest in the Equipment to secure all amounts owed to us
under any agreement is hereby amended and restated as follows: "To the extent permitted by law, you grant us a security
interest in the Equipment to secure all amounts you owe us under this Agreement and any supplements hereto. You authorize
and ratify our filing of any financing statement(s) and the naming of us on any vehicle title(s) to show our interest."
Any provision in the Agreement stating that you shall indemnify and hold us harmless is hereby amended and restated as follows:
"You shall not be required to indemnify or hold us harmless against liabilities arising from this Agreement. However, as between
you and us, and to the extent permitted by law and legally available funds, you are responsible for and shall bear the risk of loss
for, shall pay directly, and shall defend against any and all claims, liabilities, proceedings, actions, expenses, damages or losses
arising under or related to the Equipment, including, but not limited to, the possession, ownership, lease, use or operation thereof,
except that you shall not bear the risk of loss of, nor pay for, any claims, liabilities, proceedings, actions, expenses, damages or
losses that arise directly from events occurring after you have surrendered possession of the Equipment in accordance with the
terms of this Agreement to us or that arise directly from our gross negligence or willful misconduct."
Any provision in the Agreement stating that a default by you under any agreement with our affiliates or other lenders shall be an
event of default under the Agreement is hereby amended and restated as follows: "You will be in default if: (i) you do not pay
any Payment or other sum due to us under this Agreement when due or you fail to perform in accordance with the covenants,
terms and conditions of this Agreement; (ii) you make or have made any false statement or misrepresentation to us; or (iii) you
dissolve, liquidate, terminate your existence or are in bankruptcy."
Any provision in the Agreement stating that you shall pay our attorneys' fees is hereby amended and restated as follows: "In the
event of any dispute or enforcement of rights under this Agreement or any related agreement, you agree to pay, to the extent
permitted by law and to the extent of legally available funds, our reasonable attorneys' fees (including any incurred before or at
trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency
fee."
Any provision in the Agreement requiring you to pay amounts due under the Agreement upon the occurrence of a default, failure
to appropriate funds or failure to renew the Agreement is hereby amended to limit such requirement to the extent permitted by
law and legally available funds.
Any provision in the Agreement stating that the Agreement is governed by a particular state's laws and you consent to such
jurisdiction and venue is hereby amended and restated as follows: "This Agreement will be governed by and construed in
accordance with the laws of the state where you are located. You consent to jurisdiction and venue of any state or federal court
in such state and waive the defense of inconvenient forum."
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Lessor to make such changes.
In the event of any conflict between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and
conditions of the Agreement remain in full force and effect and remain binding on Customer.
Ray A. Morgan Company City of San Rafael
Lessor Custo er
OxuSigned by.
�iwa %�auoT.rt X �.
QtWaAFFEAC9 / Sign ture
Leasing Manager 9/22/2020 f,/t,4-,,, t� —'Ll 2-D ("-
Title Date Title I Date
NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
33334 Page 2 of 2 Rev. 05100/2020
RAF,q�I
—16.
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/fY WITH I'r�
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Police
Project Manager: Glenn McElderry Extension: 5301
Contractor Name: Ray Morgan Company
Contractor's Contact: Eric Gray Contact's Email: egray@raymorgan.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER
DEPARTMENT DATE Check/Initial
1 Project Manager a. Email PINS Introductory Notice to Contractor Click here Lo ❑
Ciller d date
b. Email contract (in Word) and attachments to City 8/18/2020 GM
Attorney c/o Laraine.Gittens@cityofsanrafael.org 19
2 City Attorney a. Review, revise, and comment on draft agreement ❑
and return to Project Manager ❑
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Department Director Approval of final agreement form to send to Click or tale ❑
contractor to enter a
date.
4 Project Manager Forward three (3) originals of final agreement to Click here to ❑
contractor for their signature eater a date.
5 Project Manager When necessary, contractor -signed agreement ❑ N/A
agendized for City Council approval *
'City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed Or
$75,000; and for Public Works Contracts that exceed $175,000
M. �I1�-b
Date of City Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
6 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing_ form_
7 City Attorney Review and approve hard copy of signed��'
agreement cTU Zd
8 City Attorney Review and approve insurance in PINS, and bonds l�
(for Public Works Contracts) 01A
9 City Manager / Mayor Agreement executed by City Council authorized - ti
official i '2 I -
10 City Clerk Attest signatures, retains original agreement and y,
I forwards copies to Project Manager 096-6",N /J4