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HomeMy WebLinkAboutPW MCSTOPPP Full Trash Capture Device ProjectAGREEMENT FOR PROFESSIONAL SERVICES FOR THE MCSTOPPP FULL TRASH CAPTURE DEVICE PROJECT This Agreement is made and entered into this �)c) day of OC:A-0be.1( , 2020, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and SCHAAF & WHEELER CONSULTING ENGINEERS, INC. (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional services are required to design and provide environmental engineering services for a full trash capture device in the Canal neighborhood; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. Hunter Young is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Ben Shick is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide services outlined in the CONSULTANT'S proposal dated September 23, 2020, marked as Exhibit A, attached hereto and incorporated herein by reference. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibit A, attached. 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis for services rendered at the rates shown in Exhibit A, attached hereto, and incorporated by herein, in a total contract amount not to exceed $135,544. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall commence on the date of execution of this Agreement and end on December 31, 2024. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of up to one (1) year. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the tennination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon tennination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with Revised 1/29/2020 its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: I. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANT shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONSULTANT'S insurance policies shall be "primary and noncontributory" with respect to any insurance or coverage maintained by Revised 1/29/2020 CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONSULTANT under this agreement. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER Revised 1/29/2020 or CITY'S City Attorney all of the following: (l) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in Revised 1/29/2020 addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: Hunter Young City of San Rafael 111 Morphew Street San Rafael, CA 94901 TO CONSULTANT's Project Director: Ben Shick Schaaf & Wheeler Consulting Civil Engineers 2200 Range Avenue, Suite 201 Santa Rosa, CA 95403 Revised 1/29/2020 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the teens and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. Revised 1/29/2020 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of Cali fornia shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. Revised 1/2912020 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL r' Sc Z, Ci M er ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: ��, -j k"L, ROBERT F. EPSTEIN, CIty Attorney Revised 1/292020 CONSULTANT By: Name: e8e4n- Title: V %c e, Cco$$l3 Vf CONSULTANT is a corporation, add sigmature of second corporate officer] By: KL— Name: ct- —bdnS Title: 5g� C �2,YV! '(Rf; 061 - EXHIBIT A Scope for Design and Environmental Services for City of San Rafael/MCSTOPPP Full Trash Capture Device Project Task 1: Project Management Quality Control: Schaaf & Wheeler will perform quality control on all deliverables throughout the project tasks outlined herein. Quality control will be conducted by the project manager, Caitlin Gilmore, as well as a separate principal engineer within the firm not familiar with the day-to-day activities of the project to obtain and objective quality assurance analysis. Monthly Invoicing and Contracting: Schaaf & Wheeler will work with the City and stakeholders to finalize the scope of work and contract associated with this project. This includes subcontracting with the design team, Monthly invoices will be submitted to the City in a timely manner, with billing summaries, project and schedule status and percentage complete. Coordination with subconsultants and the City: During the duration of the project, Schaaf & Wheeler will coordinate with the City, stakeholders and subconsultants to monitor timely progress of the project, to stay on budget, and resolve issues as they arise. Deliverables: ■ Project schedule updates in MS zvord ■ Billings suniniaries for monthhy billings, including tasks coinpleted and percent complete ■ Project meetings have been included within the tasks below Task 2: Feasibilitv Analvsis The project team will visit both project sites to evaluate the potential device location. The sites will be evaluated for constructability, right of way, utility conflicts, construction accessibility, maintainability, resource impacts, and permitting requirements. Schaaf & Wheeler will obtain available as-builts, right of way, GIS data, historical flooding and storm drain modeling information from the City and County as applicable. Pump station as-builts and data will be reviewed for capacity constraints and operational deficiencies. This assumes coordination with the City's public works and maintenance department. This includes analyzing the pump stations for potential impacts of Full Capture System (FCS) locations, such as head loss upstream of the pumps and potential pump cycling. Analysis of high tide elevations and sea level rise estimates, along with their potential impact to the system, will be considered from the perspective of pump station operations and for environmental permitting. If a storm drain model is available, Schaaf & Wheeler will review the model for capacity limitations within each storm drain system, The 1 -year 1 -hour storm event will be developed within the existing model to determine trash flow rates. If no modeling is available, Schaaf & Wheeler will conduct a