HomeMy WebLinkAboutCC Minutes 2002-12-02SRCC Minutes (Regular) 12/02/2002 Pagel
IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, DECEMBER 2, 2002 AT 8:00 P.M.
Regular Meeting:
San Rafael City Council
Also Present: Rod Gould, City Manager
Gary T. Ragghianti, City Attorney
Jeanne M. Leoncini, City Clerk
OPEN SESSION — COUNCIL CHAMBER — 8:00 PM:
Mayor Boro announced Closed Session items.
CLOSED SESSION — CONFERENCE ROOM 201 — 8:00 PM:
Present: Albert J. Boro, Mayor
Paul M. Cohen, Vice -Mayor
Barbara Heller Councilmember
Cyr N. Miller, Councilmember
Gary O. Phillips, Councilmember
Absent: None
a) Conference with Legal Counsel — Existing Litigation
Government Code Section 54956.9(a)
Case Name: MHC Financing, et al. v. City of San Rafael, et al.
U.S. District Court, Northern Dist. of CA, Case No. C003785
b) Conference with Labor Negotiator (Government Code Section 54957.6)
Negotiators' Names: Ken Nordhoff, Daryl Chandler, Lydia Romero
Employee Organization:
San Rafael Firefighters' Association
City Attorney Gary Ragghianti announced that no reportable action was taken.
ORAL COMMUNICATIONS OF AN URGENCY NATURE:
8:22 PM
a) Re: Choral Music Concert: - File 9-3-61
Susan Charlton, Marin Literacy Program, as a Mayflower Chorus member announced their
holiday concert this year is a story set in San Rafael, entitled "Miracle on Fourth Street." She reported
that under the direction of Daniel Canosa, the chorus will sing a combination of sacred and secular
music, including an audience sing along and an original song called "San Rafael." Ms. Charlton
indicated the show runs from December 12 — 15, 2002, at the Playhouse in San Anselmo. Tickets are
available from any member of the Mayflower Chorus, by calling the number on the flier she distributed
(491-9110), or by contacting Ms. Charlton at the Marin Literacy Program.
b) Re: Marin Peace and Justice Coalition: - File 104
Reverend John Auer, Marin Peace and Justice Coalition and Marin Interfaith Council, noted the Winter
Solstice takes place on Saturday, December 21, 2002. He requested that in this time of conflict, the City
Council declare Saturday, December 21, 2002, a "Day of Peace" in San Rafael, inviting residents to
participate in both personal and public observances of that "Day of Peace" on behalf of the world. City
Manager Gould to confer with Reverend Auer on this issue.
Councilmember Phillips moved and Councilmember Heller seconded, to approve the Consent Calendar as
follows:
ITEM
2. Approval of Minutes of Regular Meetings of
Monday, October 21, 2002 and Monday,
November 18, 2002 (CC)
3. Paramedic Tax — Measure P: (CC) —
File 9-4 x 9-3-31
a) Resolution Declaring Canvass of Returns
and Results of Consolidated Special
Municipal Election Held on November 5,
2002 Re: Ballot Measure P — Paramedic
Services Special Tax on Residential Units
and Non -Residential Structures, and
Appropriations Limit Increase
RECOMMENDED ACTION
Minutes approved as submitted.
a) RESOLUTION NO. 11206 —
RESOLUTION DECLARING
CANVASS OF RETURNS
AND RESULTS OF
CONSOLIDATED SPECIAL
MUNICIPAL ELECTION HELD ON
NOVEMBER 5, 2002, RE:
MEASURE P — PARAMEDIC
SERVICES SPECIAL TAX ON
RESIDENTIAL UNITS AND NOW
RESIDENTIAL STRUCTURES AND
APPROPRIATIONS LIMIT
INCREASE
SRCC Minutes (Regular) 12/02/2002 Page 1
3. b )ORDINANCE NO. 1793 — An Ordinance
of the City Council of the City of San
Rafael Amending Sections 3.28.030(6),
3.28.040, 3.28.050, 3.28.060 and
3.28.070 of Chapter 3.28 of the San
Rafael Municipal Code, to Increase the
Special Paramedic Tax on Residential
Units and Non -Residential Structures, in
Order to Cover the Cost of Paramedic
Service, to Increase the City's
Appropriations Limit and to Revise Certain
Definitions
4. Resolution Establishing a Voluntary Payroll
Deduction Program for the SOS Fund,
Established by Action for Better Cities (CM) —
RIP 7-4 x 9-1
5. Monthly Investment Report for Month Ending
October, 2002 (MS)— File 8-18 x 8-9
6. Resolution Amending Resolution Nos. 10492
and 10493 Pertaining to the Compensation and
Working Conditions for SEIU 949, Marin
Association of Public Employees, Supervisory
and Miscellaneous Units (4 -year MOU
Agreement from July 1, 2002 through June 30,
2006) (MS) —File 7-8-1
7. SECOND READING AND FINAL
ADOPTION OF ORDINANCE NO. 1792 —
An Ordinance of the City of San Rafael
Amending San Rafael Municipal Code
Chapter 8.34 Regulations for Massage
and/or Bodywork Offices and
Establishments, Owners and
Practitioners, and Section 1.08.020
Regarding Definition of Administrative
Hearing Officer (PD) —
File 9-10-3 x 10-3 x 9-3-30
8. Report on Bid Opening and Resolution Awarding
Contract re Miscellaneous Vehicles, to Victory
Chevrolet, Project No. 600-44-46001-9712 (Bid
Opening Held on Monday, November 25, 2002)
(PW) — File 4-2-320
9. Resolution Authorizing the Mayor to Execute a
Grant of Easement (in Vicinity of Canal Street
near Kerner Boulevard) for Anchor Purposes to
Pacific Gas and Electric Company (PW) —
File 2-14 x 9-3-40
SRCC Minutes (Regular) 12/02/2002 Page 2
b) Accepted Ordinance No. 1793.
RESOLUTION NO. 11207 —
RESOLUTION ESTABLISHING A
VOLUNTARY PAYROLL DEDUCTION
PROGRAM
Accepted Monthly Investment Report
for month ending October, 2002, as
presented.
RESOLUTION NO. 11208 —
RESOLUTION AMENDING
RESOLUTION NOS. 10492 AND 10493
PERTAINING TO THE
COMPENSATION AND WORKING
CONDITIONS FOR SEIU 949, MARIN
ASSOCIATION OF PUBLIC
EMPLOYEES, SUPERVISORY AND
MISCELLANEOUS UNITS (4 year
agreement from July 1, 2002 through
June 30, 2006)
Approved final adoption of
Ordinance No. 1792.
RESOLUTION NO. 11209 —
RESOLUTION AWARDING
PURCHASE ORDER FOR
MISCELLANEOUS VEHICLES TO
VICTORY CHEVROLET, INC. IN THE
AMOUNT OF $164,861.00 (lowest
responsible bidder.)
RESOLUTION NO. 11210 —
RESOLUTION AUTHORIZING
EXECUTION OF A GRANT OF
EASEMENT FOR ANCHOR
PURPOSES TO PACIFIC GAS AND
ELECTRIC COMPANY ON A
PRESCRIBED PORTION OF CITY'S
PROPERTY (AP# 009-032-09) ON
CANAL STREET
SRCC Minutes (Regular) 12/02/2002 Page 2
SRCC Minutes (Regular) 12/02/2002 Page 3
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAINING: COUNCILMEMBERS: Miller from minutes of 10/21/02, due to absence from
meeting.
