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Home My WebLink AboutPW Smith Ranch Road and Lucas Valley Road Resurfacing____________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: March 15, 2021 Disposition: Accepted completion Agenda Item No: 5.f Meeting Date: March 15, 2021 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: _________ TOPIC: SMITH RANCH ROAD AND LUCAS VALLEY ROAD RESURFACING SUBJECT: ACCEPT COMPLETION OF THE SMITH RANCH ROAD AND LUCAS VALLEY ROAD RESURFACING PROJECT (CITY PROJECT NO. 11336), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Accept completion of the Smith Ranch Road and Lucas Valley Road Resurfacing Project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: Throughout the early and mid-1900s, the State of California retained large swaths of real estate for planning and construction of the present-day freeway system, including U.S. Highway 101. While local streets are built within State right-of-way to allow public access to the freeway system, Caltrans, as the State Department of Transportation, typically does not maintain these streets. As such, the City of San Rafael desired to resurface with new asphalt portions of Smith Ranch Road and Lucas Valley Road within State right-of-way providing a smooth surface on which vehicles could travel. The project was advertised in accordance with San Rafael’s Municipal Code on May 6, 2020, and sealed bids were publicly opened and read aloud May 21, 2020. On June 1, 2020, the City Council adopted a resolution authorizing the City Manager to enter into an agreement with the low bidder, Ghilotti Bros. Inc. in the amount of $997,779 and approving a construction contingency of $142,221 for a total appropriation in an amount of $1,140,000. Following recent acceptance of the project by Caltrans staff, City staff desire the City Council to accept the project. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. F ISCAL IMPACT: No fiscal impact is associated with this report. RECOMMENDED ACTION: Accept completion of the Smith Ranch Road and Lucas Valley Road Resurfacing Project and authorize the City Clerk to file the Notice of Completion. ATTACHMENTS: 1.Notice of Completion � We - Recording Requested By: The City of o When Recorded Mail To - Gjh name, title> /z/00 street address> fa�<city, state and zip> i EXEMPT FROM RECORDING FEES PER GOVERNMENT CODE §§ 6103, 27383 2021-0022994 Recorded Official Records trunty of Marin SHELLY SCUTE As esmor- Recorder runty Clerk 02:21 PM OS -Apr -2021 NOTICE OF COMPLETION Civil Code §§ 8182, 8184, 9204, and 9208 REC FEE 0-00 CONFORMED COPY 0.00 a Page I o -f• I NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is the agent of the owner of the Project described below. 2. Owner's full name is the City of San Rafael ("City") 3. City's address is 1400 51h Ave, San Rafael, CA 94901 4. The nature of City's interest in the Project is: _ Fee Ownership _ Lessee X Other Public Right of Way Easement 5. Construction work on the Project performed on City's behalf is generally described as follows: The resurfacing of the roadway and construction of ADA compliant curb ramps and associated work including but not limited to excavation, removal of existing concrete sidewalk, curb, and gutter; construction of new sidewalk, curb, gutter, and curb ramps; full width grinding, resurfacing, utility iron adjustments, signing, striping, and electrical work. The name of the original Contractor for the Project is: Ghilotti Bros. Inc. The Project was accepted as complete on: February 25,2021. 8. The Project is located at: Smith Ranch Road and Lucas Valley Road between Redwood Highway and the Southbound US 101 on/off-ramps. Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. 31�iZ► Date and Place Signature - 1�0 A - Bill Guerin, Director of Public Works EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208 Smith Ranch Road and Lucas Valley Road Resurfacing 2021 Form NOTICE OF COMPLETION Project #11336 Page 1