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HomeMy WebLinkAboutLR Library and Community Center Building Conceptual DesignAGREEMENT FOR PROFESSIONAL SERVICES FOR CONCEPTUAL DESIGN OF LIBRARY AND COMMUNITY CENTER BUILDING IN ALBERT PARK -14 This Agreement is made and entered into this IJ day of 2021, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and NOLL & TAM ARCHITECTS, a California corporation (hereinafter "CONTRACTOR"). RECITALS WHEREAS, CITY operates the San Rafael Public Library ("LIBRARY"); and WHEREAS CITY has a need for professional consulting services in connection with obtaining a conceptual design for a combined Library and Community Center in Albert Park: and; WHEREAS, CONTRACTOR has the expertise required to provide such consulting services and is willing to do so on the terms and conditions set forth in this Agreement. WHEREAS, CONTRACTOR has the submitted a revised budget, exhibit "B" to include cost estimating on request of the CITY. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY'S Project Manager. The Assistant Library and Recreation Director/City Librarian is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Alyson Yarus is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services described in the proposal from CONTRACTOR dated November 2, 2020 and as outlined on Page 12 "Final Deliverables" of Proposal for San Rafael Public Library and Community Center Conceptual Design Study marked Exhibit "A" attached hereto and incorporated herein by this reference. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and shall otherwise cooperate as necessary for the performance of CONTRACTOR's services described herein. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: CITY shall pay CONTRACTOR on a time and materials basis at the rates shown on the "Hourly Rate" schedule set forth in Exhibit "A", for services rendered specifically as outlined in the "Revised Budget San Rafael Public Library & Community Center Conceptual Design Study" attached hereto as Exhibit "B" and incorporated herein by this reference. The total payment made for any individual work task will not exceed the amounts shown in Exhibit "B". The total contract amount shall not exceed $81,924.00, including costs and expenses. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. The term of this Agreement shall be for twelve (12) months commencing on the date of this Agreement. Upon mutual written agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of six (6) months. Ll-onosta-1. MIA OV -A"161111 A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. ti�_��yLe3►ltic�l�� The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be "primary and noncontributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONTRACTOR under this agreement. C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: Department of Library & Recreation Attn: Henry Bankhead, Project manager City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR: Alyson Yarus Noll & Tam Architects and Planners 729 Heinz Avenue #7 Berkeley, CA 94710 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL JIM "TZ, City ana er ATTEST- ,0,!�- A/,V�i �'i/� LINDSAY LARA, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney CONTRACTOR By. Name: Christopher Noll Title: Principal [If Contractor is a corporation, add signature of second corporate officer] By: Name: Janet Tam Title: Principal i I jam; i :# �� I� ice• I' _�_ i �+�r Vii- • - � ° � AN 2 November 2020 NOLL Henry Bankhead c Asst. Library & Recreation Director/City Librarian ' TA M City of San Rafael Library & Recreation Department ARCHITECTS 618 B Street San Rafael, CA 94901 Re: Public Library & Community Center Conceptual Design Study Dear Mr. Bankhead and Members of the Selection Committee: We have so enjoyed working with the City of San Rafael and your dedicated staff in the last few years Working with people like you and Susan is what inspires us about our public clients—we see you making a difference in your community and are encouraged to perform our best work. Noll & Tam is pleased to have the opportunity to continue our work with you, and we present our proposal to provide conceptual design services for a combined Library and Community Center building at Albert Park. This project is a necessary step to develop the concept of a new building at Albert Park to the same level as the other alternatives that have been studied. Once this study is complete, the City will have all the information they need to make an important decision about the future of the San Rafael Public Library system. Noll & Tam believes we are the ideal consultant for this project because: • We have a comprehensive understanding of the work completed to date - this will allow us to minimize start-up time and provide you with the end product you are looking for. • We have a strong working relationship with the City and understand how to work with you - this will streamline the process and allow for easy communication. • We have a strong portfolio in both libraries and community centers - this will enable us to present you with informed and feasible design concepts. • We are passionate about this project, and we love to work with the City of San Rafael - we are assigning our "A" team, and you will have our full attention. For this project, we have brought together a great team of experienced people to lead a comprehensive and engaging process. I will be the Principal in Charge, actively leading our team's efforts, joined by Alyson Yarus as Project Manager and Trina Goodwin as Space Planner/Interiors Architect. All three of us have worked with you before and look forward to working with you again. We are joined by RHAA, talented landscape architects who will be able to come up with creative ideas for the outdoor spaces. In the following pages, we have provided our staff experience, our proposed scope of work, and our firm experience to give the City an understanding what our firm has to offer. We are confident that, together, we will develop a conceptual design that will identify viable solutions for the San Rafael Public Library system to enhance services offered to the community. Our goal for this project will be to provide the City with information necessary to make a decision about the best path forward. Our team will give this project all the enthusiasm, energy, and conscientious effort for which we are known. Sincerely, Christopher Noll, FAIA, LEED AP Principal 729 Heinz Avenue #7 1 Berkeley CA 94710 1 510.542.2211 1 chris.noll()nollandtam.com FIRM ORGANIZATION FIRM PROFILE Noll & Tam Architects creates uncommon spaces for the common good. Christopher