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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 29 Sun Valley Park Topography SurveyCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 29 Surveying + Utilities Discipline Sun Valley Park Topography Survey THIS TASK ORDER is entered into on March 06 , 20aA between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated February 8, 2021, as directed by the City. Jonathan Shattuck shall be the Project Manager for Consultant for this Task Order. Additional professional services may be perfonned by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perforin tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not Stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael Alaster Consultant Services Agreement Task Order Date of completion; Work hours estimate: Cost estimate and budget: Fee schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A and Attachment B to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CONSULTANT By: _f4lt — By: - iii Guerin, Public Works Director Name: Jason Kirchmann Title: Vice President 2 Rev. Jan 2019 City of San Rafael Master Consultant Services Agreement Task Order Contents appro By: (if Consultant is a corporation, add signature Hunter Young, Assistant Public orks Director of second corporate officer) Reviewed By By: By: Robert F. Epstein, City Itorney Name: .1@811 Chen Title: CFO Attachments: A Scope of work, time of completion, work hours estimate, cost estimate and budget B Fee schedule (Consultant's current hourly rate) Rev. Jan 2019 Attachment A gPgdrd -. �� San Rafael Master Services Agreement — Topography Survey of Sun Valley Park, San Rafael BKF Job No. 20191984-20 Date: February 8, 2021 Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers 111 Morphew Street 4040 Civic Center Drive, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Hunter Young Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated December 12, 2019 and is governed by the terms and conditions therein. PROJECT MANAGER: Jonathan Shattuck, PE, PLS La:i�2� (Sig re) CLIENT: �AU "Jtr �VM AM—It— (Signature) DATE: 2-8-2021 DATE: 3 I d- 1. O�Do1k BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure DESCRIPTION: • Provide up to two (2) days of a 2 -man field crew to survey a portion of Sun Valley Park as noted in email request TASK(S): • Topography will include features such as curbs, walks, stairs, rails, gates, ramps, striping, trees greater than 6 -inches in diameter, USA markings, visible utility markings and inverts of accessible gravity utility structures • Boundary Surveying is not included. SERVICES TO Upon receipt of written authorization BEGIN: TO BE Within three weeks of authorization, taking into account holidays, fires and SIP orders. COMPLETED: DELIVERABLES: Signed PDF of survey as well as CAD file. CURRENT ADDENDUM $8,825 Time & Materials, Not -To -Exceed VALUE: PROJECT MANAGER: Jonathan Shattuck, PE, PLS La:i�2� (Sig re) CLIENT: �AU "Jtr �VM AM—It— (Signature) DATE: 2-8-2021 DATE: 3 I d- 1. O�Do1k BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure Attachment B BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2021 - DECEMBER 31, 2021 CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $218.00 Project Manager I Technical Manager $213.00 Engineering Manager I Surveying Manager j Planning Manager $197.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor Senior Project Planner $183.00 Project Engineer I Project Surveyor I Project Planner $160.00 Design Engineer I Staff Surveyor I Staff Planner $140.00 BIM Specialist I, II, III $140.00 - $160.00 - $183.00 Technician I, II, III, IV $133.00 - $142.00 - $155.00 - $167.00 Drafter I, II, III, IV $104.00 - $114.00 - $123.00 - $138.00 FIELD SURVEYING Survey Party Chief Instrumentman Survey Chainman Utility Locator I, II, III, IV Apprentice I, II, III, IV $182.00 $157.00 $117.00 $95.00 - $135.00 - $161.00 - $184.00 $72.00 - $97.00 - $107.00 - $113.00 CONSTRUCTION ADMINISTRATION Senior Consultant $239.00 Senior Construction Administrator $207.00 Resident Engineer $154.00 Field Engineer I, II, III $140.00 - $160.00 - $183.00 ASSISTANTS Project Assistant $88.00 Engineering Assistant I Surveying Assistant I Planning Assistant $86.00 Clerical I Administrative Assistant $74.00 Expert witness rates are available upon request. Subject to the terms of a professional services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. �, yo 'TYWITH Ply CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for HY Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 2/9/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK 2 City Attorney a. Review, revise, and comment on draft agreement 2/10/2021 ❑x LG and return to Project Manager 2/10/2021 © LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 2/12/2021 ® BG contractor 4 Project Manager Forward three (3) originals of final agreement to 2/19/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement © N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/2/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 3/917bEt 8 City Attorney Review and approve insurance in PINS, and bonds /y1�2� (for Public Works Contracts) 3/ 9 City Manager / Mayor Agreement executed by City Council authorized I �J l �` 6C-1 . 1, official Ig 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager