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Home My WebLink AboutPW Master Services Agreement; Task Order No. 27 B Street Culvert RepairCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 27 Surveying & Utilities Discipline B Street Culvert Repair: Additional Survey THIS TASK ORDER is entered into on l 1 11 , 20JA between the City of San Rafael, a municipal corporation ("City"), and BKF Eng►�neers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perfonn certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated November 10, 2020, as directed by the City. Jonathan Shattuck shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order. when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2013 City of San Rafael Master Consultant Services.-tgreenrent Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget: Fee schedule The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Exhibit A Work hours estimate: Exhibit A Cost estimate and budget: Exhibit A Fee schedule (Consultant's current hourly rate): Exhibit B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CONSULTANT ,1 f By: By: a - I 1 uerin, Public Works Director Contents approved: Rev, Jan 2019r Name: Jason Kirchmann Title: Vice President City of San Rafael Master Consultant Services Agreement Task Order By: vt,-4� � Hunter Young, Assistant Public Works Director Reviewed By By. _ 94,�A . &U L Wobert F. Epstein, City Att rney (if Consultant is a corporation, add signature of second corporate officer) Name: Jean Chen Title: CFO Attachments: A Scope of work, time of completion, work hours estimate, cost estimate and budget B Fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 o D+ RFIYOEAROS + ENGINEERS. SURVEYORS. PLANNERS Task Order #02A San Rafael On -Call Surveying — Woodland & B Street Culvert Repair BKF Job No. 20191984-12 — Amendment 1 Date: November 10, 2020 Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers 111 Morphew Street 4040 Civic Center Dr, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Theo Sanchez Contact: Jonathan Shattuck This is a Task Order request associated with the Master Services Agreement between BKF Engineers and the City of San Rafael dated December12, 2019 and is governed by the terms and conditions therein. PROJECT MANAGER: Jonathan Shattuck __ --1—'--- DATE: (Signature) —Jason Kirchmann, Vice President DATE: (Signature) 91/10%2020 BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960 De lfi.efitig fnsjsired Ini-astriiattwe DESCRIPTION: • BKF will supplement the topographic survey previously prepared, dated April 1, 2020 to include items requested by the City via email on October TASK(S): 22, 2020 and as shown on the attached exhibit A. Supplemental information will include underground box culvert alignment, pothole data (City to remove temporary trench plates) and topographic data in the creek • Boundary Surveying is not included. SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED: Within two weeks of notice to proceed DELIVERABLES: Signed Topographic Map ORIGINAL T.O. VALUE: $ 6,000 CURRENT ADDENDUM VALUE: $ 4,600 TOTAL TASK ORDER VALUE: $ 10,600 (Time and Materials, Not -To -Exceed) PROJECT MANAGER: Jonathan Shattuck __ --1—'--- DATE: (Signature) —Jason Kirchmann, Vice President DATE: (Signature) 91/10%2020 BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960 De lfi.efitig fnsjsired Ini-astriiattwe WOMB I IJ VICINITY HAP Lu > WB k f loo- YE .. ENGINEERS. SURVEYORS PLANNERS BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2020 - DECEMBER 31, 2020 CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $214.00 Project Manager I Technical Manager $209.00 Engineering Manager I Surveying Manager I Planning Manager $193.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner $179.00 Project Engineer I Project Surveyor I Project Planner $157.00 Design Engineer I Staff Surveyor I Staff Planner $137.00 BIM Specialist I, II, III $137.00 - $157.00 - $179.00 Technician I, II, III, IV $130.00- $139.00 - $152.00 - $164.00 Drafter I, II, III, IV $102.00 - $112.00 - $121.00 - $135.00 FIELD SURVEYING Survey Party Chief $179.00 Instrumentman $154.00 Survey Chainman $116.00 Utility Locator I, II, III, IV $93.00 - $132.00 - $158.00 - $180.00 Apprentice I, II, III, IV $71.00 - $95.00 - $105.00 - $111.00 CONSTRUCTION ADMINISTRATION Senior Consultant $234.00 Senior Construction Administrator $203.00 Resident Engineer $151.00 Field Engineer I, II, III $137.00 - $157.00 - $179.00 ASSISTANTS Project Assistant $84.00 Engineering Assistant I Surveying Assistant 'Planning Assistant $82.00 Clerical I Administrative Assistant $70.00 Expert witness rates are available upon request. Subject to the terms of a services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. i\ Z r�vITH P� CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for Theo S Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION ... . �-jItVVER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor C Clea,. here to ❑ enter a dat,° b. Email contract (in Word) and attachments to City 12/2/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org NIKK 2 City Attorney a. Review, revise, and comment on draft agreement 12/7/2020 ❑x LG and return to Project Manager 12/7/2020 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 12/11/2020 BG contractor 4 Project Manager Forward three (3) originals of final agreement to 12/11/2020 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement Nx N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 ! Click lierc to Date of City Council approval enter a Crate. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 12/21/2020 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed j �� ' 1 "1 agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) tAlu2 9 C4*A4aRager1 Mayor VW Agreement executed by City Council authorized 1/ `L Dir = official P-0 City Clerk Attest signatures, retains original agreement and - forwards copies to Project Manager b� 3 �-� N J