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HomeMy WebLinkAboutHR City Clerk 2018 Interviews.____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 9-3-14 Council Meeting: 2/13/2018 Disposition: Approved Staff Recommendation Lindsay Lara selected to be appointed March 5, 2018 Agenda Item No: 1 Special Meeting Date: February 13, 2018 TOPIC: CITY CLERK INTERVIEWS SUBJECT: INTERVIEWS OF APPLICANTS FOR CITY CLERK TO FILL ONE UNEXPIRED FIVE- YEAR TERM THAT WILL END DECEMBER 7, 2020 RECOMMENDATION: Interview applicants to fill the unexpired five-year term of former City Clerk Esther Beirne. BACKGROUND: At the January 16, 2018, regular Council Meeting, the City Council called for applications to fill the unexpired term of City Clerk due to the retirement of former City Clerk Esther Beirne. Applications received by the deadline of January 31st at 5:00 p.m., were verified to be City of San Rafael residents. The Council received 13 applications. Mayor Phillips and Vice Mayor Gamblin narrowed the pool to the three best qualified candidates, of which all three were verified to be City of San Rafael residents. These three best qualified candidates were invited to be interviewed by the City Council. The following applicants are hereby presented to the City Council for consideration at the Council's February 13, 2018, Special Meeting commencing at 11:30 a.m.: Sonya Hammons 11:30 a.m. Mee Mee Wong 11:55 a.m. Lindsay Lara 12:20 p.m. The candidate applications, and responses to supplemental questions are attached. Below is the process that will be followed for the interviews. SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Human Resources Department Prepared by: Stacey Peterson, Human Resources Director City Manager Approval: ______________ SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 1. A series of questions were developed for these interviews. These questions will be provided to the Council Members at the beginning of the interviews. 2. The Mayor and Council Members will rotate asking the questions. 3. Council Members will ask any follow-up questions they wish to ask of the candidates. 4. At the conclusion of the questions, the Mayor will invite each candidate to give a brief closing statement. 5. The Council will receive comments from the public. The public will not be allowed to ask questions of the candidates. 6. The Council will then rank the candidates and report out their top candidates in rank order. 7. In the event there is no consensus on the top candidate, the Council will deliberate on the strengths of the candidates. Following Council deliberation, the Mayor will accept a motion to appoint a candidate to the position effective March 5, 2018. If no motion is made, the Council will provide direction to staff on additional information required such as reference checks and background information needed to assist in the decision-making process. Any additional information requested will be provided to the Council on February 20, 2018. RECOMMENDED ACTION: Interview City Clerk candidates and make appointment ATTACHMENTS: 1. Applications 2. City Clerk Brochure HAMMONS , San Rafael, CA 94901 • Multilingual Marin native with a decade of success providing fast, accurate and non-partisan meeting minutes, document management, and proactive work plan management for elected officials. • Proven innovator, pioneering online and video options to make information easily accessible to constituents. PROFESSIONAL EXPERIENCE CONGRESSIONAL RESEARCH SERVICE Analyst Washington, DC 2016 – 2017 • Provided authoritative, non-partisan analysis of legislative issues for Congressional members and committees. • Responded to constituent requests with detailed memos outlining applicable federal support program options. UNITED NATIONS Program Officer Rome/Turin, ITALY 2012 - 2016 • Managed documentation and report-writing for annual intergovernmental meeting and over 15 committee meetings, capturing the essence of challenging discussions while maintaining a neutral voice. • Created work plans to track next steps for decisions made at meetings and align activities with strategic plan. • Innovated new contract management system that slashed contract issuance times by 80 percent. • Planned and delivered forward-thinking training sessions to support improved constituent understanding of and participation in the international decision-making process. US DEPARTMENT OF STATE Presidential Management Fellow Washington, DC 2012 • Managed development of policy briefing documents and meeting minutes for highest levels of senior management and for US delegations to bilateral meetings and international negotiations. • Facilitated inter-agency discussions on urban policy topics including development of urban health strategy. • Coordinated up to 30 colleagues to respond quickly and comprehensively to requests for information. CALIFORNIA URBAN FORESTS COUNCIL Program Manager San Rafael, CA 2011 • Designed and managed requests for proposals to contract public relations firms for new outreach campaign. • Managed documents, meeting reports and work plan for statewide advisory council and 7 regional councils. UNITED NATIONS FOOD AND AGRICULTURE ORGANIZATION Documentation Officer Rome, ITALY 2007 - 2009 • Managed documentation for international governing body conference, including managing the peer review, editing translation, printing, and online distribution of over 80 documents in five languages each. • Responded quickly and thoroughly to constituent requests for information on draft policy guidelines • Created forward-thinking options to accept public comments including interactive online discussions. EDUCATION AND SKILLS LONDON SCHOOL OF ECONOMICS, 2010 MSc Government. Presidential Management Fellowship for emerging leaders, Social Entrepreneurship Award. UNIVERSITY OF CALIFORNIA, BERKELEY, 2004 BA Geography (local/regional planning focus), with honors. Alumni Leadership Scholar, Library Research Prize. Languages: Professional-level proficiency in English, Spanish, Portuguese and Italian. Sonya Hammons January 31, 2018 San Rafael, CA 94901 Dear San Rafael City Council, Thank you for considering my application for the unexpired term of San Rafael City Clerk. I am eager to join you in your mission to ‘say yes’ to community needs. I was born and raised in Marin and am a 20-year resident of San Rafael. My interest in local government led me to earn a degree in geography and city planning at UC Berkeley. As my interest in policy grew I earned a Masters’ degree in Government from the London School of Economics. My career began at the United Nations where I administered meeting preparations and nomination processes for international committees. I advanced into legislative analysis and Secretariat roles around the world. My success in these roles earned my participation in highly competitive public service management leadership programs at the United Nations and at the parliamentary research branch of the Library of Congress. I recently returned to full time residence in San Rafael. I am so happy to be back home, and I want to contribute my administrative, management and communication skills to my community. When I saw this position advertised on the City of San Rafael’s website I thought it was a perfect match. For the past decade I have excelled in roles that required being perceived as a neutral, unbiased public servant. Much of my experience echoes the role of the City Clerk. For example, I have: • Provided direct support to committees, including agenda development, taking minutes that will be made public, and following up on decisions such as development of work plans and updating codes • Managed processes to nominate and confirm committee members, including guiding them through the eligibility criteria, timeline, and conflict of interest regulations • Tracked and analyzed legislative processes at California and US levels, developed relationships with elected officials of all political affiliations, and supported elected leaders to understand and implement regulations • Facilitated strategic planning processes, including aligning work plans with strategic goals and presenting these plans to the public and other government departments • Written governing body reports that have earned standing ovations and record time for approval, and mentored report writers to strengthen their skills to convey information accurately in a neutral voice • Managed budgets of $3 million and up to 40 staff • Established and implemented document filing systems , and • Found innovative options to communicate complex policies, such as through videos and infographics In addition, my volunteer work with the Marin Agricultural Land Trust, Marin Municipal Water District, San Rafael Youth Soccer, and Canal Community Alliance demonstrates my passion for the local community. I am adamant about maximizing government efficiency for clients and use my management skills to find ways to streamline processes. I also work in Spanish and Portuguese, which puts me in a good position to serve San Rafael’s 1 out of 4 households that speak Spanish at home. I look forward to meeting you to continue this discussion. Sincerely, Sonya Hammons Sonya Hammons San Rafael, CA 94901 Supplementary material to application for City Clerk position I have included the attached writing sample to demonstrate my experience with unbiased analytical writing on policy issues. This is a short summary of new federal legislation on international food aid that I prepared for US Congress in my role as a parliamentary analyst at the Library of Congress. www.crs.gov | 7-5700 September 23, 2016 Global Food Security Act of 2016 (P.L. 114-195) President Obama signed the Global Food Security Act of 2016 (GFSA, P.L. 114-195) into law on July 20, 2016. The GFSA calls for a unified approach to U.S.-funded support for international food security. It also amends the Foreign Assistance Act of 1961 (P.L. 87-195) to re-authorize and expand funding for International Disaster Assistance (IDA). It makes up to half of this funding available for the Emergency Food Security Program (EFSP), a program that began in 2010 and this law now formalizes. Provisions of the GFSA will be implemented starting in late 2016. Given the number of congressional committees and extensive reporting requirements involved in implementing the law’s provisions, this issue could continue to remain of interest to Congress. Food security can be defined in many different ways. In essence, it means reliably having enough nutritious food available to all people when they need it. For nearly 60 years, the United States has supported international food security mostly through programs that rely on the purchase of U.S. agricultural commodities. These programs include many restrictions on how the assistance is used. The EFSP, in contrast, offers significant implementation flexibility. This formalization of the EFSP into law is considered a marked shift toward more flexible approaches to international food assistance. For more on U.S. food assistance policies, see CRS Report R41072, U.S. International Food Aid Programs: Background and Issues . On a separate track, the Obama Administration launched Feed the Future (FtF) in 2010 as a presidential initiative to support global food security as part of commitments made at the 2009 G8 summit. FtF emphasizes a government-wide approach to address global food security through a range of approaches, including supporting developing countries in growing their own food, strengthening agricultural market access, and improving nutrition outcomes. This expanded the range of ways that the U.S. addressed global food security. The GFSA builds on this approach and authorizes a funding level similar to what FtF has received as a presidential initiative. It is therefore widely seen as an institutionalization of the Obama Administration’s FtF initiative. For more on FtF, see CRS Report R44216, The Obama Administration’s Feed the Future Initiative. Key Components The GFSA identifies a number of policy objectives to put food insecure countries on a path toward long-term self- sufficiency for reliable access to food and good nutrition. It also supports flexible approaches to increase effectiveness of food assistance in emergency situations such as natural disasters and human-caused conflict. Two key components of the act are (1) establishment of a comprehensive strategy to coordinate all U.S.