HomeMy WebLinkAboutPW MCSTOPPP Full Trash Capture Device Project; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS, INC. FOR DESIGN AND
ENVIRONMENTAL ENGINEERING SERVICES ASSOCIATED WITH THE
MCSTOPPP FULL TRASH CAPTURE DEVICE PROJECT
THIS FIRST AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and SCHAAF & WHEELER
CONSULTING CIVIL ENGINEERS, INC., (hereinafter "CONSULTANT"), is made and
entered into as of the day of __ _, 2021.
tRE IC TALS
WHEREAS, pursuant to City Council Resolution No. 14864, the CITY and
CONSULTANT entered into a Professional Services Agreement dated October 30, 2020 to
perform design and environmental engineering services in connection with CITY'S project to
install a full trash capture device, for an amount not to exceed $135,544 (the "Agreement"); and
WHEREAS, CITY requires additional design and environmental engineering services
from the CONSULTANT, and the CONSULTANT is willing to provide such services;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Article 2 of the Agreement, entitled "DUTIES OF CONSULTNAT" is hereby
amended to include the additional services set forth in CONSULTANT's
proposal entitled "MCSTOPPP/San Rafael Trash Capture Project Add -Scope"
dated March 25, 2021, attached to this First Amendment as Exhibit "A" and
incorporated herein by reference.
2. Article 4 of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation payable to CONSULTANT for the services
described in Exhibit "A" to this First Amendment, on a time and materials basis
in accordance with the "San Rafael MCSTOPPP Full Trash Capture Device
Project Add Scope Fee March 2021" table included in Exhibit "A", in a not -to -
exceed amount of $50,090, and to change the total not -to -exceed amount under
the Agreement to $185,634.
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL CONSULTANT
JIMCH Z, City nag r
ATTEST:
-- -
44 1
,�jr LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
_P,OBERT F. EPSTEIN, City Attorney
By:
Name:_ ?%. S
Title: J X100,j
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[If Contractor is a corporation, add signature
of second corporate officer]
By:
Name: t Jam. ic_ 4t•
Title:
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Exhibit A
Schaaf 81' Wheeler
CONSULTING CIVIL ENGINEERS
870 Market Street, Suite 1278
San Francisco, CA 94102-2906
415-433-4848
FAX 415-433-1029
March 25, 2021
Hunter Young, PE
Assistant Public Works Director/City Engineer
Department of Public Works
City of San Rafael
(415)485-3408
hunter.young@cityofsanrafael.org
Subject: MCSTOPPP/San Rafael Trash Capture Project Add -Scope
Dear Mr. Young:
Under existing scope, Schaaf & Wheeler has identified the need to perform hydraulic modeling and
aquatic resource mitigation analysis to better inform the selection of a location for a full trash
capture device on the City's storm drain system. This scope presented herein is in addition to the
existing contract.
The following scope of services is proposed:
Task 1: Hydraulic Modeling
Schaaf & Wheeler will review the City's existing storm drain GIS data for the network draining to
the Kerner and San Quentin pump stations. An exhibit of data gaps necessary for hydraulic
modeling will be provided to the City. This scope assumes one half day of field investigation
necessary to obtain missing data. This scope assumes the City will provide pump station data for
San Quentin pump station.
The updated GIS network will be entered into a hydraulic model (MikeUrban or similar). 10 -year
and 5 -year hydrology will be developed for the watershed. An existing conditions model will be
built. Based on the existing conditions model, the pump station impacts associated with the trash
capture device alternative 5 (downstream Kemer), will be added to produce a post -project model.
Node flood mapping of the existing and post -project models will be presented in a memorandum to
represent the impacts of the trash capture project alternative 5. Concepts for mitigation of impacts
will be included in the memorandum. This scope includes one meeting with stakeholders to discuss
the results.
Task 2: Aquatic Resources Mitigation Analysis
This task includes the aquatic resources delineation and agency consultation needed to determine
the approximate extent and cost of mitigation requirements for the Kerner Outfall Alternative.
Santa Clara . San Francisco . Santa Rosa . Salinas
City of San Rafael, Trash Capture Add -Scope March 25, 2021
2.1— Field Delineation
NCE field specialists will conduct a field delineation to map and describe the type, location, and
boundary of aquatic resources within the Project boundary following the USACE 1987 Wetlands
Manual. As part of NCE's field delineation the potential for minimizing impacts will be evaluated
and mitigation opportunities or sites in the area will be identified (if they exist). We anticipate this
will require two field scientists in the field for 8 hours.