simple, rational equation based hydraulic analysis of each watershed to develop bypass (ex, 10 -year) and 1 -year flow rates at the FCS locations. These flow rates, in addition to the as -built or GIS information at the potential project sites will be used to determine deficiencies (hydraulic grade) in the storm drain pipe or channel at the FCS location during the bypass event. A brief environmental constraints analysis will be conducted for each FCS site as part of the Feasibility Study. This will include initial desk top evaluations and a reconnaissance level site visit to assess presence/absence of cultural, aquatic, biological, drainage, solid waste disposal/access, land use, scenic, and other potential environmental constraints. Performing this work as part of the feasibility study ensures the selected site and final design have considered environmental resources and included practical avoidance, minimization, or mitigation measures to streamline environmental documentation or permits should they be required. Coordination with state approved FCS device manufacturers will occur for both locations to develop a range of up to four (4) device types for each location. This includes obtaining device sizes, maintenance information, head loss, tidal Schaaf & Wheeler MCSTOPPP/San Rafael Trash Design Scope September 23, 2020 impacts due to tailwater, local examples of installations, and costs. Consideration will be given to dewatering necessary for maintenance. A preliminary engineering cost estimate will be prepared for up to four (4) device options at each project location. Up to two (2) 35% schematic design drawings will be prepared for the most highly recommended device types and locations. The schematic design and all above information will be summarized in a draft feasibility study. A meeting will be held with the City to discuss the draft feasibility study: FCS device options and locations, including hydraulics, ease of maintenance, environmental impacts, proven installations, and cost. Schaaf & Wheeler will recommend a device and location per the 35% schematic drawings, but all feasible options will be presented to assist the City in selecting a preferred device location and type. A Final Feasibility Analysis memorandum with selected project location and type identified will be developed based on one set of compiled comments from the stakeholders. Deliverables: ■ One (1) project kick-off mid scoping ineeting; including ineeting agenda mud minutes • One (1) in-person field visit to both project locations • Draft Feasibility Analysis memorandian One (1) ineeting to discuss the draft feasibility study; including meeting agenda and minutes ■ Final Feasibility Anahysis memormidum ASsitiitptions aiitl EXClitsioiis: • Excludes pionp station condition assessment • Assumes existing storm drain niodeling is available on a publicly available platforin, or other platform that does not incur cost associated zvith a nezv license. If not available, this scope excludes the development of system-zvide storm drain modeling. This is available to be scoped separately should the project location zvarrant the effort due to pump station impacts and/or impacts to a deficient upstream systenz. Task 3: Design 3.1 Field Investigations Geotechnical Investigation: One (1) geotechnical boring will be completed at the selected site of the FCS. The boring will be advanced at least 5' below the bottom of the proposed device to a maximum depth of 35 feet. This task includes required local drilling permits and bore hole backfilling per local standards. Based on preliminary locations, an encroachment permit and traffic control are not anticipated. Geotechnical design recommendations will be provided, including bedding, anchoring, and backfilling the device, as well as recommendations for temporary shoring. The geotechnical investigation report will include a description of site soils and regional geology necessary to support permit applications in Task 4. Topographic Survey and Boundary Research: A topographic survey will be conducted at the project site to determine ground surface information. Manholes will be dipped, and wet and dry utilities will be mapped based on research requests and USA markings. Utility research will be performed, local agencies will be coordinated with to confirm available utility information to be included in the base map. Property line research will be performed, and title report will be obtained. The resulting right-of-way and easement information will be located on the topographic survey. Topographic survey will be performed on a known datum. Utility Locating: Both USA and private underground utility locating will be performed at the selected project site. This includes potholing up to five (5) underground utilities adjacent to the proposed device to determine exact location, depth and size. This includes pothole backfilling per local standards. This excludes traffic control and encroachment Schaaf & Wheeler 2 MCSTOPPP/San Rafael Trash Design Scope September 23, 2020 permits as it is assumed the potholes will be located off of the City roadway right-of-way. Private underground utility locating will be performed prior to geotechnical boring and site survey. Deliverables: ■ Topographic ground surveil in CAD and PDF format ■ Boundary Research and property line delineation based on research in CAD and PDF format • Utility research results and coordination letters ■ Geotechnical Investigation report including boring logs • Potholing report Asstuttptions aiid Exclusions: ■ Does not include a boundary surveil. • Excludes shoring design, zohich is assumed to be completed by the contractor. Shoring recommendations and specifications are included in this scope. ■ Assumes the site zoill be on publicly ozoned property, property acquisition excluded ■ Traffic control plans and encroachment permits ■ Environmental sampling of soils excluded 3.2 Design Documents A site visit will be conducted at the selected location after the topographic survey and right of way research to review the location for utility conflicts, drainage, dewatering and/or access for maintenance, accessibility, potential environmental impacts, and constructability. 