-funded efforts to support global food security, and (2) codification of the EFSP into law. Global Food Security Strategy The GFSA requires the President to develop a Global Food Security Strategy (“the Strategy”) to coordinate all U.S. efforts related to global food security, as well as agency- specific plans that identify anticipated contributions to implement the Strategy. The law calls for the Strategy to emphasize agricultural development, nutrition, and resilience, as has taken place under the FtF. Prior to FtF, most U.S. international food security programs (such as Food for Peace and Food for Progress) primarily used the shipment of U.S. agricultural commodities as in-kind food aid to be distributed directly in-country or to be sold on the local market to generate funds for food or broader development objectives. Emergency Food Security Program The Obama administration began the EFSP in 2010 with the U.S. Agency for International Development (USAID) allocating IDA funds for this purpose under the authority of the Foreign Assistance Act. The EFSP uses a range of approaches such as cash, vouchers, or purchase of agricultural commodities in the location or region of a disaster in order to provide food assistance. This is widely considered a preferred approach when in-kind food aid cannot arrive quickly enough to respond to a disaster situation or when other approaches may not be appropriate or practical for local market conditions. The GFSA formalizes the EFSP in law and makes up to half of IDA funds available to implement the program. Oversight and Implementation The GFSA recognizes six congressional committees as being involved in the act’s oversight: x Senate: Agriculture, Nutrition and Forestry; Appropriations; and Foreign Relations. x House: Agriculture, Appropriations, and Foreign Affairs. This differs from most international food assistance programs authorized since 1949, which the agriculture Global Food Security Act of 2016 (P.L. 114-195) www.crs.gov | 7-5700 committees have authorized as part of periodic omnibus farm bills. In addition, the GFSA includes 11 executive departments and agencies as potential implementers, with the possibility for the President to include additional agencies. International food assistance p rograms that operated prior to the GFSA are implemented by two agencies: USAID and the U.S. Department of Agriculture. This shift toward broader coordination among federal agencies to support global food security efforts began with FtF and continues with this act. Financial Authorizations The GFSA authorizes nearly $3.8 billion per year for FY2017 and FY2018, subject to annual appropriations allocated as follows (see Figure 1): x $1 billion for implementation of the Strategy. This is a similar level of funding as the outlays for FtF. x Nearly $2.8 billion for IDA funds to address humanitarian needs in international disasters. This is a sharp increase over the $25 million that was previously authorized, but is similar to the IDA appropriation in FY2016. It is the first change in IDA funding level authorization since 1985 (most foreign aid program funding has not been re-authorized since then). Of this $2.8 billion, up to $1.3 billion may be used for the EFSP. The remaining IDA account funds are for flexible use (not necessarily for food security) to mitigate the impact of disasters. This authorization matches EFSP’s annual spending in FY2014-16. However, it is a four- fold increase over the EFSP’s first two years of operations (FY2010-11). Figure 1. Global Food Security Act Authorizations Source: CRS from P.L. 114-195. Notes: Total authorization: approximately $3.8 billion for each of FY2017 and FY2018, subject to annual appropriations. Implementation Timeline The act outlines a specific timeline for implementation, including an accelerated schedule for development of the Strategy, reports to Congress, and annual reviews: x October 1, 2016: President submits to Congress the government-wide Global Food Security Strategy and agency-specific implementation plans. x Within 120 days of the presidential budget submission: Director of the Office of Management and Budget submits a report that identifies budgets in the next fiscal year (FY2018), expenditures of the past five fiscal years, and use of federal funds for multilateral commitments to global food security. x One and two years after the date of submission of the Strategy: Implementation reports of the Strategy. x March 1 of each fiscal year: Report of EFSP activities and anticipated outcomes. Issues for Congress As Congress continues to discuss U.S. support for global food security efforts, a number of issues related to implementation, funding and oversight might arise. Some groups have applauded the GFSA for its emphasis on a coordinated approach for long-term food security in developing countries and flexibility for food assistance operations in international disasters. Others have expressed concern that these approaches may divert funding from programs that support U.S. farmers through commodity purchases. In addition, the Government Accountability Office notes that it is difficult to assess the impact of the EFSP. These concerns could be raised by constituent groups, such as agricultural and maritime interests. Previous Congresses have proposed modifying food assistance programs to allow for broader implementation flexibility. The establishment of the EFSP in law sets a trend toward more flexible approaches to food assistance rather than reliance on use of in-kind aid. The GFSA calls for stronger coordination for a unified approach to global food security but also states that it does not “supersede or explicitly affect” existing food assistance programs (P.L. 114-195, Section 9). Discussions on revising existing food assistance legislation might resurface in order to consider how to relate existing food assistance programs, the newly authorized EFSP, and the unified approach that the GFSA calls for. Funding for the GFSA depends on annual appropriations. Therefore, the act’s priorities and approaches could arise during appropriations deliberations. The GFSA authorizes funding only for the portions of the Strategy to be implemented by the Department of State and USAID. Other agencies’ contributions to the Strategy would come from within their own existing appropriations authority. The GFSA requires the President to deliver the Strategy and agency-specific implementation plans to six congressional committees during the 114th Congress. The committees could consider these plans and discuss how to coordinate review of the Strategy according to their jurisdiction. Sonya Hammons, 7-3137 IF10475 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] First name: Last name: Primary phone: Email address: Published on CalOpps (https://www.calopps.org ) Sonya Hammons Prequalification questionnaire 1. Are you a resident of San Rafael? Yes No Personal Information Sonya Hammons Address: San Rafael , CA 94901 United States Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Highest year completed: Did you graduate from High School or receive a GED?: High School Attended: Location of HS/GED: School name: Location (City & State/Region): Major: Degree: London School of Economics and Political Science London, United Kingdom Government Masters School name: Location (City & State/Region): Major: Degree: University of California, Berkeley Berkeley, CA Geography (local/regional planning focus) BA/BS List any degrees received or in progress: Education Masters+ Yes Tamalpais High School Mill Valley, CA Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Add Additional Education Information: List special skills, other relevant information, or provide clarification: May we contact your current or most recent employer?: Do you have any previous work experience?: Company name: Address: Telephone: Library of Congress Congressional Research Service 101 Independence Ave, SE Washington, DC 20540 (202)707-9588 Work history: CITYterm at the Masters School - full merit-based scholarship to attend semester-long urban studies program in New York studying city governance, social and environmental issues Nominated by London School of Economics for Presidential Management Fellowship UC Berkeley Alumni Leadership Scholar Special Training Working professional competency in Spanish and Portuguese. Spanish: Earned United Nations Language Proficiency Examination Certificate, 2008 Portuguese: Earned Superior Advance Proficiency Certificate from Brazilian Ministry of Education, 2005 Work Experience Yes Yes Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: Start year: Start month: End year: End month: Reason for leaving: Parliamentary Analyst 40 Renee Johnson 0 • Provided authoritative, nonpartisan research and analysis as part of Congressional Research Service: the official source of parliamentary research for US Congress. • Responded promptly to Congressional requests for constituent questions, providing easy-to- understand explanations of complex statutes that applied to the constituents’ situations. • Conducted legislative analysis using databases and primary source materials to analyze current status of federal code and statutes. Analyzed from a neutral perspective the expected fiscal and policy implications of proposed legislation. Collaborated with intergovernmental, non-profit and government contacts to compile and analyze emerging policy issues and data sets. Updated reports promptly to include changes in proposed or approved legislation and describe anticipated impacts of changes. • Represented the organization in consultations and seminars, creating engaging presentations on complex legislative issues while maintaining a non-partisan perspective. • Analytical reports welcomed as authoritative analytical texts by US Congress members and staff. Applied effective legislative research skills to earn respect as authoritative analyst quickly when assigned to new topical areas. 2016 8 2017 7 relocation to be closer to family in San Rafael Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] I currently work here: No Company name: Address: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: Start year: United Nations System Staff College Viale Maestri del Lavoro 10, 10127 Torino, Italy Program Officer 40 Miguel Panadero 20 • Took minutes for Board Meetings and finalized the documentation in record time for the organization due to clear, concise, impartial writing style. • Managed procurement processes including drafting tender documents, setting evaluation criteria, identifying relevant sources to advertise the request for proposals, coordinating evaluation of the bids, informing submitters of the outcome of the process, and issuing contracts. • Drafted documents for partnership agreements including letters of agreement and memoranda of understanding. • Designed curriculum and facilitated online courses for UN staff worldwide. Course topics included Leadership Skills for Administrative Assistants, Strategic Planning, Impact Assessment, and Strategic Communication. • Revamped web format for these courses, which was then adopted as the template for all courses at the College. Managed documentation for courses including establishing nomenclature standards and filing system and ensuring quality control of all information. • Managed team of 20 and budget of $800 thousand. 2015 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Start month: End year: End month: Reason for leaving: I currently work here: 10 2016 6 limited term position No Company name: Address: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: United Nations Food and Agriculture Organization Viale delle Terme di Caracalla 1, Rome, Italy 00153 Secretariat Program Officer 40 Orlando Sosa 40 consultants and contractors • Managed logistics and documentation for intergovernmental governing body meeting and over 20 sub-committee meetings. • Managed all elements of report-writing including note-taking, report drafting in real-time, management of relationship with translation unit, successful adoption, and incorporation of revisions into the final published product. Reports captured the essence of challenging discussions while maintaining a neutral voice. Managed approval process of reports including collaboration with committee chairs and rapporteurs to resolve conflicting views of the report. Clear writing earned record adoption time for report of international meeting that required adoption by consensus of 172 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] countries. • Developed systematic process for report development and trained future reporting managers. • Innovated new approach to contract evaluation and management that slashed contract issuance times by 80 percent while retaining competitive, transparent process. • Administered process to nominate, select and confirm committee members including establishing a filing system for all nomination documents and maintaining a detailed record of the candidate evaluation process. Supported candidates to navigate the nomination process and ensure that all required documentation including statement of commitment (oath) was completed in line with the timing and procedure of the official process. • Led establishment of a new conflict of interest policy for committee members. Researched examples of conflict of interest policies and collaborated with Legal Team to develop a conflict of interest statement that was incorporated into the nomination process for committee members. • Developed training materials on organizational management (including budgeting, staffing, strategic planning and stakeholder management) that the United Nations continues to use globally. • Drafted talking points for Bureau chair and discussion papers for intergovernmental governing body, bureau, and committee meetings. Supported chairpersons with advice on procedural issues to ensure meeting discussions align with rules of procedure. Managed review of credentials accreditation for intergovernmental body delegates in preparation for voting process. • Represented the organization at events and facilitated committee meetings including development of discussion papers, processing of final decisions into official formats for the public, and development of work plans to monitor implementation of decisions taken at meetings and the relationship of these new tasks with strategic work plans. • Drafted presentations, talking points and speeches for senior management. Developed analytical reports on emerging issues for senior managers and expert working group meetings. • Led design of new international policy program areas including situation analysis, strategic planning, and developing partnerships with donors and other stakeholders. • Designed surveys to measure constituents' understanding and implementation of existing policies and proposed options to improve the policies and make them easier to understand. • Led development of print, online, and face-to-face training materials for international delegates on how to participate effectively in an intergovernmental governing body meeting, with suggestions and exercises on how to observe proper procedures, policies and practices of intergovernmental governing bodies. These materials built on existing, formal guidelines by using illustrative examples, accessible language, flow charts, and providing easy-access links to additional resources to make the complex processes easier to understand. • Facilitated successful workshops in English and Spanish on technical topics as well as preparatory workshops to support stronger participation in the substantive and procedural components of intergovernmental governing body meetings. • Led development of short and long term work plans including methodology for tracking follow up activities to support the chair of governing body and technical subcommittees. Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Start year: Start month: End year: End month: I currently work here: • Coordinated successful partnerships agreements through initiating contacts, creating work plans, and utilizing partnership instruments such as letters of agreement. 2012 10 2015 8 No Company name: Address: Job title: Hours/wk: Describe this work experience: US Department of State 2201 C St NW, Washington, DC 20520 Presidential Management Fellow 40 • Appointed through Presidential Management Fellowship program, the executive branch's premier leadership development program for young civil service managers. • Coordinated up to 30 colleagues from a range of government agencies to respond quickly and comprehensively to requests for information from Congress, the Secretary of State and other high- level officials. • Took minutes and provided concise, accurate summaries of meetings and negotiations for Department of State leaders. • Designed and administered two Sharepoint sites to share information resources with Consulates and Embassies globally. Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Start year: Start month: End year: End month: I currently work here: • Managed development of policy briefing documents for highest levels of senior management and for US delegations to bilateral meetings and international negotiations. • Facilitated inter-agency discussions on urban development topics including US positions for the World Urban Forum discussions. 2011 11 2012 10 No Company name: Address: Telephone: Job title: Hours/wk: Supervisor: # of employees you supervised: California Urban Forests Council 555 Northgate Drive, San Rafael, CA 94903 (415)479-8733 Program Manager 30 Nancy J Hughes Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Describe this work experience: Start year: Start month: End year: End month: • Managed the meetings and work plan of advisory council composed of public, private and non-profit stakeholders. • Developed meeting agendas in consultation with Board president, aligning meeting agenda with ongoing work plan to incorporate unfinished business and emerging issues. Developed discussion papers, presented updates to the council, and took meeting minutes. Facilitated implementation of all decisions made at the meetings including presenting comprehensive updates on the outcomes during future meetings, highlighting potential challenges for future implementation and proactively suggesting options to resolve challenges. • Developed and launched communication strategy including development of six science-based outreach papers, website content, public engagement materials, and presentations at two conferences. Outreach resulted in 10-fold increase in membership. Social media strategy led requests from numerous organizations for mentorship social media strategy. • Analyzed local, state and federal policy developments affecting the urban forestry sector. Communicated updates to members to strengthen awareness of policy changes and offer support for implementation. • Managed statewide programs to strengthen awareness and efficiency of urban forestry including planning and management of statewide conference and five regional events. Coordinated seven regional programs, organized and led workshops and conferences bringing together experts from a range of geographic and thematic areas. • Developed and delivered online newsletters and website content to membership and the public on news and policy updates related to urban forestry. • Developed and delivered presentations on the organization's evolving mission and activities at trainings and conferences. • Reported program results to donors and executive board with results based methodology. • Designed, promoted and analyzed surveys to refine activities and event programs to better match our members' needs and provide continuously improving customer service. • Organized successful statewide conference event on urban forestry policy including securing guest speakers (such as California Secretary for Natural Resouces) and planning event logistics. 2010 10 2011 10 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] I currently work here: No Company name: Job title: Hours/wk: Describe this work experience: Start year: Start month: End year: End month: Reason for leaving: I currently work here: United Nations Industrial Development Organization Technical Writer 20 • Analyzed gaps and opportunities in the international regulatory framework of invasive species. • Authored chapter on compliance of international policy guidance on invasive species prevention for a United Nations report, discussing technical issues in straightforward language and neutral voice. • Coordinated comments from international experts and editor to finalize draft text on compressed timeframe. 2010 8 2010 10 fixed term consultancy No Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Company name: Address: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: Start year: Start month: End year: End month: United Nations Food and Agriculture Organization Viale dell Terme di Caracalla 1, Rome, 00153 Italy Meeting and Documentation Expert Consultant 40 Kostas Stamoulis 3 consultants and 1 intern • Managed logistics and documentation for international conference of 300 participants from around the world. • Managed publication process for all meeting materials. Edited over 15 technical papers to achieve a harmonized voice and coordination of six easy-to-read short papers that summarized the main issues for discussion. Coordinated design and launch of new webpage for the event. Drafted official invitations for high-level experts and coordinated with their assistants to verify availability, organize travel arrangements, and negotiate contract terms. Maintained project workplan with tasks, timelines, anticipated challenges and back-up plans. • Innovated new options to engage the public in the event including launch and moderation of a publicly accessible online discussion, and creation of short videos in which experts shared brief versions of the contentious issues that were up for debate. • Supported Director to draft introductory presentation for global conference. 2009 7 2009 9 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Reason for leaving: I currently work here: fixed term consultancy No Company name: Address: Job title: Hours/wk: Supervisor: Describe this work experience: United Nations Food and Agriculture Organization Viale delle Terme di Caracalla 1, Rome, 00153 Italy Associate Professional Office, Meeting and Documentation Management 40 Brent Larson • Managed documentation for international governing body conference, including managing the peer review, editing translation, printing, and online distribution of over 80 documents in five languages each. • Took the official minutes for over 15 governance meetings, working with committee chairs to achieve same-day turnaround on minutes that captured discussions clearly and concisely. • Innovated new approaches to increase transparency and reduce costs and time to provide information. Established use of online drafting groups to work collaboratively and reduce number of international meetings. Contributed extensively to the design and launch of a new online system to allow constituents to submit comments online during the policy development process, resulting in increased number of comments and decreased Secretariat time to process and categorize the comments. • Developed archiving protocol, file nomenclature standards, and records management system for electronic documents and database to record past participants in events. Managed archiving system of internal documents to ensure alignment with record management standards. • Responded quickly and thoroughly to constituent requests for information on the status and next steps of draft policy guidelines, providing clear options for how to participate in the public comment process. • Coordinated committee meetings including managing finalization and distribution of meeting Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Start year: Start month: End year: End month: I currently work here: documents and managing follow-up items to ensure timely implementation of the decisions taken at meetings. • Supported committee chairpersons with procedural issues to ensure that the transparent processes were followed according to official rules of procedure. 2007 7 2009 7 No Company name: Address: Telephone: Job title: Hours/wk: Supervisor: Describe this work experience: The Presidio Trust P.O. Box 29052 San Francisco, CA 94129 (415)561-5405 Waste Reduction Assistant 40 Dave Seabury • Managed reporting and analysis of sustainability operations for national park. • Developed annual report of activities that earned national award from Environmental Protection Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Start year: Start month: End year: End month: I currently work here: Agency. • Coordinated operations between ecological restoration, forestry and waste departments to implement visionary composting and integrated pest management program. • Developed ecology outreach communication materials (for internal and external audiences) and public education events for urban national park. • Trained and managed volunteers to support ecological restoration projects. 2007 2 2007 5 No Company name: Address: Telephone: Job title: Hours/wk: Supervisor: United States Department of Agriculture 800 Buchanan St, Albany, CA 94710 (510)559-6082 Research Aide 20 Ray Carruthers Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Describe this work experience: Start year: Start month: End year: End month: I currently work here: • Supported development of technical papers and presentations on biological research to support sustainable agriculture. • Assisted with laboratory research on international research including detailed record keeping and data entry. 2006 2 2007 2 No Company name: Address: Telephone: Job title: Hours/wk: Supervisor: Describe this work experience: Slide Ranch 2025 Shoreline Hwy, Muir Beach, CA 94965 (415)381-6155 Teacher in Residence 40 Annie Millar • Contributed to development of outreach and fundraising materials. • Developed and taught agriculture-based environmental education curriculum to children and Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Start year: Start month: End year: End month: I currently work here: adults, interacting with the public daily and providing fun, safe and educational experiences. 2005 1 2005 6 No List any additional experience (volunteering, internship, etc.): Are you eligible to work in the US?: Are you over 18 years of age?: Additional Experience Volunteer farm and ranch tour guide with Marin Agricultural Land Trust; trail maintenance volunteer with Marin Municipal Water District; construction volunteer with Habitat for Humanity; past Board member of two affordable housing organizations and one public health organization; volunteer with Canal Community Alliance. Work Qualifications Yes Yes Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] Have you ever been discharged or requested to resign from any position for misconduct or unsatisfactory service?: Resume: Attachments: No Uploaded Resume Hammons_resume.pdf Attachments Cover Letter Required - must be in .pdf format All documents must be in .pdf format and combined into ONE document Supplemental questionnaire 1. Describe your experience/background as it relates to the City Clerk position. How has your experience and background prepared you for this role? In my decade of experience in administrative and communication roles at US Congress and the United Nations I became an expert in applying relevant governance procedures, developing meeting agendas, taking meeting minutes, communicating policy changes and supporting constituents with fervent efficiency. Through my experience I learned that implementation of complex regulations and documentation of public records is far more than rote action. I enjoy thinking strategically to find solutions to complex problems that emerge in interpretation of code and unexpected situations, and to innovate new opportunities for efficiencies. I now wish to give back to my home community of San Rafael. I see this role as a good match for my experience as a government analyst and administrator with a passion for serving the public with excellent customer service and attention to detail. The paragraphs below share more detailed examples of how my experience prepares me for the City Clerk role. Administration of selection processes: For over four years at the United Nations I administered the process Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] to nominate, select and confirm committee members. This included establishing a system to notify every country in the world about the nomination process, creating a filing system for all nomination documents, and maintaining a detailed record of the evaluation process of the candidates based on established selection criteria. I ensured that all documentation, including statement of commitment (oath), was on record according to required timelines and process. I supported nominators and nominees to ensure that requirements were met and established processes followed. I identified a need for conflict of interest statements, and worked with the legal team to develop and implement conflict of interest declarations into the candidacy process. This experience administering selection processes is directly relevant to the Clerk’s role to administer the appointment process for Board and Commission, vacancies swear in elected officials, and oversee city elections. Support to committees and meeting documentation management: I have supported high-level policymaking committees as the manager of documentation, including creating agendas, preparing discussion documents containing neutral analysis of issues, taking accurate meeting minutes, and processing all decisions and follow up actions. My impartial meeting minutes address controversial issues delicately and match the organization’s voice and style. This maintains my credibility as an unbiased reporter. My report of a high- level international governance meeting at the United Nations resulted in the fastest ever adoption of the report due to my clear and accurate writing style. I have a strong history of managing the process to ensure that meeting documents are distributed with steadfast attention to detailed policies about the timelines and processes for document distribution and public comment periods. I am a skilled editor, ensuring that the references are accurate, formatting is correct, and intended meaning is conveyed. I enjoy developing detailed work plans and timelines to monitor implementation of the decisions taken at meetings and ensure that follow-up actions are included on future agendas at the appropriate time. Records Management: I have designed and implemented standard operating procedures to enable efficient filing and retrieval of records. In my collaboration with policymakers around the world I managed version control of official documents during their development process. I performed technical editing to ensure that all references and links were up to date, and facilitated easy understanding for the public. This prepares me to support the City Council to process follow-up items and updates to code and to