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Home My WebLink AboutPickleweed Advisory Committee 2021-07-07 Agenda Packet PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, July 7, 2021 7:00 P.M. Via Zoom Watch Online (Public): https://tinyurl.com/PWAC-2021-07-07 Telephone: (669)900-9128 Meeting ID: 950 5173 5161 CALL TO ORDER • Pledge of Allegiance • Roll Call • Member Introductions and Background • Message from Mayor Kate AGENDA AMENDMENTS MINUTES 1. Review and approve regular meeting minutes of December 9, 2020 2. Review and approve special meeting minutes of June 22, 2021 MEETING OPEN TO THE PUBLIC 3. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Co-Sponsorship Applications and Final Reports A. DrawBridge: Weekly Expressive Art Group B. Parent Services Project: Aprendiendo Juntos C. Scouts BSA: Troop 2000 5. Review Proposed Revisions to the Albert J. Boro Community Center Community Use Policy COMMITTEE REPORTS AND COMMENTS 6. Other brief reports on any meetings or community events attended by the Committee members. STAFF COMMENTS 7. Events of Interest NEXT REGULAR MEETING: October 6, 2021 ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the meeting, shall be available for inspection at the Albert J. Boro Community Center, 50 Canal Street, San Rafael, CA 94901, and placed with other agenda-related materials on the table at the Committee meeting prior to the meeting. American Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3077 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, July 7, 2021 7:00 P.M. Via Zoom Ver en linea (Publico): https://tinyurl.com/PWAC-2021-07-07 Teléfono: (669)900-9128 ID de reunión: 950 5173 5161 Llamar a Orden • Juramento a la bandera de Estados Unidos • Llamada de lista • Presentaciones y antecedents de los miembros • Mensaje de Alcaldeza Kate Enmiendas de Agenda MINUTOS 1. Revisar y aprobar minutos regulares de la junta de Diciember 9, 2020 2. Revisar y aprobar minutos regulares de la junta de Junio 22, 2021 REUNIÓN ABIERTA AL PÚBLICO 3. Comentario público de la audiencia sobre temas que esta incluidos en la agenda. Se sugiere que los comentarios se limiten a 3 minutos. ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar que se completen los siguientes puntos, el encargado puede establecer límites de tiempo para las presentaciones de cada comentaristas individuales. 4. Solicitudes de compatrocinio y reportes finales. A. DrawBridge: Grupo semanal de artes expresivo B. Proyecto de servicios para padres: Aprendiendo Juntos C. Scouts BSA: Troop 2000 5. Revisar las revisiones propuestas a la Política de uso comunitario Albert J. Boro REPORTES Y COMENTARIOS DEL COMITÉ 6. Otros informes breves sobre reuniones o eventos comunitarios al que haiga asistido los miembros del Comité. COMENTARIOS DEL PERSONAL 7. Eventos de interés PROXIMA REUNION: Octubre 6, 2021 APLAZAMIENTO Aviso Cualquier registro relacionado con un elemento de la agenda, recibido por un mayoreo o más del Comité en menos de 72 horas antes la reunión, será disponible para inspección en el Centro Comunitario Albert J. Boro, 50 Canal Street, San Rafael, CA 94901, y colocado con otros materiales relacionados con la agenda en la mesa en la reunión del Comité antes de la reunión. Interpretes de Lenguaje de Señas Americano y aparatos de asistencia auditiva pueden ser pedidos llamando al (415) 485-3198 (TDD) o al (415) 485-3077 (voz) con 72 horas de avanzo. Copias de documentos son disponibles en forma accesible a pedido. Transportación publica es disponible por Golden Gate Transit. Paratransit es disponible llamando a Whistlestop Wheels al (415) 454-0964. Para permitir a individuales con enfermedades ambiental o sensibilidad a químicos múltiples asistir a la reunión/audiencia, les pedimos que abstengan de usar productos con aroma. PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, July 7, 2021 7:00 P.M. Via Zoom Watch Online (Public): https://tinyurl.com/PWAC-2021-07-07 Telephone: (669)900-9128 Meeting ID: 950 5173 5161 CALL TO ORDER • Pledge of Allegiance • Roll Call • Member Introductions and Background • Message from Mayor Kate AGENDA AMENDMENTS MINUTES 1. Review and approve regular meeting minutes of December 9, 2020 2. Review and approve special meeting minutes of June 22, 2021 MEETING OPEN TO THE PUBLIC 3. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Co-Sponsorship Applications and Final Reports A. DrawBridge: Weekly Expressive Art Group B. Parent Services Project: Aprendiendo Juntos C. Scouts BSA: Troop 2000 5. Review Proposed Revisions to the Albert J. Boro Community Center Community Use Policy COMMITTEE REPORTS AND COMMENTS 6. Other brief reports on any meetings or community events attended by the Committee members. STAFF COMMENTS 7. Events of Interest NEXT REGULAR MEETING: October 6, 2021 ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the meeting, shall be available for inspection at the Albert J. Boro Community Center, 50 Canal Street, San Rafael, CA 94901, and placed with other agenda-related materials on the table at the Committee meeting prior to the meeting. American Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3077 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, July 7, 2021 7:00 P.M. Via Zoom Ver en linea (Publico): https://tinyurl.com/PWAC-2021-07-07 Teléfono: (669)900-9128 ID de reunión: 950 5173 5161 Llamar a Orden • Juramento a la bandera de Estados Unidos • Llamada de lista • Presentaciones y antecedents de los miembros • Mensaje de Alcaldeza Kate Enmiendas de Agenda MINUTOS 1. Revisar y aprobar minutos regulares de la junta de Diciember 9, 2020 2. Revisar y aprobar minutos regulares de la junta de Junio 22, 2021 REUNIÓN ABIERTA AL PÚBLICO 3. Comentario público de la audiencia sobre temas que esta incluidos en la agenda. Se sugiere que los comentarios se limiten a 3 minutos. ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar que se completen los siguientes puntos, el encargado puede establecer límites de tiempo para las presentaciones de cada comentaristas individuales. 4. Solicitudes de compatrocinio y reportes finales. A. DrawBridge: Grupo semanal de artes expresivo B. Proyecto de servicios para padres: Aprendiendo Juntos C. Scouts BSA: Troop 2000 5. Revisar las revisiones propuestas a la Política de uso comunitario Albert J. Boro REPORTES Y COMENTARIOS DEL COMITÉ 6. Otros informes breves sobre reuniones o eventos comunitarios al que haiga asistido los miembros del Comité. COMENTARIOS DEL PERSONAL 7. Eventos de interés PROXIMA REUNION: Octubre 6, 2021 APLAZAMIENTO Aviso Cualquier registro relacionado con un elemento de la agenda, recibido por un mayoreo o más del Comité en menos de 72 horas antes la reunión, será disponible para inspección en el Centro Comunitario Albert J. Boro, 50 Canal Street, San Rafael, CA 94901, y colocado con otros materiales relacionados con la agenda en la mesa en la reunión del Comité antes de la reunión. Interpretes de Lenguaje de Señas Americano y aparatos de asistencia auditiva pueden ser pedidos llamando al (415) 485-3198 (TDD) o al (415) 485-3077 (voz) con 72 horas de avanzo. Copias de documentos son disponibles en forma accesible a pedido. Transportación publica es disponible por Golden Gate Transit. Paratransit es disponible llamando a Whistlestop Wheels al (415) 454-0964. Para permitir a individuales con enfermedades ambiental o sensibilidad a químicos múltiples asistir a la reunión/audiencia, les pedimos que abstengan de usar productos con aroma. 1 PICKLEWEED ADVISORY COMMITTEE December 9, 2020 – 7:00 PM DRAFT MINUTES _____________________________________________________________________________________________ Online via Zoom (Public): https://tinyurl.com/pickleweed-2020-12-09 Telephone: (669)900-9128 Meeting ID: 868 1025 0446 CALL TO ORDER/ Chair/Staff Steve Mason called the special meeting to order at 7:08 p.m. Roll Call Members Present: Salvador Avalos Jenny Broering Janet Tanchez Louise Yost Jairo Ceballos Members Absent: Lieu Phan P & R Commissioner Present: None Staff Present: Susan Andrade-Wax, Library and Recreation Director Steve Mason, Senior Recreation Supervisor Becky Ordin, Senior Administrative Assistant AGENDA AMENDMENTS None MINUTES 1. Member Yost motioned to accept the Pickleweed Advisory Committee Minutes for the meeting date of March 4, 2020. Member Broering seconded the motion. AYES: Members: Avalos, Broering, Tanchez, Yost, Ceballos NOES: None ABSENT: Phan 2 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations Introduction of Library & Recreation Director Susan Andrade-Wax 3. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMITTEE 4. Review of 2021 Pickleweed Advisory Committee Meeting Schedule Members reviewed scheduled meeting dates for 2021. Mason added that due to the proximity of the December 2020 special meeting to the scheduled January 6, 2021 meeting, the fact that the City will be closed down for two weeks at the end of the month, the Center’s programming limitations due to COVID, and that the City Clerk and City Council will need to fill the upcoming three vacancies on the Committee, the January 2021 will likely be cancelled. COMMITTEE REPORTS AND COMMENTS 5. Other brief reports on any meetings or community events attended by Committee members. A. General Plan 2040 Update As the Pickleweed Advisory Committee representative to the General Plan 2040 Committee, Committee Member Broering provided an update on General Plan 2040 Committee’s progress. STAFF COMMENTS 6. Events of Interest A. Verbal Summary of Albert J. Boro Community Center Operations During COVID-19 Mason provided a verbal update on various roles the Albert J. Boro Community Center and its staff have played during the pandemic. ADJOURNMENT Chair Mason adjourned the meeting at 7:50 PM APPROVED THIS_____DAY OF___________, 2021 ___________________________________________ STEVE MASON, Senior Recreation Supervisor Page 1 of 2 PICKLEWEED ADVISORY COMMITTEE June 22, 2021 – 7:00 p.m. DRAFT MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PWAB-2021-06-22 Telephone: (669) 900-9128 Meeting ID: 936 9674 8772 CALL TO ORDER Chair Mason called the meeting to order at 7:05 p.m. ROLL CALL Present: Chair Mason Member Palacios Member Sprageu Member Tanchez Member Vasquez Member Yost (arrived 7:08) Absent: Member Avalos, Member Cabellos, Park & Recreation Representative Reisinger Also Present: Susan Andrade-Wax, Library & Recreation Director Catherine Quffa, Assistant Library & Recreation Director Becky Ordin, Senior Administrative Assistant SPECIAL PRESENTATION 1. Presentation Regarding the Proposed Library and Recreation Fee Update and the Proposed Changes to Fees at the Boro Community Center, Pickleweed Park, and Field Library and Recreation Director, Susan Andrade-Wax introduced Assistant Library and Recreation Director Catherine Quffa who presented the proposed Library and Recreation fee update and the specific proposed changes to Albert J. Boro Community Center, Pickleweed Park, and Pickleweed Field fees. Staff responded to questions from the Committee Members 2 ADJOURNMENT Chair Mason adjourned the meeting at 7:50 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2021 ___________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT July 7, 2021 Item #4.A TITLE: DrawBridge- Weekly Expressive Art Groups SUMMARY Since 2013, DrawBridge has been offering their Weekly Expressive Art Groups program for homeless, low-income and underserved children at the Albert J. Boro Community Center. The program at the Center offers a safe, supportive environment where youth ages four to 18 can use art to work through the complex emotions associated with poverty and family challenges. The term of the proposed art program is from September 13, 2021 through August 29, 2022. The applicant is requesting a full fee-waiver, valued at $1,380.00 for use of the Art Room on Mondays from 3:30 pm to 5:30 pm, excluding holidays. Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the program’s previous co-sponsored use is included with the application for the Pickleweed Advisory Committee’s review. RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of the Albert J. Boro Community Center Art Room on Monday afternoons. BACKGROUND DrawBridge has been offering their Weekly Expressive Art Groups at the Albert J. Boro Community Center since 2013. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since 2017. The activity fits well in the Center, especially in the Art Room, and appears to have a core following of children that truly look forward to the program. Page 2 of 2 DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, DrawBridge staff will be present to provide a program overview and support their application which is before the Committee. Committee members w ill then have opportunity to ask questions of DrawBridge staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. FISCAL IMPACT The resident/non-profit value of the rental totals $1,380.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying prog ram be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application 2021 2. Final/Interim Program Report 3. Project Budget 2021 - 2022 4. Attendance Form Sample 5. Program Evaluation Forms and Sample Responses 6/18/2021 Page 3 of 8 Section I-About the Applicant Agency Date Submitted: 2021 Revision Dates (if applicable): __________________________ Title of Program: DrawBridge Weekly Expressive Art Groups Co-sponsoring agency or individual: _____________________________________________________ Address: Telephone: Ext. _______________ Email: info@drawbridge.org Website: www.drawbridge.org Non-Profit 501c3 Number: Principal contacts: Name: Tracy Bays-Boothe, Executive Director Phone: Email: tracy@drawbridge.org Is this a first time program at Pickleweed? Yes No If no, start date of original program: 2013 Location: Art Room Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve DrawBridge is a San Francisco Bay Area nonprofit that provides weekly expressive arts programs for children who are underserved, low-income, or experiencing homelessness. Providing nurturing art experiences and quality art supplies, DrawBridge’s programs are always free to the families we serve. DrawBridge’s trained facilitators provide children and youth ages 4 to 18 the safe space to build community, process stress, and explore difficult emotions through creative expression. DrawBridge’s programs offer children a fun, supportive environment to work at their own pace and explore playful creativity that is so important to healthy development and emotional well-being. Proposed Start Date: September 13, 2021 Proposed End Date: August 29, 2022 6/18/2021 Page 4 of 8 Number participants estimated: Prior to the pandemic, an average 40 children attended over 220 times. Maximum number estimated: For the coming year, DrawBridge hopes to engage 50 children, attending at least 450 times total. Target age group: DrawBridge programs are open to children ages 4-18 but the majority of participants are 6-13 year olds. Requested Rooms: □ Classroom # □ Community Room Art Room □ Teen Activity Room □ Computer Lab □ Kitchen □ Gymnasium □ Playing Field # □ Picnic Area Days and Times Requested: Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time: 3:35-5:30 pm each Monday, excluding holidays Fee Reduction Request □ 25% □ 50% □ 75%  100% OFFICE USE ONLY: Monetary value of fee waiver request: $__________ Will there be a charge to participants? Yes_____ No  If so, what will the fee be?