HomeMy WebLinkAboutPark & Rec Commission 2021-02-25 Agenda PacketPARK AND RECREATION
COMMISSION AGENDA
Thursday, February 25, 2021
6:00 P.M.
Watch on Zoom:
https://tinyurl.com/PRC-2-25-2021
Telephone: Telephone: (669) 900-9128
Meeting ID: 857-8558-0921#
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of January 21, 2021
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
3. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Review and Approve the Location of the Social Justice Public Art Installation at Arbor Park
5. Parks Maintenance Status Report for September 2020 – January 2021
6. Parks Status Report for September 2020 – January 2021
COMMISSION REPORTS AND COMMENTS
7. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
8. Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING: March 18, 2021
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485 -3066
(voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”,
at least 72 hours in advance of the meeting. Copies of documents are available in acces sible formats upon request.
Parks and Recreation Commission Agenda Page 2 of 2 Feb 25, 2021
Minutes subject to approval at the meeting of February 25, 2021.
Page 1 of 4
PARK AND RECREATION COMMISSION
January 21, 2020 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-1-21-2021
Telephone: (669) 900-9128
Meeting ID: 857-8558-0921#
CALL TO ORDER
Chair Mark Machado called the meeting to order at 6:03 p.m.
ROLL CALL
Present: Commissioner Cabrales
Commissioner Emerson
Commissioner Gutierrez
Chair Machado
Commissioner Sandoval
Absent: Commissioner Laumann
Commissioner Reisinger
Also Present: Susan Andrade-Wax, Library & Recreation Director
Catherine Quffa, Assistant Library & Recreation Director
Darcie Chellew, Interim Program Coordinator
Becky Ordin, Senior Administrative Assistant
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of December 17, 2020
Commissioner Emerson moved, and Commissioner Gutierrez seconded, to approve the
meetings minutes of December 17, 2020.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval
2
NOES: Commissioners: None
ABSENT: Commissioners: Laumann, Reisinger
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
None.
3. Public Comment from the audience regarding items not listed on the agenda
None.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
4. Approve Draft San Rafael Community Garden Guidelines
Library and Recreation Director, Susan Andrade-Wax stated, that in light of new
information staff recently received regarding the by-laws of the Terra Linda Community
Garden and the formation of its Steering Committee, staff will need time to conduct
additional research and formulate its response and recommendation. As a result, staff
recommended that the Commission continued Item #4 to be reviewed at a future date.
5. Review of the Proposed Donation Policy for the Falkirk Cultural Center
Ms. Andrade-Wax introduced Assistant Library & Recreation Director, Catherine Quffa
who introduced Interim Program Coordinator for the Falkirk Cultural Center, Darcie
Chellew who presented the review of the proposed donation policy for the Falkirk
Cultural Center.
Staff responded to questions from Commissioners.
Commissioner Sandoval moved, and Commissioner Gutierrez seconded, to accept the
proposed donation policy for the Falkirk Cultural Center.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Laumann, Reisinger
ABSTAINED: Commissioners: None
3
6. Review of the Park & Recreation Commission’s Annual Work Plan for 2021
Ms. Andrade-Wax introduced the item. Ms. Quffa presented the review of the Park &
Recreation Commission’s Annual W ork Plan for 2021.
Staff responded to questions from Commissioners.
Commissioner Gutierrez moved, and Commissioner Sandoval seconded the motion to
accept the Park & Commission’s annual work plan for 2021.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Laumann, Reisinger
ABSTAINED: Commissioners: None
COMMISSION REPORTS AND COMMENTS
7. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
None
STAFF COMMENTS
8. Schedule of Upcoming Meetings and Events of Interest
Director of Library and Recreation, Susan Andrade-Wax announced that the
recommendation to approve a Service Agreement with Noll & Tam Architects to conduct
a conceptual design study for the joint Library and Community Center at Albert Park
was approved by the City Council at their regular meeting on Tuesday, January 19,
2021. The timeline for the conceptual design study is to start in February and go
through the end of June.
Indoor recreational programs have been put on hold with the State’s Shelter-in-Place
health order; however, the City is continuing to host the Learning Hubs at both the
Albert J. Boro and the San Rafael Community Center(s) through a partnership with the
Marin County of Education.