Noll and Janet -am founded the firm in Berkeley, CA in 1992 to establish a talented studio of architects promoting active community nvolvement and environmentally responsive design. Our practice is a balance of pre design services including building evaluations, needs assessments, feasibility studies, programming, site analysis, and master planning, as well as full design services for new building construction and complex renovations. We balance technical requirements, aesthetics, setting and social context, always seeking solutions that touch the environment gently while bringing life to the community. FIRM INFORMATION Company Name: Noll & -fam Architects Type of Ownership: Corporation Number of Years in Business: 28 Present Size of Firm: 42 REFERENCES Santa Cruz Downtown Library Master Plan Client: City of Santa CtUL Contact: Susan Nemitz, Library Director, (831) 427-7706 ext. 7611, neruitzs@santacruzpl.i rrg Belle Haven Branch Library Space Needs Study Client: City of Menlo Park Contact: Sean Reinhart, Direc-oi of Library Services, (510) 432 -8245, ssreinhart @ merrlopark.org Woodland Library Facility Master Plan Client: City of Woodland Contact: Greta Galindo, Library Services Director, (530) 661-5984, greta.galindo@cityofwoodland.org NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 02 PROJECT TEAM Our design team brings together the talents of architects and subconsultants who understand community facilities. Below is summary of the key individuals who are proposed to work on your project and who will be committed for the duration of the project. At any time, we are able to draw upon our staff of 42 if we need additional resources. CHRIS NOLL, FAIA, LEED AP, PRINCIPAL IN CHARGE Christopher Noll will be the Principal in Charge. Chris brings strong skills in collaborating with clients and directing projects through all phases of design while remaining sensitive to the needs and concerns of client and users throughout the process. His role will be to lead the entire design process and keep a sharp eye on implementation of the City's vision and budget. Chris is very familiar with the design process for community buildings and is adept at building consensus among diverse interest groups. He has led all of Noll & Tam's public library projects and understands the important factors that create successful library spaces. Through his close relationships with public librarians throughout the state, Chris stays on top of new trends in librarianship, and brings a visionary perspective to the design process. ALYSON YARLIS, LEED AP, PROJECT MANAGER As Project Manager, Alyson will create and maintain a work plan for the project team, anticipating tasks and the time required to complete them in order to meet commitments. She will be the day-to- day c ient contact and will hold the respons,bility for the efficient running and the delivery of the project. She will coordinate and participate in meetings with the San Rafael staff, together with Chris and Trina. Alyson is a licensed architect and a LEED Accredited Professional. She joined Noll & Tam in 1997 as its third employee (after the two founders) and has managed a wide variety of library and community projects. Alyson was project manager for our previous work with San Rafael, and is looking forward to continuing her collaboration with you. TRINA GOODWIN, LEED AP, SPACE PLANNER/INTERIORS ARCHITECT Trina offers the unique perspective of an architect and interior designer specializing in space planning and FF&E. Over the past 25 years she has developed a specialization in designing joyful and energizing community spaces. She will work side-by-side with Chris and Alyson on the conceptual design study. She will participate in presentations to City and the stakeholders, and ensure that the recommendations are budget conscious and appropriate to the context and community. Trina has noted skill at facilitating community process and is aware of the particular issues and challenges this project may experience. Her involvement and advice will be indispensable moving forward. HAYWARD MAIN LIBRARY & COMMUNITY LEARNING CENTER NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 03 CHRISTOPHER NOLL, FAIA, LEED AP A licensed architect since 1985, Chris specializes in the planning and design of libraries and has led ali of Noll & Tam's public library projects. He was recently elected a Fellow in the American Institute of Architects for his leadersh,p in community -inclusive programming and design of libraries. Chris is act.vely involved in the library commun;ty through the California Library Association (CLA) and the American Library Association (Al. A). As a member of the CI A Legislative Committee, Chris led a statewide space needs assessment for California's more than 1,100 public libraries. He engages in research about future trends in library facilities and library service delivery. With Anthony Bernier, Ph.D., of SJSU, Chris has developed the "Youth Opportunity Design Approach," a curriculum guide for how to engage youth in the des gn of !brary spaces. RELEVANT PROJECT EXPERIENCE San Rafael Public Libraries Study Alameda Branch Libraries Feasibility Study and Renovation Santa Cruz Downtown I ibrary Master Plan Belle Haven Branch Library Space Needs Study Woodland Library Facility Master Plan Berkeley Public Library Branch I ibraries Facilities Master Plan American Canyon Library Renovation Berkeley Public Library Central Library Improvements -- HALF MOON BAY LIBRARY Mission Branch I- ibrary Renovation, Santa Clara Napa County Main Library Remodel Petaluma Regional Library Refresh Capitola I ibrary Castro Valley Library I lalf Moon Bay Library Hayward Main I ibrary & Community Learning Center Los Gatos Library Felton Library Interior Design Valley Hi North Laguna Library, Sacramento "Wil la NAPA LIBRARY PRINut-AL IN CHARGE F. CALIFORNIA REGISTRATION icensed Architect #C15916 EDUCATION Master of Architecture, University of California, Berkeley, 1981 Bachelor of Arts, Princeton University, 1978 HAYWARD MAIN LIBRARY NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 04 ALYSON YARDS, LEED AP NOLL & TAM ARCHITECTS PROJECT MANAGER Alyson Yarus is a registered architect and LEED Accredited Professional with more than 25 years of experience. Alyson has been with Noll & Tam since 1997 and is an Associate Principal. Her ability to listen carefully to clients' and user groups' needs while keeping all aspects of the project well -organized has enabled her to continually deliver complex projects on time and on budget. Alyson collaborates with clients in a friendly and enthusiastic way to get the most 'bang' out