HomeMy WebLinkAboutPD Selective Traffic Enforcment Program (STEP) 2020-21State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT21141
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
3. Grant Period
San Rafael
From: 10/01/2020
To: 09/30/2021
4. AGENCY UNIT TO ADMINISTER GRANT
San Rafael Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $117,500.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
• Exhibit C — Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME Justin Graham ADDRESS: Jim Schutz
TITLE Sergeant City Manager
EMAIL. 494@srpd.org jim.schutz@cityofsanrafael.org
PHONE (415) 485-3000 (415) 485-3070
ADDRESS 1400 Fifth Avenue 1400 Fifth Avenue
San Rafael, CA 94901 San Rafael, CA 94901
Sep 10, 2020 Sep 22, 2020
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Van Bach ADDRESS: Barbara Rooney
Accounting Supervisor Director
van.bach@cityofsanrafael.org barbara.rooney@ots.ca.gov
(415) 458-5001 (916) 509-3030
1400 Fifth Avenue 2208 Kausen Drive Suite 300
San Rafael, CA 94901 Elk Grove, CA 95758
Se 22, 2020
Sep Sep 23, 2020
(Signature) (Date) (Signature) (Date)
7/29/2020 7:51:58 AM Page 1 of 17
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS INFORMATION
NAME: Carolyn Vu DUNS #: 082447459
ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED
Elk Grove, CA 95758 ADDRESS: 1400 5th Ave PD
CITY: San Rafael
ZIP+4: 94901-1943
10. PROJECTED EXPENDITURES
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
C STATUTE
PROJECTED
EXPENDITURES
164 AL -21
20.608
0521-0890-101
2020
2020
BA/20
$65,000.00
402PT-21
20.600
0521-0890-101
2020
2020
BA/20
$52,500.00
AGREEMENT
TOTAL
$117,500.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
$117,500.00
I CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
PRIOR AMOUNT ENCUMBERED FOR THIS
purpose of the expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
caro4ynyu Sep 22, 2020
mo= :-1 iPel
$117500.00
f
7/29/2020 7:51:58 AM Page 2 of 17
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT21141
1. PROBLEM STATEMENT
The San Rafael Police Department serves the people that live and work in the City of San Rafael. San
Rafael serves as the seat of Marin County and has a population of approximately 57,713 people (US
Census 2010.)
Business and commerce bring people and vehicles into San Rafael from other areas of the San Francisco
Bay Area. The population of San Rafael during the day swells to well over 100,000 people. US 101 and 1-
580 intersect in San Rafael, providing a very large volume of traffic during morning and evening commute
hours along with steady traffic flow during non -commute hours. As in other parts of the San Francisco Bay
Area, the traditional commute hours start earlier and conclude well into the evening.
Much of the traffic is concentrated in the downtown area, which is congested by on and off -ramps
connecting northbound and southbound US 101, plus eastbound/westbound 1-580. The immediate streets
have an arterial effect, serving commuters from neighboring cities and communities on the west side of
Marin County. The Golden Gate Transit Center, the largest transit center in the County, is also located in
Downtown San Rafael. In July of 2017, the Sonoma Marin Area Rail Transit (SMART Train) began
operating 34 daily trips from the Sonoma County Airport, through Santa Rosa and Petaluma into Downtown
San Rafael. The station is adjacent to the Golden Gate Transit Center.
On December 14, 2019, the SMART Train began serving the Larkspur Ferry Terminal, south of Downtown
San Rafael. SMART increased capacity to a total of 38 weekday trips, 19 southbound and 19 northbound,
and 10 -weekend trips, 5 southbound and 5 northbound, 365 days per year. There are 10 grade crossings
within our jurisdiction. This a major concern for the San Rafael Police Department (SRPD) because there
have been numerous fatal and major injury collisions involving trains, pedestrians and vehicles in the
communities north of San Rafael. Furthermore, the grade crossings near the transit center contribute to
increased congestion every time a train pulls into the downtown station.
On January 3, 2019, a local news radio station, KCBS, reported that the Third and Heatherton Streets
intersection is the most dangerous for pedestrians and bicyclists in the North Bay Area. See
https://omny.fm/shows/kcbsam-on-demand/marin-county-is-among-most-dangerous-for-pedestria for
details. This article was published almost a year before the SMART train extension south into Larkspur
Landing was operational. SMART train operations have increased congestion in the area.