Phillips and Mayor Boro from minutes of 11/18/02
due to absence from meeting.
Mayor Boro from item #7, due to absence from meeting.
Councilmember Phillips announced that although he was absent from the meeting of 11/18/02, he
had voted approval of item #7 (Massage Ordinance), having listened to the tape of the public
hearing and read the minutes and staff report.
PUBLIC HEARINGS:
10. Public Hearing —
CONSIDERATION OF ORDINANCE NO. 1791 - AN ORDINANCE OF THE CITY OF SAN
RAFAEL AMENDING TITLE 12 OF THE MUNICIPAL CODE OF THE CITY OF SAN
RAFAEL BY AMENDING AND ADOPTING CHAPTER 12.12 "2001 CALIFORNIA BUILDING
CODE," VOLUME 1 AND VOLUME 2, (BASED ON THE UNIFORM BUILDING CODE, 1997
ED.), CHAPTER 12.14 "2001 CALIFORNIA MECHANICAL CODE," (BASED ON THE
UNIFORM MECHANICAL CODE, 1997 ED.), CHAPTER 12.16 "2001 CALIFORNIA
PLUMBING CODE," (BASED ON THE UNIFORM PLUMBING CODE, 1997 ED.), CHAPTER
12.20 "2001 CALIFORNIA ELECTRICAL CODE," (BASED ON THE NATIONAL
ELECTRICAL CODE, 1999 ED.) AND UNIFORM ADMINISTRATIVE CODE PROVISIONS
FOR THE NATIONAL ELECTRICAL CODE (1996 ED.) (CD) —
FILE 1-6-1 x 1-6-2 x 1-6-3 x 1-6-5 x 1-6-6 x 1-6-7
Mayor Boro declared the public hearing opened.
Community Development Director Bob Brown explained this is the typical tri -annual adoption
of the Uniform Construction Codes. He stated there was nothing new or unusual in this year's
version in terms of any local amendments.
There being no comment from the audience, Mayor Boro closed the public hearing.
The title of the ordinance was read:
"AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING TITLE 12 OF THE
MUNICIPAL CODE OF THE CITY OF SAN RAFAEL BY AMENDING AND ADOPTING
CHAPTER 12.12 "2001 CALIFORNIA BUILDING CODE," VOLUME 1 AND VOLUME 2,
(BASED ON THE UNIFORM BUILDING CODE, 1997 ED.), CHAPTER 12.14 "2001
CALIFORNIA MECHANICAL CODE," (BASED ON THE UNIFORM MECHANICAL CODE,
1997 ED.), CHAPTER 12.16 "2001 CALIFORNIA PLUMBING CODE," (BASED ON THE
UNIFORM PLUMBING CODE, 1997 ED.), CHAPTER 12.20 "2001 CALIFORNIA
ELECTRICAL CODE," (BASED ON THE NATIONAL ELECTRICAL CODE, 1999 ED.) AND
UNIFORM ADMINISTRATIVE CODE PROVISIONS FOR THE NATIONAL ELECTRICAL
CODE (1996 ED.)"
Councilmember Phillips moved and Councilmember Cohen seconded, to dispense with the
reading of the Ordinance in its entirety and refer to it by title only, and approve final adoption of
Charter Ordinance No. 1791 by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
11. Public Hearing —
CONSIDERATION OF AMENDMENTS TO THE SAN RAFAEL MUNICIPAL CODE
INCLUDING: (1) TITLE 15 TO ELIMINATE REFERENCES TO THE SUBDIVISION
COMMITTEE AS A DECISION-MAKING BODY; (2) SECTION 14.25.070 TO ALLOW FOR
APPOINTMENT OF AN ALTERNATE MEMBER OF THE DESIGN REVIEW BOARD; AND
(3) CHAPTER 12 TO REVISE THE NUMBER OF COPIES OF CERTAIN UNIFORM CODES
WHICH MUST BE MAINTAINED BY THE CITY CLERK (CD) —
FILE 5-1 x 9-2-39 x 1-6-1 x 9-3-14
Mayor Boro declared the public hearing opened.
Community Development Director Bob Brown stated these were three cleanup items to the
Municipal Code. He explained the first item was discussed in August on adoption of the
SRCC Minutes (Regular) 12/02/2002 Page 3
SRCC Minutes (Regular) 12/02/2002 Page 4
rewritten Subdivision Ordinance and would eliminate the Subdivision Committee, which is
presently comprised of himself, the City Engineer, Mr. Bernardi and the Planning Commission
Chair. Mr. Brown stated that although it has not operated that way in years past, the
Subdivision Committee is subject to the Brown Act, and rather than have it begin holding public
hearings, staff favored, as is done in most other cities, having a single decision maker, i.e., the
Community Development Director. He indicated the applications would still be run by the City
Engineer for input, thus, Public Works would not be eliminated from this important process.
A further matter discussed by the City Council at the last Design Review Board appointment
pertained to the ability of the City Council to appoint an alternate member. Mr. Brown
indicated this would assist with occasional quorum problems and believed that at the last
interviews, Council favored a candidate for this position. Should Council approve the item this
evening, Mr. Brown stated he would contact that individual to ascertain his interest, and if so,
an application period could be opened for an alternate member of the Design Review Board.
Mr. Brown stated the final item was of financial interest to him, explaining that when the
Construction Codes just approved are reprinted, it is necessary to purchase three copies for
the City Clerk's Office. He indicated the City Clerk had confirmed she could not recall an
occasion of anyone from the public ever requesting to see these volumes; however, the cost to
his department was $1,500 every other year. For this reason and to save space, he believed it
to be prudent to have only one copy of these codes maintained by the City Clerk.
On this last item, Councilmember Heller inquired whether a copy of the codes would still be
available to the public. Mr. Brown responded affirmatively, explaining the City Clerk would
maintain one copy, with a further copy available in the Community Development Department
library.
Regarding the Subdivision Committee, Councilmember Cohen stated it would be essential to
ensure the noticing is as broad as possible. Mr. Brown confirmed that the involved
homeowners' associations are always notified for all of these applications. He referred to a
provision for any that are controversial, such as Gold Hill Grade, which would immediately be
referred to the Planning Commission. He confirmed for Councilmember Cohen that there are
also appeal rights.
There being no comment from the audience, Mayor Boro closed the public hearing.
The title of the ordinance was read.
"AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING THE MUNICIPAL CODE
INCLUDING 1) TITLE 15 OF THE SAN RAFAEL MUNICIPAL CODE TO ELIMINATE
REFERENCES TO THE SUBDIVISION COMMITTEE AS A DECISION-MAKING BODY; 2)
SECTION 14.25.070 OF THE SAN RAFAEL MUNICIPAL CODE TO ALLOW FOR
APPOINTMENT OF AN ALTERNATE MEMBER OF THE DESIGN REVIEW BOARD; AND 3)
TITLE 12 OF THE SAN RAFAEL MUNICIPAL CODE TO REVISE THE NUMBER OF
COPIES OF CERTAIN UNIFORM CODES WHICH MUST BE MAINTAINED BY THE CITY
CLERK"
Councilmember Miller moved and Councilmember Cohen seconded, to dispense with the
reading of the Ordinance in its entirety and to refer to it by title only, and pass Charter
Ordinance No. 1794 to print, by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
OLD BUSINESS:
12. REPORT ON THE NORTH SAN RAFAEL PROMENADE (PW) — FILE 4-3-404 x 9-2-52 x 238
Public Works Director David Bernardi stated this was the final report for the preparation of the
North San Rafael Promenade Conceptual Masterplan. He apologized for the fact that the
consultant had not yet arrived, indicating he would attempt to present the plan himself.