of limited budgets. Alyson worked on the study of four branch libraries for Berkeley Public Library, and led our previous work with the City of San Rafael. RELEVANT PROJECT EXPERIENCE San Rafael Public Librar'es Study Alameda Branch Libraries Study and Renovation American Canyon Library Berkeley Public Library Central Library Improvements Berkeley Public Library Branch Libraries Facilities Master Plan Napa County Main Library Renovation Marina Branch Library Berkeley YMCA -PG&E 'een Center Solano Community College New Library & Learning Resource Center r NAPA LIBRARY St. Mary's College Library and Learning Commons, Moraga De Anza Library Renovation Cal Career Center Renovation UC Berkeley College of Natural Resources Master Plan UC Berkeley Student Community Center Renovations, Lower Sproul Plaza Revitalization UC Berkeley Eshleman Surge Space Renovation UC Berkeley Moffitt Library West Terrace Canopy International House Renovations -17 CALIFORNIA REGISTRATION Licensed Architect #C28307 EDUCATION Master of Architecture, University of California, Berkeley, 1997 Bache or of Arts, Stanford Un versity, 1987 BERKELEY PUBLIC LIBRARY CENTRAL LIBRARY ALAMEDA BRANCH LIBRARIES NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 05 TRINA GOODWIN, LEER AP NOLL & TAM ARCHITECTS SPACE PLANNER/INTERIORS ARCHITECT In her 40 -year career as an architect, Trina Goodwin has planned, designed, and conducted feasibility studies for numerous Bay Area public facilities. At Noll & Tam since 2005 and an Associate Principal with the firm, Trina most recently designed the interior architecture for the Hayward Main Library & Community Learning Center which opened in Sept 2019. She offers the unique perspective of an architect and interior designer specializing in space planning and FF&E. She has a particular interest in creating efficient and supportive spaces for library services that respond to the needs of library staff and patrons, and focusing on highly durable finishes and materials for public spaces that are attractive yet hold up to heavy use. RELEVANT PROJECT EXPERIENCE San Rafael Public I ibraries Study Menlo Park I ibrary Space Needs Study Santa Cruz Downtown Library Master Plan Belle Haven Branch Library Space Needs Study Woodland Library Facility Master Plan Hayward Main Library & Community Learning Center Half Moon Bay Library Capitola L ibrary Los Gatos Library i ter, zi Ansi �� ❑tw--.7; * CASTRO VALLEY LIBRARY Valley Hi North L aguna Library, Sacramento San I eandro Mulford Marina Library Los Altos New Community Center Antioch Community Center St. Helena Community Facilities Visioning Study American Canyon Library Renovation Berkeley Public Library Central Library Improvements Mission Branch I ibrary Renovation, Santa Clara Petaluma Regional Library Refresh CALIFORNIA REGISTRATION censed Architect #C21806 EDUCATION Bachelor W Architecture, Cal forma Polytechnic State University, Sar, I uis Obispo, 1980 LOS GATOS LIBRARY ANTIOCH COMMUNITY CENTER NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 06 SUBCONSULTANTS We have brought aboard a trusted landscape architecture firm, RHAA, to help us in the site evaluation and conceptual design. RHAA FIRM PROFILE RHAA has a long history of environmental stewardship and a holistic design vision. They are known for their site sensitive design approach that provides the maximum benefit for the least use of available resources while creating places that enrich the fabric of their communities. Whether working in the heart of a city or in a pristine natural environment, the firm strives to find the spirit of the place and weave together history, nature, human relationships, stories, art, environment and culture to create unique and beautiful landscapes. Their goal is to let the context - the site and its user community - speak for itself. Throughout its 60 year history, RHAA has developed a strong Community Center and Library portfolio. Recent projects include the Hayward 21st Century Library & Heritage Plaza Arboretum and the Burlingame Community Center. In each of its projects, RHAA works closely with the architect to create a robust site program that is well integrated with the interior design and function of the building. Such integration serves to expand and upgrade the usability of each site. RHAA's 30 person landscape architecture design and planning firm with offices in Mill Valley and San Francisco has the capability to assist in multiple projects with tight deadlines. The firm understands that during the unprecedented time of COVID 19 they must be innovative and flexible with their collaboration strategies. RHAA has developed particular expertise in working with local, state and federal agencies and their staff, in conducting public meetings and community workshops, in managing multidisciplinary teams, n meeting construction budgets and management requirements, and in preparing construction documents. They specialize in a collaborative design and visioning process that engages clients and stakeholder groups with the design team - creating a dialogue where the needs and opportunities of the project are explored. RHAA uses sketches, drawings, and three- dimensional computer models to help clients envision design ideas, and they prepare detailed design and construction documents that bring these visions to reality. FIRM INFORMATION Legal Name: Royston Hanamoto Alley & Abey Business Type. Landscape Architects and Planners. RHAA is certified by the State of C<rliforr is and the Federal Government as a Small, Women -Owned and Disadvantaged Business Enterprise. Legal Status: RHAA is a California corporation formed in 1958 and incorporated in 1967. Office: 225 Miller Avenue Mill Valley, CA 94941 Point of Contact: Manuela King, Principal -In -Charge 415.383.7900 manuela@rhaa.com Tax Identification Number: 94-1649892 HALF MOON BAY LIBRARY NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 07 I Manuela A. King As a Principal in the firm, Manuela King has been instrumental in the design of a wide variety of high-profile projects. These include corporate campus design, urban design and planning, park and recreation planning, residential design, and commercial and professional facilities. Her interests include the relationship between art, architecture, landscape architecture and contemporary urban design. She is a strong advocate of sustainable design in all her projects. Over her time with the firm, her work has expanded to include many international projects, including work in Chile, Taiwan, Malaysia, Israel, Korea, the Philippines, China, Australia and Japan. Qualifications Selected Project Experience