The Library and Recreation Department regularly gets questions regarding maintenance
issues in the parks. The Library and Recreation Department has oversight of the
programming or reserving of the parks, but the Department of Public Works has
oversight and the responsibility of facility and park maintenance. In case the
Commission or the public would like to report any maintenance related issues, you can
go to the City’s Website and click on Departments/Public Works, and then click on
4
“Report an Issue” at the top left of the page and it will generate a work order. You can
report an issue on items such as a non-working streetlight, graffiti, abandoned vehicles
and/or maintenance issues at the parks. This is a great tool for reporting any issue that
comes up for the Commission or public in general, and most people are unaware it is
available and a great resource tool.
Assistant Park & Recreation Director, Catherine Quffa added that the Childcare and
Learning Hub staff have started to receive their first doses of the COVID vaccine. She
also added that there are outdoor classes that have continued to take place, and we
hope to move towards having classes and programs back indoors once we are allowed
under the “tiered” system.
ADJOURNMENT
Chair Machado adjourned the meeting at 6:43 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2021
___________________________________________
SUSAN ANDRADE-WAX, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
February 25, 2021
Item #4
TITLE: REVIEW AND APPROVE THE LOCATION OF THE SOCIAL JUSTICE
PUBLIC ART INSTALLATION AT ARBOR PARK
SUMMARY
In summer 2020, a chalk art mural was placed along the bridge at the intersection of Las
Gallinas Avenue and Manuel T. Freitas Parkway. The mural was placed to honor the life
of Breonna Taylor, whose life was tragically cut short in March of 2020 . The mural was
subsequently removed by the City per policy prohibiting markings on City property.
The San Rafael Social Justice Art Group formed in response to this chalk mural to
continue the message it represented. This group has proposed placing a new art
installation at the adjacent Arbor Park.
If the Park and Recreation Commission approves the location, their recommendation will
be forwarded to the City Council for their final review and consideration.
RECOMMENDATION
That the Commission review and approve the location of the social justice art piece
installation at Arbor Park
BACKGROUND
The San Rafael Social Justice Art Group is comprised of 11 arts and community members
who live and work in San Rafael. The group is facilitated by Lorenzo Jones, a member of
the City’s #8cantwait task force. In addition, the group partnered with Youth in Arts, a San
Rafael based non-profit to provide organizational expertise, fundraising, and a youth
component to the project. The project’s focus is on creating art that includes a positive
message to celebrate the core themes of JEDI – Justice, Equity, Diversity, and Inclusion
through the lens of a Marin-based black, Indigenous and people of color (BIPOC)
perspective.
The group identified Arbor Park (Attachment 1), a small parkette at the southwest corner
of the intersection of Manuel T. Freitas Parkway and Las Gallinas Avenue as a potential
location for the artwork. This location is close in proximity to the chalk art mural and is
owned by the City of San Rafael. The park is also a central location and gateway to the
Terra Linda neighborhood.
A Call for Artists (Attachment 2) was issued by the group on January 15, 2021 with
applications due on March 1, 2021. The type and medium of the art were deliberately left
open in the Call for Artists so as to allow for a wide range of artistic expressions. Artists,
including groups living and working in San Rafael and Marin County are eligible to apply.
On February 16, 2021, City staff presented an information report to City Council regarding
the proposed public art project at Arbor Park. This was an information report only and no
action or approval was provided by Council. At the same meeting, a proposed ordinance
amendment was presented to Council that would allow the City to review proposed art
projects through a Pilot Public Art Program. The goal of the Program is to explore an
alternative process for public art and to create an advisory group to review and provide
feedback to the City Council on proposed public art projects in San Rafael. The Pilot
Public Art Advisory Group will include local community arts re presentatives, a member
each of the Planning Commission and the Design Review Board, and a representative
who has diversity, equity & inclusion expertise.
Depending on the location (public or private property) of the proposed public art, ad-hoc
members may be added to the Pilot Public Art Advisory Group at the discretion and
direction of City management. For example, if the project is proposed to be installed in a
City park, a member of the Park & Recreation Commission will join for the review of that
project as an ad-hoc member. All Pilot Public Art Advisory Group meetings will be open
to the members of the public to attend and provide feedback.
The Pilot Public Art Advisory Group is an advisory body only, not an approving authority.
After review by the Advisory Group, any proposed public art projects will then be
presented to the City Council for approval. The Pilot Public Art programs will run through
2021 and staff will evaluate the process and return to the City Council in early 2022 with
an update and recommendations for potential modifications to the process and possibly
adopting a formal public arts program.