Mr. Bernardi explained the Promenade Plan was an idea raised out of the San Rafael Vision
adopted in 1997 and that plan envisioned the creation of a promenade from Terra Linda
Recreation Center/Scotty's Market to the Civic Center on the other side of the freeway. He
reported three community meetings were held with the consultant firms of Brian Wittenkeller
and Associates and Brian Powell and Associates, hired by the City to prepare the Conceptual
Masterplan.
Mr. Bernardi reported that all the comments in the final plan were garnered from these
SRCC Minutes (Regular) 12/02/2002 Page 4
SRCC Minutes (Regular) 12/02/2002 Page 5
meetings; the plan was also discussed with the Planning Commission on October 29, 2002.
He indicated the Planning Commission endorsed the Masterplan; the only change being a
strong recommendation that the parking on Freitas Parkway be removed in order to
accommodate bike lanes.
Although staff concurred with all the elements within the Masterplan, Mr. Bernardi stated there
was some concern regarding the removal of parking, primarily as it could conflict with those
who use the bus stops. The remainder of the parking on Freitas Parkway accommodates
approximately only six to nine cars for commuters. Having evaluated this, Mr. Bernardi stated
staff realized there was parking on a side residential neighborhood street within 200 — 400 feet
of the bus stop that could accommodate the commuter parking.
Mr. Bernardi stated this evening's report had full endorsement from the residents of the area,
the Planning Commission and staff.
Referring to the recommendations on page 4 of the report, Mr. Bernardi stated he would briefly
identify these:
Create new pedestrian connections between the Terra Linda Recreation Center,
Freitas Parkway and the Terra Linda Shopping Center;
• Revise parking in front of Scotty's Market to create a new pedestrian -only plaza for
seating, gathering and expanded produce display;
On Freitas Parkway, replace the existing pathway on the north and south sides of the
street with a six-foot wide sculptured bomanite concrete pathway (patterns are
impressed to create interest.) Eliminate parking on each side of the street and install
Class II bike lanes in each direction. Add some type of pathway lighting, still to be
designed, which would add lighting to Freitas Parkway itself where presently there is
none.
Continuing, Brian Powell, Landscape Architect distributed reports to Council which he
indicated were a little more up-to-date.
Indicating that Class II bike paths were planned on Freitas Parkway, Mr. Powell stated the
proposal was to eliminate parking on Freitas. In lieu of the present 8 -foot wide parking area,
he indicated the proposal was for an 8 -foot wide bike lane. Referring to a chart, Mr. Powell
identified orange triangles as a jogging path. He explained the section through the promenade
area behind the curb would be planted, have a 6 -foot wide pathway, a 2 -foot wide jogging path
and a fence. He indicated the jogging path would go from the Terra Linda Recreation Center
down Freitas Parkway to Las Gallinas Avenue.
Mr. Powell reported amenities all along the way are being improved, including Munson Park,
Arbor Park, historical markers, cultural identity areas, seating, patios, plazas and such,
indicating there were elements like this throughout the entire promenade. He indicated the
cultural theme had not been fully developed and is repeatedly mentioned in the plan as
something that would need more attention; however, is still one of the three main components
of the plan, i.e.:
Pedestrian/bike area;
Amenities; and
Cultural identity that would show up in the historical markers, etc.
Referring to the chart and a long stretch, Mr. Powell stated it was intended to develop the
jogging path, concrete and lighting. He indicated that at night, the large mature trees and
landscaping provide very little lighting, especially at ground level; therefore, it was proposed to
have 12 — 18 -feet high park -like decorative lighting standards all along each side of Freitas
Parkway.
Continuing with the chart to the intersection of Freitas Parkway and Las Gallinas, Mr. Powell
stated that at this point, the promenade basically splits into two pieces: one going into
Northgate One and the other down on Las Gallinas on the south side. He indicated that the
experience going through Northgate One is entirely different and is for those going to perhaps,
Starbucks, rest at the plaza, bicycling, walking or with strollers, essentially those taking their
time. Mr. Powell stated that on the Las Gallinas route, it was assumed most people would be
destined for points beyond, therefore, going faster. He stated that a 6 -foot wide walkway was
proposed on the south side of the street; there would be no jogging path; however, it was
believed the pathway at the back of the curb could be widened. He stated it was important to
keep this in mind because of the type of traffic expected on Las Gallinas, e.g. small children on
bicycles and parents with strollers. He stated the present 4 -foot sidewalk on each side is not
adequate.
SRCC Minutes (Regular) 12/02/2002 Page 5
SRCC Minutes (Regular) 12/02/2002 Page 6
Another issue related to the type of traffic expected on Las Gallinas and referring to the chart,
Mr. Powell explained that the area from Manuel T. Freitas all along the south side of Northgate
One and through the area called "Bank Row" to the Merrydale Overcrossing was probably the
most difficult stretch of the entire promenade because of the amount of traffic at present and
expected should the Mall expand. He stated City staff had indicated that should the Mall
expand, potentially there could be four lanes of traffic coming along that entire stretch, which
was difficult to imagine, especially in light of the fact that the width of the street in front of one
of the banks is approximately 44 -feet. With four lanes of traffic, it would be difficult to
accommodate even a Class III bike lane. Mr. Powell stated it was recommended in the report
that should four lanes of traffic go ahead, the City would need to negotiate Class II bike lanes.
Should the Mall include a housing or theater development, or especially parking garages, he
stated that perhaps some of the 150 parking stalls along the southern edge of that street
through the Macy's parking lot could be utilized for a Class I bike lane. Mr. Powell stated the
report clearly indicated that should four lanes of traffic go in the "Bank Row" area, the City
would need to negotiate and obtain an accommodation of Class II bike lanes.
Returning to the chart, Mr. Powell identified a further area where Class II bike lanes could
almost be accommodated and where currently, there is 8 -feet of parking, two 12 -foot travel
lanes and another 8 -feet of parking. Sacrificing parking on one side or the other would permit
space for two 4 -foot Class II bike lanes. Mr. Powell stated this could almost be done right
away should there be an accommodation for the parking. He stated the graph identified Class
II bike lanes with solid circles and was more of a ring shape from a point on Manuel T. Freitas
Parkway, along Las Gallinas to Merrydale, indicating either a Class II or Class III bike lane.
Mr. Powell stated that with all the different possibilities at this time, the attempt was to offer
food for thought and the hope was that a Class II bike lane could be accommodated.
Regardless of what transpired on Las Gallinas, Mr. Powell stated the stretch of Northgate from
Las Gallinas down to Los Ranchitos was really important as this is a stretch of roadway not
traveled as frequently. He reported the street is wide and clearly could accommodate Class II
lanes on each side. He identified a further section where the pavement ends and indicated the
report recommends paving this area to allow continuity on the south side of the road.
