HomeMy WebLinkAboutLR Proposed Library and Recreation Department Fee Update____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: July 6, 2021
Disposition: Resolution 14944
Agenda Item No: 7.b
Meeting Date: July 6, 2021
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: LIBRARY AND RECREATION
Prepared by: Susan Andrade-Wax,
Library and Recreation Director
City Manager Approval: _________
TOPIC: PROPOSED LIBRARY AND RECREATION DEPARTMENT FEE UPDATE
SUBJECT: RESOLUTION APPROVING AMENDMENTS TO THE CITY MASTER FEE SCHEDULE
UPDATING LIBRARY, RECREATION, AND CHILDCARE FEES
EXECUTIVE SUMMARY:
The City of San Rafael last conducted a comprehensive update to the City’s fee schedules in 2011, which
included the fees and fines for a variety of City services and programs. Since 2011, there have been
some updates to specific Library and Recreation fees and fines, however, there has not been a
comprehensive analysis and update of the fee schedules as a whole.
Over the past 18 months, the City has been working with MGT Consulting Group to conduct a
comprehensive review and update of the City’s Master Fee Schedule. MGT Consulting Group has met
with representatives from each department impacted by the fee schedules to evaluate the current fee
structures and provide recommendations for updating both the structure and fee amounts to better align
with current service offerings and cost recovery goals. As a result, City staff are recommending that the
City Council consider adopting the recommendations put forth for the Library and Recreation Department.
RECOMMENDATION:
Adopt a resolution approving the amendments to the Master Fee Schedule updating Library, Recreation,
and Childcare Fees.
BACKGROUND:
The City of San Rafael last conducted a comprehensive update to the City’s fee schedules in 2011, which
included the fees and fines for a variety of City services and programs. Prior to 2011, the City had
completed updates to its fee schedules in 1997, 1999, 2003, 2007, and 2009.
Since 2011, there have been some updates to specific Library and Recreation fees and fines, however,
there has not been a comprehensive analysis and update of the fee schedules as a whole. The updates
that have been made to the Library and Recreation Department fee schedules are:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
1. In 2014, City Council increased the Commercial rental fees at the Albert J. Boro Community
Center from 50% to 75% of the fees at the San Rafael Community Center.
2. In 2015, City Council eliminated Library late fines for children’s materials, provided an amnesty
program for youth with accrued fines, and eliminated the replacement fee for youth Library cards.
3. In 2017, City Council increased the City’s Childcare fees.
Over the past 18 months, the City has been working with MGT Consulting Group to conduct a
comprehensive review and update of the City’s Master Fee Schedule. MGT Consulting Group has met
with representatives from each department impacted by the fee schedules to evaluate the current fee
structures and provide recommendations for updating both the structure and fee amounts to better align
with current service offerings and cost recovery goals.
At this time, City staff are recommending that the City Council consider adopting the recommendations
put forth for the Library and Recreation Department.
ANALYSIS:
In their analysis, MGT Consulting Group worked closely with staff to perform a detailed market analysis,
to evaluate the Department’s cost recovery levels, and to develop an updated fee structure that better
supports current programs and Department goals. The consultants and staff worked to develop a robust
market comparison using a range of local agencies to develop the recommended fee levels. Each fee
was compared to the jurisdictions that offered comparable products and staff based the fee level
recommendations on similar services offered. For the Recreation fees, the majority of the current fees
(Attachment 3) have dropped behind those of neighboring agencies.
Fees were evaluated to ensure that they aligned with current program offerings, for internal consistency
to ensure that customers were paying similar fees for like services and/or amenities across different
locations, and to utilize consistent increases across fee types. Additionally, in both the Library and
Recreation fees, the consultants and staff identified best practices and common approaches from other
agencies to incorporate into the proposed fee schedules.
Staff evaluated these different elements to develop the proposed Library and Recreation fee schedules
(Attachment 2). The proposed fee schedules result in at least an incremental change to most of the fees.
