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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 30 B Street CC Garden Topography SurveyCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 30 Project Title: B Street Community Center Garden Topography Survey THIS TASK ORDER is entered into on ,Awro r , 2004etween the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated February 22, 2021, as directed by the City. Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Gavin Albertoli as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule. Rev May 2013 City of San Rafael Master Consultant Services Agreement Task Order The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITY O N RAFAEL CONSULTANT r By: -- - L ,4* -c- - _, By: Fire Chief Darin White Name: Jason Kirchmann Contents approved:, Title: Vice President By: Deputy Fire Chief Robert Sinnott 2 Rev Ian 2019 City of San Rafael Haster Consultant Services Agreement Task Order Reviewed By By: Robert F. Epstein, City ttorney Attachments: A Task Order Proposal B Fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 (if Consultant is a corporation, add signature of second corporate officer) By:�;�:w GLS Name: Jean Chen Title: Chief Financial Officer Attachment A BKF San Rafael Master Services Agreement – Topography Survey of Community Center Garden, San Rafael BKF Job No. 20191984-21 Date: February 22, 2021 Client: City of San Rafael, Fire Dept Consultant: BKF Engineers 1375 Fifth Avenue 4040 Civic Center Drive, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Gavin Albertoli Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated December 12, 2019 and is governed by the terms and conditions therein. PROJECT MANAGER: Jonathan Shattuck, PE, PLS 46og�;- (Sig ature) CLIENT: (Signature) DATE: 2-22-2021 DATE: BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delive.•..y ... �f—�- ...r.w. aructure DESCRIPTION: • Provide up to one and a half (1.5) days of a 2 -man field crew to survey a portion of Sun Valley Park as noted in email request • Provide up to one (1) day of a 2 -man utility locating field crew to locating utilities within the TASK(S): area of survey. • Topography will include features such as curbs, walks, stairs, rails, gates, ramps, striping, trees greater than 6 -inches in diameter, USA markings, visible utility markings and inverts of accessible gravity utility structures • Boundary Surveying is not included. Upon receipt of written authorization SERVICES TO BEGIN: TO BE Within three weeks of authorization, taking into account holidays, fires and SIP orders. COMPLETED: DELIVERABLES: Signed PDF of survey as well as CAD file. CURRENT ADDENDUM $9,925 Time & Materials, Not -To -Exceed VALUE: PROJECT MANAGER: Jonathan Shattuck, PE, PLS 46og�;- (Sig ature) CLIENT: (Signature) DATE: 2-22-2021 DATE: BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delive.•..y ... �f—�- ...r.w. aructure BKF BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2021 - DECEMBER 31, 2021 Attachment B CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $218.00 Project Manager I Technical Manager $213.00 Engineering Manager I Surveying Manager I Planning Manager $197.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner $183.00 Project Engineer I Project Surveyor I Project Planner $160.00 Design Engineer I Staff Surveyor I Staff Planner $140.00 BIM Specialist I, II, III $140.00 - $160.00 $183.00 Technician I, II, III, IV $133.00 - $142.00 - $155.00 - $167.00 Drafter I, II, III, IV $104.00- $114.00 $123.00 $138.00 FIELD SURVEYING Survey Party Chief $182.00 Instrumentman $157.00 Survey Chainman $117.00 Utility Locator I, II, III, IV $95.00 - $135.00 - $161.00 - $184.00 Apprentice I, II, III, IV $72.00 - $97.00 - $107.00 - $113.00 CONSTRUCTION ADMINISTRATION Senior Consultant $239.00 Senior Construction Administrator $207.00 Resident Engineer $154.00 Field Engineer I, II, III $140.00 - $160.00 $183.00 ASSISTANTS Project Assistant $88.00 Engineering Assistant Surveying Assistant Planning Assistant $86.00 Clerical I Administrative Assistant $74.00 Expert witness rates are available upon request Subject to the terms of a professional services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. NA RA F��! 2 �o /Ty WITH P r^\y CONTRACT ROUTING FORM ` INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Fire Department Project Manager: Gavin Albertoli Extension: 3457 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION T COMPLETED REVIEWER DEPARTMENT DATE I Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor r ❑ GA b. Email contract (in Word) and attachments to City 2/24/2021 City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org 2/24/2021 ❑X LG 2 a. Review, revise, and comment on draft agreement and return to Project Manager 2/24/2021 ® LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 3/3/2021 © RS contractor 4 Project Manager Forward three (3) originals of final agreement to 3/3/2021 ❑X GA contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed 3 agreement 3l y /2b 24 j- 8 City Attorney _ City Manage Mayor _ Review and approve insurance in PINS , and bonds (for Public Works Contracts) Agreement executed by City Council authorized official Attest signatures, retains original agreement and 9 3 I '5 10 City Clerk i forwards copies to Project Manager /r �� 11