HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 37.1 Bungalow Ave Rehab DesignCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO. 37.1
(Amendment to Task Order No. 37)
Civil Discipline
Contract Amount: $38,850
Bungalow Avenue Rehabilitation Design — First Amendment
THIS AMENDMENT TO TASK ORDER No. 37 is entered into on ✓ !tA e lr�-n , 20 ,,2—%
between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional
Civil services for the City.
B. Pursuant to the Agreement, on April 21, 2021, the City and Consultant entered into "Task
Order No. 37" under which Consultant agreed to perform Civil services in connection with City's
Bungalow Avenue Rehabilitation Design (the "Project"), as specified in Exhibit A attached to and
included in Task Order No. 31.
C. City now requires additional topographic survey and design services for the Project, and
the Consultant is willing to provide such services.
NOW, THEREFORE, City and Consultant agree to amend Task Order No. 37 as follows:
AGREEMENT TO AMEND TASK ORDER NO. 37
1. Section 1 of Task Order No. 37, entitled "Scope of Services," is hereby amended to include the
additional services set forth in Consultant's proposal dated May 27, 2021, attached to this Amendment to
Task Order No. 31 as Exhibit A and incorporated herein by reference.
2. Section 2 of Task Order No. 31, entitled "Date of completion; Work hours estimate; Cost estimate
and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost
estimate and budget, and amend the task order amount by $9,700 and change the total not -to -exceed amount
under Task Order No. 37 to $38,850, set forth in Consultant's proposal dated May 27, 2021, attached to
this Amendment to Task Order No. 31 as Exhibit A.
3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task
Order No. 31 dated April 21, 2021 shall remain valid and shall be in full force.
Rev. May 2013
City of San Rafael Alaster Consultant Services Agreement
Task Order
4. Signatures. The parties have executed this Amendment to Task Order No. 31, as of the date first
written above.
CITWOSAN RAFAEL
By: S;_utz, Cityrger
Contents approved:
By: M
Bill Guerin, Public Works Director
Reviewed By
By:
_ La -aL=
by Robert F. Epstein, Ci Attorney
Exhibits:
CONSULTANT
MM—MwA ME M
Name: Jason Kirchmann
Title: Vice President
(if Consultant is a corporation, add
signature of second corporate officer)
By:
Name: Jean Chen
Title: Chief Financial Officer
A — Bungalow Ave. Rehabilitation Contract Amendment
2
Rev. Jan 2019
PROJECT: Bungalow Ave. Rehabilitation
CLIENT: City of San Rafael
ADDRESS: 111 Morphew Street
VSan Rafael, CA 95901
Exhibit A
CONTRACT AMENDMENT
JOB NO.: 20191470 12
AMENDMENT NO.: 1
PROJECT MGR.: Becky Dower
ATTN: April Miller CHANGE REQUESTED BY: BKF Engineers
DATE OF REQUEST: May 27, 2021
VIA ❑ PHONE ❑ MEETING []LETTER N EMAIL
TASK
WORK DESCRIPTION
FEE BASIS ADDITIONAL FEE
1
Additional budget for the Topographic
Time and Materials
$3,950
Survey task to collect limited additional
survey data on Woodland Avenue between
Warner Court and Lindaro Street, survey at
the two curb ramps at Mariposa Road, and
survey at the one future curb ramp at
Woodland Avenue and Lovell Avenue.
2
Additional budget for Construction
Time and Materials
$5,750
Documents task to expand pavement
rehabilitation limits on Woodland Avenue
between Warner Court and Lindaro Street,
and to design two new curb ramps at
Woodland Avenue and Mariposa Road, and
one new curb ramp at Woodland Avenue
and Lovell Avenue.
Original Contract Value:
$29,150
Current Addendum Value:
$9,700
New Total:
$38,850
COMMENTS: This contract addendum is attached to the Master Consulting Services Agreement between
BKF Engineers and City of San Rafael dated December 12, 2019 and Task Order No. 37 Dated
April 15, 2021, and is governed by the terms and conditions therein.
REASON FOR CHANGE: Client -requested expansion of project limits.
BKF ENGINEERS
4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960
CONTRACT AMENDMENT
BKF Engineers:
—� DATE: May 27. 2021
(Signature)
❑ THE ABOVE DESCRIBED WORK WILL BEGIN UPON RETURN OF THIS SIGNED ADDENDUM
® THE ABOVE DESCRIBED WORK IS IN PROCESS BASED UPON YOUR VERBAL REQUEST
CLIENT:
ORI DATE:
(Signature)
6/8/2021
BKF ENGINEERS
4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 415.930.7960
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WITH P'�\�
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: [man Kayani for SG Extension: 3352
Contractor Name: BKF Engineers
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Clielc here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
5/27/2021
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑x IKK
2
City Attorney
a. Review, revise, and comment on draft agreement
6/2/2021
❑x LG
and return to Project Manager
6/2/2021
❑x LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
6/2/2021
❑X BG
contractor
Forward three (3) originals of final agreement to
4
Project Manager
6/2/2021
❑x IKK
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
NX IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
6/8/2021
IKK
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
�//J�L1
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
6 m
official
10
City Clerk
Attest signatures, retains original agreement andL
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4117-14
forwards copies to Project Manager