Referring to the intersection between the Merrydale Overcrossing and Las Gallinas, Mr. Powell
stated this could be a nice area for a seating plaza, plus new signage and lighting. He
indicated it could be a nice entry into the mall at Northgate off the Merrydale Overcrossing. To
the north, it was suggested a new signalized intersection be incorporated into the Northgate III
shopping center, and he reported this was an idea the traffic engineers had been exploring for
quite a while. Two present entries into Northgate One would be eliminated and at
approximately the midway section, replaced with a new four-way signalized intersection entry
into Northgate III.
Continuing east of the East Portal area, Mr. Powell stated this was one of the most critical and
interesting areas of the entire promenade, as in order to satisfy the Mission Statement to
connect the east and west sides, it was necessary to cross the freeway. He commented that
the Merrydale Overcrossing is highly traveled with fast traffic and a bike lane on the south side.
Mr. Powell stated the proposal was for the bike and pedestrian route to remain at grade,
exiting just before the overpass and continuing back behind the cemetery, which he believed to
be the most practical route to get to the railroad crossing. He indicated it was proposed that
Class II bike lanes and pedestrian ways go all the way up to the railroad crossing and
underneath the highway overpass. Mr. Powell stated that in the section between the road
behind the cemetery and Civic Center Drive, a multi-purpose path is proposed, possibly 10 —
12 -feet wide, in addition to a 2 -foot wide jogging path on each side. He stated the railroad
allows a comfortable space on the north side of the tunnel and with some lighting, could be a
safe and convenient passageway. On Civic Center Drive, the proposal is to continue the Class
II bike lanes and sidewalks, from Merrydale Overcrossing down to the railroad. Mr. Powell
stated that those traveling underneath the freeway would connect onto these new Class II bike
lanes and sidewalks behind the curb, six -feet on each side of the street, and would continue
down to the lagoon at the Civic Center park. This point is officially the eastern terminus of the
promenade; however, the County, having reviewed the project with Northgate One and Terra
Linda Shopping Center representatives, indicated their only request was that the pedestrian
promenade be continued down to North San Pedro Road. Mr. Powell reported they pointed
out in particular, that on the north side of the street, especially at night when there is a large
event and people park at the curb, it is necessary for passengers to step out onto grass, which
is not satisfactory.
Mr. Powell stated a number of amenities throughout the project were proposed:
• Scotty's Market Plaza - an expanded produce area and meeting space with new
seating areas, trees, etc.;
• Seating at Munson Park, including children's play area and restroom;
SRCC Minutes (Regular) 12/02/2002 Page 6
SRCC Minutes (Regular) 12/02/2002 Page 7
• Arbor Park and Hillview — cultural identities, signage, historical markers
He added that details throughout the project would afford identity to the promenade, including
colored concrete that would symbolize the watershed in Terra Linda, signage and historical
markers.
Mr. Powell indicated a new entry is proposed for Northgate One, new circulation for the front
of Safeway to widen that pedestrian precinct, and Sycamore trees at the entry to Northgate
One. While there are a limited number of Sycamore trees presently, the proposal is that the
entire area going in and out be aligned with these trees.
Mr. Powell stated a space had been developed conceptually at the Las Gallinas and Rite Aid
Plaza, featuring some interesting paving, trellises and a trellis with Wisteria vines was another
detail repeatedly shown throughout the plan. He added that paving and seating areas were
planned for the lagoon to embellish what is there presently in order to maximize the views, etc.
Commenting further, Public Works Director Dave Bernardi stated:
a) Any of the improvements shown to be on private property would have to acquire the
property owners' permission and most likely, be funded by the property owners
themselves;
b) As indicated by Brian Powell, the Promenade Conceptual Plan is a series of
improvements to the existing infrastructure and is long term;
Mr. Bernardi reported that the project would be implemented over time and in phases as
funding became available. Various funding sources that could be considered included:
private sector funding;
grants;
new development contributions.
He stated that in reality, any City funds towards this project most likely would not be available
for the foreseeable future, given the current state funding crisis and its potential impact on the
City; therefore, staff would not recommend any expenditure of any City funds at this point in
time.
Brain Wittenkeller indicated he had procured additional full-scale graphics and could display
these if necessary. He thanked the City staff, and Dave Bernardi for his assistance,
commenting that the committee with which they worked was wonderful, particularly Shirley
Fischer and Kay Noguchi.
With respect to Freitas Parkway, Councilmember Cohen inquired whether there was parking
currently on the north side between Las Gallinas and Del Ganado. Responding, Mr. Bernardi
stated it was very rarely used, if at all. Councilmember Cohen inquired whether there was an
8 -foot parking lane. Mr. Bernardi responded negatively; however, noted there is a shoulder
wide enough for a Class II bike lane.
With regard to parking at the bus stop, Councilmember Phillips stated the comment was made
to the effect that there was parking in the nearby neighborhood, and he questioned his
understanding that the neighbors were supportive of this. Mr. Bernardi stated the committee
was supportive of the concept of relocating the parking from Freitas Parkway to the
neighborhood streets. He indicated this was not discussed with the neighbors in the vicinity of
where the cars would potentially be. Recognizing his understanding of the comment to be
wrong, Councilmember Phillips stated he suspected the neighbors would have some concerns.
Mr. Bernardi stated that when the Masterplan was approved, each phase would require
additional work, even removal of parking, before implementation.
Councilmember Cohen clarified that "Pork Chop" on the chart should have read "Pork Shop."
Regarding the design of the eastern terminus and discussions with County staff,
Councilmember Cohen noted this was getting onto the grounds of the Civic Center and he
inquired whether time was spent evaluating this.
Responding, Mr. Wittenkeller stated the County was extremely sensitive to what occurs at the
Civic Center and reported the existence of a fulltime committee of volunteers who oversee this.
He indicated the County is presently establishing a consulting team to develop plans for the
future of this area; therefore, anything suggested would receive additional scrutiny. Mr.
Wittenkeller stated the recommendation for the addition of sidewalk and Class II bike lanes
from the railroad to North San Pedro Road came from the County staff.
SRCC Minutes (Regular) 12/02/2002 Page 7
SRCC Minutes (Regular) 12/02/2002 Page 8
Understanding this, Councilmember Cohen stated that with regard to design consistency at
Lagoon Park at the eastern terminus of the promenade versus design consistency with the rest
of the Civic Center grounds, he believed the promenade would lose out, unless it should
happen that the designs were similar, which appeared extremely unlikely.
Concurring, Mr. Wittenkeller stated the hope was that a plaque or some type of recognition
which indicated the continuance of the promenade would be located in the vicinity of Lagoon
Park, which would be an invitation to Terra Linda and hopefully, all the way to the Recreation
Center.
Directing his question to the consultants, Councilmember Phillips inquired whether there was
any indication of usage on both the bike and pedestrian paths.
Responding, Mr. Bernardi stated this was beyond the scope of this analysis. He explained this
was a conceptual Masterplan and each concept would require further flushing out as funding
became available; therefore, no usage analysis was conducted to date.
Councilmember Phillips inquired as to the possibility of doing this, i.e., ascertaining some type
of indication as to the potential usage.