___________________________ How will the proceeds be used? Describe your community outreach plan and how you will advertise: Flyers and notices will be provided on site to encourage attendance. In addition, this fall DrawBridge will increase marketing efforts of programs through social media channels and regional event calendar updates. Parents of children previously involved will receive text notification of start date. In what languages will your marketing materials be distributed?  English  Spanish □ Vietnamese □ Other Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. 6/18/2021 Page 5 of 8 Outcome Statement 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, creativity, and self-worth. 2. To provide an outlet for the creative emotional expression for children which may not be regularly available in other settings. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, who will attend the group 450 times or more. Measurement for Outcome 1. Children will be offered encouragement, non-judgmental respect, and compassion each time they attend a group. Creative exploration will be fostered as well as their enjoyment of the process, promoting feelings of self-worth. Collaborative learning and encouragement of others will be modeled by facilitators and encouraged with the group. Qualitative feedback will be gathered from children, facilitators, volunteers, and site staff around these outcomes. 2. Short and long-term qualitative measurements of wellbeing will be gathered including anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit evaluations and document feedback from children and their caregivers. 3. Success will also be measured by the number of individual children served as well as the number of child visits to DrawBridge groups at each site. Measurements: How do you plan to track attendance? Attach a copy of your form. Participants sign in as they arrive, and facilitators check lists during each group. Attendance information is submitted monthly to DrawBridge through an online attendance portal in which facilitators upload information on each group. A screen shot of DrawBridge’s attendance form and online facilitator portal is attached. 6/18/2021 Page 6 of 8 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. Children are asked about their experience and feelings about DrawBridge programs. Caregivers are asked what they notice about their children after participating in DrawBridge programs. Samples from the most recent caregiver and participant surveys are included as an attachment. Observations, program feedback, and testimonials are also gathered from volunteers and facilitators. What other forms or measurement tools will you use? Attach copy. In addition, facilitators and partner site coordinators will be invited to participate in qualitative post- program evaluations to identify successes, opportunities for improvement, and provide testimonials. These surveys are in production and will be launched later in the year after on-site programs have resumed. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Kathleen Keating, Art Group Facilitator, Section V Partners and Support List partners and any cash or in kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind We do not receive direct funds for this group. Attach a program budget. Section VI Attachments List all attachments submitted with this application - Application Form - Program Budget - Outcome Statement Form (included in application) - Community Outreach Plan (included in application) - Attendance Reporting Requirements - Program Evaluation Form - Final (or Interim) Report (Renewals Only – included in this application) 6/18/2021 Page 7 of 8 ALBERT J. BORO COMMUNITY CENTER FINAL or INTERIM PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) PROGRAM NAME: DrawBridge Weekly Expressive Art Groups Report prepared by: Name: Tracy Bays-Boothe Title: Executive Director  Final Report □ Interim Report/Renewal Program Date submitted: June 2021 Date program completed: June 2021 A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, self-discipline, and self-worth. 2. To provide an outlet for emotional expression which may not be available to them in any other environment. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, will attend the group 450 times or more. With an anticipated start date of July 2020 and proposed end date of June 2021, DrawBridge’s previous request for co-sponsored programs at the Albert J. Boro Community Center and Library was unfortunately put on hold in March 2020 as in-person programs across the region and country came to a halt due to the Covid-19 pandemic. This impacted not only DrawBridge programs at the Boro Community Center, but almost 30 sites across seven counties that our organization serves each year. When faced with such challenges, DrawBridge swiftly pivoted to online and virtual programs to connect children with creativity despite distance and has since distributed over 750 individual art kits and 6/18/2021 Page 8 of 8 ongoing supplies to children at partner sites across the Bay Area. Now, as communities begin to reopen, DrawBridge is preparing to safely re-launch on-site programming at the Albert J. Boro Community Center with an estimated start date of September 2021. B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. As DrawBridge prepares to begin on-site programs again in August of this year, we also plan to continue to offer virtual programming if requested by partner sites. While virtual DrawBridge programs were not possible at the Boro Community Center over the past year, DrawBridge is planning a full evaluation of virtual experiences to better inform all ongoing program offerings in the future. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. This past pandemic year has clearly illuminated the systemic inequality affecting families who are economically vulnerable or experiencing homelessness. Communities of color in the Bay Area and across the country have been especially impacted. At a critical time when issues of race and access to child care and education are at the center of passionate discourse, children who are underserved or who are experiencing homelessness have endured disproportionate hardships. DrawBridge’s trained facilitators provide such children and youth the safe space to build community, process stress, and explore difficult emotions through creative expression. As Bay Area communities begin to reopen, DrawBridge programs are in demand more than ever. Utilizing the lessons of the past year, surveys of all our site partners have been issued and DrawBridge will work diligently based on this information to fulfill community needs as we welcome back children and families to the program. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. DrawBridge has offered expressive arts programs to the Canal community for over 25 years. Working in collaboration with site directors and long-time artist and facilitator Kathleen Keating, a San Rafael native, DrawBridge is looking forward to once again offering free expressive on-site arts programs to children at the Albert J. Boro Community Center. PROGRAM BUDGET, 2020-21 One site, based on 45 sessions per year Facilitator Stipend $2250 Art Supplies and Materials $1450 Program Manager $1500 Executive Director $2000 Accounting $900 Insurance $175 Facilitator/Staff training $200 Storage space $75 Volunteer recruitment $100 Misc. $200 TOTAL $8,850 1 DrawBridge Online Attendance Forms (completed weekly by Facilitators and DrawBridge Staff) DrawBridge Program Evaluation Forms and Sample Responses 2020 Albert J. Boro Community Center PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT July 7, 2021 Item #4.B TITLE: Aprendiendo Juntos, Parent Services Project SUMMARY Parent Services Project has utilized the Albert J. Boro Community Center for their Aprendiendo Juntos (Learning Together) program since 2007. The program has been co-sponsored by the Pickleweed Advisory Committee and has grown tremendously in attendance over the years, thus reflecting community interest and need. The developmental playgroup for children 0-5 years old and their parents teaches parenting skills and helps parents strengthen their relationship with their child. In addition to encouraging the healthy development of infants and young children, the program helps build a support network in the community and provides connections to community resources, organizations and programs. The term of the proposed pre-school age program is from September 8, 2021 through June 4, 2022. Although listed on the co-sponsorship application, the applicant is aware, as in the past, that the Multipurpose Room is not available for co-sponsorship on Fridays and is prepared to pay fo r the room on that day. Parent Services Project is therefore requesting a full fee-waiver, valued at $10,050.00 for use of Meeting Room 3 on Wednesdays from 9:30 am to 12:00 pm and the Multipurpose Room from 9:00 am to 2:30 pm, excluding holidays. Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the program’s previous co-sponsored use is included with the application for the Pickleweed Advisory Committee’s review. RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of the Albert J. Boro Community Center on Wednesdays and Thursdays to Parent Services Project. Page 2 of 3 BACKGROUND Parent Services Project has been offering their Aprendiendo Juntos at the Albert J. Boro Community Center since October 2007. The City, through the Pickleweed Advisory Committee, has been co-sponsoring the rental since the beginning. The activity fits well in the Center and is well received by the Canal community as evident by the number of participants that attend on a regular basis. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, Parent Services Project staff will be present to provide a program overview and support their application which is before the Committee. Committee members will then have opportunity to ask questions of Parent Services Project staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $10,050.00 ($1,387.50 for Meeting Room 3 and $8,662.5 for Multipurpose Room). A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using either the Meeting Room and the Multipurpose Room at that time. However, being that Parent Services Project conducts the program all three days at the Albert J. Boro Community Center, the City realizes an estimated $8,662.50 in revenue for the rental of the Multipurpose Room to the program on Fridays. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application 2021 Page 3 of 3 2. Final/Interim Program Report 3. Project Budget 2021 - 2022 4. Agency Intake Form 2021 5. AJ and Baby Gym Post Survey May 2021 6/28/2021 Page 3 of 9 Section I-About the Applicant Agency Date Submitted: _______6/25/2021____ Revision Dates (if applicable) _____________________ Title of Program: Aprendiendo Juntos, Parent Services Project Co-sponsoring agency or individual: _____________________________________________________ Address: Telephone: Email: Website: parentservices.org Non-Profit 501c3 Number: Principal contacts: Name: Balandra Fregoso Phone: Email: bfregoso@parentservices.org Is this a first time program at Pickleweed? No If no, start date of original program: __________________ Location: Al Boro Community Center Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve Aprendiendo Juntos (Learning Together) is a developmental playgroup for children ages 0 -5 years old and their parents. The playgroup teaches parenting skills and helps parents strengthen their relationship with their child(ren). Aprendiendo Juntos (AJ) helps parents, family members and caregivers by providing high quality early experiences for children that are crucial for their development. The playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development of infants and young children. We help isolated families to build a support network in the community and we connect them with community resources, organizations and programs according to their needs and interests. 6/28/2021 Page 4 of 9 Proposed Start Date: September 8, 2021 Proposed End Date: June 4, 2022 Number participants estimated: Two groups on Thursday and two groups on Friday - 15 children and 15 parents per group = 30 people total per group. 10 children and 10 parents on Wednesdays. Maximum number estimated: 100 children and their parents over 4 playgroups weekly. The number of participants may increase over time and will primarily be based on public health guidelines, County safety protocol, PSP safety plan and participant feedback. Target age group: Children ages 0-5 and their parents/caregivers Requested Rooms: X Wednesday’s Only Classroom #? X Community Room Thursday’s and Friday’s □ Art Room □ Teen Activity Room □ Computer Lab □ Kitchen □ Gymnasium □ Playing Field # □ Picnic Area Days and Times Requested: Day: Wednesday Thursday Friday Time: Wednesday 9:30am-12:00pm. Thursday 9:00am-2:30pm. Friday 9:00-2:30pm Fee Reduction Request □ 25% □ 50% □ 75% X 100% OFFICE USE ONLY: Monetary value of fee waiver request: $10,050.00 Will there be a charge to participants? No X If so, what will the fee be?___________________________ How will the proceeds be used? None Describe your community outreach plan and how you will advertise: The Aprendiendo Juntos Coordinator will distribute flyers and information to the different organizations in San Rafael including WIC, Marin Community Clinic and Canal Alliance. AJ families recruit friends and neighbors through word of mouth and many families from the previous year will return to the playgroup. 6/28/2021 Page 5 of 9 In what languages will your marketing materials be distributed? X English X Spanish □ Vietnamese □ Other Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement 1. Coordinate 5 interactive developmental playgroups for children ages 0-5 and their caregivers, five times per week, 1.5 hours per group. 2. The interactive playgroup will provide school readiness activities that are developmentally appropriate to the children's ages and will provide caregivers with information and resources to support raising children. 3. Families must live in San Rafael and have limited to no access to preschool. Measurement for Outcome 1. 60 families per year are engaged in weekly developmentally appropriate playgroups including bilingual socialization and learning opportunities for children and families. 