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Home My WebLink AboutPW Master Services Agreement; Task Order No. 28.1 Albert Park ADA BathroomCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 28.1 (Amendment to Task Order No. 28) Surveying + Utilities Discipline Albert Park Field ADA Bathroom Project THIS AMENDMENT TO TASK ORDER No. 3 is entered into onl1,l�/y between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional Surveying + Utilities services for the City. B. Pursuant to the Agreement, on January 14, 2021, the City and Consultant entered into "Task Order No. 28" under which Consultant agreed to perform Surveying + Utilities services in connection with City's Albert Park Field ADA Bathroom Project (the `'Project"), as specified in Exhibit A attached to and included in Task Order No. 28. C. City now requires geotechnical engineering services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 28 as follows: AGREEMENT TO AMEND TASK ORDER NO. 28 1. Section I of Task Order No. 28, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal dated January 28, 2021, attached to this Amendment to Task Order No. 28 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 28, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated January 28, 2021, attached to this Amendment to Task Order No. 28 as Exhibit A. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 28 dated January 14, 2021 shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment to Task Order No. 28, as of the date first written above. Rev. May 2013 City of San Rafael Alaster Consultant Services Agreement Task Order CITY OF S N RAFAEL By: Ji Sc Lutz, City Manager Contents approved: By: _ & Bill Guerin, Public Works Director Reviewed By By:_", 4f2,Robert F. Epstein, City Kttorney Exhibits: CONSULTANT By: Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) Name: Jean Chen Title: CFO A — Proposal for Geotechnical Engineering Services during Design for Albert Park Fencing and Foul Ball Netting 2 Rev. Jan 2019 PROJECT: Albert Park Field Bathroom CLIENT: City of San Rafael ADDRESS: 111 Morphew Street San Rafael, CA 95901 ATTN: Hunter Young Exhibit A CONTRACT AMENDMENT JOB NO.: 20191470-13 AMENDMENT NO.: 1 PROJECT MGR.: Becky Dower CHANGE REQUESTED BY: BKF Engineers DATE OF REQUEST: February 18, 2021 VIA ❑ PHONE ❑ MEETING ❑ LETTER M EMAIL TASK WORK DESCRIPTION FEE BASIS ADDITIONAL FEE 2 Additional budget for the Construction Time and Materials $8,395 Documents task to coordinate new utility service connections with water and sewer purveyors. 3 Geotechnical Investigation field work and Time and Materials $12,805 report. Geotechnical engineer to provide PDF of final Geotechnical Investigation Report. Original Contract Value: $33,800 Current Addendum Value: $21,200 New Total: $55,000 COMMENTS: This contract addendum is attached to the Master Consulting Services Agreement between BKF Engineers and City of San Rafael dated December 12, 2019 and Task Order no. 28 Dated January 14, 2021, and is governed by the terms and conditions therein. REASON FOR CHANGE: Need for geotechnical report to inform foundation design for netting system; Client -requested utility coordination support. BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 BKFM1 _i CONTRACT AMENDMENT BKF Engineers: ,G DATE: February 18, 2021 (Signature) ❑ THE ABOVE DESCRIBED WORK WILL BEGIN UPON RETURN OF THIS SIGNED ADDENDUM ® THE ABOVE DESCRIBED WORK IS IN PROCESS BASED UPON YOUR VERBAL REQUEST CLIENT: (Signature) DATE: BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1 415.930.7960 Experience is January 28, 2021 (Revised January 29, 2021) BKF Engineers Attention: Becky Dower 200 Fourth Street, Suite 300 Santa Rosa, CA 95401 bdower@bkf.com Santa Rosa Office 1305 North Dutton Ave Santa Rosa, CA 95401 707-544-1072 Napa Office 1041 Jefferson St, Suite 4 Napa, CA 94559 707-252-8105 Proposal Project Number: 6498.15.PW.1 Geotechnical Engineering Services during Design Albert Park Fencing and Foul Ball Netting 50 Albert Park Lane San Rafael, California As requested, we are pleased to submit this proposal for fencing and foul ball netting to be constructed at Albert Park at 50 Albert Park Lane in San Rafael, California. This scope of services has been prepared based on review of a preliminary plan prepared by BKF Engineers (BKF), dated January 2021, and a project scope briefing by Becky Dower of BKF. A brief description of our understanding of the project and our proposed scope of services and estimated fee are presented below. Project Description: We understand it is proposed to remove existing fencing, netting, and support posts and install new protective netting. The netting will be supported on 40 -foot -tall poles. We anticipate that the poles will be supported on drilled piers, and that the piers will likely extend to depths of 15 to 20 feet depending on the subsurface soil conditions encountered. Forthe stretches where fencing was present, new 6 -foot -tall chain-link fence will be provided. Scope of Services: We propose to review selected published geologic data and our previous work in the vicinity of the proposed storm drain. Our engineer or geologist will conduct a surficial reconnaissance of the site and mark proposed exploration locations in white paint. Underground Service Alert (USA) will then be contacted so that their members can mark their facilities in the exploration areas. As required by Marin County Environmental Health Service, we will obtain a drilling permit for the borings. Once the boring locations have been cleared and permit issued, we will explore the subsurface conditions by drilling two borings to a depth of approximately 20 feet using an auger drill rig. Our engineer or geologist will log the borings and obtain bulk and relatively undisturbed samples for visual examination, classification, and laboratory testing. Selected samples representative of the materialtypes encountered will be laboratory tested to determine certain characteristics pertinentto our analysis. These may include moisture content, drydensity, shear strength, and classification (Atterberg Limits and percent of silt and clay). Geotechnical, Geological and Laboratory Services I'I N coN��.i i,niti Proposal Albert Park Fencing and Foul Bail Netting January 28, 2021 (Revised January 29. 