Mr. Bernardi stated that for bicycles, for instance, it would be necessary to literally count them.
He indicated that Traffic Engineer Nader Mansourian had done work in other areas to
determine the exact impact of bicycles presently. He stated this was the type of work which
would be required in the future, and also observing pedestrians.
Mayor Boro inquired whether the conceptual recommendation was that the City extend the
sidewalk along Lagoon Park. Mr. Wittenkeller stated the basic reflection was what the County
staff had indicated they would like to see. As to the funding source, he stated they had made
no specific recommendation.
Referring to the map where it identified Northgate Shopping Center and the Merrydale
Overcrossing, Mayor Boro questioned why connecting down that road rather than going to the
railroad was not used. Mr. Wittenkeller stated the report indicated this was also done. Mr.
Bernardi stated this was an alternate route, explaining the Merrydale Overcrossing would
continue to serve bicycle and pedestrian access and the other route was available to those
who chose not to mix with cars going over the Overcrossing. He added there was a proposed
Civic Center Train Station under the freeway and whatever happened with the pedestrian
pathway under the freeway would require the approval of SMART (Sonoma/Marin Area Rail
Transit) primarily, together with being coordinated with their future bus station. Having spoken
with Lillian Haymes (SMART) briefly, Mr. Bernardi stated she indicated she could see some
compatibility, presuming people did not cross tracks, etc. He stated that conceptually, this was
fine with SMART; the details would have to be worked out as would all the other components
of the project.
Shirley Fischer, on her own behalf, on behalf of Kay Noguchi, and on behalf Larry Paul and
Lloyd Liebes (Co-chairs of the VIA Committee), who could not be present this evening,
conveyed their gratitude to the City Council for last May having directed initiation of the
conceptual plan. Backtracking in time, she stated this really demonstrated how the visioning
process works and how San Rafael had been able to make it work.
Ms. Fischer indicated that in 1996, she had been involved in the initiation of the North San
Rafael Vision process, when there was merely the kernel of an idea of a Town Center of North
San Rafael. She recalled the workshop and refinements through the process of the Vision
Steering Committee over two years into the Vision document, which developed the idea of the
promenade as a means both to connect pedestrian and bicycle access, getting people out of
their cars, and also to link the community together, east and west sides of the highway. Ms.
Fischer stated it was then turned over to the VIA Committee to develop an action plan. With
Council's assistance, help over the summer from the consultants and a continuing community
process to generate this plan, she believed it to be a wonderful sense of closure on how the
process works. She added the product is exactly what they desired and while in a sense it
was a blueprint, it was also a Masterplan, recognizing the City had not signed anything. She
stated they understood and wanted a conceptual plan knowing many things are happening,
such as the SMART plan, the RFP for the County renovation of the Marin Center area, plans
for Northgate Mall's possible renovation and plans for possible renovations at Terra Linda
Shopping Center. Ms. Fischer expressed the hope that the promenade would be compatible
with Frank Lloyd Wright and vice versa and thanked City staff for their helpfulness and
cooperation in moving the process along.
Addressing the issue of parking along Freitas Parkway, subsequent to counting cars for quite a
number of months and conversing with people living in the immediate community, Ms. Fischer
stated the area with a request for parking to be removed is from Del Ganado to Safeway at Las
SRCC Minutes (Regular) 12/02/2002 Page 8
SRCC Minutes (Regular) 12/02/2002 Page 9
Gallinas, and there are only approximately 9 cars at most that park along this area. She
indicated this is in the vicinity of Las Pavadas where parking is available on alternative streets.
She commented that the majority of commuters park on Freitas to the west side, for
convenience.
Commenting on reasons for removing the parking, Ms. Fischer stated this was not only to
afford the visual for those walking and riding along the promenade, rather to accommodate
parking, it would be necessary to cut down trees or cut bays around them. She stated the
general consensus was that the parking could be accommodated and the promenade made a
place where people would feel comfortable jogging and walking.
On the issue of usage, Ms. Fischer stated she had walked in the hills for years and noticed
over the past few years an increase in people walking their dogs, bicycling, walking with
children, etc. She also noted it would be a safe route for the Safe Routes to Schools program
where children are encouraged to use their bicycles. In addition, she stated it is on the County
Bicycle and Pedestrian Plan as a major east -west connector, getting people from the
Northgate area over to the bike path at the end of Freitas; therefore, with multiple uses, she
had no question but that it would be used frequently.
Ms. Fischer stated she believed it to be a "Field of Dreams." They realized it was not a project
ready to be built, rather would happen in phases as the opportunities presented themselves.
She indicated the main hope, as the VIA Committee is planning to sunset or transform itself
into some other type of ongoing community group to keep fostering the Vision, was to look at
the steps that are easy to implement and would have a big effect first, such as the striping on
Freitas. This, she indicated, would have the impact of allowing identified bikeways at relatively
low cost.
Ms. Fischer stated that some of the other items would, obviously, take a lot of negotiating with
the malls and other redevelopments and as they make their plans, the plans for this project
could be accommodated in a mutually agreeable way.
Ms. Fischer reiterated the delight of the VIA Committee. She indicated that from the
community's viewpoint, it had been a delightful process working with Brian Powell and Brian
Wittenkeller this summer, and had been a very positive community experience in terms of
cooperation of City, County and consultants.
Councilmember Heller reported having attended one of the public meetings this summer and
was very pleased with the number of people present, and their enthusiasm. She stated the
ideas kept coming very rapidly and everyone had a suggestion of what should be done with
their community, which she considered a very healthy process.
Mike Maguire, on behalf of Santa Margarita Neighborhood Association, reported he had
participated with Ms. Fischer, other members of the audience this evening and staff, indicating
it would be great to find ways to fund this "Field of Dreams." He pointed out that a couple of
the projects appeared relatively inexpensive, i.e., striping on Freitas Parkway and Northgate
Drive, south of the mall. With regard to the western terminus, Mr. Maguire stated that most
people were aware the Santa Margarita Neighborhood Association was attempting to
spearhead the "Recreate the Creek" project, which would landscape that long block from Las
Raposas, along Del Ganado to Freitas Parkway. He indicated their landscaping plans
primarily pertained to the creek banks; however, re -striping of Del Ganado from Freitas
Parkway towards the Recreation Center would again, establish a nice Class II bike lane.
Mr. Maguire indicated he was present to rally the City Council, staff and citizens to support the
"Recreate the Creek" project and ascertain how it all ties together. This, he stated, could be
one of the first steps to launching the beautiful promenade.
Preston McCoy, Terra Linda resident, stated he was present as a bicycle advocate and
longtime bus commuter. He stated the planning process was great in that there now was
conceptually, this document, together with the Bicycle and Pedestrian Plan, both of which
indicated there should be bike lanes down Freitas Parkway. He noted that in the recent
repaving, bike lanes were not installed; however, excellent edge lines were inserted and are
similar to bike lanes. With the plans having been completed and presented, Mr. McCoy stated
it would be reasonable to recognize that while there would not be parking in most of this area,
(parking may be required at the Del Ganado intersection at Freitas), he advocated that the
remainder could be striped. He believed it to be important to have parking for bus commuters
and perhaps, pocket parking, indicating the point had been reached for making the decision
that parking is not needed on the remainder of that street, on either side.