2. 100% of children identified without insurance will be connected to resources to become insured by year end. 3. 75% of parents will report new knowledge gained about community resources. 4. 75% of parents will indicate that they have seen improvement in their children's readiness for school. 5. 75% of parents will report that they have built knowledge and skills related to parenting and their children's development. 6. 75% of parents will report increased connection with their child(ren). 7. 75% of parents will report increased connection with other parents. 8. 100% of parent participants’ mental health will be assessed on an ongoing basis. 9. Quality, bi-lingual and culturally competent mental health services will be available for all playgroup families who seek support Measurements: How do you plan to track attendance? Attach a copy of your form. The attendance will be tracked by a weekly sign in sheet per playgroup. 6/28/2021 Page 6 of 9 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. All participants will complete a pre and post survey What other forms or measurement tools will you use? Attach copy. PSP Intake Form Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Cecilia Hudson Section V Partners and Support List partners and any cash or in kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind First Five Marin Bella Vista Foundation Albert J Boro Community Center Jewish Family and Children’s Services $100,731 (projected) $50,000 (projected) Room Use and support ECMH Consultation Attach a program budget. Section VI Attachments List all attachments submitted with this application Program Budget Intake Form Pre and Post Survey 6/28/2021 Page 7 of 9 ALBERT J. BORO COMMUNITY CENTER FINAL or INTERIM PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) PROGRAM NAME: Aprendiendo Juntos, Parent Services Project Report prepared by: Name: Balandra Fregoso Title: Executive Director □ Final Report X Interim Report/Renewal Program Date submitted: June 25, 2021 Date program completed: June 4, 2021 A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 65 families participated in Aprendiendo Juntos this year. Aprendiendo Juntos was delivered virtually through zoom from August 18, 2020 – June 4, 2021. We held over 100 developmental playgroup sessions throughout the year. Playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development of infants and young children. We reached the following performance measures: • 65 families engaged in weekly developmentally appropriate playgroup including bilingual socialization and learning opportunities for children and families. • 100% of participating parents/caregivers reported that AJ has helped them feel better, happier or less stressed. • 100% of participating parents/caregivers reported that their child has health insurance . • 100% of participating parents/caregivers reported that they have learned about a new community resource this year. • 100% of participating parents/caregivers reported that AJ is helping prepare their child for school (preschool or Kindergarten). • 100% of participating parents/caregivers report knowing what their child should be doing and saying at his or her age. 6/28/2021 Page 8 of 9 • 100% of participating parents/caregivers report that AJ has helped them to be able to help their child in school, social settings, interact with other children, become more social, talk more, etc. Aprendiendo Juntos has a positive reputation in the Canal and families know and trust Parent Services Project. We meet parents where they are at and challenge them to learn new ways of engaging with the community and with their families. They are deeply committed to giving their children a better life. We hire culturally competent staff that have a history of working with families and a passion for social justice. The staff/client connection is a critical component of our success. B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. PSP conducts pre and post surveys in order to evaluate Aprendiendo Juntos. There are informal parent-coordinator meetings as well as parent-child activities, presentations, workshops and referrals throughout the year to help and support families. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. Because of COVID-19, we were not able to assess if we reached all of our performance measures however we are confident that overall results were positive. In 2020-21 we went above and beyond to support our playgroup families and our work deepened despite the pandemic restrictions. In June/July 2021 we will offer a four week in person summer program for families with children entering kindergarten in August. We will continue to offer behavioral health support and early childhood mental health consultation through the partnership with JFCS and well as individual brief case management for all playgroup families in need. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Aprendiendo Juntos was delivered as expected, in the context of COVID, and met PSP’s and client’s expectations. Because of the pandemic, the office remained closed during the entire 20-21 fiscal year and we offered live zoom developmental playgroups four times per week. In collaboration with JFCS, we offered additional workshops for parents via zoom and WhatsApp on topics such as stress and self-care, community resources, resilience, dealing with anxiety during COVID and helping your children work from home. Continuously adapting to COVID restrictions and creating engaging virtual content throughout the year with limited video knowledge/training was a challenge. Families needed extra support this year so we checked in regularly and made sure they had the information and resources they needed. While adapting to the pandemic, the PSP team became case managers, therapists, COVID-19 educators, experts in local referrals, state resources and national policies. We found that of the multiple stressors that families were facing, they were most concerned about their finances, housing, and distance learning. We normalized their feelings and assured them that we were here to help. We helped parents 6/28/2021 Page 9 of 9 apply for financial assistance, navigate the County rental assistance program, Pandemic-EBT, COVID testing and education as well as digital literacy training and tele-mental health. We shared our parking lot and staff to support the distribution of necessities including Sanzuma food boxes, Little Learners Kits with the Learning Bus, art supplies, early-educational material, books, diapers, wipes, gifts during the holidays, etc. Aprendiendo Juntos/ Learning Together Parent Services Project 2021-2022 Budget Revenues Bella Vista Foundation 50,000 50,000 Marin First 5 (Secured) 102,733 102,733 TOTAL INCOME 50,000 102,733 152,733 Expenses Project Personnel Program Director/ Direct Supervision 10,500 3,058 13,558 Family Engagement Specialist 9,000 54,000 63,000 Assistant Coordinator 3,800 3,800 7,600 Subtotal personnel 23,300 60,858 84,158 Fringe/benefits x24% 5,592 14,606 20,198 Total Personnel Costs 28,892 75,464 104,356 Project Operating Expenses Rent/Utilities/Janitorial: total program staff/ total agency staff X total agency overhead 7,120 9,043 16,163 Playgroup associated cost to include space rental childcare and props and video equipment for virtual play groups per week 3,673 3,673 Supplies/ Playgroup activities, art supplies, games & materials and refreshments at $50 per weekly meeting 3,873 3,873 Mental Health Care / intern fee and support 7,200 7,200 Promotores Stipends 1,500 360 1,860 Travel- (Project Personnel) 288 320 608 Subtotal Operating Expenses 16,108 17,269 33,377 Total Personnel & Operating Expenses 45,000 92,733 137,733 Indirect, not to exceed 10% of budget 5,000 10,000 15,000 TOTAL EXPENSES 50,000 102,733 152,733 First 5 MarinBella Vista Foundation Total Budget Initials: _______________ Date: ________________ Age: __________ Staff Initials : _____________________ Intake Form Thank you for answering the questions below. Your honest answers are important to us and will be kept confidential. Type of service requested: __________________________________________ 1. Have you ever been here before: Yes or No 2. How did you find out about PSP: ____________________________________________ 3. What is your race/ethnicity? ________________________________________________ 4. What language is spoken most often in your home? _____________________________ 5. What is your marital status?  Married  Partnered  Single  Divorced  Widowed  Separated 6. Did you immigrate to the United States?  Yes  No If yes, what is your country of origin? _________________ How long have you lived in the US? ___________________ 7. What is your household income per year:  $0-$50,000  $50,001-$75,000  More than $75,000 8. What is the number of people living in your household? ________ Adults _____Children Age of child: School: Age of child: School: Age of child: School: Age of child: School: 9. Do you have medical insurance? 10. Staff Notes: Initials: _______________ Date: ________________ Age: __________ Staff Initials : _____________________ Forma de Registro Gracias por responder a las siguientes preguntas. Sus respuestas son importantes para nosotros y serán confidenciales. Tipo de Servicio Requerido: ______________________________________________________ 1. Ha venido aquí antes: Si o No 2. ¿Cómo escucho de PSP? ____________________________________________________ 3. ¿Cuál es su Raza/origen étnico?: ___________________________________________ 4. ¿Qué idioma se hable más a menudo en su casa?________________________________ 5. Estado Marital:  Casado  Viviendo Juntos  Soltero/a  Divorciado/a  Viudo/a  Separado/a 6. ¿Usted Inmigró a los Estados Unidos?  Sí  No Si la respuesta es sí, ¿cuál es su país de origen? ________________________________ ¿Cuánto tiempo usted ha vivido en Estados Unidos? ____________________________ 7. ¿Cuál es su ingreso familiar por año?  $0-$50,000  $50,001-$75,000  más de $75,000 8. Número de personas que viven en su hogar: ______ Adultos _______ Niños Edad del niño/a Escuela Edad del niño/a Escuela Edad del niño/a Escuela Edad del niño/a Escuela 9. ¿Tiene seguro médico? 10. Cometarios del Personal: ¡GRACIAS! Initials: _______________ Date: ________________ Age: __________ Staff Initials : _____________________ Thank you for participating in AJ and Baby Gym this year. Please help us improve our program for next year by filling out this short survey Gracias por participar en AJ y Baby Gym este año. Ayúdenos a mejorar nuestro programa para el próximo año completando esta breve encuesta. AJ and Baby Gym Post Survey May/June 2021 1. Is AJ helping prepare your child for school (Preschool or Kindergarten)? Esta AJ preparando a tu nino para escuela (pre-escolar o kinder)? Yes/Si No 2. Has AJ helped you to be able to help your child in school, social settings, interact with other children, become more social, talk more, etc…? Le ha ayudado AJ a poder ayudar a su hijo en la escuela en entornos sociales, interactuar con otros niños, ser más social, hablar más? Yes/Si No 3. In general, do you feel like you know what your child should be doing and saying at his or her age? De forma general sientes que sabes lo que tu hijo debería hacer y decir a su edad? Yes/Si No 4. Has AJ helped you feel better, happier or less stressed? AJ te ayudo a sentirme mejor, feliz o menos estresado? Yes/Si No 5. Does your child have health insurance? Tu hijo/hija tiene seguro medico? Yes/Si No 6. Have you learned about a new community resource this year? Te has enterado de algun recurso nuevo de la comunidad este ano? Yes/Si No If yes, what resource? Si es si, cual recurso? ________________________________________________ 7. Is there anything else you would like to share with us? Hay algo que te gustaria compartir con nosotros? PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT July 7, 2021 Item #4.C TITLE: Scouts BSA: Troop 2000 SUMMARY Since forming in 2000, Scouts BSA Troop 2000 (formerly Boy Scouts of America) have been based out of the Albert J. Boro Community Center and support families in San Rafael whose first language is not English and who have limited resources. As stated in their application, “The fundamental goals of the Scouts BSA are adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values, and contributing to family and society. The term of the proposed Scout program co-sponsorship is from September 13, 2021 through August 29, 2022. The applicant is requesting a full fee-waiver, valued at $4,140.00 for use of the Multipurpose Room on Mondays from 7:00 pm to 9:00 pm, excluding holidays. Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the program’s previous co-sponsored use is included with the application for the Pickleweed Advisory Committee’s review. RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of the Albert J. Boro Community Center Art Room on Monday afternoons. BACKGROUND Troop 2000 has proudly called the Albert J. Boro Community Center and Pickleweed Park home since forming in 2000. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since their formation. The activity fits in the Center’s schedule and the Scouts are always agreeable to change rooms or move outside if there is a pressing need to use the Page 2 of 2 Multipurpose Room for a special meeting or event. T roop 2000 regularly gives back to the Center and the Canal community by volunteering and performing special projects in support of an individual member’s Eagle Scout Project. In past years the Scouts have repaired the Centers’ back deck, made improvements and repairs to Pickleweed Playground, repaired park signboards, performed project in the Canal Community Garden. We also call on the Troop 2000 to support us with community events and for several years they have assisted with the Día de los Muertos event in keeping procession participants safely in their lane. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, Troop 2000 leaders will be present to provide a program overview and support their application which is before the Committee. Committee membe rs will then have opportunity to ask questions of Scouts BSA staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. FISCAL IMPACT The resident/non-profit value of the rental totals $4,140.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. 