DISCUSSION
Staff has worked with the San Rafael Social Justice Art Group to ensure community
engagement and input prior to the informationa l report that was presented to Council.
Information was sent out via Nextdoor citywide and Mayor Kate and Councilmember Kertz
presented the proposed project to the Terra Linda Homeowners Association earlier this
month. The proposed location has been promoted and a sign noticing the proposed
ordinance amendment was placed in the Park 10 days prior to the Council meeting. All
community input continues to be welcomed and the Social Justice Group has been
promoting an email address to collect all feedback and comments.
Arbor Park currently consists of landscaped areas including a grass lawn, walking path,
benches, and drinking fountain. Arbor Park is approximately .35 acres in size and is
maintained by the City. The primary motivation of the group to select this park is the
proximity to the original chalk art mural. The Park presents a nearby space that is large
enough to accommodate an art piece. It is important to note that the art medium or type
has not been selected, so the exact location within the Park cannot be determined at this
time. If the public art installation requires lighting or other infrastructure improvements,
these improvements can be done by City staff and will be evaluated once an artist and
design have been selected. If approved, staff would work with the artist to ensure public
safety and proper permitting.
In regards to the Social Justice Art Project, the Park and Recreation Commission will have
representation on the Pilot Art Program as an ad-hoc member. All future public art projects
that are submitted through this Program and are located in a City park would also include
the ad-hoc member. For the Pilot Program, staff has reached out to the Chair of the Park
and Recreation Commission and they have accepted this interim appointment. If there
are changes to the Program or it is extended, alternate members of the Park and
Recreation committee can be considered at that time.
All future public meetings regarding public art in Arbor Park would be conducted by the
Pilot Public Art Program and/or by the City Council. Members of the Park and Recreation
Commission may attend and provide public comment at these meetings.
If approved, the City would maintain the artwork to the extent feasible with no current limit
on the duration of the installation.
FISCAL IMPACT
All funds provided to the artist to create the art will be provided by the San Rafael Social
Justice Community Art Group. Fundraising is ongoing with assistance from Youth in Arts.
Cost to the City will depend on infrastructure improvements if required, as well as
maintenance which could include UV resistant coating if it’s a mural.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Thomas Wong, Analyst
City Manager’s Office
Attachments:
1. Arbor Park Map and Pictures
2. Call for Artists
LORENZO JONES CONSULTING AND COACHING GROUP
Lorenzo Jones Consulting and Coaching Group
2173 E. Francisco Blvd. Suite B
San Rafael, Ca. 94901 415-652-7627
lorenzo@lorenzojones.net
www.lorenzojones.net
San Rafael Social Justice Community Art Group Project
Purpose, Goals & Call for Artists
GROUP PURPOSE
The San Rafael Social Justice Community Art Group formed in October 2020 and is comprised of arts and
community advocates who live and/or work in the City of San Rafael. The group wanted to find a way to
support the social justice messaging which was embedded in the chalk art mural created over the
Summer of 2020 honoring Breonna Taylor’s life at the intersection of Las Gallinas and Freitas Parkway.
The mural was removed as the City’s policy is to keep public property clear of markings of any kind1. The
City and members of the community group have been working together toward the common goal of
creating a publicly sanctioned art piece in Terra Linda, in the same vicinity and theme as the original
mural.
GROUP GOALS
The community groups’ goals are to:
• Co-create, along with the City of San Rafael, a user -friendly, expeditious pilot process for
approving public art projects on City owned property. This project will serve as a pilot, which will
inform a future Public Arts program for the City of San Rafael.
• Shepherd a social justice public art proposal through this pilot process and see the project
through its installation.
PROJECT GOALS
• The art installation will create a positive message to celebrate the core themes of JEDI – Justice,
Equity, Diversity, and Inclusion through the lens of a Marin-based black, Indigenous and people
of color (BIPOC) perspective.
• The impact of the art installation will demonstrate that art is a representation of the collective
community, and that the community can come together to heal, learn, and feel hope and unity.
To that end, the creation of the art piece itself will have an educational and awareness building
experience “baked in” for the community.
ART MEDIUM
• Depending on the artist interpretation, the medium may consist of a mural, sculpture, and/or
permanent canvas. The installation must be able to be moved to an alternative location at a
future date.
ARTIST ELIGIBILITY
The Call for Artists is open to all San Rafael and surrounding Marin County community adult and
student practicing artists. Priority will be given to San Rafael-based artists and to those who identify as
1 The policy specifically states to keep public property clear of markings of any kind or design which are marked, etched,
written, drawn, painted, stuck or otherwise applied to or on any surface of any public or private property without the
consent of the owner of that property.