2.2 — Impact Analysis
The map developed in Task 2.1 and data will be overlaid on the draft conceptual plan provided by
Schaaf & Wheeler, which shows anticipated temporary construction and permanent facility locations
at the Kerner site. This will identify where disturbance within the Ordinary High Water Mark
(OWHM) of the canal may occur. NCE will assess impacts to identified aquatic resources based on
the proposed design, footprint, and likely construction methods for the Full Trash Capture device.
Temporary and permanent impact areas will be calculated to determine what mitigation may be
required.
2.3 — Identify Mitigation Opportunities
The federal wetlands rule requires no net loss of wetlands, with typically a minimum 1.5:1 to 3:1
mitigation ratio. On site mitigation is the first priority, with approval of off-site mitigation typically
more challenging to negotiate with the regulatory agencies. This task will involve analysis of the
data retrieved to determine the extent of possible on-site mitigation. If opportunities for on-site
mitigation are inadequate to meet up to the 3:1 ratio that could be required, NCE will consult with
the City to identify potential off-site opportunities.
2.4 - Facilitate Mitigation Discussion with Regulatory Agencies
Following completion of Tasks 2.1 through 2.3, NCE will prepare an aquatic resources technical
memorandum describing the results of delineation and proposed impact amounts, including the
aquatic resources identified, potential temporary and permanent impacts, and recommended
opportunities for minimization or mitigation to use for agency consultation on potential mitigation
requirements. NCE will then coordinate with federal, state, and local agencies determined at the
March 4, 2021 meeting to have regulatory authority over the Project. These agencies include the
California Department of Fish and Wildlife (CDFW), San Francisco Regional Water Quality Control
Board (SFRWQCB), United States Army Corps of Engineers (USACE), and the United States Fish
and Wildlife Service (USFWS). NCE will invite the agencies, the City and Schaaf & Wheeler to a
mitigation discussion to be held on-site at the Kerner Outfall location. Feedback from this
Interagency meeting will provide the information necessary to develop a potential scope of
mitigation required for the Kerner Alternative.
NCE will develop a Project specific Environmental Tracker to document and track current and
future consultations, communications, primary contacts, acquired information, and requirements for
the Kerner Outfall Alternative. The Environmental Tracker will also be used to document the status
of permit applications and reviews once a final alternative is selected.
2.5 — Summary Kerner Mitigation Memorandum for City
Assuming direction is received from the agencies regarding mitigation that will be required for the
Kerner Alternative, NCE will document level of effort and costs for mitigation at this site. This
information will be presented in a summary memo for integration with Schaaf & Wheeler's
additional analysis for the City's use in selecting their preferred alternative.
Schaaf &' Wheeler Page 2
City of San Rafael, Trash Capture Add -Scope March 25, 2021
Assumptions:
• Two NCE field scientists will conduct delineation at the Kerner site in one day.
• The reporting format will be a 'technical memorandum' based on a conceptual design and
would not meet the requirements of a full USACE Aquatic Resources Delineation Report.
• NCE anticipates up to 20 hours of coordination meetings/calls/interactions/etc.
• Existing available data will be used to establish storm drain infrastructure elevations,
locations, and associated flooding levels.
Deliverables:
• Aquatic Resources Technical Memorandum
• Field Meeting Summary
• Agenda for the Interagency Consultation Field Meeting that includes results of delineation
and proposed impact amounts (PDF format and printed copies)
• Environmental Tracker (Excel format)
• Summary Kerner Mitigation Memorandum
Task 3: Coordination
This task includes meeting preparation and coordination meetings with MCSTOPPP and
permitting agencies.
The budget for the scope of services is based on time and materials not to exceed $50,090 per the
attached fee table with charge rates based on the original contract.
If you have any questions, or require additional information, please contact me.
Sincerely,
Schaaf 0' Wheeler
Ben Shick, PE
Vice President
Schaaf 0' Wheeler Page 3
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: IKK for HY Extension: 3354
Contractor Name: Schaaf & Wheeler Consulting Civil Engineers
Contractor's Contact: Ben Shick Contact's Email: bshick@swsv.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
1 DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
4/15/2021
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑x IKK
2
City Attorney
a. Review, revise, and comment on draft agreement
4/15/2021
❑X LG
and return to Project Manager
4/15/2021
0 LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
4/15/2021
3
Department Director
Approval of final agreement form to send to
❑x BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
4/15/2021
❑X IKK
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval *
I
*City Council approval required for Professional Services
M IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
5/3/2021
Date of City Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
5/18/2021
IKK
City Attorney
Attorney with printed copy of this routing form
7
Review and approve hard copy of signed
5119�0�
City Attorney
agreement
Review and approve insurance in PINS, and bonds
8
(for Public Works Contracts)
( !
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
�Q
IAW
forwards copies to Project Manager
7
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