2021) Proiect Number: 6498.15 PW 1 Based on the geologic literature review and analysis of the field and laboratory work, we will develop the following geotechnical information: 1. A brief description of soil and groundwater conditions observed during our study; 2. A discussion of seismic hazards that may affect the proposed alignment; 3. Seismic design criteria per guidelines in the 2019California Building Code; and 4. Specific conclusions and recommendations concerning: a. Primary geotechnical engineering concerns and mitigating measures, as applicable; Drilled pier design criteria and settlement behavior; and Supplemental geotechnical engineering services. We will consult with you and your design team during the course of our work to transmit preliminary design data as needed. Upon completion, we will present the results of our study in a written report including summaries of the field and laboratory work. After report submittal, we will provide consultation during design regardingthe recommendations presented in our report. In addition, we will reviewthe geotechnical aspects of the project foundation plans and provide comments, where necessary. This scope of services does not include construction observation and testing, nor does it include the determination or evaluation of the presence or absence of hazardous materials, toxic mold or the corrosion potential of the site soils/rock or providing provisions for controlling moisture vapor migration through slabs. Fee: RGH proposes to perform the geotechnical engineering services indicated above on a time and expense basis for the following estimated fees, which include the rental cost of exploration equipment. Coordination/Start Up/Obtain Permit/Utility Clearance Exploration Drilling Subcontractor RGH Field Personnel Laboratory Testing Engineering Analysis and Report Preparation Consultation during Design/Foundation Plan Review *Includes prevailing wage for our engineer or geologist logging the borings and for the drilling and traffic control subcontractors Evaluation of the presence or absence of toxic mold and hazardous materials and the corrosion potential of the site soils should be performed under separate cover, scope and fee by a qualified expert in those fields. Page 2 -ARXGH l ONWI I \N I, Proposal Albert Park Fencing and Foul Ball Netting January 28 2021 (Revised January 29, 2021) Prosect Number: 6498.15.PW.1 AUTHORIZATION: We expect you will submit a Subconsultant Agreement for our review and execution. The Agreement will serve as our authorization to proceed with the scope of services included herein. Very truly yours, RGH Consultants Eric G. Chase Principal Geotechnical Engineer EGC:JJP:egc:brw s:\projectfiles\6251-6500\6498\6498.15.pw.1 albert park fencing and foul poles\phase 01- geotechnical design services\6498.15.pw.1 proposal - geotechnical engineering services during design - albert park fencing and foul poles - revised 01.29.21.doc Attachment: Schedule of Charges Page 3 SCHEDULE OF CHARGES Effective March 1, 2020 Santa Rosa Office 1305 North Dutton Ave Santa Rosa, CA 95401 707-544-1072 Napa Office 1041 Jefferson St, Suite 4 Napa, CA 94559 707-252-8105 Unless agreed otherwise, work is charged for on a time and expense basis in accordance with the following schedule of charges: PERSONNEL Principal.................................................................................................................................................................. $235/hour Associate................................................................................................................................................................. $190/hour Senior Engineer/Geologist...................................................................................................................................... $175/hour ProjectEngineer/Geologist..................................................................................................................................... $155/hour StaffEngineer/Geologist......................................................................................................................................... $130/hour FieldEngineer.......................................................................................................................................................... $120/hour Field Engineer (Prevailing Wage)............................................................................................................................ $145/hour Graphics.................................................................................................................................................................... $90/hour ReportTyping/Reproduction..................................................................................................................................... $70/hour EQUIPMENT Slope Inclinometer Instrument................................................................................................................................. $150/day CoringMachine......................................................................................................................................................... $300/day Specialty Software (i.e. SLOPE/W, EZ -FRISK, VolFlo)................................................................................................. $50/hour CONCRETE Compression Testing - Set of 4 Cylinders......................................................................................................................... $130 EachAdditional Cylinder Break...........................................................................................................................................$40 CoringCharge................................................................................................................................................................... $140 OTHER Travel time is charged at regular rates. Vehicle mileage is charged at the current federal rate. The above rates do not apply to projects receiving public funds subject to California Prevailing Wage law. Hourly rates for those projects will be supplied separately. For court appearance, expert witness testimony, or deposition the charge is $275 per hour for the principal, associate, and project level professional and $175 per hour for all others, payable in advance. Four and eight hour minimums apply for court appearance. Time worked in excess of 8 hours per day and Saturday/night work will be charged at 1.5 times the hourly rate. Time worked in excess of 12 hours per day and Sundays/holidays will be charged at 2 times the hourly rate. Outside services including laboratory analysis, consultants, subcontractors, equipment not listed above, outside reproduction, aerial photographs, meals, lodging, shipping and special equipment or services not listed above are charged at cost plus 20 percent. Geotechnical, Geological and Laboratory Services A 2 s VV IT pr^ CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for FG/HY Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: ikirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ( lick. here to ❑ enter a date. b. Email contract (in Word) and attachments to City 2/4/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK 2 City Attorney a. Review, revise, and comment on draft agreement 2/8/2021 x❑ LG and return to Project Manager 2/8/2021 Nx LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 2/9/2021 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 2/9/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement 0 N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 2/22/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed I agreement 2/2-5/=Z1 8 City Attorney Review and approve insurance in PINS, and bonds /2,541WZ' (for Public Works Contracts) �! 9 City Manager/ Mayor Agreement executed by City Council authorized'�lWI / 1 official 10 City Clerk Attest signatures, retains original agreement and VP �y forwards copies to Project Manager a'% �"/