However, there are a number of fee categories where the proposal includes structural changes or more
significant changes to the fee amount. The below sections provide more information on the fee categories
where staff are proposing more significant changes to the current fee structure and/or amount.
Albert J. Boro Community Center
Currently, the Albert J. Boro Community Center rental rates are set at 50% of the San Rafael Community
Center, with the exception of commercial rates, which are set at 75% of the San Rafael rates. Initially,
the City Council made this decision to ensure that the Albert J. Boro Community Center would be
accessible to the community. In keeping with this intention, staff is continuing to recommend that
nonprofits and private residents receive a rate that is 50% of the San Rafael Community Center rentals.
However, staff also recommend that non-resident individuals and commercial rentals be set at the same
rates as the San Rafael Community Center. Staff believe that limiting the discount to nonprofits (both
resident and nonresident) and private residents is in keeping with the spirit of the Council’s original action.
This also limits the City’s subsidy of private non-resident and commercial events, the scheduling of which
may exclude resident events.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Additionally, in the current fee schedule, the fee level for the Albert J. Boro Community Center
Gymnasium is based on the fee level for the auditoriums. However, in evaluating market rates, other
agencies set gymnasium rates below auditorium rates. As a result, staff recommend that the City create
a separate fee category for the gymnasium, not associated with the auditorium rates. Staff have
developed a fee proposal that sets the gymnasium fees at or below neighboring agency levels (see Table
3).
San Rafael and Terra Linda Community Center Rentals
The most significant proposed change for the San Rafael and Terra Linda Community Centers is the
elimination of the multiroom discount. Currently, these two community centers offer discounts for groups
that rent more than one room at a time. In conducting a market analysis, this is not common practice in
the industry. This discount is also not offered at the Albert J. Boro Community Center. Staff recommend
adopting a set per room fee that be applied no matter the number of rooms rented.
Additionally, the San Rafael Community Center and the Terra Linda Community Center currently have
different adopted rates for their classrooms, even though the rooms are the same size and offer the same
amenities. Staff is proposing to bring the fees at these two facilities into alignment. As a result, the per
room rate at the San Rafael Community Center will remain the same or increase slightly while there will
be a more significant increase at the Terra Linda Community Center.
Table 1 shows the proposed facility fees for residents, compared to neighboring agencies.
Table 1: Market Comparison for Community Center Rental Rates
San Rafael -
Proposed Novato Mill Valley
Resident Resident Resident
Auditorium
Non-profit organizations $90/hr $132/hr $140/hr
Private use & non-profit fundraising events $110/hr $167/hr $160/hr
Commercial groups $130/hr $196/hr $195/hr
Gymnasium San Rafael
City Schools
Non-profit organizations $40/hr $51/hr $40/hr
Private use & non-profit fundraising events $50/hr $64/hr $50/hr
Commercial groups $75/hr $70/hr $70/hr
Clubroom, Classroom Novato
Non-profit organizations $30/hr $30/hr $30/hr
Private use & non-profit fundraising events $40/hr $45/hr $35/hr
Commercial groups $55/hr $60/hr $45/hr
Falkirk Rentals
In looking at comparable properties to the Falkirk Cultural Center, the City’s rates are significantly under
market. Additionally, other facilities with similar offerings to Falkirk establish block rates for a set number
of hours, as opposed to an hourly rate. To bring City fees in line with similar properties, staff are proposing
that the City move to a flat 6-hour Friday and Sunday fee and a 10-hour Saturday rental fee along with
increases to the rental rates. The set time blocks will streamline administration and management for staff
as well as ensure that Falkirk is able to maximize special event revenue through established rental times.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Table 2 shows a market comparison of hourly rates charged by other agencies offering similar event
venues.