Mr. McCoy stated this was a really good process and he supported it
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Noble A. (Rocky) Birdsey, 201 Belle Avenue, thanked Brian Powell and Brian Wittenkeller for
the excellent report. He also thanked staff for their recommendation on Freitas, together with
the Planning Commission for their unanimous support to remove parking and install bike lanes
east of Del Ganado.
With regard to funding, for clarification, he inquired of Public Works Director Dave Bernardi
whether he was referring to the sidewalks and not the bicycle striping. Mayor Boro stated he
believed Mr. Bernardi was referring to the entire plan. As stated in the plan and staff report,
this was a conceptual plan and as funding became available, either privately or publicly, the
project could proceed; however, at this point, no funds were readily available to commence
implementation of the plan. With respect to some of the comments regarding the bicycle trails
and re -striping, Mayor Boro stated this could be pursued and prioritized by the City Council as
they evaluate the work program for next year, if they so desire.
Mr. Birdsey stated the plan was very exciting, indicating Freitas was one of the forty-four
segments of short-term projects which Council, in February 2002, requested Public Works to
consider. He indicated that of those segments, three or four are contained in this element:
• Del Ganado — Class II bike lane;
• Freitas Parkway — Class II bike lane;
• Northgate Drive from Las Gallinas to Los Ranchitos; and
• Somewhat out of the scope, the County's interest in going from Los Ranchitos up to
Lincoln Avenue. He stated the County is interested in putting a bike lane or working on
the shoulders up there.
Mr. Birdsey stated that with just these short-term projects, approximately a mile and a half of
Class II bike lane would be opened up. He referred to Councilmember Phillips' inquiry as to
whether this would increase bicycle and pedestrian use and stated that with regard to bicycle
use, it would be necessary to put the infrastructure in, indicating a north -south route was
needed; the implementation of this would go toward that goal.
Referring to Council's direction in February concerning Grand/Villa and the Hammondale
undercrossing, Mr. Birdsey stated that should staff commence discussions with CALTRANS,
something could be accomplished in a very short period of time.
Mr. Birdsey indicated his satisfaction with the plan and thanked all those who participated.
Tom Hinman, Terra Linda, stated he was privileged to have been on the committee charged
with the beautification and maintenance of the North San Rafael Vision and indicated this was
an outgrowth of that. He explained the committee began evaluating a small, narrow sidewalk to
establish what could be accomplished with it and the innovations which grew from the
community were truly rewarding. He pointed out that potentially leaving the provisions for
undergrounding of utilities along the north side of Freitas would add a great deal to the
aesthetics; however, he realized the price could be a factor in improvements of this nature.
Finally, Mr. Hinman invited Councilmembers to a dedication ceremony for the entryway on
Saturday, December 7, from 12:00 noon — 1:00 p.m. He indicated this was one of the
recommendations of the North San Rafael Vision and on behalf of portion of the neighborhood,
he thanked Councilmembers and City staff for bringing this to fruition.
Mayor Boro thanked the committee, consultants, staff, Shirley Fischer and in particular, Kay
Noguchi for their work. He stated it was great to have a conceptual plan with so much
agreement; however, the challenge would be in the future, to seek ways for its funding. He
stated that with the plan in place, as opportunities arose, construction could commence, as has
been the approach elsewhere in the City.
Assuming the plan came to Council this evening as it was unanimously adopted by the
Planning Commission, Councilmember Cohen stated there was reference to what could
happen in the event of an expansion to the mall at Northgate and the need for four lanes as
indicated by the City Traffic Engineer. He indicated having had the privilege of attending some
of these meetings and going on the walk tracing the course of the promenade, and the
potential impact on pedestrian and bicycle access, should that occur, was of significant
concern. He referred to a phrase in the plan which he wished to ensure was on the record and
acknowledged, noting a couple of discussions that stated "should the expansion go forward,
the City should negotiate with the owners of the mall to facilitate bicycle access." Referring to
Page 7 of the plan, Councilmember Cohen quoted: "If Las Gallinas Avenue is converted to four
lanes of traffic, then alternative bicycle facilities through the area must be developed," and
indicated he supported that statement. He stated he wanted to specifically call this out and
have its acknowledgment on the record. Should this give anyone pause, it should be
discussed, indicating his concern was that while understanding the need for four lanes of traffic
from the traffic modeling, he believed to do this at the expense of pedestrian and bicycle
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SRCC Minutes (Regular) 12/02/2002 Page 11
access around Northgate Mall would be a real mistake. He stated a strong policy statement
should be made to the effect that when this is done, not only should there be planning for
automobile traffic, rather pedestrian and bicycle traffic must also be planned for. He believed
this point should be on the record.
On the question of striping on Freitas, Councilmember Cohen believed this should be
proceeded with as soon as funding became available in the budget. He noted that as staff
indicated in the past, it was merely a factor of a few cans of paint to insert striping once parking
has been eliminated. He stated he would favor doing this as soon as possible, explaining that
one the reasons was that the benefit of so doing was that a Vision has been laid out and it was
now necessary to figure out its implementation. Councilmember Cohen stated the challenge
was that something has been generated without any idea of its funding; therefore, parts could
be a very long time in coming. He believed that completing a relatively easy and cheap piece
should be proceeded with, resulting in not only adopting the plan, rather also in carrying out a
first step towards making it a reality. He added he would like to see this item included in this
year's budget, if possible.
On this issue, Mayor Boro agreed that painting could be pretty reasonable; however, he
understood from comments made, although there appeared to be some general consensus,
that those most affected were not necessarily contacted. Before striping, he believed it would
be prudent to talk with those most affected and procure acknowledgment, to ensure
agreement. Mayor Boro stated there was great consensus on the committee and it appeared
to make a lot of sense; however, neighbors should be alerted and their reactions ascertained.
Councilmember Cohen indicated he did not have a problem with doing that. Should there be
an objection, those who had worked on the plan should be informed in order to hear from the
supporters as well as those concerned about the parking. Should this be the process to be
followed, he would like to see it initiated. He invited comment from the City Manager or Public
Works Director as to when this could begin, indicating he would like to see it done sooner
rather than later.
Councilmember Phillips indicated his agreement with Mayor Boro's comments, believing there
could be significant feedback with regard to parking in front of residences. This, he stated,
was not an inference not to proceed, should it be possible to do so in a safe manner; however,
he indicated he was not qualified to direct that striping be done as he lacked the knowledge of
whether it would be safe or not. Should it be unsafe, he stated due caution should be used.
Noting the City had a history of doing things correctly, he supported proceeding with some
caution.
Councilmember Cohen stated it was his understanding the conceptual plan would be adopted
and would indicate parking would be eliminated and Freitas Parkway striped; however, there
was no assurance this would be done. Clarifying, Mayor Boro stated that when the question
was asked, staff indicated that to implement this, steps would have to be taken, such as talking
to the neighbors most directly affected, and he did not believe this would be a problem. He
recalled, however, on re -striping in North San Rafael, staff went to great lengths to ensure that
those residing there were aware of what was happening. While he agreed it was great to have
the Vision and everyone supported it, he did not believe striping should be carried out before
notifying those residents directly effected; therefore, he favored proper notification.