retrieve public records for constituents. Skilled communicator: In my experience at US Congress and the United Nations I gave thoughtful, unbiased presentations on the goals, objectives and resource requirements of our offices. I demonstrated my abilities to share information to the maximum extent possible, while respecting the confidential nature of some information. I especially enjoyed working with both policymakers and members of the public, and appreciate that this role also interacts with a broad range of contacts. Analysis of code, policy and legislation: As a policy analyst of state, federal and international code I navigated complex regulations and identified solutions to address clients’ needs. In my role at the Library of Congress I served at Congressional Research Service, which is Congress’ official source of nonpartisan policy research. Members of Congress frequently asked me to identify which codes applied to a specific issue and asked for advice on how to find solutions to their constituents’ challenges. I also analyzed emerging legislation and identified implications of the new laws for all sides of the political spectrum. My appointment to this role demonstrates the respect I have earned as an impartial policy analyst. At the United Nations my role was to support officials around the world to find the relevant clauses of codes that applied to their situations. I became deeply familiar with the codes and worked tirelessly to support officials that requested support. These experiences will be directly applicable to navigation and implementation of city and Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] state laws, codes and statutes, and demonstrates my competency to process code updates and impartial analyses of election issues. My ability to learn statutes deeply and apply them accurately prepares me well to become an expert in the relevant laws for this role including the Elections Code, Public Records Act, Political Reform Act, Brown Act, Municipal Code and the City Charter. Innovation: I aim to create innovative options to strengthen accessibility and efficiency while respecting the codified process. I have done this through creating training materials to clarify how individuals can participate in government processes, developing video resources that describe government roles in understandable language, and participating in the roll-out of Skype as a communication source for the Congressional Research Service. I also designed a system to capture online comments for an international policy-setting process, greatly enhancing participation levels and the efficiency of the comment compilation process. This practice of innovation prepares me to support the City’s mission to “say yes” and take reasonable risks to minimize bureaucracy. Management roles: I have overseen teams of 40 people and budgets of $3 million. At the United Nations I developed training materials on organizational management including modules on budgeting, staffing, strategic planning and stakeholder management and established mentoring networks to support public sector leaders around the world. I value the needs assessment and strategic planning process, and look for continuous improvement to efficiency and effectiveness. Contract management: I have managed bid and contract processes at three organizations, with contract values of up to two hundred thousand dollars. At one United Nations agency I established a new procurement mechanism that slashed contract issuance time by 80 percent while retaining transparent public process. On a personal note, I am a strong believer in public service. It is my goal to find innovative solutions that support increased transparency and participation in government. 2. What strengths or characteristics do you bring to the position that will enable you to effectively engage our culturally diverse community, as well as the youth population? My strong communication skills in multiple languages and fluency with technology will enable me engage the full spectrum of San Rafael’s diverse community. In addition, my practice of conducting a needs assessment to identify how services match the needs of constituents prepares me to focus on changes in that will bring the most value to our constituents. My language skills include professional-level competency in Spanish and Portuguese. I have led meetings and written documents in Spanish and Portuguese during my work with the United Nations. I earned certification in Spanish language skills from the United Nations and Portuguese language skills from the Ministry of Education of Brazil. Over 25 percent of San Rafael residents speak one of these languages at home, so these skills will help me serve San Rafael residents who may be more comfortable requesting information from the Clerk’s office in a language other than English. My past successes include using technology to streamline processes and make the client’s experience as efficient and intuitive as I can. Examples include designing and implementing social media strategies to share news and tips quickly, creating policies for using new technologies such as Skype while aligning with record management requirements to create easy access to services, producing videos to explain content, Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] moderating online discussions, and converting forms to formats that can be completed on clients’ devices without needing to print. My past experiences prepare me to incorporate these innovations into the Clerk’s Office, serving the community’s growing expectation for services to be easily accessible from a smartphone or computer. I want to innovate, but I also want to focus limited resources on changes that will yield the best value. My use of data to monitor program demand, performance, and client satisfaction will help me identify what new features will best serve our client base. This way we can focus innovations on areas that will be most useful for our clients. On a personal note, I enjoy being involved with the community. For many years I volunteered at the Canal Community Alliance, worked with youth while teaching at Slide Ranch, contributed to the community garden in the Canal District, and coached youth soccer in San Rafael. 3. Why are you interested in being the next City Clerk of San Rafael and would you plan to run for election at the end of the appointment? Include whether you are a resident in your response. I am a San Rafael resident. For 20 years San Rafael has been my home base while I pursued a career in public service around the world. I grew up in southern Marin and my whole family now lives in San Rafael. I recently returned to living in San Rafael full-time and am eager to contribute to my home community. This feeling grows each time I bike from Anderson Street to A Street and watch the Mission come into view, feeling pride for this “city with a mission” that I call home. I wish to serve as the next City Clerk of San Rafael so that I can give back to my home community using the administrative, communication and legal analysis skills that I honed during my decade of public service. I see this role as an ideal intersection between: • my professional skills in public law research, record-keeping, document management, organizational management and agenda development for public meetings • my personal qualities, including my firm commitment to create efficient, pleasant experiences when serving constituents, and my stellar memory. My ability to absorb information quickly allows me to rattle off past decisions to support committees to retain institutional memory, and my ability to stay impartial while managing challenging topics and personalities. My experience maintaining a neutral tone and demeanor while working with people of widely disparate views prepares me to act on behalf of all who request information from the City Clerk. • my personal commitment to transparency and efficiency in government, including constant assessment of opportunities to serve the public as responsibly and smoothly as possible, and • the city’s opportunity to identify a forward-thinking new clerk who will build on the office’s past success while advancing management practices into a new innovative era. If selected, I would plan to run for election to continue to contribute to the community through this role. I have made a career of public service and have long considered the option of running for office. As a Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/sh%20Application%20for%20City%20Clerk.html[2/9/2018 2:13:07 PM] How did you hear about this job?: longtime customer-service-oriented individual who prioritizes efficient, concrete results I look forward to demonstrating my efficacy and asking the community to invite me to continue in the elected role. Origin Info San Rafael Chamber of Commerce Copyright ©2018 CalOpps. All rights reserved. Source URL: https://www.calopps.org/san-rafael/job-17717411/applicants/17769991 Links [1] https://www.calopps.org/system/files/app_attachment/cover%20letter%20Hammons.pdf [2] https://www.calopps.org/system/files/app_attachment/writing%20sample.pdf   M EE  MEE  WONG  |          |  San  Rafael,  CA  94901   CORE  COMPETENCIES   § Adept  at  prioritizing   challenging  demands  and   managing  multiple   responsibilities     § Financial  reporting  acumen  :   annual  operating  plan,  budget   and  financial  statements   § Strategic  planning     § Strong  analytical  and  problem   solving  skills   § Stellar  People  Skills:  Energetic   and  Collaborative     § Deep  understanding  of  legal   culture.  10  plus  years  working   with  law  firms.       EXPERIENCE   Executive  Director,  Marin  County  Bar  Association   April  2014  –  Present   Responsible  for  the  overall  management  and  day  to  day  operations  of  the  Marin  County  Bar  Association  including  fiscal   control  and  budget  management.    Position  requires  excellent  communication  skills,  diplomacy,  and  discretion  working   with  diverse  constituents  and  board  members.  Prepare  board  and  executive  committee  agendas  and  draft  operation   policies  for  review.  Oversight  of  the  Fee  Arbitration,  Mediation  and  Legal  Community  Volunteer  programs  and  staff.     Key  accomplishments:   § Turned  around  financials  in  one  year.  Increased  reserves  by  32%   § Led  strategic  planning  and  new  board  orientations     § Developed  administrative  policies  for  volunteer  mediation  services   § Negotiate  vendor  agreements   § Streamlined  office  operations  and  instituted  annual  IT  review   § Oversee  internal  and  external  communications  including  new  website  launch     Project  Consultant   August  2013  –  April  2014   Serviced  clients  in  the  legal  and  healthcare  industries  on  contract  projects    -­‐       Director  of  Marketing,  Coblentz  Patch  Duffy  &  Bass  LLP             September  2008  –  July  2013   A  regional  law  firm  with  San  Francisco  roots  dating  back  125  years  serving  national  clients  in  the  areas  of  litigation,  tax,   real  estate,  bankrupcy  and  restructuring,  intellectual  property,  business  and  wealth  management.     Key  accomplishments:   § Secured  class  action  wage/hour  client  from  business  development  initiatives.  Increased  client  referrals  with   accounting  and  wealth  management  firms.   § Launched  Food  and  Beverage  and  Renewable  Energy  practice  groups  targeting  retailers,  manufacturers,  and   distribution  clients.         § Increased  firm’s  media  exposure  fourfold  with  articles  in  Bloomberg,  Wall  Street  Journal  Law,  San  Francisco   Business  Times  and  California  Legal  Publications.   § Launched  successful  women  initiatives  -­‐  Women  in  Conversation  Series.     § Supervised  and  coordinated  over  41  community,  sponsorship  and  firm  events  annually.   § Authored  article  published  in  National  Law  Journal.   § Speaker  on  marketing  topics  to  Legal  Marketing  Association  and  Legal  Administrators  Association.         Mee  Mee  Wong  |  Page  2     Managed  a  department  responsible  for  all  marketing  and  business  development  functions.  Responsible  for  RFPs  and   pitch  proposals  with  pricing  strategies.  Negotiated  sponsorship  of  conferences;  prepared  and  tracked  budgets;  tracked   ROIs  on  campaigns;  developed  core  practice  plans  to  support  firm’s  strategic  initiatives;  rolled  out  a  CRM  system  for  the   firm.     Director  of  Marketing,  Gordon  &  Rees  LLP     National  insurance  defense  law  firm  with  over  320  lawyers  in  24  offices.     December  2004  -­‐  September  2008   § Coordinated  the  office  expansions  and  assisted  Partners  in  business  development  campaigns.  Responsible  for   external  communication  and  developing  database  to  track  all  matters.  Responded  to  RFP  proposals  and  all   major  legal  surveys  for  rankings.  Assisted  practice  group  leaders  with  business  development  pitches  and  cross   marketing  opportunities.   § Created  inaugural  Diversity  Conferences  on  Minority  and  Women  in  the  Legal  Profession  and  garnered  Firm   award  recognitions  from  Multicultural  Heritage,  Defense  Research  Institute,  Human  Rights  Campaign,  and   Minority  Law  Journal.     § Assisted  in  winning  presentation  to  represent  insurer  client  in  2  significant  class  action/BPC  violation/annuity   cases.     Marketing  Associate  -­‐Contract,  Lexicon  Branding,  Sausalito   June  2003  -­‐  December  2004   § Created  and  executed  target  direct  mail  campaign  to  pharmaceutical  and  biotechnology  companies  -­‐  generating   14%  response  rate  of  qualified  leads.     § Oversaw  the  business  development  for  an  acoustic  software  program  in  pharmaceutical  branding.    This  involved   investigating  licensing  opportunities,  creating  presentations  to  strategic  partners  and  managing  the  consultant   to  develop  multiple  software  versions.       Program  Administrator,  University  of  California,  San  Francisco   School  of  Medicine,  Office  of  the  Dean   Sandler  Program  for  Asthma  Research   1999  -­‐  2002   § Launched  award  program  in  less  than  3  months  receiving  over  120  impressive  grant  submissions  from  NIH   bench  researchers.  One  of  the  award  recipients  was  selected  as  a  2013  Nobel  Prize  Laureate.   § Developed  grant  proposal  tracking  interface  used  as  model  for  other  UCSF  departments.   