Table 2: Market Comparison for Falkirk Cultural Center Rates
Falkirk Cultural
Center - Proposed
The
Outdoor
Art Club
Marin Art &
Garden
Center
Pavilion
Elks
Club Dunsmuir Hellman
Capacity 125 150 180 200 100
Resident Non-
Resident Resident Non-
Resident
Monday - Thursday 2-hour minimum 12-hour
rental
10-hour
rental
12-hour
rental 6-hour rental
Non-profit
organizations $100/hr $120/hr
$383/hr $300/hr $366/hr
$108/hr
Private use & non-
profit fundraising $150/hr $170/hr $100/hr $116/hr
Commercial groups $200/hr $220/hr $150/hr
Fridays and Sundays 6-hour rental 12-hour
rental
10-hour
rental
12-hour
rental 6-hour rental
Non-profit
organizations $150/hr $170/hr
$383/hr $550/hr $366/hr
$141/hr
Private use & non-
profit fundraising $225/hr $245/hr $133/hr $150/hr
Commercial groups $300/hr $320/hr $200/hr
Saturdays 10-hour rental 13-hour
rental
10-hour
rental
12-hour
rental 6-hour rental
Non-profit
organizations $150/hr $170/hr
$385/hr $730/hr $416/hr
$141/hr
Private use & non-
profit fundraising $225/hr $245/hr $133/hr $150/hr
Commercial groups $300/hr $320/hr $200/hr
Additionally, the City’s current Master Fee Schedule offers a substantial discounted hourly fee for “long-
term” rentals (defined as organizations that rent the facility six or more times per year) at the Falkirk
Cultural Center. This discount is not offered at any of the City’s other facilities, nor is it common amongst
competitor facilities. For Monday-Thursday, staff recommend setting a 2-hour minimum and eliminating
the long-term rental rate. The current long-term nonprofit rate is not only significantly below market, but
also barely covers the direct cost of hiring a facility attendant to staff the program. Additionally, when
looking at internal alignment, the long-term non-profit fee for renting all of the Falkirk Cultural Center
facility is currently equivalent to renting a single room at the San Rafael Community Center, which is not
an equivalent in terms of space and amenities provided.
Staff also recommend adding commercial and non-resident rates at Falkirk, to align with other facility
rental fees, and eliminating the Winter season discount currently offered at Falkirk, as this is not common
in the market.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Aquatics
Staff are recommending significant changes to the structure of the pool season passes. First, staff
recommend that the season pass length be changed from “April - September” to “Memorial Day to Labor
Day.” The summer months are when the City sees the greatest pool usage, however the pool also has
committed lap swimmers that come in the spring and fall months. Those lap swimmers have often
expressed a desire for the pool to open earlier in the season and to continue later in the year. However,
the City has been limited in the season length due to the cost of keeping the pools open during colder
months for fewer users and challenges in staffing. By changing the “shoulder” seasons to a drop-in rate,
staff will be better able to evaluate the financial viability of extending the swim season. Additionally, in
the Spring and Fall months, the City often must reduce pool hours due to staffing and weather-related
impacts. By shortening the season pass to the summer months, the City can ensure that pass holders
have full utilization of the pool during the swim pass season.
At the same time, staff are recommending reducing the number of season pass types from 16 to three.
Currently, the City offers couple/family discounts as well as mid-season and early bird discounts. With a
shorter pass season, the mid-season rate is no longer relevant. Additionally, given the diversity of families
and partnership types, many agencies are moving away from providing discounts based on marital status
or family size. Instead, staff are recommending a reduction in the cost of the individual pass, as the
season will be shorter, and offering a youth, adult, and senior season pass. As a point of comparison, for
a senior couple the current season pass is $211 where the proposed total for two individual seniors would
be $200; for a family of four, the current pass is $350, and the proposed pass would be $480.
Additionally, staff are recommending increasing the drop-in fee to align with neighboring agencies. Table
3 shows a comparison of the City’s current and proposed rates, alongside other Marin pools.