In addition, San Rafael High School is located within 0.5 miles of the transit center. Most of the student
population walk to the transit center to take public transit or walk through the downtown area. Davidson
Middle School is also within 0.5 miles of the transit center and many students walk or bike to school.
Lastly, in November of 2019, the long-awaited Richmond -San Rafael Bridge bike/pedestrian path opened,
and SRPD seen an increase in bicycle traffic in the east end of the city.
In the north section of San Rafael, we have observed an increase in traffic collisions involving teen and
elderly drivers.
Collision data from FY 2019 base year indicated that most of the injury collisions occur due to speed, unsafe
turns, and red-light violations. The SRPD has also struggled for several years to reduce fatal and injury
collisions involving pedestrians and bicyclists.
The San Rafael Police Department has encouraged patrol officers and traffic officers for enforcement
focused on reducing the alcohol and speed -related collisions, along with increased pedestrian and bicyclist
safety. Unfortunately, SRPD sworn personnel availability has significantly diminished due to injuries,
retirements, and resignations. In calendar year 2018, the San Rafael Police Department lost 9 sworn
officers. In calendar year 2019, 13 sworn officers separated from our Police Department. These numbers
are unprecedented for a Police Department of our size. Most new hires are new to law enforcement and
face a learning curve, especially in the area of traffic safety. and DUI investigations.
7/29/2020 7:51:58 AM Page 3 of 17
Fhere are currently two motor officers assigned to the Traffic Unit. At times, they are asked to assist with
)asic patrol staffing. This increase in workload has resulted in a significant decrease in proactive traffic
enforcement by motor officers.
chis Selective Traffic Enforcement Program (STEP) grant will greatly increase the San Rafael Police
Department's ability to employ enforcement strategies to reduce persons killed or injured in traffic
-oilisions. With a focused enforcement plan designed through the Selective Traffic Enforcement Program,
:he department will be more successful in curbing the problems associated with intoxicated drivers, red-light
-unners, speeding vehicles, other aggressive driving behavior and increase pedestrian and bicyclist
PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol -involved crashes.
8. Reduce the number of persons injured in alcohol -involved crashes.
9. Reduce the number of persons killed in drug -involved crashes.
10. Reduce the number of persons injured in drug -involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo -involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo -involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours)i ury crashes.
B. Objectives: 15 Th
2
3.
El
5.
0
Ri
Issue a press release announcing the kick-off of the grant by November e
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
Participate and report data (as required) in the following campaigns, National Walk
to School Day; National Teen Driver Safety Week, NHTSA Winter Mobilization,
National Distracted Driving Awareness Month, National Motorcycle Safety Month,
National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA
Summer Mobilization, National Child Passenger Safety Week, and California's
Pedestrian Safety Month.
Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated HOT sheets
should be distributed to patrol and traffic officers mon thl Y.
Send law enforcement personnel to the NHTSA Standardized Field Sobriety
Testin (SFSTLC
minimum 16 hours) POST -certified training.
Send law enforcement personnel to the NHTSA Advanced Roadside Impaired
Driving Enforcement (ARIDE) 16 hour POST -certified training.
Send law enforcement Dersonnel to the Drug Recognition Expert DRE} trainin .
Send law enforcement personnel to the DRE Recertification training.
Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
7/29/2020 7:51:58 AM
Target Number
10
12
2
2
2
Page 4 of 17
each checkpoint. For combination DUI/DL checkpoints, departments should issue
press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre -approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or
ABIDE -trained.
9. Conduct DUI Saturation Patrol operation(s). _
10. Conduct Traffic Enforcement operation(s), including but not limited to, primary
45
35
crash factor violations.
11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting
2
drivers using hand held cell phones and texting.
12. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or
2
during events with a high number of motorcycle incidents or crashes resulting from
unsafe speed, DUI. following too closely, unsafe lane changes, improper turning,
and other primary crash factor violations by motorcyclists and other drivers.
13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in
8
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists. and drivers.
14. Conduct Traffic Safety educational presentation(s) with an effort to reach
2
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
safety.