Responsible  for  the  start-­‐up  operations  and  branding  campaign  for  a  non-­‐profit  Asthma  Research  Program  that   distributed  $27M  over  7  years.    Served  as  liaison  to  Scientific  Advisory  Board  and  emissary  to  solicit  top  bench   investigators  to  program.  Managed  the  center’s  fiscal  budget  and  awards  distribution.    Developed  and  produced   the  year-­‐end  report.    Developed  the  graphic  interface  and  maintained  a  database  to  track  applications  and   applicant  demographics  for  marketing  metrics.    Created  a  logo  and  website  for  the  program.     Prior  to  1999   Marketing  Consultant  for  major  pharmaceutical  and  medical  device  clients   § Assisted  in  the  start-­‐up  of  U.S.  division  of  a  major  Japanese  pharmaceutical  company  and  developed  strategic   plan  for  U.S.  product  launch.     Senior  Product  Manager,  Division  of  SmithKline  Beckman   § Responsible  for  worldwide  strategic  market  plans  and  development  for  key  product  line  for  diagnostic  capital   equipment  product  line.     EDUCATION   Masters  of  Business  Administration   St.  Mary’s  College,  Moraga,  CA     Bachelor  of  Arts,  Microbiology  and  Immunology   University  of  California,  Berkeley       Mee  Mee  Wong  |  Page  3    |  San  Rafael,  CA  94901         AWARDS/HONORS   • Past  President  and  Board  Member  of  the  Bay  Area  Legal  Marketing  Association   • Awarded  2007  Legal  Marketing  Association  Member  of  the  Year   • Star  Award  Performer  for  UCSF  Department  of  Medicine.       PROFESSIONAL  MEMBERSHIPS*  AND  PAST  AFFILIATIONS   Executives  of  the  California  Lawyers  Associations*   Legal  Marketing  Association  of  Bay  Area   Bay  Area  Council   Asia  Society     *Current   M EE  MEE  WONG  |                    |  San  Rafael,  CA    94901        |  San  Rafael,  CA  94901   Re:  City  Clerk,  San  Rafael   Confidential  Submission     Dear  Ms.  Castellucci  :     Attached  is  my  application  for  the  City  Clerk  position.  I  believe  that  my  strong  management  background  and  diverse  work   experience  makes  me  a  strong  candidate  for  this  role.  I  have  an  MBA  in  Finance  and  Marketing,  and  I  currently  serve  as   the  Executive  Director  for  the  Marin  County  Bar  Association  (MCBA)  in  San  Rafael,  where  I  oversee  the  administration   and  financial  reporting.  When  I  first  began,  the  organization  was  spending  its  financial  reserves  and  membership  was   ebbing.  During  my  tenure,  I  have  ensured  that  reserves  be  replenished  to  a  healthy  level,  and  have  streamlined  expenses.   I’ve  managed  innovative  programs,  such  as  a  sponsorship  program  to  increase  our  annual  income,  and  events  with   dynamic  speakers  resulting  in  increased  attendance  and  unprecedented  membership.       As  the  liaison  for  the  MCBA,  I  also  coordinate  with  organizations  like  the  State  Bar  on  Fee  Arbitration  and  the  Court  on   the  Modest  Means  Mediation  program.  I  work  closely  with  Marin  County  nonprofits  such  as  Canal  Alliance,  Family  &   Children’s  Law  Center,  and  Legal  Aid  of  Marin,  to  help  underserved  populations  gain  access  to  legal  resources.       Prior  to  MCBA,  I  served  as  a  Director  in  multiple  nationally  recognized  law  firms,  where  I  was  responsible  for  marketing   and  business  development.    During  my  time  at  Gordon  &  Rees,  I  coordinated  the  office  openings  and  new  partner   announcements,  as  the  law  firm  rose  in  ranking  to  one  of  the  largest  in  California,  and  expanded  into  Chicago  and  New   York.  Following  Gordon  &  Rees,  my  tenure  at  Coblentz  allowed  me  to  promote  a  talented  Land  Use  practice,  whose   iconic  private/public  development  projects  included  the  new  49ers  stadium  and  the  California  Academy  of  Science.  My   commitment  to  diversity  and  inclusion  in  law  firms  resulted  in  award  winning  campaigns  on  Diversity  leadership,  Gender   Equality  issues  and  Pro  Bono.  My  passion  led  me  to  serve  on  the  Board  of  the  Legal  Marketing  Association  for  5  years,   and  as  its  President  in  2010.       Before  crossing  over  to  the  legal  sector,  I  served  as  the  Program  Administrator  at  UCSF  for  the  Vice  Dean,  School  of   Medicine,  where  I  was  responsible  for  joint  research  contracts,  as  well  as  coordinating  the  department  staff  and  faculty   appointments.  Under  the  Dean’s  Office,  I  launched  the  Sandler  Program  for  Asthma  Research,  a  successful  $27  million   dollar  research  awards  program  that  funded  promising  cutting  edge  research.  In  2012,  an  awardee  was  selected  to   receive  the  Nobel  in  Medicine.       My  varied  career  is  a  testament  to  my  skills  to  re-­‐invigorate  existing  systems,  and  inspire  positive  change.  As  a  resident  of   East  San  Rafael,  I  am  familiar  with  the  sensitive  issues  of  our  diverse  community.  Serving  as  the  City  Clerk  for  San  Rafael   will  enable  me  to  give  back  more  to  my  community  and  broaden  my  impact.       Thank  you  for  taking  the  time  to  consider  my  application,  and  I  look  forward  to  the  opportunity  to  speak  with  you  in   person.           Sincerely,   Mee  Mee  Wong          Mee  Mee  Wong  |     2     CORE  COMPETENCIES   § Adept  at  prioritizing   challenging  demands  and   managing  multiple   responsibilities     § Financial  reporting  acumen  :   annual  operating  plan,  budget   and  financial  statements   § Strategic  planning     § Strong  analytical  and  problem   solving  skills   § Stellar  People  Skills:  Energetic   and  Collaborative     § Deep  understanding  of  legal   culture.  10  plus  years  working   with  law  firms.       EXPERIENCE   Executive  Director,  Marin  County  Bar  Association   April  2014  –  Present   Responsible  for  the  overall  management  and  day  to  day  operations  of  the  Marin  County  Bar  Association  including  fiscal   control  and  budget  management.    Position  requires  excellent  communication  skills,  diplomacy,  and  discretion  working   with  diverse  constituents  and  board  members.  Prepare  board  and  executive  committee  agendas  and  draft  operation   policies  for  review.  Oversight  of  the  Fee  Arbitration,  Mediation  and  Legal  Community  Volunteer  programs  and  staff.     Key  accomplishments:   § Turned  around  financials  in  one  year.  Increased  reserves  by  32%   § Led  strategic  planning  and  new  board  orientations     § Developed  administrative  policies  for  volunteer  mediation  services   § Negotiate  vendor  agreements   § Streamlined  office  operations  and  instituted  annual  IT  review   § Oversee  internal  and  external  communications  including  new  website  launch     Project  Consultant   August  2013  –  April  2014   Serviced  clients  in  the  legal  and  healthcare  industries  on  contract  projects    -­‐       Director  of  Marketing,  Coblentz  Patch  Duffy  &  Bass  LLP             September  2008  –  July  2013   A  regional  law  firm  with  San  Francisco  roots  dating  back  125  years  serving  national  clients  in  the  areas  of  litigation,  tax,   real  estate,  bankrupcy  and  restructuring,  intellectual  property,  business  and  wealth  management.     Key  accomplishments:   § Secured  class  action  wage/hour  client  from  business  development  initiatives.  Increased  client  referrals  with   accounting  and  wealth  management  firms.   § Launched  Food  and  Beverage  and  Renewable  Energy  practice  groups  targeting  retailers,  manufacturers,  and   distribution  clients.         § Increased  firm’s  media  exposure  fourfold  with  articles  in  Bloomberg,  Wall  Street  Journal  Law,  San  Francisco   Business  Times  and  California  Legal  Publications.   § Launched  successful  women  initiatives  -­‐  Women  in  Conversation  Series.     § Supervised  and  coordinated  over  41  community,  sponsorship  and  firm  events  annually.   § Authored  article  published  in  National  Law  Journal.   § Speaker  on  marketing  topics  to  Legal  Marketing  Association  and  Legal  Administrators  Association.     Managed  a  department  responsible  for  all  marketing  and  business  development  functions.  Responsible  for  RFPs  and   pitch  proposals  with  pricing  strategies.  Negotiated  sponsorship  of  conferences;  prepared  and  tracked  budgets;  tracked   ROIs  on  campaigns;  developed  core  practice  plans  to  support  firm’s  strategic  initiatives;  rolled  out  a  CRM  system  for  the   firm.            Mee  Mee  Wong  |      |  San  Rafael,  CA  94901     3     Director  of  Marketing,  Gordon  &  Rees  LLP     National  insurance  defense  law  firm  with  over  320  lawyers  in  24  offices.     December  2004  -­‐  September  2008   § Coordinated  the  office  expansions  and  assisted  Partners  in  business  development  campaigns.  Responsible  for   external  communication  and  developing  database  to  track  all  matters.  Responded  to  RFP  proposals  and  all   major  legal  surveys  for  rankings.  Assisted  practice  group  leaders  with  business  development  pitches  and  cross   marketing  opportunities.   § Created  inaugural  Diversity  Conferences  on  Minority  and  Women  in  the  Legal  Profession  and  garnered  Firm   award  recognitions  from  Multicultural  Heritage,  Defense  Research  Institute,  Human  Rights  Campaign,  and   Minority  Law  Journal.     § Assisted  in  winning  presentation  to  represent  insurer  client  in  2  significant  class  action/BPC  violation/annuity   cases.     Marketing  Associate  -­‐Contract,  Lexicon  Branding,  Sausalito   June  2003  -­‐  December  2004   § Created  and  executed  target  direct  mail  campaign  to  pharmaceutical  and  biotechnology  companies  -­‐  generating   14%  response  rate  of  qualified  leads.     § Oversaw  the  business  development  for  an  acoustic  software  program  in  pharmaceutical  branding.    This  involved   investigating  licensing  opportunities,  creating  presentations  to  strategic  partners  and  managing  the  consultant   to  develop  multiple  software  versions.       Program  Administrator,  University  of  California,  San  Francisco   School  of  Medicine,  Office  of  the  Dean   Sandler  Program  for  Asthma  Research   1999  -­‐  2002   § Launched  award  program  in  less  than  3  months  receiving  over  120  impressive  grant  submissions  from  NIH   bench  researchers.  One  of  the  award  recipients  was  selected  as  a  2013  Nobel  Prize  Laureate.   § Developed  grant  proposal  tracking  interface  used  as  model  for  other  UCSF  departments.   Responsible  for  the  start-­‐up  operations  and  branding  campaign  for  a  non-­‐profit  Asthma  Research  Program  that   distributed  $27M  over  7  years.    Served  as  liaison  to  Scientific  Advisory  Board  and  emissary  to  solicit  top  bench   investigators  to  program.  Managed  the  center’s  fiscal  budget  and  awards  distribution.    Developed  and  produced   the  year-­‐end  report.    Developed  the  graphic  interface  and  maintained  a  database  to  track  applications  and   applicant  demographics  for  marketing  metrics.    Created  a  logo  and  website  for  the  program.     Prior  to  1999   Marketing  Consultant  for  major  pharmaceutical  and  medical  device  clients   § Assisted  in  the  start-­‐up  of  U.S.  division  of  a  major  Japanese  pharmaceutical  company  and  developed  strategic   plan  for  U.S.  product  launch.     Senior  Product  Manager,  Division  of  SmithKline  Beckman   § Responsible  for  worldwide  strategic  market  plans  and  development  for  key  product  line  for  diagnostic  capital   equipment  product  line.     EDUCATION   Masters  of  Business  Administration   St.  Mary’s  College,  Moraga,  CA     Bachelor  of  Arts,  Microbiology  and  Immunology   University  of  California,  Berkeley      Mee  Mee  Wong  |     4       AWARDS/HONORS   • Past  President  and  Board  Member  of  the  Bay  Area  Legal  Marketing  Association   • Awarded  2007  Legal  Marketing  Association  Member  of  the  Year   • Star  Award  Performer  for  UCSF  Department  of  Medicine.       PROFESSIONAL  MEMBERSHIPS*  AND  PAST  AFFILIATIONS   Executives  of  the  California  Lawyers  Associations*   Legal  Marketing  Association  of  Bay  Area   Bay  Area  Council   Asia  Society     *Current          Mee  Mee  Wong  |      San  Rafael,  CA  94901     5     Supplemental  Questions     1. The  role  of  Executive  Director  at  the  Marin  County  Bar  Association  is  similar   to  that  of  City  Clerk.  Though  I  have  not  directly  administered  elections,  I  have   transferrable  skills  that  I  am  confident  will  address  any  learning  curve.  I   strengthened  the  financial  position  of  the  MCBA  in  my  first  year,  and   garnered  the  funding  for  the  launch  of  a  new  website,  with  re-­‐branding  to   draw  in  new  sponsors  and  younger  members.  Recognizing  that  our  community   lacked  access  to  bilingual  coordinators  and  lawyers,  I  negotiated  the  transfer   of  the  Lawyer  Referral  Service  to  the  San  Francisco  Bar  Association,  which   operates  in  both  counties.  I  continue  to  manage  the  MCBA,  today  with  a  lean   staff  and  an  operating  budget  of  $250,000.       Board  Support-­‐  Manages  and  processes  follow  up  of  all  agenda  items  approved  by  the  board  and   coordinates  with  the  various  committees  and  agencies  and  timelines.   Records  Management  –  Manages  the  retention  and  retrieval  of  financial  reports,  case  documents   and  CLE  forms  ensuring  compliance  with  State  Bar  and  IRS.   Association  Goals  and  Objectives  –  Updates  strategic  plan  goals,  confers  with  Executive  Committee,   implements  agenda  goals  and  initiatives  with  board.   Board  and  Committee  Recruitment-­‐  oversees  the  recruitment  of  board  members  and  adherence  to   the  bylaws  for  candidates  and  nomination  committee   Bid/  Contract  Management    -­‐  Reviews  bids  and  contracts  for  website  design,  IT,  advertising,  printing,   leases  and  Fee  Arbitration  with  State  Bar.    