2021 Use Agreement Application for Co-Sponsorship Programs 2. Evaluation 2021 3. BS Requirements 4. Troop 2000 Scouts BSA Attendance Sheet 7/1/2021 Page 1 of 6 Section I-About the Applicant Agency Date Submitted: 9/12/2020 resubmitted and updated 6/30/2021 Revision Dates (if applicable) N/A Title of Program: Troop 2000 Scouts BSA Co-sponsoring agency or individual San Rafael Police Association Address: Telephone: Email Non-Profit 501c3 Number: Principal contacts: Name: William Coronado Phone: Email: Is this a first time program at Pickleweed? Yes No If no, start date of original program: 9/1/2000 Location: old pickleweed community center Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve In the year 2000, the san Rafael Police Association recognized the need for outreach to the families of San Rafael whose first language is not English and whose resources are limited mostly because being first generation of immigrant parents. The Boy Scouts of America (now Scouts BSA) is a part of an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including planning outings and activities, making new friends from different economic and social backgrounds, prepare the youth with active involvement with community and the nation. The Boy Scouts program became Scouts BSA in February 2019 to reflect the decision to include young girls. So far Troop 2000 has not yet included girls, but we are preparing to do accommodations and trying to do outreach. We have had issues during the past four years with our storage unit outside not solved yet. Currently we are still renting a private storage where we keep our supplies. We are making efforts to recruit new members and are actively doing continuous events to invite new scouts to the troop. Another challenge we face is the difficulty organizing parents that support the 7/1/2021 Page 2 of 6 scouts. Scouts come from working parents with busy schedules, sometimes doing two jobs with limited time to support the extracurricular activities of their sons. Developing and participating in service projects that benefit the community are an essential part of scouting program as we instill the value of a “good turn daily”. Albert J. Boro Community center has been home for the Boy Scouts of Troop for many years. Many of the boys and children come from the Canal area and this is the only opportunity for them to have an affordable extracurricular activity in the community. This year due to the COVID 19 emergency, our programs have been closed since mid-March 2020, we reopen the program again in September with all the preventive measures as allowed by the public health authorities. Program happened in open spaces only. We were able to participate in the Red Code contest (first aid competition) in its virtual format, and we did a stencil painting service project in a preschool in Novato. Proposed Start Date: 9/1/2021 Proposed End Date: 8/31/2022 Number participants estimated: 20 Maximum number estimated: 40 Target age group: youth 11-18 year old Requested Rooms: □ Classroom #  Community Room □ Art Room □ Teen Activity Room □ Computer Lab □ Kitchen □ Gymnasium □ Playing Field # □ Picnic Area Days and Times Requested: Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time: 7 PM to 9 PM Fee Reduction Request □ 25% □ 50% □ 75% 100% OFFICE USE ONLY: Monetary value of fee waiver request: $_4,140.00 Will there be a charge to participants? Yes No_____ If so, what will the fee be? $33 How will the proceeds be used? The registration fee to join Scouting is $33 annually. In addition, there are one-time uniform costs and nominal activity fees that maybe charge by the troop/parent committee. Describe your community outreach plan and how you will advertise: 7/1/2021 Page 3 of 6 The Scouting program is open to all youth in the community regardless of race, gender, religion or special needs. We serve youth of all ethnic backgrounds. We recruit by word of mouth and we have started our own website and are planning to do more marketing via social media. The COVID 19 pandemic has affected our effort in outreach but we are still expecting to reopen soon and invite more boys to join the troop. The leadership of the troop has been in touch with the scouts via phone to check on the status of our members. The Canal neighborhood has been one of the most impacted areas in Marin county with the pandemic, especially the Latinx community. In what languages will your marketing materials be distributed?  English  Spanish □ Vietnamese □ Other Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness Measurement for Outcome The fundamental goals of the scouts BSA are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. All these goals are related to the advancement program that the scout needs to achieve his goals. The measurement would be the earned badges all oriented towards the maximum goal of achieving the highest rank: Eagle Award. (see attached) Measurements: How do you plan to track attendance? Attach a copy of your form. See attached sample attendance form Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. Evaluations are done in monthly sit-down meetings between the Scoutmaster and the parents of the 7/1/2021 Page 4 of 6 scouts reviewing the advancement of the scout. (see attached forms) What other forms or measurement tools will you use? Attach copy. In addition to the rank advancements, measurement can also be made of the amount of service the Troop provides to the community (San Rafael) and specifically the Canal neighborhood. Also, the amount of participation in Scouting activities is an indicator of success. (see attached lists of service projects and activities) Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Scoutmaster Willy Coronado Asst. Scoutmaster Ted Treat Committee Chairman Troop 2000 Adriana Ledezma Asst. Scout Master Oscar Guardado Section V Partners and Support List partners and any cash or in kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind n/a n/a n/a Attach a program budget. Section VI Attachments List all attachments submitted with this application 1. copy of attendance spread sheet 2. copy of evaluation plan 3. copy of measurement tools for rank advancement and list of activities and service project done in ALBERT J. BORO 7/1/2021 Page 5 of 6 COMMUNITY CENTER FINAL or INTERIM PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) PROGRAM NAME: 1. copy of attendance spread sheet 2. copy of evaluation plan 3. copy of measurement tools for rank advancement and list of activities and service project done in Report prepared by: Name Oscar Guardado Title Assistant Scout Master  Final Report □ Interim Report/Renewal Program Date submitted: 9/12/2020 resubmitted and updated on 6/30/2021 Date program completed: on going A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. We have provided and continue to provide services to boys in Marin County that want to joint scouting. The Scouts BSA is an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including: planning outings and activities, making new friends from different economic and social backgrounds, prepare the youth with active involvement with community and the nation. The program included young girls in February 2019. We are trying to implement this program recruiting more scouts. B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. Rank advancement as outlined in the attachments: Tenderfoot, Second Class, and First Class ranks are oriented toward learning and practicing skills that will help the Scout develop confidence and fitness, challenge his thought processes, introduce him to his responsibilities as a citizen, and prepare him for an exciting and successful Scouting experience. Requirements for Tenderfoot, Second Class, and First Class may be passed at any time after the Scout badge has been earned All requirements for Star, Life, and Eagle, except for those related to merit badges, must be fulfilled after the successful completion of a board of review for the previous rank 7/1/2021 Page 6 of 6 C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. The troop has successfully graduated more than 15 eagle scouts since established in Canal. Currently we are working with the next generation of eagle scouts and recruiting more new members to the troop. We will be active in more activities such as El Día de lo Muertos in its modified version due to the current COVID 19 emergency. We will continue to request support from organizations that value that Scouting brings to our youth. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. The Troop has a legacy of community projects and service to the community including the Albert Boro Community Center and beyond, whether collecting food for the community, cleaning the streets or repairing and maintaining the parks, Troop 2000 has helped in many ways. Despite challenges in transportation the troop has been active and participated in scouting for food, our annually drive to help stock the food bank in November, celebrated our annual Thanksgiving dinner, in December we did our annual fundraising wreath sales and also our Christmas gathering. In January, the troop visited the USS Hornet and stay overnight in this National Historic Museum. The same month the troop participated in the annual first aid and emergency preparedness exercise and contest “Red Code” and finally, before the program was temporarily closed due to the COVID 19, in March, we attended the Klondike competition (snow camp) and were awarded first place. Since reopening the troop participated in virtual events (such as the Red Code) and service projects (painting a preschool). Evaluation 2021 Outcome Statement The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness. Measurement of outcome We believe we have made a lot of progress in the community with our troop. The fundamental goals of the Boys Scouts are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. The Troop serves boys from 11 to 18 years old in the primarily Hispanic Canal neighborhood of San Rafael. We provide leadership, values, outdoor activities, training, and opportunities otherwise unavailable to our boys. We are making a difference in the community to provide service projects in different areas of Marin. We have made extra efforts to keep the troop united and thru the COVID 19 emergency contacting members to check how they are doing. Recruiting parent leaders has been a challenge for some years, more outreach is needed in this area. We also are actively seeking for a storage site to keep our materials. Since we reopened the program in outdoors spaces only as allowed by the public health authorities, we have been participating in virtual events and service projects keeping the safety measures due to COVID 19. BOY SCOUT RANK REQUIREMENTS The rank requirements in this book are official as of Jan. 1, 2016. Scouts who joined the Boy Scouts of America on or after Jan. 1, 2016, MUST follow the rank requirements as printed in this Boy Scout Handbook or in the current year’s Boy Scout Requirements book. Scouts who joined the BSA prior to Jan. 1, 2016: • Who are working on the Tenderfoot through First Class ranks MAY continue to follow the old requirements, but MUST convert to the current requirements upon attaining First Class. • Who have completed the First Class rank MAY complete the rank they are currently working on in the old requirements, but MUST convert to the current requirements for subsequent ranks. Beginning Jan. 1, 2017, all Scouts MUST use the current requirements regardless of rank. SCOUT RANK REQUIREMENTS All requirements for the Scout rank must be completed as a member of a troop. If you have already completed these requirements as part of the Webelos Scouting Adventure, simply demonstrate your knowledge or skills to your Scoutmaster or other designated leader after joining the troop. ✓LEADER INITIAL & DATE 1a. Repeat from memory the Scout Oath, Scout Law, Scout motto, and Scout slogan. In your own words, explain their meaning. 1b. Explain what Scout spirit is. Describe some ways you have shown Scout spirit by practicing the Scout Oath, Scout Law, Scout motto, and Scout slogan. 1c. Demonstrate the Boy Scout sign, salute, and handshake. Explain when they should be used. 1d. Describe the First Class Scout badge and tell what each part stands for. Explain the significance of the First Class Scout badge. 1e. Repeat from memory the Outdoor Code. In your own words, explain what the Outdoor Code means to you. 1f.Repeat from memory the Pledge of Allegiance. In your own words, explain its meaning. 2. After attending at least one Boy Scout troop meeting, do the following: 2a. Describe how the Scouts in the troop provide its leadership. 2b. Describe the four steps of Boy Scout advancement. 2c.Describe what the Boy Scout ranks are and how they are earned. 2d. Describe what merit badges are and how they are earned. 3a. Explain the patrol method. Describe the types of patrols that are used in your troop. 3b. Become familiar with your patrol name, emblem, flag, and yell. Explain how these items create patrol spirit. 4a. Show how to tie a square knot, two half-hitches, and a taut-line hitch. Explain how each knot is used. 4b. Show the proper care of a rope by learning how to whip and fuse the ends of different kinds of rope. 5. Demonstrate your knowledge of pocketknife safety. 6. With your parent or guardian, complete the exercises in the pamphlet How to Protect Your Children From Child Abuse: A Parent’s Guide and earn the Cyber Chip Award for your grade.1 7. Since joining the troop and while working on the Scout rank, participate in a Scoutmaster conference. Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” The requirements for the Scout, Tenderfoot, Second Class, and First Class ranks may be worked on simultaneously; however, these ranks must be earned in sequence. 1 If your family does not have Internet access at home AND you do not have ready Internet access at school or another public place or via a mobile device, the Cyber Chip portion of this requirement may be waived by your Scoutmaster in consultation with your parent or guardian. Alternative requirements for the Scout rank are available for Scouts with physical or mental disabilities if they meet the criteria listed in the Boy Scout Requirements book.RANK REQUIREMENTS TENDERFOOT RANK REQUIREMENTS ✓LEADER INITIAL & DATE CAMPING AND OUTDOOR ETHICS 1a.Present yourself to your leader, prepared for an overnight camping trip. Show the personal and camping gear you will use. Show the right way to pack and carry it. 1b.Spend at least one night on a patrol or troop campout. Sleep in a tent you have helped pitch. 1c.Tell how you practiced the Outdoor Code on a campout or outing. COOKING 2a.On the campout, assist in preparing one of the meals. Tell why it is important for each patrol member to share in meal preparation and cleanup. 2b.While on a campout, demonstrate the appropriate method of safely cleaning items used to prepare, serve, and eat a meal. 2c.Explain the importance of eating together as a patrol. TOOLS 3a.Demonstrate a practical use of the square knot. 3b.Demonstrate a practical use of two half-hitches. 3c.Demonstrate a practical use of the taut-line hitch. 