3. METHOD OF PROCEDURE
A. Phase 1 -- Program Preparation (1st Quarter of Grant Year)
• The department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The Hot Sheets may include the driver's name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. Hot
Sheets should be updated and distributed to traffic and patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash Iocations.Media Requirements
• Issue a press release announcing the kick-off of the grant by November 15, but no earlier than
October 1. If unable to meet the November 15 date, communicate reasons to your OTS
Coordinator. The kick-off press releases and any related media advisories, alerts, and materials
must be emailed for approval to the OTS Public Information Officer at pio agots.ca.gov, and
co ied to your OTS Coordinator, 14 days prior to the issuance date of the release.
B. Phase 2 -- Program Operations (Throughout Grant Year)
• The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.Media Requirements
• Send all grant -related activity press releases, media advisories, alerts and general public
materials to the OTS Public Information Officer (PIO) at pio(aJ),ots.ca qoy, with a copy to your OTS
Coordinator. The following requirements are for grant -related activities and are different from
those regarding any grant kick-off release or announcement.
■ If an OTS -supplied, template -based press release is used, there is no need for pre -approval,
however, the OTS PIO and Coordinator should be copied when at the same time as the release
is distributed to the press.
■ If an OTS -supplied template is not used, or is substantially changed, a draft press release shall
be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release
distribution date, but should be no less than 5 working days prior to the release distribution date.
• Press releases reporting the immediate and time -valued results of grant activities such as
enforcement operations are exempt from the recommended advance approval process, but still
should be copied to the OTS PIO and Coordinator when the release is distributed to the Dress.
7/29/2020 7:51:58 AM Page 5 of 17
■ Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration.
• Email the OTS PIO atio . ots.ca.gov and copy your OTS Coordinator at least 30 days in
advance, a short description of any significant grant -related traffic safety event or program so
OTS has sufficient notice to arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts,
artwork, trailer graphics, etc.) to the OTS PIO at pio c(D.ots.ca.aov and copy your OTS Coordinator
for approval 14 days prior to the production or duplication.
■ Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS
Coordinator for specifics and format -appropriate logos.
• Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for
consultation when deviation from any of the above requirements might be contemplated
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
I . Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30,
and October 30)
■ Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant
media activities. Include status of grant -funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect. analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why ob�ectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
7/29/2020 7:51:58 AM Page 6 of 17
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
FUND NUMBER CATALOG
_ NUMBER (CFDA) f
164AL-21 20.608
402PT-21 20.600
FUND DESCRIPTION
Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
State and Community Highway
GRANT NUMBER
PT21141
TOTAL AMOUNT
$65,000.00
$52,500.00
COST CATEGORY FUND
NUMBER
UNIT COST OR j UNITS
RATE
TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Positions and Salaries
Straight Time
$0.00
Overtime
DUI/DL Checkpoints
164AL-21
$14,013.00
2
$28,026.00
DUI Saturation Patrols
164AL-21
$801.00
45
$36,045.00
Benefits AL 1.45%
164AL-21
$64,071.00
1
$929.00
Traffic Enforcement
402PT-21
$768.00
35
$26,880.00
Distracted Driving
402PT-21
$768.00
2
$1,536.00
Motorcycle Safety
402PT-21
$768.00
2
$1,536.00
Pedestrian and Bicycle Enforcement
402PT-21
$768.00
8
$6,144.00
Traffic Safety Education
402PT-21
$768.00
2
$1,536.00
Benefits PT r 1.45%
402PT-21
$37,632.00
1
$546.00
Category Sub -Total
$103,178.00
B. TRAVEL EXPENSES
In State Travel
402PT-21
$4,322.00
1
$4,322.00
$0.00
Category Sub -Total
$4,322.00
C. CONTRACTUAL SERVICES
$0.00
$0.00
Category Sub -Total
D. EQUIPMENT
Radar Trailer 402PT-21 $10,000.00 1 $10,000.00
Category Sub -Total $10,000.00
E. OTHER DIRECT COSTS
$0.00
Category Sub -Total
$0.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
GRANT TOTAL $117,500.00
7/29/2020 7:51:58 AM Page 7 of 17
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT21141
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Benefits AL @ 1.45% - Total OT Benefits Rate @ 1.45%
1.45% Medicare
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
Benefits PT @1.45% - Total OT Benefits Rate @ 1.45%
1.45% Medicare
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include the Lifesavers 2021 Conference, in Long Beach,
California. All conferences, seminars or training not specifically identified in the Budget Narrative must be
approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for
meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
EQUIPMENT
Radar Trailer - Trailer with radar to measure and display the speed of vehicles. Costs may include trailer,
computer software, and modifications such as generator, paint, graphics and lighting.