From his perspective, Councilmember Phillips stated he fully supported the conceptual plan
and would vote in favor of adopting it; however, at this point, he would not interject to infer he
was authorizing the striping, as he had not gleaned from the professionals that this was, in
fact, a good idea, or more importantly, safe. He indicated there were considerations he would
need to take into account prior to that decision, which were different from conceptual, and
while not authorizing this be done he liked the idea a lot.
Separating the concepts from the specifics, Mayor Boro stated the plan could be adopted and
pieces brought forward for implementation wherever possible. He did not disagree with the
idea of doing something that would be cost effective, reasonable, had great benefit and would
demonstrate to the community the City's seriousness.
Councilmember Cohen stated that the language on page 12 of the conceptual plan details a
specific recommendation:
"Recommendation: Eliminate parking on the north and south sides of Freitas
Parkway between Del Ganado and Las Gallinas and create Class 11 bike lanes in
each direction."
He stated it did not indicate studying whether or not this was feasible or safe, rather it was a
recommendation to act.
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SRCC Minutes (Regular) 12/02/2002 Page 12
Councilmember Phillips stated he was acting only on a recommendation of the citizens'
committee that might not be fully aware of all the considerations necessary to take into account
before making a rational decision.
Responding to a number of issues raised, City Manager Rod Gould stated that with regard to
safety, staff had examined the safety ramifications of creating Class II bike lanes along Freitas
and concluded it would be safe. This, he indicated, would have been highlighted as part of the
staff report if staff did not concur with that portion of the recommendation of the promenade
Masterplan. He confirmed that staff concurred with the recommendation of the Planning
Commission, the VIA Committee and consultants as to the desirability of this.
Mr. Gould stated that should Council be satisfied with the basic concept of what is envisioned
some day in the future, the plan should be approved, subsequently, getting to the issue of
funding and implementation. Mr. Gould expressed satisfaction that Ms. Fischer noted in her
summary that it was well understood in North San Rafael that this was an unfunded project
that would be funded over time as opportunities presented themselves. He indicated there
were a lot of great projects in North San Rafael, the northern third of the City chasing very few
dollars presently:
• The entryway improvements to North San Rafael were being completed;
• Los Ranchitos Park would be built by the developer; however, Mr. Gould was unsure
how it would be maintained, given what was emanating from the state;
• Renovating Santa Margarita Park.
These, he indicated, are three funded projects.
Mr. Gould noted partially funded projects:
• Skatepark at McInnis Park, in conjunction with the County of Marin. He indicated the
funding for this is pretty far along and staff was still hoping for some other pieces to fall
into place. He stated this was a major, over $1 million, project in the northern part of
the City;
• Utility undergrounding mentioned by Tom Hinman — Council adopted a resolution
indicating that the next time it has Rule 20A funds available, they would be applied
along Freitas. Noting these funds could be available next year, Mr. Gould stated there
would not be sufficient funds to do that long stretch for three or four years; therefore, it
was partially funded;
• Santa Margarita Creek Beautification, mentioned by Mr. Maguire — Mr. Gould stated
people were working hard to raise funds for this. Council was expected to match those
funds and subsequently, it would have to be ascertained whether the bids come in
close. This, again, is a very good project; however, partially funded;
• Freitas Park II — the second phase of the Freitas Park renovation. Mr. Gould stated
there are people out raising money to attempt to get this done, with the hope that the
City Council would step in to fill that void.
Not having done a cost estimation on the Promenade Conceptual Masterplan, Mr. Gould
assured those present it would be well over $1 million, and perhaps a multi-million dollar
project when all the improvements on public and private land are considered. Not knowing
where a penny of this is coming from at the present time, Mr. Gould indicated he was
somewhat concerned with regard to writing checks that could not be cashed.
Mr. Gould confirmed a group had come together who believed the Santa Margarita and Freitas
Creeks should be restored to their more natural pathways and would like to have this
congruent with the promenade, the undergrounding, the entryway improvement and the
beautification improvements. He indicated this is a further big project people would like to see
in North San Rafael and was totally unfunded.
Mr. Gould noted a lot of great ideas and lovely vision; however, he stated a financial tsunami
was headed directly at local government in California. It would begin hitting shores in the next
month, would batter for the ensuing few years and it would be very difficult to put discretionary
monies together to fund these types of products. Mr. Gould stated that when Council and
proponents discuss this plan, it would be very important to make clear this was the City's
situation for the time being.
Regarding implementation, Mr. Gould stated staff believed the striping could be done next
spring, working it into the work plan. He reported staff is working very diligently to complete
the two-year work plan that would expire on June 30, 2003, and while the striping was not
included in this, staff believed it could be done. Mr. Gould indicated to Mayor Boro it was
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SRCC Minutes (Regular) 12/02/2002 Page 13
understood the neighborhoods should be notified before doing this, to gauge reaction. Staff
would figure out a way to do this and advise if the reaction was too vociferous; however,
should it entail merely six to nine cars, he did not believe it would be noticed. Should
Councilmember Phillips agree with Public Works Director Bernardi and the City Traffic
Engineers that it would be safe to do, and should it be Councilmember Cohen's desire to
move on this fairly quickly, Mr. Gould stated it could be done this spring and with some
notification to the neighborhoods before painting and signing. He indicated this could be done
within the existing budget; however, he was unaware of where to go from there.
Indicating he did not question one point of this, Councilmember Cohen stated it was one of the
reasons for his urgency in having the striping done, as he believed it could be some time
before much more could be undertaken. This action would indicate taking one tiny little step
from concept to concrete while weathering the next few brutal years. Working it into the work
plan sometime this spring Councilmember Cohen believed to be a gesture of good faith. He
did not believe the community really expected much more and would include it in his motion.
Mayor Boro stated staff would endeavor to have the first phase with respect to the striping
completed by next spring, and with notification he believed it to make sense, as the cost was
minimal.
Councilmember Phillips concurred, recognizing the minimal cost. Provided he could gain
assurance that it would be safe to proceed, he was in favor of the motion.
Councilmember Cohen moved and Councilmember Phillips seconded, to accept the report,
with staff to evaluate having the striping on Freitas Parkway completed by spring, 2003.
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
At a future meeting, separate from the promenade, Councilmember Cohen indicated he would
like an opportunity to discuss the other concept mentioned by City Manager Gould concerning
the waterway and possible reclamation of the creek. He indicated he did not wish to do this
tonight, not wishing to imply that it was tied to the promenade. From the information he read,
Councilmember Cohen noted that should the City at least make a policy statement that this
was something that could be supported, there could be grant money available to do even a
demonstration reach of some portion of the creek. Councilmember Cohen believed this was
worth making a policy statement on, as long as it was done in a fashion that would make it
very clear the City did not expect to fund it for the foreseeable future.
Mayor Boro thanked all concerned.
COUNCILMEMBER REPORTS:
13. a) St. Vincent's/Silveira Properties: - File 4-3-400 x 115 (2020) x 10-2 x 9-1
Mayor Boro had a memorandum distributed to City Manager Gould, with copies to City
Attorney Ragghianti and Councilmembers, regarding St. Vincent's/Silveira properties. He
explained that in light of recent events, the General Plan revision process, and concern
regarding this property, the memorandum requested the City Manager to work with City
Attorney Ragghianti and Community Development Director Brown to ascertain the options
at the City's disposal to deal with this property from a planning perspective. Mayor Boro
reported the City is at the beginning of potentially getting into a very expensive, lengthy
process and should the partnership that existed with the County on this development in the
past be no longer viable, the position should be reviewed and the issue brought back to
Council for a full discussion sometime in January, 2003.
b) Canal Youth and Family Council/Canal Communications Network: - File 9-3-65 x 9-1
Councilmember Miller indicated he would share with Council progress on the Canal Youth
and Family Council, together with the Canal Communications Network. He distributed
folders in this connection.