Makes  recommendation  to  board  for  approval.   Association  Efficiency  and  Effectiveness  –  designs  and  implements  various  surveys  through  Survey   Monkey  on  membership  satisfaction,  communication  preferences,  events  and  programs  to  identify   opportunities  and  areas  of  improvement  and  to  collect  demographic  data  support.  Implemented   BASECAMP  for  Board  of  Directors  as  repository  to  streamline  communication  and  organize  files  and   agendas.   Association  Representation    serves  as  the  MCBA  liaison  to  public,  Marin  Superior  Court,  and   membership.  Explains  and  justifies  policies  and  activities.  Negotiates  and  resolves  sensitive,  significant   and  controversial  issues.  I  am  responsible  for  external  and  internal  communication  and  create  the   press  releases  for  the  Marin  IJ  and  respond  to  news  media  requests  for  interviews.   Association  Budget  –  prepares  the  annual  budget  with  Treasurer,  directs  and  monitors  the  cost   centers  and  prepares  monthly  financial  report  to  board,  implements  budgetary  adjustments  as   necessary;  allocates  resources  accordingly.  As  Acting  Controller  for  MCBA;  prepares  the  financial   documents  for  CPA  to  prepare–  990  Form,  1096,  1099s.  Responsible  for  management  of  accounts   payable  and  receivables.   Committee  Representation  –actively  participates  on  7  standing  committees:  Membership,  Programs,   Pro  Bono,  Bench  Bar  Liaison,  Scholarship  Committee,  Community  Outreach  and  Law  Library  and  10   practice  sections:  Real  Property,  Intellectual  Property,  Employment/Labor,  Family  Law,  Construction   Law,  Barristers,  Diversity,  Probate  and  Estate,  Tax  and  Business  Law  in  the  group  meetings  and   reviewing  and  forwarding  current  trends/issues  from  American  Bar  Association  and  legal  news  outlets      Mee  Mee  Wong  |     6   to  the  pertinent  sections.     2. The  strengths  and  characteristics  I  bring  to  the  position  are  a  commitment  to   diversity  and  inclusion,  excellent  communication  skills,  familiarity  with  social   media  and  the  ability  to  multi-­‐task  and  triage  projects.     Commitment  and  experience  with  issues  of  Diversity  and  Inclusion  –  Since  2004,  I  have  been  actively   involved  in  coordinating  and  delivering  plenary  programs  on  topics  of  Diversity  with  speakers  from  in-­‐ house  counsel  of  large  corporations  such  as  AT  &  T  and  Wells  Fargo  to  a  panel  from  Council  of   American  Islamic  Relations,  Ella  Baker  Center  for  Human  Rights  and  SF  Office  of  Citizen  Complaints.     I  am  part  of  an  Executive  Directors  group  that  meets  quarterly,  with  leaders  from  the  Canal  Alliance,   Legal  Aid  of  Marin,  Family  and  Children’s  Law  Center,  and  Marin  County  Public  Defenders,  addressing   issues  relevant  to  the  immigrant  community.    In  my  law  firm  career,  I  spearheaded  initiatives  that   resulted  in  recognitions  from  the  Multicultural  Heritage,  Defense  Research  Institute,  Human  Rights   Campaign,  and  Minority  Law  Journal.     Commitment  to  Youth  programs  -­‐  I  oversee  the  MCBA  Legal  Scholarship  fundraiser,  candidate   selection  process  with  10000  Degrees.  And  fund  investment  strategy  with  Marin  Community   Foundation.       Along  with  MCOE  and  the  YMCA  Youth  Court,  I  coordinated  a  Substance  Abuse  and  Social  Host   Ordinance  program  directed  at  Marin  County  high  schools,  featuring  speakers  Judge  Beverly  Wood,   Chief  District  Attorney  Ed  Berberian,  Kaiser  Chief  Pediatrician  and  County  Counsel  Shah  Lichtblau.  The   event  garnered  well  over  200  in  attendance  at  Tam  High  School  with  press  coverage  in  the  Marin   Magazine.     Empathy  -­‐  I  am  a  first  generation  Asian  American  with  immigrant  parents,  and  have  raised  my   children  in  a  multicultural  and  bilingual  environment.    Diversity,  tolerance,  and  inclusion  are  the  ethos   in  my  home.    My  childrens’  four  grandparents  are  refugees  –  of  the  Holocaust,  and  of  the  Japanese   occupation  –  a  history  that  has  made  my  family  acutely  aware  of  the  experience  of  oppression  and   discrimination.           3. Why  are  you  interested  in  being  the  next  City  Clerk  of  San  Rafael?   Marin  County  is  my  home.  I  have  lived  in  this  county  since  1989,  and  in  San  Rafael  since  2004.    As  the   Executive  Director  of  the  MCBA,  I  have  had  the  privilege  of  becoming  familiar  with  the  various   agencies  and  County  departments  that  make  up  this  vibrant  city.  This  position  offers  the  opportunity   to  work  on  a  larger  platform,  with  a  much  greater  impact  in  my  community.  If  selected,  I  look  forward   in  applying  my  seasoned  experience  and  skill  sets  to  the  City  Clerk  position  and  I  plan  to  run  for   election  at  the  end  of  the  appointment.   Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] First name: Last name: Primary phone: Secondary phone: Email address: Published on CalOpps (https://www.calopps.org ) Mee Mee Wong Prequalification questionnaire 1. Are you a resident of San Rafael? Yes No Personal Information Mee Mee Wong Address: San Rafael , CA 94901 United States Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] Highest year completed: Did you graduate from High School or receive a GED?: High School Attended: Location of HS/GED: School name: Location (City & State/Region): Major: Degree: University of California, Berkeley Berkeley, CA Microbiology and Immunology BA/BS School name: Location (City & State/Region): Major: Saint Mary's College Orinda, CA Marketing and Finance List any degrees received or in progress: Education Masters+ Yes Marion Peterson High School Santa Clara Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] Degree: Masters Add Additional Education Information: May we contact your current or most recent employer?: Do you have any previous work experience?: Company name: Address: Telephone: Job title: Supervisor: # of employees you supervised: Describe this work experience: Marin County Bar Association 101 Lucas Valley Road, Suite 326 (415)499-1314 Executive Director MCBA Board President, Thomas Brown 1 Responsible for the overall management and day to day operations of the Marin County Bar Association including fiscal control and budget management. Position requires excellent communication skills, diplomacy, and discretion working with diverse Work history: Columbia School of Business, Management Certificate Work Experience No Yes Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] Start year: Start month: I currently work here: constituents and board members. Prepare board and executive committee agendas and draft operation policies for review. Oversight of the Fee Arbitration, Mediation and Legal Community Volunteer programs and staff. Key accomplishments: • Turned around financials in one year. Increased reserves by 32% • Led strategic planning and new board orientations • Developed administrative policies for volunteer mediation services • Negotiate vendor agreements • Streamlined office operations and instituted annual IT review • Oversee internal and external communications including new website launch 2014 4 Yes Company name: Job title: Hours/wk: Supervisor: Describe this work experience: Start year: Start month: End year: Self Employed - Project Consultant Project Consultant 40 Chief Marketing Officer, Allen Matkins; Director of Marketing Women's Clinic Serviced clients in the legal and healthcare industries on contract projects 2013 8 2014 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] End month: Reason for leaving: I currently work here: 4 Offered Executive Director position at the Marin County Bar Association No Company name: Address: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: Coblentz Patch Duffy & Bass 200 Ferry Bldg, San Francisco Marketing Director 40 plus Edward Rhymsha, Executive Director 2 A regional law firm with San Francisco roots dating back 125 years serving national clients in the areas of litigation, tax, real estate, bankruptcy and restructuring, intellectual property, business and wealth management. Key accomplishments: • Secured class action wage/hour client from business development initiatives. Increased client referrals with accounting and wealth management firms. • Launched Food and Beverage and Renewable Energy practice groups targeting retailers, manufacturers, and distribution clients. • Increased firm’s media exposure fourfold with articles in Bloomberg, Wall Street Journal Law, San Francisco Business Times and California Legal Publications. • Launched successful women initiatives - Women in Conversation Series. • Supervised and coordinated over 41 community, sponsorship and firm events annually. • Authored article published in National Law Journal. • Speaker on marketing topics to Legal Marketing Association and Legal Administrators Association Managed a department responsible for all marketing and business development functions. Responsible for RFPs and pitch proposals with pricing strategies. Negotiated sponsorship of conferences; prepared and tracked budgets; tracked ROIs on campaigns; developed core practice plans to support firm’s strategic initiatives; rolled out a CRM system for the firm. Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] Start year: Start month: End year: End month: Reason for leaving: I currently work here: 2008 9 2013 7 Restructuring of firm with new CEO. No Company name: Address: Telephone: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: Gordon & Rees 275 Battery St., Suite 2000 , San Francisco, CA (415)986-5900 Marketing Director 40 plus Sara Thorpe 1 • Coordinated the office expansions and assisted Partners in business development campaigns. Responsible for external communication and developing Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] Start year: Start month: End year: End month: Reason for leaving: I currently work here: database to track all matters. Responded to RFP proposals and all major legal surveys for rankings. Assisted practice group leaders with business development pitches and cross marketing opportunities. • Created inaugural Diversity Conferences on Minority and Women in the Legal Profession and garnered Firm award recognitions from Multicultural Heritage, Defense Research Institute, Human Rights Campaign, and Minority Law Journal. • Assisted in winning presentation to represent insurer client in 2 enormous class action/BPC violation/annuity cases . 2004 12 2008 8 Offered a position at Coblentz No Company name: Address: Job title: Hours/wk: Supervisor: University of California, San Francisco (School of Medicine) Sandler Program for Asthma Research, 513 Parnassus Ave. Medical Sciences, S-1032B, Box 0795 San Francisco, CA 94143-0795 Program Administrator 30 Vice Dean, Dr. William Seaman Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] # of employees you supervised: Describe this work experience: Start year: Start month: End year: End month: Reason for leaving: I currently work here: 1 • Launched award program in less than 3 months receiving over 120 impressive grant submissions from NIH bench researchers. • Developed grant proposal tracking interface used as model for other UCSF departments. Responsible for the start-up operations and branding campaign for a non-profit Asthma Research Program that distributed $27M over 7 years. Served as liaison to Scientific Advisory Board and emissary to solicit top bench investigators to program. Managed the center’s fiscal budget and awards distribution. Developed and produced the year-end report. Developed the graphic interface and maintained a database to track applications and applicant demographics for marketing metrics. Created a logo and website for the program. 1999 3 2002 8 Preparing to live abroad with family in Europe No List any additional experience (volunteering, internship, etc.): Additional Experience Marketing Associate -Contract, Lexicon Branding, Sausalito June 2003 - December 2004 • Created and executed target direct mail campaign to pharmaceutical and biotechnology companies - generating 14% response rate of qualified leads. • Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] Are you eligible to work in the US?: Are you over 18 years of age?: Have you ever been discharged or requested to resign from any position for misconduct or unsatisfactory service?: Resume: Attachments: Oversaw the business development for an acoustic software program in pharmaceutical branding. This involved investigating licensing opportunities, creating presentations to strategic partners and managing the consultant to develop multiple software versions. Work Qualifications Yes Yes No Uploaded Resume Mee Mee Wong Bio _City Clerk_Govt.pdf Attachments All documents must be in .pdf format and combined into ONE document Supplemental questionnaire Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] 1. Describe your experience/background as it relates to the City Clerk position. How has your experience and background prepared you for this role? 1. The role of Executive Director at the Marin County Bar Association is similar to that of City Clerk. Though I have not directly administered elections, I have transferrable skills that I am confident will address any learning curve. I strengthened the financial position of the MCBA in my first year, and garnered the funding for the launch of a new website, with re-branding to draw in new sponsors and younger members. Recognizing that our community lacked access to bilingual coordinators and lawyers, I negotiated the transfer of the Lawyer Referral Service to the San Francisco Bar Association, which operates in both counties. I continue to manage the MCBA, today with a lean staff and an operating budget of $250,000. Board Support- Manages and processes follow up of all agenda items approved by the board and coordinates with the various committees and agencies and timelines. Records Management – Manages the retention and retrieval of financial reports, case documents and CLE forms ensuring compliance with State Bar and IRS. Association Goals and Objectives – Updates strategic plan goals, confers with Executive Committee, implements agenda goals and initiatives with board. Board and Committee Recruitment- oversees the recruitment of board members and adherence to the bylaws for candidates and nomination committee. Bid/ Contract Management - Reviews bids and contracts for website design, IT, advertising, printing, leases and Fee Arbitration with State Bar. Makes recommendation to board for approval. Association Efficiency and Effectiveness – designs and implements various surveys through Survey Monkey on membership satisfaction, communication preferences, events and programs to identify opportunities and areas of improvement and to collect demographic data support. Implemented BASECAMP for Board of Directors as repository to streamline communication and organize files and agendas. Association Representation ¬ serves as the MCBA liaison to public, Marin Superior Court, and membership. Explains and justifies policies and activities. Negotiates and resolves sensitive, significant and controversial issues. I am responsible for external and internal communication and create the press releases for the Marin IJ and respond to news media requests for interviews. Association Budget – prepares the annual budget with Treasurer, directs and monitors the cost centers and prepares monthly financial report to board, implements budgetary adjustments as necessary; allocates resources accordingly. As Acting Controller for MCBA; prepares the financial documents for CPA to prepare– 990 Form, 1096, 1099s. Responsible for management of accounts payable and receivables. Committee Representation –actively participates on 7 standing committees: Membership, Programs, Pro Bono, Bench Bar Liaison, Scholarship Committee, Community Outreach and Law Library and 10 practice sections: Real Property, Intellectual Property, Employment/Labor, Family Law, Construction Law, Barristers, Diversity, Probate and Estate, Tax and Business Law in the group meetings and reviewing and forwarding current trends/issues from American Bar Association and legal news outlets to the pertinent sections. 