3d.Demonstrate proper care, sharpening, and use of the knife, saw, and ax. Describe when each should be used. FIRST AID AND NATURE 4a.Show first aid for the following: • Simple cuts and scrapes • Blisters on the hand and foot • Minor (thermal/heat) burns or scalds (superficial, or first-degree) • Bites or stings of insects and ticks • Venomous snakebite • Nosebleed • Frostbite and sunburn • Choking 4b. Describe common poisonous or hazardous plants; identify any that grow in your local area or campsite location. Tell how to treat for exposure to them. 4c. Tell what you can do while on a campout or other outdoor activity to prevent or reduce the occurrence of injuries or exposure listed in Tenderfoot requirements 4a and 4b. 4d. Assemble a personal first-aid kit to carry with you on future campouts and hikes. Tell how each item in the kit would be used. HIKING 5a. Explain the importance of the buddy system as it relates to your personal safety on outings and in your neighborhood. Use the buddy system while on a troop or patrol outing. 5b. Describe what to do if you become lost on a hike or campout. 5c. Explain the rules of safe hiking, both on the highway and cross-country, during the day and at night. ✓LEADER INITIAL & DATE FITNESS 6a. Record your best in the following tests: • Pushups (Record the number done correctly in 60 seconds.) • Situps or curl-ups (Record the number done correctly in 60 seconds.) • Back-saver sit-and-reach (Record the distance stretched.) • 1-mile walk/run (Record the time.) 6b. Develop and describe a plan for improvement in each of the activities listed in Tenderfoot requirement 6a. Keep track of your activity for at least 30 days. 6c. Show improvement (of any degree) in each activity listed in Tenderfoot requirement 6a after practicing for 30 days. • Pushups (Record the number done correctly in 60 seconds.) • Situps or curl-ups (Record the number done correctly in 60 seconds.) • Back-saver sit-and-reach (Record the distance stretched.) • 1-mile walk/run (Record the time.) CITIZENSHIP 7a. Demonstrate how to display, raise, lower, and fold the U.S. flag. 7b.Participate in a total of one hour of service in one or more service projects approved by your Scoutmaster. Explain how your service to others relates to the Scout slogan and Scout motto. LEADERSHIP 8. Describe the steps in Scouting’s Teaching EDGE method. Use the Teaching EDGE method to teach another person how to tie the square knot. SCOUT SPIRIT 9. Demonstrate Scout spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God and how you have lived four different points of the Scout Law in your everyday life. 10. While working toward the Tenderfoot rank, and after completing Scout rank requirement 7, participate in a Scoutmaster conference. 11.Successfully complete your board of review for the Tenderfoot rank. Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” The requirements for the Scout, Tenderfoot, Second Class, and First Class ranks may be worked on simultaneously; however, these ranks must be earned in sequence. Alternative requirements for the Tenderfoot rank are available for Scouts with physical or mental disabilities if they meet the criteria listed in the Boy Scout Requirements book. RANK REQUIREMENTS SECOND CLASS RANK REQUIREMENTS ✓LEADER INITIAL & DATE CAMPING AND OUTDOOR ETHICS 1a. Since joining Boy Scouts, participate in five separate troop/patrol activities, at least three of which must be held outdoors. Of the outdoor activities, at least two must include overnight camping. These activities do not include troop or patrol meetings. On campouts, spend the night in a tent that you pitch or other structure that you help erect, such as a lean-to, snow cave, or tepee. 1b. Explain the principles of Leave No Trace and tell how you practiced them on a campout or outing. This outing must be different from the one used for Tenderfoot requirement 1c. 1c. On one of these campouts, select a location for your patrol site and recommend it to your patrol leader, senior patrol leader, or troop guide. Explain what factors you should consider when choosing a patrol site and where to pitch a tent. COOKING AND TOOLS 2a. Explain when it is appropriate to use a fire for cooking or other purposes and when it would not be appropriate to do so. 2b. Use the tools listed in Tenderfoot requirement 3d to prepare tinder, kindling, and fuel wood for a cooking fire. 2c. At an approved outdoor location and time, use the tinder, kindling, and fuel wood from Second Class requirement 2b to demonstrate how to build a fire. Unless prohibited by local fire restrictions, light the fire. After allowing the flames to burn safely for at least two minutes, safely extinguish the flames with minimal impact to the fire site. 2d.Explain when it is appropriate to use a lightweight stove and when it is appropriate to use a propane stove. Set up a lightweight stove or propane stove. Light the stove, unless prohibited by local fire restrictions. Describe the safety procedures for using these types of stoves. 2e. On one campout, plan and cook one hot breakfast or lunch, selecting foods from MyPlate or the current USDA nutritional model. Explain the importance of good nutrition. Demonstrate how to transport, store, and prepare the foods you selected. 2f. Demonstrate tying the sheet bend knot. Describe a situation in which you would use this knot. 2g. Demonstrate tying the bowline knot. Describe a situation in which you would use this knot. NAVIGATION 3a. Demonstrate how a compass works and how to orient a map. Use a map to point out and tell the meaning of five map symbols. 3b. Using a compass and map together, take a 5-mile hike (or 10 miles by bike) approved by your adult leader and your parent or guardian.2 3c. Describe some hazards or injuries that you might encounter on your hike and what you can do to help prevent them.2 3d. Demonstrate how to find directions during the day and at night without using a compass or an electronic device. 2 If you use a wheelchair or crutches, or if it is difficult for you to get around, you may substitute “trip” for “hike” in requirement 3b and 3c. ✓LEADER INITIAL & DATE NATURE 4. Identify or show evidence of at least 10 kinds of wild animals (such as birds, mammals, reptiles, fish, or mollusks) found in your local area or camping location. You may show evidence by tracks, signs, or photographs you have taken. AQUATICS 5a. Tell what precautions must be taken for a safe swim. 5b. Demonstrate your ability to pass the BSA beginner test: Jump feetfirst into water over your head in depth, level off and swim 25 feet on the surface, stop, turn sharply, resume swimming, then return to your starting place.3 5c. Demonstrate water rescue methods by reaching with your arm or leg, by reaching with a suitable object, and by throwing lines and objects.3 5d. Explain why swimming rescues should not be attempted when a reaching or throwing rescue is possible. Explain why and how a rescue swimmer should avoid contact with the victim. FIRST AID AND EMERGENCY PREPAREDNESS 6a. Demonstrate first aid for the following: • Object in the eye • Bite of a warm-blooded animal • Puncture wounds from a splinter, nail, and fishhook • Serious burns (partial thickness, or second-degree) • Heat exhaustion • Shock • Heatstroke, dehydration, hypothermia, and hyperventilation 6b. Show what to do for “hurry” cases of stopped breathing, stroke, severe bleeding, and ingested poisoning. 6c.Tell what you can do while on a campout or hike to prevent or reduce the occurrence of the injuries listed in Second Class requirements 6a and 6b. 6d. Explain what to do in case of accidents that require emergency response in the home and backcountry. Explain what constitutes an emergency and what information you will need to provide to a responder. 6e. Tell how you should respond if you come upon the scene of a vehicular accident. FITNESS 7a. After completing Tenderfoot requirement 6c, be physically active at least 30 minutes each day for five days a week for four weeks. Keep track of your activities. 7b. Share your challenges and successes in completing Second Class requirement 7a. Set a goal for continuing to include physical activity as part of your daily life and develop a plan for doing so. RANK REQUIREMENTS3Under certain exceptional conditions, where the climate keeps the outdoor water temperature below safe levels year-round, or where there are no suitably safe and accessible places (outdoors or indoors) within a reasonable traveling distance to swim at any time during the year, the council Scout executive and advancement committee may, on an individual Scout basis, authorize an alternative for requirements 5b and 5c. The local council may establish appropriate procedures for submitting and processing these types of requests. All the other requirements, none of which necessitate entry in the water or entry in a watercraft on the water, must be completed as written. ✓LEADER INITIAL & DATE 7c. Participate in a school, community, or troop program on the dangers of using drugs, alcohol, and tobacco and other practices that could be harmful to your health. Discuss your participation in the program with your family, and explain the dangers of substance addictions. Report to your Scoutmaster or other adult leader in your troop about which parts of the Scout Oath and Scout Law relate to what you learned. CITIZENSHIP 8a.Participate in a flag ceremony for your school, religious institution, chartered organization, community, or Scouting activity. 8b.Explain what respect is due the flag of the United States. 8c. With your parents or guardian, decide on an amount of money that you would like to earn, based on the cost of a specific item you would like to purchase. Develop a written plan to earn the amount agreed upon and follow that plan; it is acceptable to make changes to your plan along the way. Discuss any changes made to your original plan and whether you met your goal. 8d. At a minimum of three locations, compare the cost of the item for which you are saving to determine the best place to purchase it. After completing Second Class requirement 8c, decide if you will use the amount that you earned as originally intended, save all or part of it, or use it for another purpose. 8e. Participate in two hours of service through one or more service projects approved by your Scoutmaster. Tell how your service to others relates to the Scout Oath. PERSONAL SAFETY AWARENESS 9a. Explain the three R’s of personal safety and protection. 9b. Describe bullying; tell what the appropriate response is to someone who is bullying you or another person. SCOUT SPIRIT 10. Demonstrate Scout spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God and how you have lived four different points of the Scout Law (not to include those used for Tenderfoot requirement 9) in your everyday life. 11. While working toward the Second Class rank, and after completing Tenderfoot requirement 10, participate in a Scoutmaster conference. 12. Successfully complete your board of review for the Second Class rank. Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” The requirements for Scout, Tenderfoot, Second Class, and First Class ranks may be worked on simultaneously; however, these ranks must be earned in sequence. Alternative requirements for the Second Class rank are available for Scouts with physical or mental disabilities if they meet the criteria listed in the Boy Scout Requirements book. FIRST CLASS RANK REQUIREMENTS ✓LEADER INITIAL & DATE CAMPING AND OUTDOOR ETHICS 1a. Since joining Boy Scouts, participate in 10 separate troop/patrol activi- ties, at least six of which must be held outdoors. Of the outdoor activities, at least three must include overnight camping. These activities do not include troop or patrol meetings. On campouts, spend the night in a tent that you pitch or other structure that you help erect, such as a lean-to, snow cave, or tepee. 1b. Explain each of the principles of Tread Lightly! and tell how you practiced them on a campout or outing. This outing must be different from the ones used for Tenderfoot requirement 1c and Second Class requirement 1b. COOKING 2a.Help plan a menu for one of the above campouts that includes at least one breakfast, one lunch, and one dinner, and that requires cooking at least two of the meals. Tell how the menu includes the foods from MyPlate or the current USDA nutritional model and how it meets nutritional needs for the planned activity or campout. 2b. Using the menu planned in First Class requirement 2a, make a list showing a budget and the food amounts needed to feed three or more boys. Secure the ingredients. 2c.Show which pans, utensils, and other gear will be needed to cook and serve these meals. 2d. Demonstrate the procedures to follow in the safe handling and storage of fresh meats, dairy products, eggs, vegetables, and other perishable food products. Show how to properly dispose of camp garbage, cans, plastic containers, and other rubbish. 2e. On one campout, serve as cook. Supervise your assistant(s) in using a stove or building a cooking fire. Prepare the breakfast, lunch, and dinner planned in First Class requirement 2a. Supervise the cleanup. TOOLS 3a. Discuss when you should and should not use lashings. 3b. Demonstrate tying the timber hitch and clove hitch. 3c. Demonstrate tying the square, shear, and diagonal lashings by joining two or more poles or staves together. 3d. Use lashings to make a useful camp gadget or structure. NAVIGATION 4a. Using a map and compass, complete an orienteering course that covers at least one mile and requires measuring the height and/or width of designated items (tree, tower, canyon, ditch, etc.). 4b. Demonstrate how to use a handheld GPS unit, GPS app on a smartphone, or other electronic navigation system. Use GPS to find your current location, a destination of your choice, and the route you will take to get there. Follow that route to arrive at your destination. NATURE 5a. Identify or show evidence of at least 10 kinds of native plants found in your local area or campsite location. You may show evidence by identifying fallen leaves or fallen fruit that you find in the field, or as part of a collection you have made, or by photographs you have taken. 5b. Identify two ways to obtain a weather forecast for an upcoming activity. Explain why weather forecasts are important when planning for an event. RANK REQUIREMENTS ✓LEADER INITIAL & DATE 5c. Describe at least three natural indicators of impending hazardous weather, the potential dangerous events that might result from such weather condi- tions, and the appropriate actions to take. 5d. Describe extreme weather conditions you might encounter in the outdoors in your local geographic area. Discuss how you would determine ahead of time the potential risk of these types of weather dangers, alternative planning considerations to avoid such risks, and how you would prepare for and respond to those weather conditions. AQUATICS 6a. Successfully complete the BSA swimmer test.4,5 6b. Tell what precautions must be taken for a safe trip afloat. 