LORENZO JONES CONSULTING AND COACHING GROUP
Lorenzo Jones Consulting and Coaching Group
2173 E. Francisco Blvd. Suite B
San Rafael, Ca. 94901 415-652-7627
lorenzo@lorenzojones.net
www.lorenzojones.net
a BIPOC individual. All entries must be an original design and artwork of the entrant and must be
suitable for viewing by all ages.
APPLICATION/PROPOSAL PROCESS FOR ARTISTS
Artists are to complete and submit their proposals by March 1, 2021 to srcommunityart@gmail.com. If
you have any questions about this project or the application/proposal requirements, please submit
them in writing to the Group at the email address above.
Artists are required to submit proposals which include the following elements:
a. First and Last Name
b. Mailing Address
c. Phone Number and Email Address
d. What is your affiliation with San Rafael (live, work , other?)
e. Experience or work related with youth arts and/or arts education . (This is not a
requirement, but any previous experience should be listed and is preferred)
f. Describe how you and your art will create a positive message of racial diversity, equity
and inclusion through the lens of a Marin-based black, Indigenous and people of color
(BIPOC) artist.
g. Why do you want to participate in this project and what makes your work standout from
others?
h. In detail, describe the type/medium and size of your proposed of your artwork. How will
the artwork be created and what similar experiences do you have creating similar art?
i. Include pictures of past artwork.
j. Estimated time and cost to construct artwork.
k. Describe how you will install the art such that it can be moved at a future date.
l. Attach a mock-up image and/or rendering of proposed artwork design(s).
m. Confirm you are available to complete the art installation in the Spring 2021.
BUDGET FOR INSTALLATION
The artist(s) will receive compensation for their work; the amount will be determined at the conclusion
of fundraising for the project. The City of San Rafael will provide resources to maintain the park and
installation (providing anti-graffiti application to artwork, lighting, cleaning, trees, etc.).
FISCAL SPONSOR
Youth in Arts (YIA) will act as the fiscal sponsor and recipient of all grants and funding sources for the
project. This partnership ensures the next generation has a voice in this process and leverages the
experience of YIA in developing local art projects. They will also provide support to the selected
artist(s) by supporting them to incorporate a youth education component into the project.
LORENZO JONES CONSULTING AND COACHING GROUP
Lorenzo Jones Consulting and Coaching Group
2173 E. Francisco Blvd. Suite B
San Rafael, Ca. 94901 415-652-7627
lorenzo@lorenzojones.net
www.lorenzojones.net
DESCRIPTION AND ART LOCATION: Arbor Park resides in the northern part of San Rafael in the Terra
Linda neighborhood. Located at the southwest intersection of Las Gallinas Ave and Manuel T . Freitas
Pkwy, Arbor Park is what San Rafael calls a Parkette, or a small park. It consists of a few benches, grass
area, and walking path. The park is highly visible to cars and pedestrians who travel in Terra Linda
along Manuel T. Freitas which is the main thoroughfare for the neighborhood.
Figure 1 – Arbor Park outlined in red
PROPOSED SELECTION PROCESS
Once all artist proposals are received, the San Rafael Social Justice Public Art Community Group will
review and select the top 2-3 artists.
The City of San Rafael is creating a Pilot Public Art Advisory Group who will review the top 2 -3 artist
proposals and provide feedback on them to staff.
This group will be purely advisory in nature and will not have approval authority for the project. It will
include:
• 1 Community Based Organization representative who has Diversity, Equity & Inclusion expertise
• 2 Local Community Arts representatives (one of which will be the fiscal sponsor – Youth in Arts)
LORENZO JONES CONSULTING AND COACHING GROUP
Lorenzo Jones Consulting and Coaching Group
2173 E. Francisco Blvd. Suite B
San Rafael, Ca. 94901 415-652-7627
lorenzo@lorenzojones.net
www.lorenzojones.net
• 2 members of the San Rafael Social Justice Community Art Group
• 1 member of the Planning Commission
• 1 member of the Park & Recreation Commission
• 1 member of the Design Review Board
The City of San Rafael City Council will serve as the approval authority for the project.