2. What strengths or characteristics do you bring to the position that will enable you to effectively engage Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] How did you hear about this job?: our culturally diverse community, as well as the youth population? 2. The strengths and characteristics I bring to the position are a commitment to diversity and inclusion, excellent communication skills, familiarity with social media and the ability to multi-task and triage projects. Commitment and experience with issues of Diversity and Inclusion – Since 2004, I have been actively involved in coordinating and delivering plenary programs on topics of Diversity with speakers from in-house counsel of large corporations such as AT & T and Wells Fargo to a panel from Council of American Islamic Relations, Ella Baker Center for Human Rights and SF Office of Citizen Complaints. I am part of an Executive Directors group that meets quarterly, with leaders from the Canal Alliance, Legal Aid of Marin, Family and Children’s Law Center, and Marin County Public Defenders, addressing issues relevant to the immigrant community. In my law firm career, I spearheaded initiatives that resulted in recognitions from the Multicultural Heritage, Defense Research Institute, Human Rights Campaign, and Minority Law Journal. Commitment to Youth programs - I oversee the MCBA Legal Scholarship fundraiser, candidate selection process with 10000 Degrees. And fund investment strategy with Marin Community Foundation. Along with MCOE and the YMCA Youth Court, I coordinated a Substance Abuse and Social Host Ordinance program directed at Marin County high schools, featuring speakers Judge Beverly Wood, Chief District Attorney Ed Berberian, Kaiser Chief Pediatrician and County Counsel Shah Lichtblau. The event garnered well over 200 in attendance at Tam High School with press coverage in the Marin Magazine. Empathy - I am a first generation Asian American with immigrant parents, and have raised my children in a multicultural and bilingual environment. Diversity, tolerance, and inclusion are the ethos in my home. My childrens’ four grandparents are refugees – of the Holocaust, and of the Japanese occupation – a history that has made my family acutely aware of the experience of oppression and discrimination. 3. Why are you interested in being the next City Clerk of San Rafael and would you plan to run for election at the end of the appointment? Include whether you are a resident in your response. Marin County is my home. I have lived in this county since 1989, and in San Rafael since 2004. As the Executive Director of the MCBA, I have had the privilege of becoming familiar with the various agencies and County departments that make up this vibrant city. This position offers the opportunity to work on a larger platform, with a much greater impact in my community. If selected, I look forward in applying my seasoned experience and skill sets to the City Clerk position and I plan to run for election at the end of the appointment. Origin Info Other Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Application%20for%20City%20Clerk.html[2/9/2018 2:12:21 PM] How did you hear about this job? (Other): Nonprofit Executive Copyright ©2018 CalOpps. All rights reserved. Source URL: https://www.calopps.org/san-rafael/job-17717411/applicants/17794161 Links [1] https://www.calopps.org/system/files/app_attachment/Mee%20Mee%20Wong%20_City%20Clerk_1.31.18.pdf Mayor Phillips & City Council City of San Rafael 1400 Fifth Avenue San Rafael. CA 94901 Dear Mayor Phillips and City Council members. I would be honored to be selected as the next City Clerk for the City of San Rafael. I am currently serving as the Interim City Clerk. and I believe that the skills and experiences I have gained in this position . and each position prior. make me an ideal candidate . I am passionate about civic participation . access to public information and process improvements. I have implemented new software systems to modernize our services to ensure our constituents can easily find information or apply for a board/commission from the comfort of their home . I have continued to seek ways to meet our residents where they are and bring the City Clerk's office into the 21st century through dig i tal modernization and process improvements. In the City Clerk 's offi'ce I processed ordinances. resolutions. minutes and agendas i n accordance with the Federal and State Laws. Brown Act. San Rafae l Mun i c i pa l Code and City Charter. I published Public Hearing Notices. summary ord i nances. and clerks certificates in the Marin IJ as required by our charter. I am knowledgeable of filing deadlines in accordance with the Po li t i ca l Reform Act and FPPC. I have tracked/received campaign finance forms (460 and 410 ) for l oca l officials and Political Actions Committees. I have processed Statement of Economic Interests (Form 700) for 87200 Filers. designated employees. consultants and board/commission members. I am an active membe r of the City C l erks Association of California and the International Institute of Municipa l C l erks . I have built a strong network with City Clerk's throughout our state and am currently pursu i ng my designation as a Certified Munic i pal C l erk . As a San Rafael resident and C i ty employee . I know and love our organization . our staff and our community. I am confi dent that my background and experience in the City Clerk's office and Mun i cipa l Clerk training qualifies me to serve the City in the capacity of City Clerk . Sincerely. Lindsay Lara 49 VILLAGE C IRCLE SAN RAFAEL, CA I INTERIM CITY CLERK Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] First name: Middle name: Last name: Primary phone: Secondary phone: Published on CalOpps (https://www.calopps.org ) Lindsay Lara Prequalification questionnaire 1. Are you a resident of San Rafael? Yes No Personal Information Lindsay F Lara Address: San Rafael, CA 94903 United States (415)485-3065 Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] Email address: Highest year completed: Did you graduate from High School or receive a GED?: High School Attended: Location of HS/GED: School name: Location (City & State/Region): Major: Units completed: Unit type: Degree: College of Marin Kentfield, CA Political Science 51/60 Semester Not Completed List any degrees received or in progress: Education Some College Yes Novato High School Novato, CA Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] School name: Location (City & State/Region): Major: Units completed: Degree: California Clerks Association of California Riverside, CA Certified Municipal Clerk N/A Not Completed Add Additional Education Information: Type of Training: Institution: Certification, Accreditation, or License: California Notary Public California Secretary of State Commission No 2182818 Special Training: College of Marin, exp. 2019 Phi Theta Kappa Honor Society California Clerk's Association of California, exp. 2019 Certified Municipal Clerk designation Special Training Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] List special skills, other relevant information, or provide clarification: May we contact your current or most recent employer?: Do you have any previous work experience?: Company name: Address: Telephone: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: City of San Rafael 1400 Fifth Avenue (415)485-3065 Interim City Clerk 40+ N/A 1 In this role, my responsibilities include the following: -Enhanced City Clerk’s services by implementing Boards and Commissions software -Spear-headed implementation of a document management system to increase access to public information - Serves as project manager for implementation of City-wide agenda management software to increase efficiency -Played an integral role in developing a new City website -Track/receive campaign finance forms and Statement of Economic Interest forms -Prepare elections materials for Work history: Member of: City Clerk's Association of California International Institute of Municipal Clerks National Archives and Records Administration Work Experience Yes Yes Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] Start year: Start month: Reason for leaving: I currently work here: two elections cycles -Serve on Latino Civic Leadership Initiative to increase diversity on Boards, Commissions, and the City Council -Served on City committees such as Together San Rafael Advisory Committee and Recognition Committee -Served on cross-departmental team to streamline the permit process -Receive and open sealed bids -Track/maintain City Clerk's office budget 2014 5 N/A Yes Company name: Address: Telephone: Job title: Hours/wk: Supervisor: # of employees you supervised: Describe this work experience: Marin County Superior Court 3501 Civic Center Drive (415)444-7000 Court Processing Specialist 37.5 Irene Mariani 0 In this role, my responsibilities included: -Coordinating cross- departmental records management program -Processing public records requests in compliance with the Public Records Act Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] Start year: Start month: End year: End month: Reason for leaving: I currently work here: 2007 3 2014 5 City of San Rafael City Clerk's office career opportunity. No List any additional experience (volunteering, internship, etc.): Are you eligible to work in the US?: Are you over 18 years of age?: Additional Experience Organization: Opening the World Role: Volunteer Description: Opening the World is a Marin County based program designed to empower and expose at-risk youth to a world beyond their own through volunteer, leadership, educational and cultural experiences within their communities and abroad. Work Qualifications Yes Yes Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] Have you ever been discharged or requested to resign from any position for misconduct or unsatisfactory service?: Resume: Attachments: No Uploaded Resume Resume.pdf Attachments Cover Letter Required - must be in .pdf format All documents must be in .pdf format and combined into ONE document Supplemental questionnaire 1. Describe your experience/background as it relates to the City Clerk position. How has your experience and background prepared you for this role? I have spent the last four years working under the supervision of the former City Clerk, Esther Beirne and immersed in the San Rafael City Clerk’s office operations and responsibilities. Although initially hired as an administrative assistant, my job duties were more often than not, broader. Since day one in San Rafael, I have worked closely with the City Attorney and City Manager’s office to help prepare the bi-monthly agenda packet. While serving San Rafael, I have consistently been given increasing responsibility and promoted from Administrative Assistant to Senior Administrative Assistant to Deputy City Clerk. Most recently, I was appointed by the City Council to serve as Interim City Clerk. I not only possess the knowledge of how the City Clerk’s office functions, but I have four years of experience conducting or assisting in the following activities: -preparing the agenda packet for close to 100 City Council meetings; -using the Granicus software platform to create the minutes; Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] -receiving applications for board/commission vacancies and scheduling interviews for those vacancies; -receiving and tracking all Campaign Finance Forms and all Fair Political Practices Commission Statement of Economic Interest forms for the City of San Rafael designated employees, boards/commissions, consultants, Successor Agency Oversight Board and 87200 filers; -assisting with the preparation of two City Council and Board of Education elections, one Special Municipal Election and maintaining the Municipal Code following City Council’s adoption of ordinances, and processing resolutions and contracts; -maintaining the City’s records retention schedules and destroying records per that schedule; -notarizing legal documentation requiring recordation, performing attestations, and administering Affirmations / Oaths of Office; -publishing Public Hearing notices, clerk’s certificates and ordinance summaries in the Marin IJ; -tracking/maintaining City Clerk’s office budget and ensuring payment of invoices; and -receiving sealed proposals and conducting bid openings. In addition, I have always looked for opportunities to improve our service delivery. Most recently, I served as a project manager to identify new software to streamline the agenda process and will be overseeing implementation starting