Table 3: Market Comparison of Pool Drop-In Fees
San Rafael - Proposed Marinwood Mill Valley
Resident Non-
Resident Resident Non-
Resident Resident Non-
Resident
Adult $7 $10 $7 $9 $9 $10
Youth & Senior $5 $8 $5 $7 $7 $8
Finally, staff are recommending adopting several new fees that are currently not included in the Master
Fee schedule but are part of the division’s program offerings, this includes picnic rentals, swim lessons,
full-pool rentals, and pool party rentals.
Athletic Fields
The City currently has one set of established field rental fees. However, the City has multiple fields with
different sizes and levels of amenities. To address this, staff recommend adopting specific fees for each
field that reflect the different sizes and amenities of each facility.
Additionally, in conducting a market analysis, staff discovered that the commercial rate set for the Albert
Park Field is significantly above the current market rate. There is also an unusually large jump in fees
from the private to the commercial rate. Staff recommend reducing the commercial fee to bring it into
alignment with the market.
Table 4 shows the proposed fees for the Albert Park Field, as compared to other agencies.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
Table 4: Market Comparison for Albert Park and Pickleweed Fields
In keeping with City Council’s goal of ensuring that the amenities at Pickleweed Park and the Albert J.
Boro Community Center are accessible to the surrounding community, staff are recommending fees for
the Pickleweed Field that keeps them affordable based on market rates (see Table 4).
Parks and Picnic Areas
Currently, picnic area fees are a flat, per day rate. In looking at neighboring agencies, an hourly rate with
a minimum number of hours is more common. Staff recommend that the City move from a flat rate to an
hourly charge, with a three-hour minimum.
Additionally, in looking at the fees for the Pickleweed Picnic area, staff recommends that the City adopt
a similar approach to the facility fees, with the nonprofit and private resident rates set at half the rate for
a large picnic area, and the private nonresident and commercial rates set at the same level as other large
picnic areas.
Additionally, staff recommend adding new fees to allow for the rental of both blacktop and turf areas in
the City parks as well as establishing a fee for a special event rental of a full park.
Community Gardens
Staff is recommending increasing the resident plot fees at the Canal Community Garden from $70 per
year to $75 per year and the Terra Linda Community Garden from $71 per year to $133 per year.
Currently, the Terra Linda and Canal Community Gardens have relatively the same plot fees, even though
the Terra Linda plots are nine times the size of those at the Canal. While the Canal plots are newer and
more developed, this large size difference warrants a greater fee differential. When looking at the
proposed plot fees per square foot, the rate for the Canal Community Garden reflects the improved
amenities.
Table 5 shows the proposed resident fees for each garden both in total and per square foot, as well as a
comparison to other local government-run community gardens. Based on this analysis, the proposed plot
fees for the Terra Linda Community Garden are still on the low end of the market.
San Rafael - Proposed San Rafael City Schools Novato
Fee Category Resident Non-
Resident Resident Non-
Resident Resident Non-
Resident
Albert Park Stadium
Non-profit organizations $45/hr $50/hr
$55/hr
N/A $32/hr Add 10% to
resident rate
Private use & non-profit
fundraising $55/hr $60/hr N/A $40/hr Add 10% to
resident rate
Commercial groups $65/hr $70/hr $60/hr N/A $56/hr Add 10% to
resident rate
Pickleweed Field (per soccer field) Larkspur
Non-profit organizations $20/hr $25/hr
$40/hr
N/A
$41 youth
$46 adult
Private use & non-profit
fundraising $30/hr $35/hr N/A
Commercial groups $40/hr $45/hr $50/hr N/A
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
Table 5: Market Comparison of Garden Plot Fees
Canal –
Proposed
Terra Linda –
Proposed Larkspur Pleasanton
Full Plot Size 50 sq. ft. 450 sq. ft. 170 sq. ft. 225 sq. ft.