Education: HALF MOON BAY, CALIFORNIA OAKLAND, CALIFORNIA • University of Oregon, Master of Half Moon Bay New Library Master Plan, Holy Names/Samuel Landscape Architecture Merritt College • University of Oregon, Bachelor of HAYWARD, CALIFONRIA Landscape Architecture Hayward 21 st Century Library MERCED, CALIFORNIA • Pennsylvania State University, Bachelor TIBURON. CALIFORNIA Campus Master Plan, Merced of Science Belvedere -Tiburon Library Community College Registration: SAN MATEO, CALIFORNIA SARATOGA, CALIFORNIA • Landscape Architect, State of Son Mateo Public Library Landscape Master Plan, West Valley California #3271 College • LEED Accredited Professional US Green BERKELEY, CALIFORNIA Building Council LIC Berkeley Moffitt Library SANTA ROSA, CALIFORNIA Sonoma Academy Association: • American Society of Landscape Architects • AIA Associate Member Years of Experience: • 35 years at RHAA • 35 years in the industry Contact Information: • manuela@rhaa.com • 415.706.1967 SAN RAFAEL, CALIFORNIA Marin Civic Center Master Plan NOVATO, CALIFORNIA Novato City Hall SAN PABLO, CALIFORNIA Center Campus Design, Contra Costa College BRENTWOOD, CALIFORNIA Brentwood Center, Los Medanos College FAIRFAX, CALIFORNIA White Hill School ATHERTON, CALIFORNIA Academic Arts Bldg & Quad, Sacred Heart School rhaa Qualifications Education: University of Washington, Master of Landscape Architecture • University of Washington, Master of Civil & Environmental Engineering • Tufts University, Bachelor of Science, Mechanical Engineering Registration: • Landscape Architect, State of California #5497 • LEED Accredited Professional US Green Building Council • ReScape Qualified Professional Association: • American Society Landscape Architects Years of Experience: • 15 years at RHAA 10 years in the industry Contact Information: • jacob@rhoa.com • 41 5.360.2861 rhaa Jacob Millard Jacob has over 15 years of experience designing outdoor spaces. His sensitivity to client needs, user experience, and sustainable solutions equals his passion for contemporary site design and place making. Jacob has focused his career on understanding and exploring our relationship with natural and built environments; and his background in design, engineering and construction has given him a strong foundation for working with clients, communities and multi -disciplinary. At RHAA, Jacob has worked on a diverse range of public & private projects; from master planning and conceptual visioning to a wide variety of constructed projects. His work has included urban plazas, streetscapes, and civic spaces; park and recreation projects; health care facilities and corporate campuses; schools and educational campuses; multi -use developments, commercial retail spaces, and residential design. Selected Project Experience HALF M•:.:ON BAY, CALIFORNIA Half Moon Bay New Library HAYWARD, CALIFONRIA Hayward 21 st Century Library SARATOGA, CALIFORNIA Landscape Master Plan, West Valley College SARATOGA, CALIFORNIA Language Arts Building, West Valley College SARATOGA, CALIFORNIA Student Services Building, West Valley College SARATOGA, CALIFORNIA Athletic Complex, West Valley College SARATOGA, CALIFORNIA Campus Entry, West Valley College SAN PABLO, CALIFORNIA Center Campus Design, Contra Costa College SAN PABLO, CALIFORNIA New Science Building, Contra Costa College BRENTWOOD, CALIFORNIA Brentwood Center, Los Medanos College ATHERTON, CALIFORNIA Academic Arts Bldg & Quad, Sacred Heart School LIVERMORE, CALIFORNIA Student Services Building, Las Positas College LIVERMORE, CALIFORNIA Science and Technology Building, Las Positas College PROJECT UNDERSTANDING PROJECT UNDERSTANDING This project is an exciting one for the City of San Rafael, because it will provide the City with the tools to move forward with the vision for a renewed main library that has been 20 years in the making, while incorporating a new vision for a combined community center in keeping with the aspirations of the City's current goals for public services. San Rafael is faced with the question of how best to improve all of its community facilities and create a place for all ages that houses learning, community, and play. Understandably, this is a decision that has many stakeholders with strong voices, and faces scrutiny that the decision be made fairly and with due attention given to all aspects of the issue. SCHEDULE The existing San Rafael Community Center in Albert Park is a well used and important City facility, but a new community center combined with a new main library at this location has the potential to become a vibrant and important center of City life. Centered around the beautiful existing garden, adjacent to the sports fields and the Children's Center, and next door to the bocce club, with activities and facilities for all ages and different interests, this new building can serve as a model for the integration of library and community functions. It can be a place where every citizen of San Rafael can learn, grow, and create new memories. To provide the City with the appropriate information to be able to make a decision about the next steps, we will deliver a high level and clear assessment of the opportunities of the Albert Park site. This work will advance what both we (Noll & Tam) and Kappe + Du have done previously such that an "apples to apples" comparison can be made of the various paths forward. We will move this work forward while maintaining the City's schedule and being respectful of the City's budget. We will provide a "right -sized" study - one that provides an analysis that can be compared to the other sites. At this juncture, we understand that there is no need for engineering input or assessment, as that would actually elevate the complexity of this study beyond the other sites, and potentially trigger requests to update the work in other areas. Task Task Start Task End Duration Contract Award Feb 1, 2021 (Mon) Kickoff Meeting (Meeting 1) Feb 4 (Thurs) Review Existing Documentation, Preliminary Work, Site Visit Feb 5 (Fri) Mar 3 (Weds) 3.5 weeks Site Analysis Feb 17 (Weds) Mar 3 (Weds) 2 weeks (overlapping) Meeting 2 with Working Group Mar 4 (Thurs) Development of Alternatives Mar 5 (Fri) April 7 (Weds) 4.5 weeks Staff Workshop April 8 (Thurs) Refinement of Alternatives April 9 (Fri) 2.5 weeks Meeting 3 with Working Group April 29 CThurs) Development of Selected Alternatives April 30 (Fri) May 26 3.5 weeks Meeting 4 with Working Group May 27 CT hurs) Preparation of Presentation Level Materials May 28 (Fri) June 18 (Fri) 4 weeks City Council Presentation June 21, 2021 (Mon) NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 10 FINANCIAL