Councilmember Miller stated the context of the Council began with the Council placing the
Canal neighborhoods as a priority. He stated that making this a priority empowered the
neighborhood, demonstrating a concern and a willingness to work with them. Secondly, he
stated the Council had directed their attention to community-based governance. The other
context of Council was a fee structure change for Pickleweed Park. He explained this fee
structure change increased finances there from $25,000 to $80,000. Also, people were
informed that should they have a program, a place would be found, and this was exactly
what had transpired. Councilmember Miller stated this changed the concept of Pickleweed
Park in that it is no longer a service center, rather a development center in which the
community develops itself.
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SRCC Minutes (Regular) 12/02/2002 Page 14
With regard to the Youth and Family Council, Councilmember Miller indicated he saw this as
an example of high performance organization in action, community based programming and
community based governance. He indicated that because of the dialogue between
Community Services Director Carlene McCart and Pickleweed Superintendent Dave
Donery, it was possible to go forward in a manner to be a resource, service and catalyst to
that community.
With regard to Community Based Programs, Councilmember Miller explained that programs
are not imposed, rather grow from the community.
Commenting on the handout entitled "Community Based Government," Councilmember
Miller explained the definition of community based local government is the same as used in
the budget account. He indicated it acts as a catalyst and resource for the people to enable
them to go forward, as a service provider and keeper of the common good to the
neighborhood communities, to give a balance throughout the entire City.
Councilmember Miller referred to the definition of "Neighborhood" and how this is done in
San Rafael in terms of four sectors, 26 planning areas and over 100 neighborhood and
homeowners associations.
With regard to the definition of the "Canal Neighborhood," Councilmember Miller referred to
the map of the Canal Neighborhood, included in the material. He explained that when first
appointed, he went to the Canal Neighborhoods and the first item he learned in discussion
groups was that it was necessary to look at the Canal Neighborhood as a whole entity, not
merely a small little island of high-density dwelling places. As an aside, Councilmember
Miller explained the Canal Neighborhood is the way 13,000 of the 15,000 residents wish to
have their neighborhood described, and not East San Rafael.
Councilmember Miller quoted from the material submitted "Communities are wise to the
extent they use diversity well," noting this was the most diverse area of any in San Rafael.
"The wisest know that every viewpoint represents a part of the truth, and that it is through
the cooperative, creative interplay of viewpoints that the wisest, most comprehensive and
powerful truths emerge. So they engage in that interplay, that dialogue. The best
government is that government which enables communities to do this — to nurture and utilize
their wisdom and resources — especially their diversity — in such a way that they require less
and less government."
Regarding the material concerning the Pickleweed Advisory Committee, Councilmember
Miller indicated his reason for including these two pages was because this was one way of
operating in the Canal neighborhoods by means of a very structured committee approved by
the City itself. He indicated it has its mission statement, defined membership and
responsibilities and at its meetings, used Roberts Rules of Order. He reported that
leadership training had emanated from this, as staff was present at every meeting to assist
in the resource of the meeting. Translators were also available at each meeting to facilitate
communication.
With regard to the Neighborhood Residents Resources Canal Youth and Family material,
Councilmember Miller explained this was a totally different type of gathering of people and
was, indeed, more of a gathering of people than a specified structured committee. He
indicated the Canal Youth and Family Council gathered together the parents and youth of
the Canal neighborhood to develop and sustain relationships, make workable decisions and
mobilize available resources for the betterment and well being of the community.
Councilmember Miller stated the Council meets at Pickleweed Community Center on the
fourth Thursday of each month from February to November to give direction to family and
youth programs and to route into the neighborhood, resources in the areas of sports, art and
culture, recreation, volunteers, environment, social, health and safety, vocational career and
community-based education.
He explained that basically, each month one of the segments of this is discussed, gathering
those interested, and from that evolves a work product.
Elaborating, Councilmember Miller stated that under "Education" is the Dominican
University Tutoring -Mentoring Program. Dave Donery had ascertained the number one
request from the group with whom he met was for tutoring. Having reported the situation to
Mayor Boro, Councilmember Miller reported Mayor Boro contacted Doctor Joseph Fink of
Dominican University. Dr. Fink had two Vice -Presidents and two program officers meet with
Community Services Director Carlene McCart, Dave Donery and Councilmember Miller,
eventually resulting in the tutoring -mentoring program.
SRCC Minutes (Regular) 12/02/2002 Page 14
SRCC Minutes (Regular) 12/02/2002 Page 15
Councilmember Miller referred to the schedule, explaining that the work groups are basically
designed to follow the workers' social action committees, etc., from France as well as the
community development organizations from the Southern Hemisphere. He stated each one
of these work groups observes the situation, judges it and acts. Councilmember Miller
stated for this to work, it is important to have the people present which entails
communication out in the Canal neighborhoods.
Councilmember Miller explained that the Communication for Social Change initiative was
fundamentally a Rockefeller Foundation initiative, huge for developing countries; however,
getting down to some very fundamental principles and basic organizational issues.
With regard to the Canal Communication Network and Information Delivery System,
Councilmember Miller stated the mission of this project is to develop a network within the
Canal neighborhoods that would assist in the dissemination of information to residents of
the community. Once completed, this network would allow groups from grass roots to
government the ability to inform the Canal community by utilizing a matrix of residents
identified as contacts for specified areas within the neighborhood. He stated the concept is
to take and organize building by building, ambassadors who would meet people face to face
with what is being done. Councilmember Miller stated Dave Donery had laid out the plan
and the summary included in the material was its fruition.
Councilmember Miller explained this was a profound undertaking and was due to San
Rafael's Community Services Department working together, and seeking out and procuring
funding through the "Koshland Foundation."
Mayor Boro stated there was no doubt the City Council had made this a priority; however,
he indicated Councilmember Miller was the driver and everyone appreciated the great job
he had done representing the Council. He noted good progress had been made in the
Canal over the last couple of years and the more people who got involved, the more
ownership they could feel about the City, and the better all would be. He stated it was a
great effort and thanked Councilmember Miller.
c) Dedication of Point San Pedro Road Median: - File 4-1-551 x 9-1
City Manager Gould distributed copies of an e-mail he received today indicating the
Glenwood Homeowners Association would like to thank the City Council and staff for the
median work being carried out on Knight Drive. He indicated they inquired as to the
availability of Councilmembers to attend a special dedication ceremony on Saturday,
December 14, 2002 at 10:00 a.m., when plaques of appreciation would be presented.
There being no further business, the City Council meeting was adjourned at 10:00 p.m.
JEANNE M. LEONCINI, City Clerk
APPROVED THIS DAY OF 12002
MAYOR OF THE CITY OF SAN RAFAEL
SRCC Minutes (Regular) 12/02/2002 Page 15
