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Home My WebLink AboutPark & Rec Commission 2021-01-21 Minutes Page 1 of 4 PARK AND RECREATION COMMISSION January 21, 2020 – 6:00 p.m. APPROVED MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PRC-1-21-2021 Telephone: (669) 900-9128 Meeting ID: 857-8558-0921# CALL TO ORDER Chair Mark Machado called the meeting to order at 6:03 p.m. ROLL CALL Present: Commissioner Cabrales Commissioner Emerson Commissioner Gutierrez Chair Machado Commissioner Sandoval Absent: Commissioner Laumann Commissioner Reisinger Also Present: Susan Andrade-Wax, Library & Recreation Director Catherine Quffa, Assistant Library & Recreation Director Darcie Chellew, Interim Program Coordinator Becky Ordin, Senior Administrative Assistant AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of December 17, 2020 Commissioner Emerson moved, and Commissioner Gutierrez seconded, to approve the meetings minutes of December 17, 2020. AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval 2 NOES: Commissioners: None ABSENT: Commissioners: Laumann, Reisinger ABSTAINED: Commissioners: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations None. 3. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMISSION If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Approve Draft San Rafael Community Garden Guidelines Library and Recreation Director, Susan Andrade-Wax stated, that in light of new information staff recently received regarding the by-laws of the Terra Linda Community Garden and the formation of its Steering Committee, staff will need time to conduct additional research and formulate its response and recommendation. As a result, staff recommended that the Commission continued Item #4 to be reviewed at a future date. 5. Review of the Proposed Donation Policy for the Falkirk Cultural Center Ms. Andrade-Wax introduced Assistant Library & Recreation Director, Catherine Quffa who introduced Interim Program Coordinator for the Falkirk Cultural Center, Darcie Chellew who presented the review of the proposed donation policy for the Falkirk Cultural Center. Staff responded to questions from Commissioners. Commissioner Sandoval moved, and Commissioner Gutierrez seconded, to accept the proposed donation policy for the Falkirk Cultural Center. AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval NOES: Commissioners: None ABSENT: Commissioners: Laumann, Reisinger ABSTAINED: Commissioners: None 3 6. Review of the Park & Recreation Commission’s Annual Work Plan for 2021 Ms. Andrade-Wax introduced the item. Ms. Quffa presented the review of the Park & Recreation Commission’s Annual Work Plan for 2021. Staff responded to questions from Commissioners. Commissioner Gutierrez moved, and Commissioner Sandoval seconded the motion to accept the Park & Commission’s annual work plan for 2021. AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado Sandoval NOES: Commissioners: None ABSENT: Commissioners: Laumann, Reisinger ABSTAINED: Commissioners: None COMMISSION REPORTS AND COMMENTS 7. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. None STAFF COMMENTS 8. Schedule of Upcoming Meetings and Events of Interest Director of Library and Recreation, Susan Andrade-Wax announced that the recommendation to approve a Service Agreement with Noll & Tam Architects to conduct a conceptual design study for the joint Library and Community Center at Albert Park was approved by the City Council at their regular meeting on Tuesday, January 19, 2021. The timeline for the conceptual design study is to start in February and go through the end of June. Indoor recreational programs have been put on hold with the State’s Shelter-in-Place health order; however, the City is continuing to host the Learning Hubs at both the Albert J. Boro and the San Rafael Community Center(s) through a partnership with the Marin County of Education. The Library and Recreation Department regularly gets questions regarding maintenance issues in the parks. The Library and Recreation Department has oversight of the programming or reserving of the parks, but the Department of Public Works has oversight and the responsibility of facility and park maintenance. In case the Commission or the public would like to report any maintenance related issues, you can go to the City’s Website and click on Departments/Public Works, and then click on 4 “Report an Issue” at the top left of the page and it will generate a work order. You can report an issue on items such as a non-working streetlight, graffiti, abandoned vehicles and/or maintenance issues at the parks. This is a great tool for reporting any issue that comes up for the Commission or public in general, and most people are unaware it is available and a great resource tool. Assistant Park & Recreation Director, Catherine Quffa added that the Childcare and Learning Hub staff have started to receive their first doses of the COVID vaccine. She also added that there are outdoor classes that have continued to take place, and we hope to move towards having classes and programs back indoors once we are allowed under the “tiered” system. ADJOURNMENT Chair Machado adjourned the meeting at 6:43 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2021 ___________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director