6c. Identify the basic parts of a canoe, kayak, or other boat. Identify the parts of a paddle or an oar. 6d. Describe proper body positioning in a watercraft, depending on the type and size of the vessel. Explain the importance of proper body position in the boat. 6e. With a helper and a practice victim, show a line rescue both as tender and as rescuer. (The practice victim should be approximately 30 feet from shore in deep water.)5 FIRST AID AND EMERGENCY PREPAREDNESS 7a. Demonstrate bandages for a sprained ankle and for injuries on the head, the upper arm, and the collarbone. 7b. By yourself and with a partner, show how to: • Transport a person from a smoke-filled room. • Transport for at least 25 yards a person with a sprained ankle. 7c. Tell the five most common signals of a heart attack. Explain the steps (procedures) in cardiopulmonary resuscitation (CPR). 7d. Tell what utility services exist in your home or meeting place. Describe potential hazards associated with these utilities and tell how to respond in emergency situations. 7e. Develop an emergency action plan for your home that includes what to do in case of fire, storm, power outage, and water outage. 7f. Explain how to obtain potable water in an emergency. FITNESS 8a. After completing Second Class requirement 7a, be physically active at least 30 minutes each day for five days a week for four weeks. Keep track of your activities. 8b. Share your challenges and successes in completing First Class requirement 8a. Set a goal for continuing to include physical activity as part of your daily life. CITIZENSHIP 9a. Visit and discuss with a selected individual approved by your leader (for example, an elected official, judge, attorney, civil servant, principal, or teacher) the constitutional rights and obligations of a U.S. citizen. 9b. Investigate an environmental issue affecting your community. Share what you learned about that issue with your patrol or troop. Tell what, if anything, could be done by you or your community to address the concern. 4See the Swimming merit badge requirements for details about the BSA swimmer test. 5Under certain exceptional conditions, where the climate keeps the outdoor water temperature below safe levels year-round, or where there are no suitably safe and accessible places (outdoors or indoors) within a reasonable traveling distance to swim at any time during the year, the council Scout executive and advancement committee may, on an individual Scout basis, authorize an alternative for requirements 6a and 6e. The local council may establish appropriate procedures for submitting and processing these types of requests. All the other requirements, none of which necessitate entry in the water or entry in a watercraft on the water, must be completed as written. ✓LEADER INITIAL & DATE 9c. On a Scouting or family outing, take note of the trash and garbage you produce. Before your next similar outing, decide how you can reduce, recycle, or repurpose what you take on that outing, and then put those plans into action. Compare your results. 9d. Participate in three hours of service through one or more service projects approved by your Scoutmaster. The project(s) must not be the same service project(s) used for Tenderfoot requirement 7b and Second Class requirement 8e. Explain how your service to others relates to the Scout Law. LEADERSHIP 10. Tell someone who is eligible to join Boy Scouts, or an inactive Boy Scout, about your Scouting activities. Invite him to an outing, activity, service project, or meeting. Tell him how to join, or encourage the inactive Boy Scout to become active. Share your efforts with your Scoutmaster or other adult leader. SCOUT SPIRIT 11. Demonstrate Scout spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God and how you have lived four different points of the Scout Law (different from those points used for previous ranks) in your everyday life. 12. While working toward the First Class rank, and after completing Second Class requirement 11, participate in a Scoutmaster conference. 13. Successfully complete your board of review for the First Class rank. Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” The requirements for Scout, Tenderfoot, Second Class, and First Class ranks may be worked on simultaneously; however, these ranks must be earned in sequence. Alternative requirements for the First Class rank are available for Scouts with physical or mental disabilities if they meet the criteria listed in the Boy Scout Requirements book.RANK REQUIREMENTS STAR RANK REQUIREMENTS Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” For Venturers working on Boy Scout requirements, replace “troop” with “crew” and “Scoutmaster” with “crew Advisor.” For Sea Scouts working on Boy Scout requirements, replace “troop” with “ship” and “Scoutmaster” with “Skipper.” 6Assistant patrol leader is not an approved position of responsibility for the Star rank. 7 If your family does not have Internet access at home AND you do not have ready Internet access at school or another public place or via a mobile device, the Cyber Chip portion of this requirement may be waived by your Scoutmaster in consultation with your parent or guardian. 8If the board of review does not approve the Scout’s advancement, the decision may be appealed in accordance with Guide to Advancement topic 8.0.4.0. ✓LEADER INITIAL & DATE 1.Be active in your troop for at least four months as a First Class Scout. 2.As a First Class Scout, demonstrate Scout spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God and how you have lived the Scout Oath and Scout Law in your everyday life. 3.Earn six merit badges, including any four from the required list for Eagle. You may choose any of the 17 merit badges on the required list for Eagle to fulfill this requirement. See Eagle rank requirement 3 for this list. NAME OF MERIT BADGE DATE EARNED (Eagle-required) (Eagle-required) (Eagle-required) (Eagle-required) 4.While a First Class Scout, participate in six hours of service through one or more service projects approved by your Scoutmaster. 5. While a First Class Scout, serve actively in your troop for four months in one or more of the following positions of responsibility (or carry out a Scoutmaster-approved leadership project to help the troop): Boy Scout troop. Patrol leader, assistant senior patrol leader, senior patrol leader, troop guide, Order of the Arrow troop representative, den chief, scribe, librarian, historian, quartermaster, bugler, junior assistant Scoutmaster, chaplain aide, instructor, webmaster, or outdoor ethics guide.6 Varsity Scout team. Captain, cocaptain, program manager, squad leader, team secretary, Order of the Arrow team representative, librarian, historian, quartermaster, chaplain aide, instructor, den chief, webmaster, or outdoor ethics guide. Venturing crew/Sea Scout ship. President, vice president, secretary, treasurer, den chief, quartermaster, historian, guide, boatswain, boatswain’s mate, yeoman, purser, storekeeper, or webmaster. Lone Scout. Leadership responsibility in your school, religious organization, club, or elsewhere in your community. 6.With your parent or guardian, complete the exercises in the pamphlet How to Protect Your Children From Child Abuse: A Parent’s Guide and earn the Cyber Chip award for your grade.7 7.While a First Class Scout, participate in a Scoutmaster conference. 8. Successfully complete your board of review for the Star rank.8 LIFE RANK REQUIREMENTS ✓LEADER INITIAL & DATE 1.Be active in your troop for at least six months as a Star Scout. 2.As a Star Scout, demonstrate Scout spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God and how you have lived the Scout Oath and Scout Law in your everyday life. 3.Earn five more merit badges (so that you have 11 in all), including any three additional badges from the required list for Eagle. You may choose any of the 17 merit badges on the required list for Eagle to fulfill this requirement. See Eagle rank requirement 3 for this list. NAME OF MERIT BADGE DATE EARNED (Eagle-required) (Eagle-required) (Eagle-required) 4.While a Star Scout, participate in six hours of service through one or more service projects approved by your Scoutmaster. At least three hours of this service must be conservation-related. 5. While a Star Scout, serve actively in your troop for six months in one or more of the following troop positions of responsibility (or carry out a Scoutmaster-approved leadership project to help the troop). Boy Scout troop. Patrol leader, assistant senior patrol leader, senior patrol leader, troop guide, Order of the Arrow troop representative, den chief, scribe, librarian, historian, quartermaster, bugler, junior assistant Scoutmaster, chaplain aide, instructor, webmaster, or outdoor ethics guide.9 Varsity Scout team. Captain, cocaptain, program manager, squad leader, team secretary, Order of the Arrow team representative, librarian, historian, quartermaster, chaplain aide, instructor, den chief, webmaster, or outdoor ethics guide. Venturing crew/Sea Scout ship. President, vice president, secretary, treasurer, den chief, quartermaster, historian, guide, boatswain, boatswain’s mate, yeoman, purser, storekeeper, or webmaster. Lone Scout. Leadership responsibility in your school, religious organization, club, or elsewhere in your community. 6.While a Star Scout, use the Teaching EDGE method to teach another Scout (preferably younger than you) the skills from ONE of the following choices, so that he is prepared to pass those requirements to his Scoutmaster’s satisfaction. a. Tenderfoot 4a and 4b (first aid) e. First Class 4a and 4b (navigation) b. Second Class 2b, 2c, and f. Second Class 6a and 6b (first aid) 2d (cooking/tools) g. First Class 7a and 7b (first aid) c. Second Class 3a and 3d (navigation) d. First Class 3a, 3b, 3c, and 3d (tools) 7.While a Star Scout, participate in a Scoutmaster conference. 8. Successfully complete your board of review for the Life rank.10 Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” For Venturers working on Boy Scout requirements, replace “troop” with “crew” and “Scoutmaster” with “crew Advisor.” For Sea Scouts working on Boy Scout requirements, replace “troop” with “ship” and “Scoutmaster” with “Skipper.” 9 Assistant patrol leader is not an approved position of responsibility for the Star, Life, or Eagle rank. 10 If the board of review does not approve the Scout’s advancement, the decision may be appealed in accordance with Guide to Advancement topic 8.0.4.0. h. Three requirements from one of the required Eagle merit badges, as approved by your Scoutmaster RANK REQUIREMENTS EAGLE RANK REQUIREMENTS ✓LEADER INITIAL & DATE 1.Be active in your troop for at least six months as a Life Scout. 2.As a Life Scout, demonstrate Scout Spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God, how you have lived the Scout Oath and Scout Law in your everyday life, and how your understanding of the Scout Oath and Scout Law will guide your life in the future. List on your Eagle Scout Rank Application the names of individuals who know you personally and would be willing to provide a recommendation on your behalf, including parents/guardians, religious (if not affiliated with an organized religion, then the parent or guardian provides this reference), educational, employer (if employed), and two other references. 3.Earn a total of 21 merit badges (10 more than required for the Life rank), including these 13 merit badges: (a) First Aid, (b) Citizenship in the Community, (c) Citizenship in the Nation, (d) Citizenship in the World, (e) Communication, (f) Cooking, (g) Personal Fitness, (h) Emergency Preparedness OR Lifesaving, (i) Environmental Science OR Sustainability, (j) Personal Management, (k) Swimming OR Hiking OR Cycling, (l) Camping, and (m) Family Life. You must choose only one of the merit badges listed in categories h, i, and k. Any additional merit badge(s) earned in those categories may be counted as one of your eight optional merit badges used to make your total of 21. NAME OF MERIT BADGE DATE EARNED 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 4. While a Life Scout, serve actively in your troop for six months in one or more of the following positions of responsibility11: Boy Scout troop. Patrol leader, assistant senior patrol leader, senior patrol leader, troop guide, Order of the Arrow troop representative, den chief, scribe, librarian, historian, quartermaster, junior assistant Scoutmaster, chaplain aide, instructor, webmaster, or outdoor ethics guide. Varsity Scout team. Captain, cocaptain, program manager, squad leader, team secretary, Order of the Arrow team representative, librarian, historian, quartermaster, chaplain aide, instructor, den chief, webmaster, or outdoor ethics guide. Venturing crew/Sea Scout ship. President, vice president, secretary, treasurer, quartermaster, historian, den chief, guide, boatswain, boatswain’s mate, yeoman, purser, storekeeper, or webmaster. Lone Scout. Leadership responsibility in your school, religious organization, club, or elsewhere in your community. 11Assistant patrol leader and bugler are not approved positions of responsibility for the Eagle Scout rank. Likewise, a Scoutmaster-approved leadership project cannot be used in lieu of serving in a position of responsibility. Notes: For Varsity Scouts working on Boy Scout requirements, replace “troop” with “team” and “Scoutmaster” with “Varsity Scout Coach.” For Venturers working on Boy Scout requirements, replace “troop” with “crew” and “Scoutmaster” with “crew Advisor.” For Sea Scouts working on Boy Scout requirements, replace “troop” with “ship” and “Scoutmaster” with “Skipper.” 12APPEALS AND EXTENSIONS If a Scout believes he has completed all requirements for the Eagle Scout rank but is denied a board of review, he may request a board of review under disputed circumstances in accordance with Guide to Advancement topic 8.0.3.2. If the board of review does not approve the Scout’s advancement, the decision may be appealed in accordance with Guide to Advancement topic 8.0.4.0. If a Scout foresees that, due to no fault or choice of his own, he will be unable to complete the Eagle Scout rank requirements before age 18, he may apply for a limited time extension in accordance with Guide to Advancement topic 9.0.4.0. Time extensions are rarely granted. 13AGE REQUIREMENT ELIGIBILITY Merit badges, badges of rank, and Eagle Palms may be earned by a registered Boy Scout, Varsity Scout, or qualified Venturer or Sea Scout. He may earn these awards until his 18th birthday. Any Venturer or Sea Scout who has achieved the First Class rank as a Boy Scout in a troop or Varsity Scout in a team may continue working up to his 18th birthday toward the Star, Life, and Eagle Scout ranks and Eagle Palms. An Eagle Scout board of review may occur, without special approval, within three months after the 18th birthday. Local councils must preapprove those held three to six months afterward. To initiate approval, the candidate, his parent or guardian, the unit leader, or a unit committee member attaches to the application a statement explaining the delay. Consult the Guide to Advancement, topic 8.0.3.1, in the case where a board of review is to be conducted more than six months after a candidate’s 18th birthday. If you have a permanent physical or mental disability, or a disability expected to last more than two years or beyond age 18, you may become an Eagle Scout by qualifying for as many required merit badges as you can and qualifying for alternative merit badges for the rest. If you seek to become an Eagle Scout under this procedure, you must submit a special application to your local council service center. Your application must be approved by your council advancement committee before you can work on alternative merit badges. A Scout or Venturer with a disability may also qualify to work toward rank advancement after he is 18 years of age if he meets the guidelines outlined in section 10 of the Guide to Advancement. ✓LEADER INITIAL & DATE 5.While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project must benefit an organization other than the Boy Scouts of America.) A project proposal must be approved by the organization benefiting from the effort, your Scoutmaster and unit committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, BSA publication No. 512-927, in meeting this requirement. (To learn more about the Eagle Scout service project, see the Guide to Advancement, topics 9.0.2.0 through 9.0.2.16.) 6.While a Life Scout, participate in a Scoutmaster conference. In preparation for your board of review, prepare and attach to your Eagle Scout Rank Application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community, or other organizations, during which you demonstrated leadership skills. Include honors and awards received during this service. 7.Successfully complete your board of review for the Eagle Scout rank.12 (This requirement may be met after age 18, in accordance with Guide to Advancement topic 8.0.3.1.13). RANK REQUIREMENTS 524-012 November 2017 Printing EAGLE PALM REQUIREMENTS* After successfully completing your Eagle Scout board of review on or after Aug. 1, 2017, and being validated as an Eagle Scout by the National Service Center, you will be entitled to receive an Eagle Palm for each additional five merit badges you completed before your Eagle board of review beyond those required for Eagle. In addition, all current Scouts who have completed their Eagle board of review and who had not passed their 18th birthday before Aug. 1, 2017, are entitled as well. For these Palms only, it will not be necessary for you to complete the requirements stated below. After becoming an Eagle Scout and receiving the Eagle Palms you are entitled to, you may earn additional Palms by completing the following requirements: ✓LEADER INITIAL & DATE 1. Be active in the Boy Scouts of America for at least three months after becoming an Eagle Scout or after the last Palm was earned.** (See page 24.) 2. Since earning the Eagle Scout rank or your last Eagle Palm, demonstrate Scout spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God and how you have lived the Scout Oath and Scout Law in your everyday life. (See pages 11–16, 23, and 479.) 3. Continue to set a satisfactory example of accepting responsibility or demonstrating leadership ability. (See pages 32–44.) 4. Earn five additional merit badges beyond those required for Eagle or last Palm.*** (See pages 28 and 46–49.) 5. While an Eagle Scout, participate in a Scoutmaster conference.* (See page 416.) You may wear only the proper combination of Palms for the number of merit badges you earned beyond the rank of Eagle. The Bronze Palm represents five merit badges, the Gold Palm 10, and the Silver Palm 15. Notes: *For Varsity Scouts working on Boy Scout requirements, replace “Scoutmaster” with “Varsity Scout Coach.” For Venturers working on Boy Scout requirements, replace “Scoutmaster” with “crew Advisor.” For Sea Scouts working on Boy Scout requirements, replace “Scoutmaster” with “Skipper.” **Eagle Palms must be earned in sequence, and the three-month tenure requirement must be observed for each Palm. ***Merit badges earned any time since becoming a Boy Scout may be used to meet this requirement. ✓LEADER INITIAL & DATE Bronze Palm earned Gold Palm earned Silver Palm earned Second Bronze Palm earned Second Gold Palm earned Second Silver Palm earned Third Bronze Palm earned Third Gold Palm earned Third Silver Palm earned TROOP 2000 Scouts BSA ATTENDANCE SHEET ***Please return to Willy Coronado/Oscar Guardado Thank you*** Date: Activity: SCOUT NAME PARENT PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT July 7, 2021 Item #5 TITLE: REVIEW PROPOSED REVISIONS TO THE ALBERT J. BORO COMMUNITY CENTER COMMUNITY USE POLICY RECOMMENDATION: That the Pickleweed Advisory Committee review proposed updates to the Albert J. Boro Community Center Use Policy and provide feedback. BACKGROUND: In 1997, City Council first approved policy changes that allowed for increased community use of the Albert J. Boro Community Center (Community Center) for little or no charge. In 2005, the Pickleweed Advisory Board reviewed the policy and recommended revisions to allow for balanced and equitable provision of space at the newly renovated Community Center. The updated Community Use Policy was approved by City Council in 2006 and is included as Attachment 1. The 2006 Community Use Policy laid out the priority by which the City allocates space at the Community Center as well as the guidelines for waiving fees through the Co-Sponsorship Program. Through the Co-Sponsorship Program, non-profit organizations are able to apply to the City and the Pickleweed Advisory Committee for a reduction or full waiver of rental fees at the Community Center and Pickleweed Park. This process has supported organizations in providing timely programs for Canal residents, while also saving the City of San Rafael administrative costs of providing similar programs inhouse. The intent was that working together, the City, organizations, and the community itself can create a web of supporting programs that ebbs and flows with current needs and trends to enrich Canal residents. In addition to the co-sponsorship guidelines and application process, the 2006 Community Use Policy also contained information on general facility rental policies, fees, and processes. DISCUSSION: Given that the Community Use Policy has not been updated since 2006, City staff felt that the time was right to conduct a thorough review of the policy and to propose updates to better align with the current needs of the City, the Community Center, and the community. The proposed draft includes updates to the Community Use Policy and Page 2 of 4 is included in Attachment 2. Outlined below are the primary areas in which staff are recommending changes and/or seeking input on from the Advisory Committee. Once staff has received feedback from the Advisory Committee, the proposed changes will be incorporated into the Community Use Policy and will be brought forward to the Park and Recreation Commission and the City Council for approval. Usage Priority The 2006 Community Use Policy sets out the usage priority for the Community Center as 1. City Programs, 2. City Co-Sponsored Programs; and 3. Room Rentals, without any restrictions on days, times, or room types. However, in practice, the Advisory Committee has avoided allowing co-sponsored programs to access the Multi-Purpose room on Fridays, Saturdays, and Sundays, as those days are popular for large event rentals that are critical to the financial health of the Community Center and often serve members of the community. Staff are proposing that this restriction be formally adopted in the updated Community Use Policy. Additionally, staff recommend the inclusion of Regional and Local Emergency use as the top usage priority in the updated policy. The City has experienced an increased need to utilize community centers for charging stations, cooling and clean air centers, testing and vaccination sites, and more over the past few years. This proposed change would reflect that growing need. Co-Sponsorship Application Process Currently, the 2006 Community Use Policy states that co-sponsorship applications must be received no later than 45 days prior to the program start date. In practice, this has meant that organizations have been allowed to apply for a co-sponsorship at any Advisory Committee meeting. While this approach provides flexibility for organizations in administering their programs, it also limits the Advisory Committee’s ability to evaluate the program offerings of the Center in a holistic manner. By accepting applications on an ongoing basis, the Committee cannot easily identify programmatic gaps or areas where they may be receiving multiple applications to provide similar services to the same community. Additionally, those organizations that apply early are able to secure desirable dates and times, perhaps at the expense of those that apply later in the year. To ensure that the Advisory Committee can effectively and fully evaluate its co- sponsorship program and that all organizations have an equal opportunity to apply for facility usage, City staff are proposing that the Advisory Committee review all applications on an annual or semi-annual basis. Applications would be due by a specific date and the Advisory Committee would then have time to review, rank all applications, and decide to award a full waiver, a partial waiver, or deny the fee waiver. An additional benefit of an annual or semi-annual process is that the sponsorship becomes more meaningful to the applying organization and more like a formal grant process for the City. Organizations could apply in between application periods providing they demonstrate the urgency of the program and explain why they were not able to apply during the standard timeframe. Details of the proposed process and timelines are provided in Attachment 3. Staff is recommending that the City incorporate Option B, a bi-annual co-sponsorship Page 3 of 4 application process, into the updated Community Use Policy. This approach would both fulfill the desire to strengthen the application process and still provide seasonal opportunities for agencies to request support for their Canal serving programs. Staff are seeking input from the Advisory Committee on the proposed update to this process. Should a new co-sponsorship application process be adopted, staff recommends that it be implemented starting summer 2022. The Library and Recreation Department is in the process of developing a new Department Ongoing Facility Rental Allocation Process and a new Field Rental Policy that are scheduled to be implemented in 2022. Regular users will be notified of the new process in 2021 so that they can then meet new application deadline. Additionally, with many programs currently on pause due to COVID related restrictions, agencies are not currently in a position to project what programs will look like in 2021. Co-Sponsorship Fee Waiver Amount Additionally, staff are recommending that the Committee set an annual dollar amount, based on the Albert J. Boro Community Center’s non -profit fee rate, that the Committee is able to waive. While the current level of co-sponsorship can be absorbed by the Department and the City, there is a concern that if applications were to increase substantially, there is no established ceiling to protect the City’s financial position. The goal of setting a maximum annual co-sponsorship amount is not to reduce the number of programs, but rather to ensure the ongoing fiscal sustainability of the Center as a whole. Considering the City would like to continue to co-sponsor a similar number of programs as it currently does through the Pickleweed Advisory Committee, staff recommends setting an annual rate of $140,000 which would cover all recent co-sponsored programs. Of this amount, approximately $50,000 has historically been allocated for “Kids Club,” a robust, no-cost after school program for the Canal community, and $15- 20,000 has been allocated for the Kids Club summer camp program. There is a huge need for no-cost youth programming in the Canal neighborhood and staff would encourage the Committee to continue to set aside a similar allocation for this type of program moving forward. Staff also recommend that the approved annual amount be adjusted an equal percentage with any future increase of the Center’s non-profit rental rate. Rental Policies and Fee Schedules Staff is recommending the removal of general Rental Policies and Rental Fee Schedules from the proposed Community Use Policy. Those items are already included in detail in the Department-wide Rental Reservation Policies and Regulations and the Ongoing Facility Rental Allocation Process, which are currently in the process of being updated. If the guidelines are replicated across multiple policies, it will create challenges and process barriers to keeping all of the documents consistent and current. Application Documents Staff is recommending the removal of the application documents from the proposed Community Use Policy. Similar to the Rental Policies, staff recommend that these Page 4 of 4 documents be managed separately so that they can be more regularly updated by the Department to remain effective and contain current legal terminology. In summary, staff is asking the Committee to: • Provide overall input on the Albert J. Boro Community Center Use Policy • Provide input on the Policy’s Use Priorities • Provide input on proposed changes to the Co-Sponsorship Application Process • Provide input on Co-Sponsorship Fee Waiver limit FISCAL IMPACT: Although no direct expense to the City, waiving or reducing rental fees for co-sponsored programs restricts Albert J. Boro Community Center space and reduces the time available for potential revenue generating rentals and programs. ALTERNATIVE ACTION: Any other action as determined by the Advisory Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. 