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HomeMy WebLinkAboutPark & Rec Commission 2020-07-16 MinutesPage 1 of 3 PARK AND RECREATION COMMISSION JULY 16, 2020 – 6:00 p.m. APPROVED MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PRC-07-2020 Password: 415 Telephone: (669) 900-9128 Meeting ID: 861-5448-9435# CALL TO ORDER Chair Jeff Jones called the meeting to order at 6:03 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Chair Jones Commissioner Gutierrez Commissioner Laumann Commissioner Machado Commissioner Obletz Commissioner Reisinger Commissioner Seibel, Alternate Absent: Commissioner Emerson Also Present: Susan Andrade-Wax, Library & Recreation Director Becky Ordin, Senior Administrative Assistant Catherine Quffa, Assistant Library & Recreation Director AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of March 12, 2020 2 Commissioner Machado moved and Commissioner Reisinger seconded, to approve the regular meetings minutes of March 12, 2020. AYES: Commissioners: Gutierrez, Laumann, Machado, Obletz, Reisinger, Seibel & Chair Jones NOES: Commissioners: None ABSENT: Commissioners: Emerson ABSTAINED: Commissioners: Laumann & Obletz Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations None. 3. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMISSION If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Review Proposed Facility Rental Reservation Policies and Procedures, and Ongoing Facility Rental Allocation Process Library and Recreation Director Susan Andrade-Wax introduced Assistant Library and Recreation Director Catherine Quffa who presented the staff report. Staff responded to questions from Commissioners. Chair Jones invited public comment; however, there was none. Commissioners provided comments. Commissioner Machado moved, and Commissioner Obletz seconded, to move the facility rental reservation policies and procedures, and ongoing facility rental allocation process through to Council. AYES: Commissioners: Gutierrez, Laumann, Machado, Obletz, Reisinger, Seibel & Chair Jones NOES: Commissioners: None ABSENT: Commissioners: Emerson Motion carried: 7-0 COMMISSION REPORTS AND COMMENTS 3 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Gutierrez announced her children would be attending summer camp at the San Rafael Community Center. Commissioner Jones reported on his attendance at the General Plan 2040 Steering Committee meetings. STAFF COMMENTS 6. Schedule of Upcoming Meetings and Events of Interest Director of Library and Recreation Susan Andrade-Wax discussed the allocation of Measure A, which would support park maintenance, capital park improvements, and a Park and Recreation Master Plan. Additionally, she updated the Commission on the City’s budget impacts due to COVID- 19 and a $12 million deficit. There is a hiring freeze of all vacant positions, a voluntary retirement separation program, and a furlough schedule for all staff except for emergency and essential employees. Additional budget reductions through the Departments. Recreation and Child Care did not have a budget reduction at this point. The last two items to bridge the gap was to use one-time funds and the City’s reserves. ADJOURNMENT Chair Jones adjourned the meeting at 7:41 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2020 ___________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director