HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 41 1580 Lincoln HotelCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED MARCH 8, 2021
WITH SNG & ASSOCIATES, INC.
TASK ORDER NO. 41
1580 Lincoln Hotel
Contract Amount: $30,418
THIS TASK ORDER is entered into on 4 7
/- t , 202 / between the City of San
Rafael, a municipal corporation ("City"), and SNG & A sociates, Inc. ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated March 8, 2021 under which Consultant has agreed to perform certain professional
consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated May 3, 2021, as directed by the City.
Nanda Gottiparthy shall be the Project Manager for Consultant for this Task Order. Additional
professional services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Matthew Pepin as the person at the City responsible for monitoring
performance under this Task Order.
b.Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2021
City of San Rafael Afaster Consullant Services . tgreement
Task Order
2. Date ofcompletion: Work hours estimate: Cost estimate and budeet: Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
3. Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order: Conflicts.
Except as provided in Section I(b)(2) above, this Task Order may not be modified except by an Amended
'task Order executed and approved in the same manner as the Task Order.
5. Signatures. The parties have executed this Task Order, as of the date first written above.
CITY OF SAN L
CONSULTANT
By:
By:
�m S hutz, CI Ma ager
Name: Nanda Gottiparthy, P. E.
Contents approved:
Title: President
By: 54& a'z' �
Bill Kuerin, Public Works Director
(if Consultant is a corporation, add signature
of second corporate officer)
Reviewed By
By: —�
By:
hftRobert F. Epstein, Ci %, Attorney
Nanda Gottiparthy, P.E.
Name:
2
Rev May 2021
City of San Rafael diaster Consultant Services Agreement
Task Order
Title: Secretary
Exhibits:
A Scope of work dated May 3, 2021, time of completion, work hours estimate, cost estimate
and budget, and fee schedule (Consultant's current hourly rate)
3
Rev. May 2021
Exhibit A
May 3, 2021
TASK ORDER
1580 LINCOLN HOTEL (ED21-008)
(Task Order Reference Number: SNG SR 005)
SNG & Associates, Inc. (SNG) presents the following Task Order (TO) Scope of Services as requested
by the City of San Rafael Department of Public Works (DPW) for providing staff support and review of
the development application for the 1580 Lincoln Hotel Project (ED21-008). Services under this Task
Order will be provided pursuant to the Master Consultant Services Agreement dated March 8, 2021.
Scope of Services:
The scope of services shall include review and staff support as needed for review and coordination of
technical studies, review of development applications, coordination with other City consultants, and
preparation of Conditions of Approval. The services shall include attendance at meetings with
developers, staff, engineers and others as requested by the City.
Estimated Fees:
SNG will provide services included in the above Scope of Work to meet mutually agreed upon deadlines
for every submittal. The Estimated Fee to perfonn the Scope of Work is $30,418.00, which will be billed
on a time -and -expense basis in accordance with our 2021 Billing Rate Schedule (Attachment A).
5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588
Phone: 925-251-0100 Fax: 925-242-5894
Associate
project
Principal
Tasks
Manager
Estimated Fee
$150/hour
$188/hour
$215/hour
1. Review Plans Associated Documents
and Research Project, technical reports,
16
32
10
$10,566.00
provide comments
2. Meetings, coordination and
4
16
8
$5,328.00
communications
3. Project Conditions of Approval
8
32
12
$9,796.00
4. Planning Commission/ City Council
16
8
$4,728.00
Approval assistance
TOTAL
$4,200.00
$18,048.0
$$8,170.00
$30,418.00
5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588
Phone: 925-251-0100 Fax: 925-242-5894
ATTACHMENT A
BILLING RATES SCHEDULE
Position Hourly Rate
Principal Engineer
215.00
Project Manager
188.00
Senior Engineer
178.00
Construction Manager
150.00
Associate Engineer II
150.00
Associate Engineer 1
135.00
Assistant Engineer
131.00
Senior Engineering Inspector
128.00
Engineering Technician/CAD Drafting
103.00
Engineering Inspector
113.00
Clerical/ Admin Support
81.00
Licensed Land Surveyor
170.00
Note: Sub -consultants and outside services billed at 110% of actual cost. Rates valid through
December 31, 2021. Rates will be adjusted annually every January 1"with maximum annual
increase in rates of 3%.
SNG & Associates, Inc.
5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588
Phone: 925-251-0100 Fax: 925-242-5894
Page 2
RAP
A,
'rY WITH P'
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: IKK for Matt Pepin Extension: 3352
Contractor Name: SNG & Associates, Inc.
Contractor's Contact: Nanda Gottiparthy Contact's Email: nanda.gottiparthy@sngassociates.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
5/4/2021
Attorney c/o Laraine.Gittens@cityofsanrafael.org
DIKK
2
City Attorney
a. Review, revise, and comment on draft agreement
5/4/2021
❑x LG
and return to Project Manager
5/4/2021
❑X LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
5/4/2021
❑x BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
5/4/2021
❑X IKK
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑x
agendized for City Council approval *
*City Council approval required for Professional Services
Or
NX IKK
Agreements and purchases of goods and services that exceed
Click here to
$75,000; and for Public Works Contracts that exceed $175,000
enter a date.
Date of City Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
/�
7
City Attorney
Review and approve hard copy of signed
agreement
3 j4 Z
�
8
City Attorney
Review and approve insurance in PINS, and bonds
0 1i—
(for Public Works Contracts)
s
9
City Manager/ Mayor
Agreement executed by City Council authorized
fl,?
official
10
City Clerk
Attest signatures, retains original agreement and
�/�
x
N
forwards copies to Project Manager
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