TIMELINE FOR INSTALLATION
• Spring 2021
PARK AND RECREATION COMMISSION
AGENDA REPORT
February 25, 2021
Item #5
TITLE: PARK MAINTENANCE STATUS REPORT FOR SEPTEMBER 2020 TO
JANUARY 2021
SUMMARY
This report is submitted for informational purposes. It summarizes the last quarter’s
parks and maintenance project status. The intent of the report is to inform the
Commission of the status of ongoing park maintenance projects during the last quarter.
RECOMMENDATION
It is recommended that the Park and Recreation Commission receive and provide
comment.
Page 2 of 5
COMPLETED PROJECTS
McInnis Parkway Arbor Day Tree Planting
The Parks Maintenance Division with assistance from community volunteers planted over
100 trees along McInnis Parkway and the City lot on Windward Way through the “Cool
Parks Program”. Funding for the trees came from a CAL FIRE Urban and Community
Forestry Grant. Tree species with high carbon sequestration were chosen to take full
advantage of their carbon offsets.
Page 3 of 5
Pickleweed Field Restoration
Parks Division staff completed a restoration of the Pickleweed Park Field which
included aerating, fertilizing, seeding, top dressing and dragging. The field was
watered at 75% until rain arrived.
Page 4 of 5
Albert Park Field Renovation
The Parks Division staff renovated the Albert Park Ballfield which included installing
underground irrigation around home plate and infield areas, mound rebuild, re-sod in
fielding edges and aerating, fertilizing, seeding and top dressing the rest of the field.
Page 5 of 5
Terra Linda Pedestrian Walkways Maintenance
The Parks Division performed regular maintenance in many of the Terra Linda
pedestrian walkways. This includes weed eating, hedging, vegetation removal and
minor tree pruning.
PARK AND RECREATION COMMISSION
AGENDA REPORT
February 25, 2021
Item #6
TITLE: PARKS STATUS REPORT FOR SEPTEMBER 2020 – JANUARY
2021
SUMMARY
This report is submitted for informational purposes. The intent of the report is to
summarize for the Commission the status of ongoing parks/maintenance projects
during the past quarter.
RECOMMENDATION
It is recommended that the Park and Recreation Commission receive and provide
comment.
Page 2 of 6
COMPLETED PROJECTS
PICKLEWEED PARK - NEW AMENITIES
In October 2019, the Marin County Board of Supervisors approved an agreement in which the City
would use approximately $73,000 to rehabilitate the existing BBQ, buy new picnic tables, and add soil
top dressing. Additionally, perimeter fencing around the new playground structures will soon be installed.
Page 3 of 6
ACTIVE PROJECTS
SHORELINE PARK RESTROOM
The original development of the properties along the Francisco
Blvd near the Richmond-San Rafael Bridge required the
installation of the Shoreline Pathway. In addition, a small
restroom facility was installed when the area was subdivided; it
was subsequently closed shortly after installation due to illicit
activities.
The San Francisco Bay Conservation and Development
District (BCDC), who has jurisdiction over this area along the
waterfront, has requested that the restroom be reopened to
the public. As a result of the restroom being closed for many
years, reopening the facility to the public requires
improvements to the mechanical, electrical and accessibility
access.
This project is noted in the Capital Improvement Program and will be funded through the
Building Fund. The interior renovation is estimated to be $70,000; however, with additional
mechanical/plumbing work to be completed, the total cost is estimated to be at least
$125,000.
Project Status
▪ Over the last several months, DPW has worked with an accessibility expert to assist with
the internal and external modification needed for the facility. In addition, the City is
working directly with BCDC staff regarding the review of the proposed improvements.
Additional modifications to the electrical and plumbing for this facility will also be needed.
Construction will not start at this location for several months based on the review time
needed from BCDC.
▪ The construction drawings to be utilized by contractors are complete and a City-issued
building permit secured. The project has been combined and advertised to contractors
with the San Rafael Community Center Restroom Renovation project to take advantage
of economies of scale. Bids are due back in mid-October 2019.
▪ After reviewing contractor bids for the interior renovation, staff recommended not
combining this restroom remodel with the San Rafael Community Center Restroom
Renovation project. We anticipate this project moving forward during summer/fall 2020. A
project budget of $140,000 in Building Maintenance Funds have been set aside to
accommodate construction expenses.
❖ While the Capital Improvement Program includes funding for this project, this project has
not advanced into construction as a result of available staffing shortages caused by the
on-going pandemic. An estimated timeline of when the improvements will be built is not
known at this time.