2006 Community Use Policy 2. Draft Albert J. Boro Community Center Community Use Policy 3. Pickleweed Advisory Committee Co-Sponsorship Application Process Options 1 DRAFT ALBERT J. BORO COMMUNITY CENTER COMMUNITY USE POLICY 50 Canal Street San Rafael, CA 94901 (415) 485-3077 Section 1: OVERVIEW As one of three of the City of San Rafael’s community centers serving the City and County of Marin, the Albert J. Boro Community Center is located in the Canal neighborhood and is considered a gathering place for the surrounding community. The Center provides classes, activities, and events for children, adults, and older adults. The Center additionally partners with local organizations to provide programs as well as space for non-profit, private businesses and individuals to rent and hold activities for the community or their families. The purpose of this policy is to provide guidance on the process and regulations associated with community use of the Albert J. Boro Community Center. Section 2: USAGE PRIORITY The City prioritizes use of the Albert J. Boro Community Center in the following order: 1. Regional and Local Emergencies: Emergency use of Community Center, as determined by the City of San Rafael, to support the community during a regional or local emergency. Possible uses include but are not limited to: Power Safety Power Shutoff charging and information center, emergency shelter, and emergency resource center. 2. City Programs: All programs, activities, and events developed and maintained by San Rafael Library and Recreation Department staff. 3. City Co-Sponsored Programs: All programs, activities and/or events provided through a partnership, collaboration or other agreement with the San Rafael Library and Recreation Department. All City co-sponsored programs are required to complete a Community Use Agreement with San Rafael Library and Recreation Department and are subject to approval by City staff with guidance from the Pickleweed Advisory Committee. 4. Facility Rentals: Paid usage of City facilities by non-profit, private, or commercial entity. Exception: • Ongoing City co-sponsored programs are not permitted in the Multi-Purpose Room on Fridays, Saturdays, and Sundays to ensure sufficient space for large event rentals and other activities. While the City has established the usage priority above, the timeline for which these events are scheduled can conflict with the City’s stated priorities. For example, large event rentals are often planned up to a year in advance, while community classes or free programs are organized on a much shorter timeframe. As such, the City’s approach to allocating facility space must remain flexible to both honor the desired prioritization of community use at the Albert J. Boro Community Center while at the same time reflecting the realities of the diverse program needs. 2 Except in the case of an emergency or important City function, established programs will not be bumped for other types of uses unless alternative times, dates, and/or locations can be mutually agreed upon. Section 3: CITY CO-SPONSORSHIP PROGRAMS It is the policy of the Library and Recreation Department and the Pickleweed Advisory Committee to consider co- sponsorship of programs, activities, or events based on the established criteria outlined in this policy. A co-sponsored program/activity/event may be established between the Department and one or more groups or organizations. Co- sponsored programs/activities/events may receive a reduced or waiver of facility use fees of up to 100% and may receive approval for facility use for up to 12 months. FINAL CO-SPONSORSHIP APPLICATION PROCESS WILL BE ENTERED HERE FOLLOWING PICKLEWEED ADVISORY COMMITTEE RECOMENDATION. Co-sponsorship applications must be reviewed and approved by staff, with guidance from the Pickleweed Advisory Committee. City co-sponsored programs are required to abide by the below criteria: • The program/activity/event must be open to all residents of San Rafael (special requirements may apply; minimum age, skill level, etc.). • The program/activity/event is of direct benefit to residents of San Rafael. • The program/activity/event is low or no fee to participants (Program budget required in application). • The proposed program/activity/event will not be part of any private commercial enterprise of promotion thereof. In addition to the above requirements, the following criteria will be considered when evaluating co-sponsorship applications: 1. Is the program/activity/event within the scope of the Department’s mission? 2. Is there current community interest in the proposed programs/activities/event? 3. Does this help the City maintain a balance of programming to serve all age groups? 4. What is the impact of the proposed program/activity/event on facilities and/or community? 5. How many community members are likely to benefit from the proposed program/activity/event? 6. Is the facility available during the requested date/time? 7. Is the program is being offered during normal Albert J. Boro Community Center operating hours and during times and in rooms intended for co-sponsored programming? 8. Programs/activities/events that duplicate established offerings may be limited in number to reflect community need. Co-sponsored programs/activities/events are cooperatively arranged by the Department and community groups and organizations and require an approved Co-Sponsored Use Agreement before any program/activity/event may begin. Co-Sponsored programs/activities/events may be advertised in the department’s seasonal brochure as space allows. All City co-sponsored programs will be subject to all City of San Rafael rules, regulations, and procedures. This includes the facility use terms and conditions, as defined in the City of San Rafael Facility Rental Reservation Policies and Procedures and Regulations, including all insurance requirements. However, if available, the City may choose to provide limited storage for only those essential items that are needed to operate ongoing programs (e.g., bridge cards, computer, board games). For co-sponsored programs, large-item storage may be approved by staff based on available storage space within the building. Staff reserves the right to terminate storage usage at any time and for any reason. Section 4: ROOM DESCRIPTIONS AND USE GUIDELINES Unless otherwise noted below, the following guidelines apply to all rooms in the Albert J. Boro Community Center in addition to those stated in the City of San Rafael Facility Rental Reservation Procedures and Regulations: 1. Rooms are to be left clean with tables wiped down, floors swept, and chairs placed neatly under the table upon completion of use. Rooms are used by multiple groups daily and respect should be given for the next group using the space. 3 2. Blue painter’s tape or mounting putty are the only approved method for affixing items to the walls. Tacks, nails, staples, cellophane tape, duct tape, or other fastening methods are not permitted. 3. Items may not be affixed to the windows. 4. Supplies may not be left in rooms. 5. Spills must be reported immediately. 6. Do not move tables without first consulting with staff. 7. Sounds, including amplified music, must be kept at a reasonable level and not audible outside of the rooms when the doors are closed. Below are descriptions of each room along with guidelines specific to their use. Multi-Purpose Room The Multi-Purpose Room is 3,300 square feet in size and has the capacity to hold 200 people seated, 455 standing. The room also has access to a spacious deck (included) and kitchen (for an additional fee). The room may be rented for non- profit, private, non-profit fundraising or commercial events. Co-sponsorship of ongoing programs is not permitted in the Multi-Purpose Room on Fridays, Saturdays, and Sundays to ensure sufficient space for large event rentals and other activities. Advance notice of 72 hours is required for access to Assistive Listening System or ADA wheelchair access to Multi-Purpose Room stage. Specific Multi-Purpose Room Guidelines 1. External doors are to remain closed when amplified music is being played. 2. Dance wax may not be used. Gymnasium The Gymnasium facility is intended for sports and fitness related activities. It has a “sports floor”, sound and scoreboard systems, basketball backboard/hoops, and is equipped to accept volleyball standards (2 sets). It may be rented for use during times when classes and activities are not scheduled. Specific Gymnasium Room Guidelines 1. Food is not allowed in Gymnasium. 2. Sport drinks or water are the only beverages allowed. 3. Indoor sports shoes are required. 4. Use of sound and/or scoreboard systems with staff approval only. Classrooms (3, 4 & 5) The Classrooms have the capacity to accommodate25 people. They are multi-use rooms that can be used for meetings, lectures, classes, and small group recreational activities. The classrooms may be rented for use during times when programs or other activities are not scheduled. Art Room The Art Room has the capacity to seat 30 people. It has a linoleum floors and is used for arts and crafts activities and educational classes. It may be rented for use during times when classes and activities are not scheduled. Specific Art Room Guidelines 1. All spills must be cleaned up immediately. 2. Sink, tables, chairs, and floor must be left clean following use. 3. Tables may not be moved by dragging nor removed from the Art Room. Please ask staff if tables must be rearranged. Teen Activity Room The Teen Activity Room has the capacity to accommodate 6 people. This room is primarily used for small recreational and educational programs, as well as to provide meeting space for various groups that do not require a formal classroom setting. The room contains three computer terminals with internet access. The room may be rented for use during times when no classes or other activities are scheduled. Computer Lab (Available for City and City Co-sponsored programs only) 4 The Computer Lab has 16 computer workstations and is available to the public for classes and during open lab hours. Public hours are determined and posted by the Pickleweed Library. San Rafael Public Library Staff will be present during public open lab time.1 The Computer Lab is for City and Co-Sponsored programs only and is not available for rent. Specific Computer Lab Room Guidelines 1. Food and drinks are not allowed. 2. Computers are available on a first-come, first-served basis and can be checked out by Library staff. 3. There is no monitoring or control of the material that may be accessed through the internet. It is the responsibility of individual users (for minors, their parents/guardians) to restrict access to inappropriate web sites and to determine the suitability of information received on-line. 4. Responsibility for internet use by youth is the responsibility of their parents or legal guardians. The City will not limit access to the internet based on the age of t he user. Parents/legal guardians are encouraged to work closely with their children to select material that is consistent with personal and family values. 5. Failure to responsibly use the internet may result in revocation of internet use privileges. 6. Loading personal software on Computer Lab equipment is not allowed. Only software provided by the City of San Rafael is allowed on the computers. Kitchen Kitchen may be rented only in conjunction with rental of the Multi-Purpose Room. Kitchen contains sinks, oven, stove, microwave, ice machine, dishwasher, refrigerator and counterspace. Renters and program providers must provide their own needed supplies, i.e.: pots, pans, cutlery, cutting boards, dish soap, etc. Access to Kitchen is not permitted prior to contracted Multi-Purpose Room start time. Lobby The Lobby is 1,700 square feet in size. The Reception Desk, which serves as the hub of the Albert J. Boro Community Center, is located in the Lobby and provides information and/or registration for Recreation programs and activities. The Lobby has a large sitting area that is for general leisure use by the public. It may be used as a conversation area, a reading area, or just a place to relax and enjoy the lovely view. No activities or programs are scheduled in the Lobby, with the exception of special occasions as authorized by the Library and Recreation Department. 1 Each prospective user must have a San Rafael Library card, which can be obtained at the Pickleweed Library. ATTACHMENT 3 Pickleweed Advisory Committee Co-Sponsorship Application Process Options Option A – Annual Co-Sponsorship Grant Cycle Co-Sponsorship Applications for September – August would be accepted annually by the preceding April 1. The Pickleweed Advisory Committee would then receive the applications in their May meeting packet to review, receive input from applicant, discuss and prioritize. Annually, the Committee shall award a maximum of $140,000 worth of fee waivers. This amount shall be updated and increased proportional to any rental fee increases adopted by City Council. All applicants would be invited back to the July Committee meeting where their waivers, if awarded, will be announced. Organizations could apply in between application periods, providing they demonstrate the urgency of the program and explain why they were not able to apply during the standard timeframe. The benefit of Option A would be that the Committee could receive a b etter sense of the diversity of all of the programs at once to determine that the Center is co -sponsoring programs that support a variety of ages and community needs. This option may also present a stronger sense of value of the City’s fee-waiver to the applicants through this more formal process. Option B – Semi-Annual Co-Sponsorship Grant Cycle Co-Sponsorship Applications would be accepted twice a year to accommodate program seasons. Annually, the Committee shall award a maximum of $140,000 worth of fee waivers. This amount shall be updated and increased proportional to any rental fee increases adopted by City Council. The first round of applications, intended but not limited for summer programs (June – August), would be due December 1 of the previous year. The Pickleweed Advisory Committee would then receive the applications in their January meeting packet to review, receive input from applicant, discuss and prioritize. All applicants would be invited back to the March Committee meeting where their waivers, if awarded, would be announced. The second round of applications, intended but not limited for school year programs (September – May), would be due the preceding April 1. The Pickleweed Advisory Committee would then receive the applications in their May meeting packet to review, receive input from applicant, discuss and prioritize. All applicants would be invited back to the July Committee meeting where their waivers, if awarded, will be announced. Organizations could apply in between application pe riods providing they demonstrate Page 2 of 2 the urgency of the program and explain why they were not able to apply during the standard timeframe. Like Option A, Option B would allow the Committee to receive a sense of the diversity of programs requesting co-sponsorship, however it divides the year into two portions. The benefit of this option is that the shorter time frame allows organizations the ability to create programs that meet current community needs and not request space potentially over a year in advanced as a placeholder for a program.