MONITORING A project cannot be successful if it is not based upon realistic financial assumptions. Our team brings a great deal of experience in developing project budgets that are aggressive but achievable. We will start out our budgeting process by assessing all of the goals, aspirations, constraints, and limitations of the project that have been expressed to date. We know that the City has a limited budget for this study, and we intend to stay on schedule and therefore on budget for the (short) duration of this work. We will partner with you to establish goals and priorities, and facilitate discussions that sort them out into achievable project scenarios. Our goal will be to listen to all parties carefully, document everyone's goals for the record, iefine and synthesize scope items as possible, explore an appropriate number of alternatives, and guide the decision- making process towards a common, achievable set of program and budget goals. QUALITY ASSURANCE/ QUALITY CONTROL 0A/OC for a study is a bit different than when we are putting together a full set of construction documents for public bid. One of the keys to a successful study is principal involvement and direction. We have dedicated senior staff to this protect — the same staff who have been working with you over the last few years. They will remain committed and hands-on throughout, ensuring that the concepts being developed are in line with what has been expressed by the Working Group and City staff Our project manager will ensure that the process remains on schedule and on budget, and that the final deliverables are of the quality that the City expects. PROJECT COORDINATION This project has a quick schedule, and one of the keys to maintaining that schedule will be effective project coordination, collaboration, and timely decision making. Noll & Tam is proposing a lean team: the key staff shown In this proposal will be your project team, supported by one or Iwo technical staff. Our team will launch the project through a Zoom kickoff meeting and continue internal project communication through various online platforms, keeping in close communication and moving the project forward. We have found that one of the key elements to a successful partnership with our public clients is the ability to facilitate a collaborative process that responds directly to concerns of the client, users, and community. Noll & Tani will work closely with C ty staff to identify important project priorities and develop tangible strategies to achieve these priorities. We know you and your staff well and would anticipate being able to "hit the ground running" and lead this project to a successful conclusion. AN I IULH LUMMUNI I Y LEN I EH NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 11 PROJECT WORK PLAN KICKOFF MEETING: We will initiate the project by having a collaborative working session with the Library's Working Group, City staff, the design team, and key community stakeholders. We will discuss the overall goals and mission for the project, review the decision making process, assess the budget, and determine key milestones in the project schedule. We will work with your team to understand what can work best for you and what you envision for the future of this shared facility. Deliverables: A written summary of project goals and priorities. PRELIMINARY WORK: Noll & Tam will begin by reviewing any existing documentation about the site and the work already completed. Noll & Tam and our landscape architect RHAA will visit the site to experience the environment and its surrounding streetscape and the relationship to the surrounding amenities. Site diagramming will be undertaken to identify site conditions and constraints, landscape areas, as well as parking requirements. We will develop two site plan options that will indicate the site area of the building, parking layout, and potential recreational use of the surrounding landscape. Upon review and input from the stakeholders on these two site plan options we will develop a f nal and third site plan. Deliverables: Two site plan alternatives followed by a third and ` n i p f>rr d annotat:,d plan. HALF MOON BAY LIBRARY CONCEPT DESIGN OPTIONS: With your agreed upon site plan as a basis, we will study three design options for the plan layouts of the various spatial components within the building. Each will be shown integrated with the landscaped environment. We will create a criteria list that assists the team in evaluating the pros and cons of each option. Upon review and input from the stakeholders on these three options for the building plans we will develop final sets of enlarged conceptual floor plans for the building. For each of the three design alternatives, we will study the massing of the building and develop a design approach to the character of the building facades situated on the site. Deliverables: Thre. different on: eptual building floor plan options. Deliverables also include loose massing diagram drawings and architectural character sketches. FINAL DELIVERABLES: he selected Conceptual Design scheme will be determined through a process that includes input from the Library Working Group and asks & Rec staff. After the preferred scheme is selected, we will develop presentation -level materials for the preferred scheme, which we will present to the City Council, and which can be used in presentation to the community. Deliverables: Preferred annotated (rendered) site plan, presentation floor plans, sections, levathons. and three renderings (two exterior, one interior) of preferred alternative for use in presentations. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 12 RESOURCES TO BE PROVIDED BY THE CITY We would like to receive any additional information the City has about the existing community center, the site, and adjacent City properties; for example, the geotechnical report that was discussed at the informational meeting. WORKING TOGETHER DURING COVID-19 During the early stages of this client and stakeho der meet ngs are project, COVID-19 considerations for now typically conducted via digital safe distancing may still be required. platforms like Zoom or Microsoft Over the last 7+ months, Noll & Tam Teams, facilitated in a way that is has continued to move forward interactive, clear, and well organized. productively with all our projects Our virtual meetings have proven to in different phases and has been be an effective alternative, a, well as able to perform all project tasks in more cost effective than n -person a timely way, from kickoff meetings meetings. to construction administration. Our HAYWARD NEW LIBRARY & COMMUNITY LEARNING