Page 4 of 6
CHILDCARE MODULAR BUILDING REPLACEMENT (Mary Silvera, Dixie, Pickleweed)
The City of San Rafael operates afterschool/daycare facilities and programs at the Dixie and
Mary Silveira Elementary School campuses in cooperation with the Dixie School District
(District). Also, similar facilities and programs are provided at the City’s Pickleweed Park in the
canal area. The existing portable/modular buildings used for these programs have exceeded
their 20-year expected service and therefore need replacement. The City of San Rafael seeks
to replace all the facilities in-kind.
The State of California’s Division of State Architects Office (DSA) has jurisdiction over local
school properties. Specific procedures need to be followed for replacing these temporary
facilities and includes an analysis of access to the building as well other improvements to bring
these facilities up to current regulations. In addition, a licensed architect is required to certify
the plans even for a modular building.
Project Status
▪ In spring 2019, the City solicited local architects to develop plans and
specifications to replace the modular buildings. After negotiating with the sole
proposer, the City has decided to continue soliciting proposals from other firms as
the City and consultant could not agree on the proposed fees.
▪ In winter 2020, the City retained LCA Architects to assist with the design of the
modular building project.
❖ As a result, on the on-going pandemic, financial resources previously set aside to
pay for this project have been reallocated to fund childcare services. As such, this
project is on hold until funding can become available.
SUN VALLEY PARK PLAYGROUND RENOVATION
The playground structure at this park is more than 20 years
old and needs replacement. This project includes the
removal and the replacement of the existing playground
structures at this park but does not expand the footprint of
the original play area. In addition, this project includes the
removal of the sand surface and replaces it with compliant
engineered wood fiber. ADA access improvements will also
be included in this project.
Project Status
❖ Staff anticipate design and public outreach occurring in the spring/summer of 2021.
Page 5 of 6
ALBERT PARK FIELD – ADA RAMP AND RESTROOMS
This project includes the installation of a new ramp to
the bleachers area of the Albert Park Field. Currently,
no ADA access to the grand stand area at the field is
available. Furthermore, the restrooms serving the
stadium are not compliant with current accessibility
standards. This project will install a prefabricated
restroom facility with up to four stalls. The proposed
project will no longer renovate the existing restrooms
due to excessive costs.
Project Status
▪ Public Works has prepared a Request for
Proposals to solicit design and
architectural services associated with not
only an ADA wheelchair lift/ramp but also
family-style ADA compliant restrooms.
Consultant proposals are due back to the
City in early November 2019.
❖ In the Fall of 2020, the City retained BKF
Engineers to assist with the design of an
ADA compliant wheelchair ramp rather
than pursuing a wheelchair lift as well as
performing the design for a prefabricated
restroom facility with utility hookups. The
project is tentatively scheduled for
construction in the Fall of 2021.
PARK AND RECREATION MASTER PLAN
A major component of the Capital Improvement Program this year is the commencement of a
Park and Recreation Master Plan, which will review services, analyze needs, and propose
recommendations for parks and recreations services across the City.
Project Status
Staff anticipate releasing a Request for Proposals to retain a consultant in the spring of 2021.
Page 6 of 6
PROPOSED PROJECTS FOR FY 2021/2022
GERSTLE PARK RESTROOM REPAIR
The restroom at Gerstle Park was reviewed by an outside consultant in connection with the
overall facilities study performed by the City. This restroom needs exterior siding repair and
some minor shingle replacement. DPW facilities maintenance will be reviewing the facility and
possibly performing the repairs themselves.
SAN RAFAEL COMMUNITY CENTER MISCELLANOUS REPAIRS
Based on the Facilities Assessment study, repairs are needed to the
San Rafael Community Center. These include but are not limited to
the sealing flashing, re-staining and sealing the soffit and overhang at
the front of the building, replacing damage ceiling tiles, removing stain
exterior and other minor repairs.
This project is being postponed pending the outcome of a study to
determine what improvements may be implemented at this location for
a combined library/community center.
Item 8
MEMORANDUM
Date: February 25, 2021
To: Park and Recreation Commission
From: Susan Andrade-Wax, Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
Feb. 16 7:00 p.m. City Council Zoom
Feb. 25 6:00 pm Park and Recreation Commission Zoom
March 1 7:00 pm City Council Zoom
March 4 3:00 pm Library & Community Center Conceptual
Design Working Group Meeting Zoom
March 15 7:00 pm City Council Zoom
March 18 6:00 pm Park and Recreation Commission Zoom