in February. This project will reduce cross-departmental staff time required to produce each agenda packet. Previously, I have been responsible for implementing software to allow for online board and commissions applications, creating easier access for community members. I implemented a document management system that allows staff to easily find the history of our legislative action, as well as provide our community with the ability to review all of our records online. I also served on a cross- departmental team that built a new City website, playing an integral role in not just improving the City Clerk’s webpages but for the overall organization. I pride myself in working to build outstanding relationships with staff in every department. Most importantly, as a Marin native and currently a San Rafael resident--I know our city, community, organization and culture very well and love living and working here. 2. What strengths or characteristics do you bring to the position that will enable you to effectively engage our culturally diverse community, as well as the youth population? I bring enthusiasm and dedication to everything that I do. I believe I am in a position to increase civic participation with the youth population as well as underserved populations that are not always represented well in the City Council Chambers. Since July 2017, I have served on the Latino Civic Leadership Initiative Task Force as the main staff liaison working with multiple agencies and community-based organizations to increase diversity on boards, commissions and the City Council. In January 2018, we held a Latino Civic Leadership Pop-Up event in partnership with the County of Marin and the City of Novato, where board and commission representatives from each agency volunteered to answer questions about their board’s responsibilities, and the application/interview process. This provided an opportunity to engage our active Latino leaders with local government. Throughout the City Council’s recent district election discussions I have worked to maintain a great working relationship with our interpreter and translators to make sure our Latinx constituency can access and understand our legislative process. It has been a priority that our equipment is functioning and that our meetings run smoothly. I know the value of cultural diversity in government and will continue to do Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] everything I can to make sure our government is inclusive and accessible to all of our community. I am extremely passionate about community engagement, and have commenced steps to build a strong partnership with San Rafael City Schools for future recruitments to open positions. I have contacted each high school college counselor in our jurisdiction to help recruit students to participate in boards and commissions through our Bicycle and Pedestrian Advisory Youth Member positions. As a digital native, I am highly proficient with all of the technology, software programs, and social media platforms we currently use and am quick to learn new tools. I served on the website team that revamped our website which directly benefits our younger and Spanish-speaking population through mobile-responsive design and Google translate. Our website is often the first impression we have on our residents and therefore I make it a priority to keep it updated and always look for ways to make improvements to search and navigation. I believe that increased use of social media will help enhance our ability to involve youth and other diverse populations not well-connected to City Hall. Over the last six months, we have seen a large increase of applicants to our boards and commissions simply by posting these opportunities on Nextdoor. With some compelling and creative postings on platforms such as Instagram and Facebook, I believe we can see this number not just increase in quantity, but also in terms of diversity. 3. Why are you interested in being the next City Clerk of San Rafael and would you plan to run for election at the end of the appointment? Include whether you are a resident in your response. As City Clerk, I can greatly help the City reach its goals around increasing civic participation, community engagement, diversity and inclusion, and government transparency. I am passionate about the above mentioned goals, as well as this community. As a Marin native and San Rafael resident, my heart is here and being newly-engaged to be married, I can’t wait to grow even stronger ties to the community. I understand the importance and excel at the qualities that make the office function well -- I am highly organized, exercise good judgement and pay close attention to detail. With eleven years of experience as a public servant, I have continued to conduct business with integrity, accuracy, impartiality and professionalism. Despite the regular nature of the bi-weekly agenda preparation, each agenda item requires a different action to be carried out following City Council approval. Knowing what to do and how to do it is important in this position, but the ability to know where to find information is even more key. Knowing where to look for answers makes the difference between an effective and ineffective City Clerk. I value that aspect of this job as much as I value the importance of posting the City Council agenda 72 hours in advance of our meetings. I am an active member of the City Clerk’s Association of California and the International Institute of Municipal Clerks, and I have built a strong network with City Clerk's throughout our state and am currently pursuing my designation as a Certified Municipal Clerk. We have a forward-thinking management team that is driven to improve employee and community engagement and satisfaction. I strongly believe, based on my experience, values, and new ideas, that I am Application for City Clerk file:////fs1/udrives$/jennifera/Desktop/CITY%20CLERK/Lindsay%20Application%20for%20City%20Clerk.html[2/9/2018 2:17:12 PM] How did you hear about this job?: How did you hear about this job? (Other): the best candidate to build on the foundation established by former City Clerks and further usher the San Rafael City Clerk’s office into the 21st century. It would be my honor and privilege to serve our community as the next San Rafael City Clerk and, as a resident of San Rafael, I have every intention of running for election in 2020. Origin Info Other City of San Rafael Copyright ©2018 CalOpps. All rights reserved. Source URL: https://www.calopps.org/san-rafael/job-17717411/applicants/17774841 Links [1] https://www.calopps.org/system/files/app_attachment/Cover%20Letter_468.pdf [2] https://www.calopps.org/system/files/app_attachment/Combined.pdf www.cityofsanrafael.org CITY CLERK $8,368 – $10,171 MONTHLY $100,416 - $122,052 ANNUALLY DOQ/DOE Do you have a forward-thinking mindset? Do you want to work where staff is encouraged to reduce bureaucracy and take reasonable risks? Do you want to make a difference in the San Rafael community? THE IDEAL CANDIDATE: The City of San Rafael is seeking a candidate to fill to the unexpired City Clerk term through December 7, 2020 . The ideal candidate will be a proven leader well versed in Federal, State, and Local laws and modern management practices. It is essential the selected individual have a reputation of ethical, impartial and unbiased decision making. Previous experience as a City Clerk, Deputy City Clerk or related position is desired. The successful candidate will be a skilled communicator who can effectively relay information concerning the Department’s goals, objectives and needed resources. The new City Clerk will be a creative problem solver, accessible to the public, responsive, sensitive to the needs of a culturally diverse community, demonstrate accountability for the services provided by the Department, and be committed to making Department services easier for the public to access. The selected candidate will be dedicated to 21 st Century and legally compliant practices, encourage quality products, exceptional customer service and be an active community participant. THE CITY AND DEPARTMENT: The City of San Rafael is a full-service municipal agency with a City Council/City Manager form of government which has more than 400 employees, 57,000 residents and an annual budget of $110 million for FY 2017-18. San Rafael has an elected Mayor and four elected City Council Members who serve four year terms. The City Attorney and City Clerk are also elected, and serve four year terms. The vision of the City is to be a vibrant economic and cultural center reflective of its diversity. The City has an engaged, supportive and innovative City Council. The City Clerk’s Department is the link between the public, City Council and City departments, providing support services and access to government in an accurate, transparent and efficient manner with a focus on customer service. With 1 full time Deputy City Clerk employee, the Department manages a 2017-18 budget of nearly $600,000. C A R E E R O P P O R T U N I T Y www.cityofsanrafael.org THE JOB: The City Clerk has decided to retire, after 10 years in office and with the unexpired term of office, an appointment must be made by City Council within 60 days. The unexpired term will continue until December 7, 2020. The City Clerk performs a variety of professional and administrative duties in accordance with the Elections Code, Public Records Act, Political Reform Act, Brown Act, Municipal Code and the City Charter. The City Clerk is responsible for: City Council Support—Managing and processing follow-up of all items approved by the City Council and coordinating with various agencies, departments and timelines. Elections Administration—Overseeing the administration of municipal elections according to the Elections Code, including processing of candidate statements, ballot measures, petitions, arguments, impartial analyses, campaign reporting and legal advertising. Campaign Requirements—Assists candidates and elected officials in meeting filing requirements / deadlines Records Management—Manages the retention and retrieval of official documents, ensuring compliance with the Public Records Act. Fair Political Practices Commission Compliance—Acts as filing official, per the Political Reform Act, for City Council Boards and Commissions, 87,200 filers and designated employees. Department Goals and Objectives—Manages the development and implementation of Department goals, objectives, policies, and priorities to be aligned with the citywide strategic plan initiatives. Boards and Commission Recruitments—Administers the opening, notification, application, interviewing and appointment process for Board and Commission vacancies. Bid / Contract Management—Administers the bid process and contract management by notifying, receiving, opening and executing bid documents. Department Efficiency and Effectiveness—Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and technology systems, identifies opportunities for improvement and directs the implementation of changes. Department Representation—Represents the Department to other City departments, elected officials and outside agencies; explains and justifies department policies and activities; negotiates and resolves sensitive, significant and controversial issues. Department Budget—Manages and participates in the development and administration of the department budget; directs the monitoring of and approves expenditures; directs the preparation of and implements budgetary adjustments as necessary; establishes, within City policy, appropriate service and staffing levels; and allocates resources accordingly. Committee Representation—Participates on a variety of committees, attends and participates in professional group meetings, and stays current on new legislation, trends, and innovations in the field. REQUIREMENTS OF OFFICE: The position requires you to be a resident of San Rafael. The City of San Rafael offers an attractive compensation and benefits program. The salary range for this position is $100,416 - $122,052 annually, DOQ/DOE, and a competitive benefits program including: • Retirement: The City is a part of the Marin County Employees Retirement Association (MCERA) plan, which offers reciprocity between agencies in CalPERS (this is part of the 37 Act County System);  Classic employees - 2% @ 55 formula, highest 3 year average compensation  PEPRA employees - hired after 1/1/13 or Classic employee with 6 month break in service are eligible for a 2%@62 formula, highest 3 year average compensation • Health Insurance: Full flex cafeteria plan which can be applied to a health plan or converted to cash ($653.61 employee only; $1,307.20 employee +1; $1,699.38 family level; or opt-out payment of $653.61) • Life and Long Term Disability Insurance: $150,000 basic life; LTD is two-thirds of salary, up to $7,500/month • Dental and Vision Insurance (up to family coverage) • Deferred Comp (employee option) • And more (contact the recruiter for more benefits details) COMPENSATION & BENEFITS SUPPLEMENTAL QUESTIONS: In addition to submitting a cover letter and a detailed resume with your online application, please submit a written response to the following questions: 1. Describe your experience/background as it relates to the City Clerk position. How has your experience and background prepared you for this role? 2. What strengths or characteristics do you bring to the position that will enable you to effectively engage our culturally diverse community, as well as the youth population? 3. Why are you interested in being the next City Clerk of San Rafael and would you plan to run for election at the end of the appointment? Include whether you are a resident in your response. RECRUITER CONTACT: Rhonda Castellucci, HR Representative rhonda.castellucci@cityofsanrafael.org 415-485-3474 (direct) SELECTION PROCESS: The process may include a panel interview, and possibly other related test components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. HOW TO APPLY: Apply by January 31, 2018 by 5:00 p.m. • Apply online at www.calopps.org • You must submit a completed application, including cover letter and resume (system requires you to attach as one PDF document). Responses to supplemental questions are required. TIMELINE: • Interviews are tentatively scheduled for the week of February 12th; please hold these dates on your calendar. • Finalists may be invited back for interviews on a subsequent date. The City of San Rafael is an Equal Opportunity Employer. www.cityofsanrafael.org