CENTER NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 13 EXCLUSIONS OR EXCEPTIONS At this time, we have not identified any parts of the proposal that are beyond our expertise or would be better handled by City staff. LA fr ANTIOCH COMMUNITY CENTER NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 14 Project Tasks Estimated Estimated Noll & Tam N&T Fee RHAA RHAA Fee Hours Per Task Hours Per Task Total Total Fee Hours per Task Review Documentation & Develop 9 $1,415 9 $1,415 Base Plans Pre iminary Brainstorming 20 $3,620 4 S1,078 24 $4,698 Pre iminary Alternatives 22 $3,670 32 $7,040 54 S10,710 Development of A ternatives 26 $4,390 26 54,390 Development of 41 $5,900 40 $8,360 81 $14,260 Selected Alternat've 1 Site Visit 2.5 S498 3 $710 5.5 S1,208 4 Meetings with Working Group 24 $4,760 5.5 $1,510 29.5 S6,270 (2hr virtual mtgs) 1 Staff workshop (2hr virtual mtgs) 6 $1,190 1.5 $421 7.5 $1,611 Presentation Materials: Site Plan, 42 S6,580 42 $6,580 Floor Plans, Sections, Elevations Presentation Materials: Three (3) 43 S6,715 43 $6,715 Renderings City Council Presentation 9 $1,785 9 $1,785 Project Management 10 $1,635 3 $798 13 $2,433 Documentation of Process: Designs, 24 $3,880 24 $3,880 Meeting Notes 278.5 $46,038 89 $19,916 367.5 $65,954 Reimbursable Expenses Total ASSUMPTIONS T he scope of work is lim'ted to the tasks listed above Fees include meetings and presentations as shown. Additional meetings will be considered extra services. Fees nc ude subm ttals as shown. Addit onal submittals wil be considered extra services. Fees assume a sing e phase of pro,ect documentation. $2,000 $67,954 NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 15 HOURLY RATES NOLL & TAM ARCHITECTS RHAA Principal $230-$240 Principal $240 -$255 Associate Principal S175-$190 Senior Associate $210 $235 Project Manager/ Assistant Project Manager $180 Senior Technical Architect/PM $175-$185 Associate $170 $180 Senior Technical Staff $165-$170 Designer $135- $155 Designer $135 $155 Project Accountant $175 Project Assistant $110 -$120 Controller $200 Reimbursable Expenses Reproduction, travel outside the Bay Area, renderings, computer models, physical models, postage, messengers, and other usual expenses will be billed at 1.15 times actual cost. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 16 EXPERIENCE Noll & Tam Architects delivers the full set of services and experience requested by the City of San Rafael. We are known for our skill with library planning and design, and have completed programming, planning, and design for numerous community and recreation centers. In the following pages, we have included representative projects which show the full breadth of services we can provide, and have also included the work of RHAA, who will be a close partner throughout this project. ANTIOCH COMMUNITY CENTER LIBRARY EXPERIENCE Noll & Tam is perhaps best known as library design experts, and will be able to bring our considerable experience in modern library trends to this project. Libraries have greatly expanded their role in the contemporary community. Their mission to promote equal access to knowledge endures, but the last 20 years have brought remarkable changes in its delivery. This is due both to advances in technology and to changing community expectations Libraries are no longer just a place where you can borrow and read a book. They are the focus of the local community - a place to meet friends and access the Internet with the latest technology, offering expanded reference resources, audio-visual collections, government services, after-school care, homework centers, resources for business, job search resources, literacy programs, genealogy resources, local history, and continuing education. COMMUNITY CENTER EXPERIENCE Noll & Tam has considerable experience in the design of both new and renovated community facilities and recreation centers. Our experience has shown us that in order for these facilities to be embraced by their communities, a recreation center must meet the wide-ranging needs of the population it serves, with a move toward multi- generational and flexible spaces that can adapt to changing needs and demographics. Community facilities promote personal connection and can support family bonding, teach youth life skills, and encourage active and healthy participation among all community members. Our goal is always to create a community recreation center that remains relevant into the future, and to think imaginatively about how the new facility will relate to its community and the larger context around it, both physically and culturally. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 17 KEY FEATURES COMMUNITY FACILITY CONNECTION TO PARK NEW LIBRARY LEED PLATINUM/ZNE SUSTAINABILITY GOALS RHAA AS LANDSCAPE ARCHITECT PROJECT INFORMATION HAYWARD NEW LIBRARY & COMMUNITY LEARNING CENTER Noll & Tam Architects is the prime architect for a new three-story library located on an urban site adjacent to the City's main downtown park, this three-story library is an innovative resource for Hayward's diverse community. The library includes expanded classrooms and educational spaces for an adult learning center and a homework center. It is one of the largest Zero Net Energy public libraries in the country and includes a rainwater catchment system that will save and recycle 500,000 gallons of water per year. In terms of design, sustainability, and service delivery, this is truly a 21st Century Library. Clients City of Hayward r —I Location: Hayward, CA i. --• � ; � {-- Dates. Feb 2014 Sept 2019 .�� • Contact Sean Reinhart 'k•�. �' � i � �- � i � Director of Library Services, Menlo Park :�,� s:•w�;i � t f (Fmr. Hayward i. ibrary Director) ssreinhart@menlopark.org %:`y (510) 432-8245 Nil NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 18 411C=_ ---I--- KEY FEATURES C COMMUNITY FACILITY INDOOR -OUTDOOR CONNECTION LEED GOLD/ZNE SUSTAINABILITY GOALS RHAA AS LANDSCAPE ARCHITECT PROJECT INFORMATION Client City of Half Moon Bay Location: Half Moon Bay, CA Dates: Aug 2015 - Aug 2018 Contact- Anne -Marie Despain Director of Library Services Sari Mateo County Libraries despain@srncl.org (650)312-5245 ,r_1ISu[9191ZII-E -INS Noll & Tam worked with the City of Half Moon Bay on the design of a new 22,000 -square -foot library that replaced an existing 7,285 -square -foot facility. The library, a regional branch of San Mateo County Libraries, is a hub of community activity that caters to all age ranges and diverse user needs. Noll & Tam's design honors the coastal and agricultural roots of the community, while serving current and future technology needs. The library features daylit interior spaces, outdoor reading plazas, acoustically separated areas for teen activities, and a flexibre maker space. The library opened to great celebration in August 2018. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 19 flptll t14I 1tl� 14LI. rwei� KEY FEATURES DOWNTOWN LIBRARY OCCUPIED RENOVATION COMMUNITY FACILITY CHILDREN'S SPACES PROJECT INFORMATION Location: Napa, CA Client: County of Napa Dates: April 2015 - Sept 2017 Contact: Danis Kreimeier Director of Library Services & Community Outreach danis.kreimeier@countyofnapa.org (707)253-4242 I 1 I `t ` , �. � ISI } � I : , ;`•� writ NAPA COUNTY LIBRARY MAIN BRANCH RENOVATION Noll & Tam recently completed a project at the Napa Main Branch Library. The $2.5M remodel addressed administration and circulation areas and paid special attention to the Children's area. We expanded the storytime space and added new lighting and ceiling features to support a "forest of books" theme, introduced by a much -loved existing mural on the wall. A new entry feature creates a welcoming portal into the updated 4000 -square -foot Children's area. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 20 KEY FEATURES STUDY C1 DOWNTOWN LIBRARY o HISTORIC BUILDING PROJECT INFORMATION Location: Woodland, CA Client. City of Woodland Dates: Nov 2016 - Sept 2017 Contact: Greta Galindo Library Services Director greta.galindo@cityofwoodland.org (530) 661 5984 WOODLAND LIBRARY MASTER PLAN In 2016, Noll & Tam was engaged to develop a Fac !ity Master Plan for the oldest operating Carnegie library in California, the Woodland Library. The last update to the library was almost 30 years ago, and the needs of the staff and community have far outpaced the capacity of the current facility to meet those needs. With the goal of securing support and funding, our Facility Master P an identifies a range of short- to long-term renovation projects which wi I provide a road map for the library to implement immediate improvements, while planning for longer term projects as funding permits. Focused on flexibility, the facility master plan will be a useful management tool into the future, guiding the library's development as its needs change over time. I ME U NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 21 KEY FEATURES STUDY DOWNTOWN LIBRARY SITE EVALUATION MULTIPLE OPTIONS PROJECT INFORMATION Location: Santa Cruz, CA Client: City of Santa Cruz Dates: June 2017 - Jan 2018 Contact: Susan Nemitz Library Director nemitzs@santacruzpl.org (831) 427-7706 ext. 7611 SANTA CRUZ DOWNTOWN LIBRARY STUDY The City of Santa Cruz hired Noll & Tam to study the options for renovating, rebuilding or moving their Downtown l ibrary, which serves the entire region. The current building is aged, deteriorated, and struggles to provide contemporary services for its community. We evaluated the existing building programmatically and structurally and assessed the cost of renovating it to meet current needs. We also developed site and design criteria which were used to evaluate a number of options for relocation of the library. The new building program we developed with library facilities consultant Penny Hummel will be the foundation when the City determines which option to move forward w'th. �..1 z00xr -- I a i I NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 22 KEY FEATURES STUDY MULTIPLE OPTIONS STAKEHOLDER OUTREACH PROJECT INFORMATION Location: Menlo Park, CA Client: City of Menlo Park Dates: Oct 2018 - Jan 2020 Contact: Sean Reinhart Director of Library Services ssreinhart@menlopark.org (510) 432-8245 BELLE HAVEN BRANCH LIBRARY STUDY Noll & Tam and Penny Hummel completed a space needs and preliminary building program to update the 3,500 SF Belle Haven Branch Library in Menlo Park. Constructed in 1999 as an attached wing of an elementary school facility, the Belle Haven Branch is operated by the City of Menlo Park as a dual use school/public library. Working with City staff from the Library and Public Works departments, the project team gathered broad based community input, reviewed community demographics and library usage patterns, analyzed and synthesized previous studies and assessments of commun ty needs, and compared current sery ce levels with best planning practices. At the end of the process, the team published a report recommending the development of a new library branch. P=x YOM @N; STAFF SPACES SERVICES ES SPACES NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 23 KEY FEATURES NEW CONSTRUCTION COMMUNITY CENTER MULTI -GENERATIONAL COMMUNITY PROCESS PROJECT INFORMATION Location: Los Altos, CA Client: City of Los Altos Dates: Sept 2017 current Contact. Chris Lamm former Engineering Service Manager for City of Los Altos/ currently at City of Menlo Park ctlamm@menlopark.org (650)330-6741 LOS ALTOS COMMUNITY CENTER Noll & Tam designed a new community center to meet the current multi generational needs of Los Altos After meetings with the City Council and the Project Task Force, our design for a new 25,000 square foot building includes spaces for children, teens, and seniors. Flexible spaces indoors and out meet the City's budget, fit into the context and culture of Los Altos, and provide a place that will fos'er a sense of community now and into the future. The project is currently in construction. V NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 24 KEY FEATURES NEW CONSTRUCTION COMMUNITY CENTER WITH LIBRARY MULTIPLE CLIENT STAKEHOLDERS PROJECT INFORMATION Location: Hayward, CA Client: Alameda County GSA Dates: Sept 2011 - present Contact: Monty Boyd Senior Project Manager GSA — Capital Programs Monty.Boyd@acgov.org (510)272-3753 �.� -� � � rat` • — CHERRYLAND COMMUNITY CENTER Noll & Tam worked with the Alameda County Redevelopment Agency and Hayward Area Recreat-on and Park D strict (HARD) to program and design a new community center n the unincorporated community of Cherryland, a historically underserved area in Alameda County near San Leandro. We explored several site locations and building size options in the concept design phase, with the goal of identifying the best option for the community center. We facilitated multiple community workshops and steering committee meetings that helped to develop a wish list and priorities for the new 18,500 SF center. The project is schedule to complete construction at the end of 2020. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 25 e KEY FEATURES COMMUNITY CENTER WITH LIBRARY NEW CONSTRUCTION FLEXIBLE SPACES RHAA AS LANDSCAPE ARCHITECTS PROJECT INFORMATION Location. Antioch, CA Client- C ty of Antioch Dates. Nov 2007 - Nov 2010 Contact. Lonnie Karste (formerly with City of Antioch) Principal, Karste Consulting, Inc. karsteconsult@sbcglobal.net (925)382-9467 ANTIOCH COMMUNITY CENTER Noll & am was the prime architect for a new 35,000 SF recreation facility in the City of Antioch. Working collaboratively with T he Sports Management Group (T SMG), we explored many options for a community building. The multi use gymnasium is a primary component to the facility and is intended to generate revenue. T he program also includes a community hall and classrooms that can be configured into one large room or smaller rooms using operable partitions. The project's goals include taking advantage of indoor outdoor relationships and incorporating many sustainable features. The building's design features a strong connection to the existing hills and is sited so that the west and east glazing is minimized, and the south entry elevation is properly shaded with sunscreens and trees. NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 26 rhaa W, i t4:e7'. ", Informal Stage --- i f Bike Park - Swimming Lagoon - � Zip fine , 5 V Alpine Slide �M1 J. 3 Extended Trails _ --- - NOVATO, CALIFORNIA 1 139 ACRES Newlark Enhance Tj,e Event- Meago�ec._ •— HT1 � --r -� rim - Enhanced New Park Fishing Deck i } -1J Bike Path Exit EntrancePlayground • R . i^Ttle I!tCi11C eft --- Pkwwoond . •r�-"� —Pavilion pen Meadow/ 3�, puerAowPprkln0 Enhanced Picnic Areas Star Deck -1he back- Hike In Picnic Mandow f Disc Golf Course � r Tree Camping PRELIMINARY MASTER PLAN OVERVIEW Stafford Lake Master Plan On behalf of Marin County Parks, RHAA prepared a master plan for Stafford Lake Park, a 1 39 -acre regional park three miles west of Novato. Considered one of the county's flagship facilities, the park features picnic and event space, fishing, open lawn, disc golf, and other recreational facilities. RHAA was tasked with taking a fresh look at the park's visioning, expanding upon the park's inherent qualities while adding programmatic, recreational, and environmental value for the park's growing and evolving demographics. Working with the County, RHAA conducted extensive community outreach to develop a comprehensive master plan that will improve connectivity, expand programmatic opportunities, and explore innovative elements to enhance park users' experience. Project Timeline: Completion Date: 12/20/2019 Project Cost: Construction Cost: $207,265 Client Reference: Name: Nancy Peake Title: Senior Landscape Architect Company: City and County of Marin Address: 3501 Civic Center Drive, Rm 417 San Rafael, CA 94903 Email: npeake@morincounty.org NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 27 rhaa SANTA ROSA, CALIFORNIA 1 54,450 SF Sonoma Academy RHAA worked with WRNS architects, Sherwood Design Engineers and Integral Group to develop a new Grange building, Theater, and productive teaching gardens and orchard at Sonoma Academy in Santa Rosa, a renowned private college preparatory high school. The 34 -acre campus is surrounded by over 1,000 acres of preserved open space at the foot of Taylor Mountain. The new Grange building program includes a flexible indoor -outdoor cafeteria space, maker spaces, and administration offices. The building is a LEED project, a certified Living Building Challenge, and a pilot International WELL Building Institute project. The project has an ecologically designed landscape and green roof and includes productive edible gardens to support learning and health. Project Timeline: Design: 2015 — 2016 Construction: 2016 — 2018 Project Cost: Construction Cost: $20,237,434 Design Fee: $134,840 Client Reference: Derise Hogle Director of Finance & Operations Sonoma Academy derise.hogle@sonomaacademy.org 707.636.2462 NOLL & TAM ARCHITECTS LIBRARY & COMMUNITY CENTER CONCEPT DESIGN 28 EXHIBIT B - Revised Budget San Rafael Public Library & Community Center Conceptual Design Study Assumptions The scope of work is limited to the tasks listed above. Fees include meetings and presentations as shown. Additional meetings will be considered extra services. Fees include submittals as shown. Additional submittals will be considered extra services. Fees assume a single phase of project documentation. Estimated Total N&T Fee Estimated Total RHAA Fee tbd fee for Total Fee per Project Tasks Nall & Tam Hours Per Task RHAA Hours Per Task Task Total Hours Task Review Documentation & Develop Base Plans 9 $1,415 9 $1,415 Preliminary Brainstorming 20 $3,620 4 $1,078 24 $4,698 Preliminary Alternat ves 22 $3,670 32 $7,040 54 $10,710 Development of Alternatives 26 $4,390 26 $4,390 Development of Selected Alternative 41 $5,900 40 $8,360 81 $14,260 1 Site Visit 2.5 $498 3 $710 5.5 $1,208 4 Meetings with Working Group (2hr virtual mtgs) 24 $4,760 5.5 $1,510 29.5 $6,270 1 Staff workshop (2hr virtual mtgs) 6 $1,190 1.5 $421 7.5 $1,611 Presentation Materials: Site Plan, Floor Plans, Sections, Elevations 42 $6,580 42 $6,580 Presentation Materials: Three (3) Renderings 43 $6,715 43 $6,715 City Council Presentation 9 $1,785 9 $1,785 Conceptual Design Cost Estimate 8 $1,320 $12,650 8 $13,970 Project Management 10 $1,635 3 5798 13 $2,433 Documentation of Process: Designs, Meeting Notes 24 $3,880 24 $3,880 286.5 $47,358 89 $19,916 375.5 $79,924 Reimbursable Expenses $2,000 Total $81,924 Assumptions The scope of work is limited to the tasks listed above. Fees include meetings and presentations as shown. Additional meetings will be considered extra services. Fees include submittals as shown. Additional submittals will be considered extra services. Fees assume a single phase of project documentation. RAFq�! A 2 �o (�rY k' 1 T H p e=`�h CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Library and Recreation Project Manager: Henry Bankhead Extension: 3436 Contractor Name: Noll & Tam Contractor's Contact: Alyson Yarus Contact's Email: alyson.yarus@nollandtam.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 1/4/2021 ❑ 1/4/2021 b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org ❑ 2 City Attorney a. Review, revise, and comment on draft agreement 1/5/2021 © LG and return to Project Manager 1/5/2021 ❑X LG b. Confirm insurance requirements, create Job on Project Manager PINS, send PINS insurance notice to contractor 1/6/2021 3 Forward two (2) originals of final agreement to ❑ contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $75,000; or Purchase > $75,000; or Or Public Works Contract > $175,000 Date of Council approval Vi /Pte. enter PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 1/7/21 Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed �- agreement lJI�Z� 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager 0 Isrd- 9