OTHER DIRECT COSTS
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
Program Income default statement:
There will be no program income generated from this grant.
Enforcement Grant Quota Disclaimer:
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Complete the below information if adding, removing or editing a GEMS user(s)
GEMS User 1
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No[:]
Name
Job Title
Email address
Phone number
GEMS User 2
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Phone number
GEMS User 3
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
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Email address
Phone number
GEMS User 4
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Phone number
GEMS User 5
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Form completed by:
Phone number
Date: Sep 10, 2020
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.
Justin Graham #494
Signature
Sep 10, 2020
Date
Name
Grant Director
Title
7/29/2020 7:51:58 AM Page 17 of 17
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
obiectives here under.
7/29/2020 7:51:58 AM Page 9 of 17
State of California — Office of Traffic Safety
GRANT NUMBER
GRANT AGREEMENT
PT21141
Exhibit A
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
U.S.C. CHAPTER 4 AND SEC. 1906. PUB. L. 109-59, AS AMEND
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency
officials to civil or criminal penalties and/or place State in a high-risk grantee status in accordance with 49 CFR
18.12.
The Officials named on the grant agreement signature page, that the Grantee Agency complies with all
applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect
with respect to the periods for which it receives grant funding. Applicable provisions include but are not limited
to the following:
GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended
• 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards
• 49 CFR Part 18- Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments.
• 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on.
the basis of race, color, national origin) and 49 CFR part 2l ;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination
on the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the
basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or
activities are Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination
on the basis of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low -Income Populations (prevents discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FR 74087-74100).
7/29/2020 7:51:58 AM Page 10 of 17
State highway safety agency
/ill take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
or, national origin, disability, sex, age, limited English proficiency, or membership in any other class
stected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
)gram is Federally -assisted;
Jill administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
bcontractors, and consultants receiving Federal financial assistance under this program will comply with all
juirements of the Non -Discrimination Authorities identified in this Assurance;
kgrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
-cuments, information, facilities, and staff, and to cooperate and comply with any program or compliance
views, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
ithority;
%cknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
ider these Non -Discrimination Authorities and this Assurance;
4grees to insert in all contracts and funding agreements with other State or private entities the following
ause:
)uring the performance of this contract/funding agreement, the contractor/funding recipient agrees—
. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
r regulation, as set forth in appendix B of 49 CFR part 21 and herein;
. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
ie State highway safety office, US DOT or NHTSA;
. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
ontract/funding agreement, the State highway safety agency will have the right to impose such
:ontract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
sayments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
:omplies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;
ind
To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in
:very solicitation for a subcontract or sub -agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
,applies to subrecipients as well as States)
The state will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
z)f employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
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1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary tier participant learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
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6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered
Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
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1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered
Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
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BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally -owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving,
and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text
messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or
privately -owned vehicles when on official Government business or when performing any work on or behalf of
the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
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State of California — Office of Traffic Safety
OTS -55 Grant Electronic Management System (GEMS) Access
Exhibit C
INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
GRANT NUMBER
PT21141
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly
Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
GRANT DETAILS
Grant Number:
PT21141
Agency Name:
San Rafael Police Department
Grant Title:
Selective Traffic Enforcement Program (STEP)
Agreement Total:
$117,500.00
Authorizing Official:
Jim Schutz
Fiscal Official:
Van Bach
Grant Director:
Justin Graham
CURRENT GEMS USER(S)
1. Raul Aguilar
Title: Sergeant Media Contact: Yes
Phone: (415) 485-3034
Email: 460@srpd.org
2. Justin Graham
Title: Sergeant
Phone: (415) 485-3000
Email: 494@srpd.org
Media Contact: Yes
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