65% Design: design plans will be developed on 22"x34" titleblock provided by the City. This will include the topographic survey. A technical specification outline will be developed following Caltrans standards. A construction cost estimate will be developed. This includes development of a draft design report which includes hydraulic and device sizing calculations, as well as the design of the system for dewatering for maintenance as necessary. This includes the following construction sheets: ■ Title Sheet ■ Notes ■ Plan and Profile • Details ■ Erosion Control ■ Traffic Control 95% Design: design plans will be developed, including comments by stakeholders on the 65% plans. Includes written response to comments. The geotechnical study recommendations will be incorporated as well as potholing data. This includes development of 95% specifications per Caltrans standards as provided by the City. The design report and cost estimate will be updated. 100% Design: design plans will be developed, including comments by stakeholders on the 95% plans. Includes written response to comments. This includes development of 100% specifications and schedule of bid items and quantities. Includes review of the design by geotechnical engineer. The design report and cost estimate will be updated. Includes written response to comments. Bid Set: Final bid set will be developed, incorporating all comments on the 100% set. Deliverables ■ One (1) site visit zoith Citj ■ 65%,95%, 100% Design documents (CAD, PDF, zvord, excel) Schaaf & Wheeler 3 MCSTOPPP/San Rafael Trash Design Scope September 23, 2020 • Stamped attd Signed Bid Documents in electronic format Assumptions and Exclusions: ■ Excludes development of a SWPPP. Assumed to be included as a fi•ont-end specification requirement for the contractor. Excludes post construction water quality treatment as it is assumed trot to be needed • Excludes development of the front-ettd specification zvhich is assumed to be completed by the City except for the schedule of bid items. ■ Assumes the City zvill be responsible for coordinating my necessary tttilihl relocation ■ Assumes the device zvill be pre -cast and no structural engineering consultant services are needed Task 4: Environmental Documentation Based on the results of Tasks 1-3, the consultant will work with the City to determine what federal, state, and local permits are specifically required for the proposed project, and if further technical studies are required (such as an aquatic resources delineation) to support such permits, and if the Project is excluded from using a Categorical Exemption (CE) per CEQA Guidelines Section 15300.2. If additional technical studies, CEQA analysis (Initial Study/Mitigated Negative Declaration, IS/MND) and permits cannot be avoided, any additional work will be scoped at this time. For the purposes of developing this scope of work it is assumed the Project will qualify for one or more categorical exemptions per CEQA Guidelines Sections 16301, 15302, 15303, and/or 15304, and no permits will be required. NCE can provide noticing, filing, and assistance with staff reports and resolutions as needed by the City.The consultant will prepare for and assist the City with a presentation at one Marin Project Coordination meeting, if needed. Deliverables: ■ Notice of Exemption attd Administrative Record • Depending on the extent of envirommental issues at the preferred location, optional attendance mtd presentation at one Marini Project Coordination nteetittg Assumptions and Exclusions: ■ Excludes NEPA documentation, available at request of the City to be scoped separately ■ The CEQA Environmental Document zvill be a CE. 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N N C O U c O U O a 0 V c m ° m -o �+ C/) c . U O NO C: CYC C .- N ..._ °' N a c c O E Y E �m °_�� > E > E > U �, u O O 0 d � > N to C j - 0 O 0 Op 0 0 C O cy E--o .�- o. . �a� E� n >•�� 6 c C a v o a U ° � _•=� �w oo o o _w �, Ev vs p 70 '_^ U a°, c 0 O O 0 C v N Gl u O 0 a g ,� d ty,O 'cn 0 O= ego p 'L d N N p LE > LL' d U ��-�i)Cl) U ��-0a� Co W U N V) et u- Y N Y C4 (1) V Y—Nc!�Nc'7 -NC4CV �Y CN � F O R RAF,q�` 1 Z 2 �o /TyVVITH CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Hunter Young Extension: 3354 Contractor Name: Schaaf & Wheeler Consulting Civil Engineers Contractor's Contact: Ben Shick Contact's Email: bshick@swsv.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click �.,�re to ❑ enter a date. b. Email contract (in Word) and attachments to City 10/6/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org City Attorney a. Review, revise, and comment on draft agreement ©TS 2 10/6/2020 ZLG and return to Project Manager 10/6/2020 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 _ Department Director Approval of final agreement form to send to 10/8/2020 ❑X BG contractor 4 Project Manager Forward three (3) originals of final agreement to 10/8/2020 MTS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed I Or $75,000; and for Public Works Contracts that exceed $175,000 10/19/2020 Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreements to City 10/28/2020 PRINT 6 Project Manager TS City Attorney Attorney with printed copy of this routing form Review and approve hard copy of signed J 7 agreement /O>Z6/�D 8 City Attorney Review and approve insurance in PINS, and bonds )-a& (for Public Works Contracts) /DI Z-� 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager \\ 7j