HomeMy WebLinkAboutPW Canal Neighborhood Pedestrian Improvements Project____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: May 3, 2021
Disposition: Resolution 14907
Agenda Item No: 5.f
Meeting Date: May 3, 2021
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 16.01.296
TOPIC: CANAL NEIGHBORHOOD PEDESTRIAN IMPROVEMENTS PROJECT
SUBJECT: RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONSTRUCTION AGREEMENT FOR THE CANAL
NEIGHBORHOOD PEDESTRIAN IMPROVEMENTS PROJECT, CITY
PROJECT NO. 11381, TO TEAM GHILOTTI, INC. IN THE AMOUNT OF
$673,141, AND AUTHORIZING CONTINGENCY FUNDS IN THE AMOUNT OF
$86,859, FOR A TOTAL APPROPRIATED AMOUNT OF $760,000
RECOMMENDATION: Adopt the resolution awarding and authorizing the City Manager to
execute a construction agreement for the Canal Neighborhood Pedestrian Improvements Project
to Team Ghilotti, Inc. in the amount of $673,141 and authorizing contingency funds in the amount
of $86,859, for a total appropriated amount of $760,000.
BACKGROUND: Pedestrian safety is of paramount importance to the City of San Rafael. Over
the past two years, the City received multiple grants from the Transportation Authority of Marin
(TAM) to improve crosswalks at key locations in the Canal neighborhood as well as on Mission
Avenue behind San Rafael High School.
Proposed improvements and safety enhancements include: ADA curb ramps, rectangular rapid
flashing beacons (RRFB’s), quick-build bulb outs, street lighting, and restriping of crosswalks
with new, high visibility striping in seven locations including Medway Road and Mill Street,
Medway Road and Front Street, Belvedere Street and Vivian Street, Kerner Boulevard and
Sonoma Street, Canal Street-Spinnaker Point Drive and Bahia Way, Bellam Boulevard and
Vista del Mar, and Bellam Boulevard and /Winward Way (street light improvements only).
TAM also authorized staff to construct pedestrian improvements at Mission Avenue and Park
Street, and Mission Avenue and Alice Street to support safe access to San Rafael High School.
On March 25, 2021, the project was advertised in accordance with San Rafael’s Municipal
Code.
ANALYSIS: On April 20, 2021, the following bids were received and read aloud:
NAME OF BIDDER AMOUNT
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Team Ghilotti, Inc. $673,141
Ghilotti Bros., Inc. $718,788
Ray's Electric $719,000
CF Contracting $735,537
ASG Builders $779,923
J.A. Gonsalves & Son Construction, Inc. $982,810
The construction bids have been reviewed by Public Works staff and the low bid from Team
Ghilotti, Inc. in the amount of $673,141 was found to be both responsive and responsible. City
staff recommends awarding the construction contract to Team Ghilotti, Inc. for the amount bid,
and also recommends the City Council authorize a construction contingency of approximately
thirteen percent in an amount of $86,859, for a total authorized amount of $760,000.
PUBLIC OUTREACH: Staff presented this project to the Canal Community Resilience Council
(CCRC) on November 11, 2020 and to the Bicycle and Pedestrian Advisory Committee (BPAC)
on June 3, 2020 and August 5, 2020.
FISCAL IMPACT: Staff proposes to fund construction of this project utilizing $348,000 in TAM
Measure A grant funds, $35,000 in Gas Tax funds (Fund #206), and $377,000 in Traffic Mitigation
funds (Fund #246).
OPTIONS:
1. Adopt the resolution as presented.
2. Do not award the contract and direct staff to rebid the project. If this option is chosen,
rebidding will delay construction by approximately two months.
3. Do not award the contract and provide direction to staff.
RECOMMENDED ACTION: Adopt the resolution awarding and authorizing the City Manager to
execute a construction agreement for the Canal Neighborhood Pedestrian Improvements
Project to Team Ghilotti, Inc. in the amount of $673,141 and authorizing contingency funds in
the amount of $86,859, for a total appropriated amount of $760,000.
ATTACHMENTS:
1. Resolution awarding the construction agreement to Team Ghilotti, Inc.
RESOLUTION NO. 14907
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
AGREEMENT FOR THE CANAL NEIGHBORHOOD PEDESTRIAN IMPROVEMENTS
PROJECT, CITY PROJECT NO. 11381, TO TEAM GHILOTTI, INC. IN THE AMOUNT
OF $673,141, AND AUTHORIZING CONTINGENCY FUNDS IN THE AMOUNT OF
$86,859, FOR A TOTAL APPROPRIATED AMOUNT OF $760,000
WHEREAS, on the 25th day of March 2021, pursuant to due and legal notice
published in the manner provided by law, inviting sealed bids or proposals for the work
hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on
file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of
said City did publicly open, examine, and declare all sealed bids or proposals for doing
the following work in said City, to wit:
“Canal Neighborhood Pedestrian Improvements Project”
City Project No. 11381
in accordance with the plans and specifications therefore on file in the office of the
Department of Public Works; and
WHEREAS, the bid of $673,141 from Team Ghilotti, Inc., at the unit prices stated
in its bid, was and is the lowest and best bid for said work and said bidder is the lowest
responsible bidder; and
WHEREAS, staff has recommended that the project budget include a
contingency amount of $86,858;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The plans and specifications for the “Canal Neighborhood Pedestrian
Improvements Project”, City Project No. 11381 on file in the Department of
Public Works, are hereby approved.
2. The City Manager is authorized and directed to execute a contract with
Team Ghilotti, Inc. for the bid amount, subject to final approval as to form
by the City Attorney, and to return the bidder’s bond upon the execution of
the contract.
3. Funds for project totaling $760,000, which includes the construction award
amount and contingency, will be appropriated for City Project No. 11381,
using $348,000 in TAM Measure A grant funds, $35,000 in Gas Tax funds
(Fund #206), and $377,000 in Traffic Mitigation funds (Fund #246).
4. The Director of Public Works is hereby authorized to take any and all such
actions and make changes as may be necessary to accomplish the
purpose of this resolution.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Monday, the 3rd day of May 2021 by the following vote,
to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
File No.: 16.01.296