Plot Fees $75 $133 $72 $125
Fee Per Square Foot $1.50 $0.30 $0.42 $0.56
Additionally, the current Terra Linda Community Garden plot fees do not cover the direct, non-personnel
expenses of the garden. Setting the fee at $133 would allow the City to recover the existing, direct, non-
personnel expenses. This would align with the Canal Community Garden, where the proposed fee also
would recover current direct, non-personnel expenses.
Given the above considerations, staff believe that the proposed increase to the Terra Linda Community
Garden plot fees, while substantial, is warranted and fair.
Banners
Historically, the City has contracted with DC Electric to hang banners downtown. Staff’s initial analysis
showed that the banner program rates recover less than 50% of the cost that DC Electric charged to
install the banners. As of May 2021, the City’s Department of Public Works secured a bucket truck and
has taken the installation of banners in-house. As a result, the direct cost to install the banners has
decreased, however it is still substantially more than the current fees support. Staff recommend a fee
increase based on the cost of time that Public Works staff spend installing the banners. This will result in
a 36% increase for horizontal banners, which are the most popular option, and a 175% increase for the
vertical banners.
Childcare
Staff are proposing a 5% increase to all afterschool childcare program fees and a 10% increase to the
preschool fees. These fee increases are based off both cost recovery goals and an analysis of market
rates. The City’s childcare fees have been increased on a semi-regular basis since 2011 and customers
are accustomed to regular, incremental increases. Table 6 shows the proposed childcare fees as
compared to other agencies in Marin.
Table 6: Market Comparison of Childcare Rates
San Rafael Twin Cities Lu Sutton
After School
Full Day $56 $55 $60
Recreation Day $44 $30
After School $25 $30 $23
Minimum Day/K Full $36 $40 $35
Minimum Day Conf/K-Full 8/23-9/07 $46 $45 $50
K-Part/TK-Part $16 $15 $11
K-Part 8/23-9/07 $21 $30
San Rafael Trinity San Anselmo
Preschool
Preschool Tuition $1,474 $1,660 $1,533
Reg Fee $75 125 75
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
Library Fees and Fines
After the City eliminated late fines in 2015 for children’s-related Library materials, the response from the
community was universally positive. Since then several large Library systems throughout the San
Francisco Bay Area have stopped charging all daily fines for overdue Library materials. As of July 1,
2019, the Marin County Free Library, which makes up 50% of the MARINet consortium, announced that
they would no longer charge daily fines.
MGT conducted a comprehensive analysis of Library Fees and Fines within other Marin agencies. The
results of that market analysis are provided in Attachment 4. The market comparison confirmed that a
majority of Marin agencies have moved to eliminate all late fees. This included Marin County Free Library,
Sausalito, and Larkspur.
To align with the other MARINet consortium agencies, staff recommends the following updates to the
Library fee schedule (Attachment 2):
1. Eliminate all late fees for adults; children’s late fees were eliminated in 2015.
2. Eliminate the replacement fee for lost/damaged library cards.
3. Maintain lost/damaged material fees at current levels.
These changes to fines and fees will eliminate barriers and improve equity of access for all San Rafael
residents. Additionally, the national trend of eliminating overdue fines has been found to not adversely
affect the return of Library materials, but instead to increase the use of the Library and its resources. This
trend has been reinforced by San Rafael Public Library’s own experiences and data over the past four
years after eliminating youth overdue fines.
Eliminating daily fines would align our practices with many libraries in the greater Bay Area and, most
importantly, with the largest library in our consortium, Marin County Free Library (MCFL). A large
percentage of San Rafael residents use the Marin County Free Library as well as San Rafael Libraries.
Being consistent with MCFL policy in this area will eliminate confusion in communicating to patrons about
this issue. The San Rafael Public Library has been approached by patrons who are surprised that we are
still charging fines, assuming that the change by MCFL in July 2019 applied to all the libraries in the
consortium. Implementing this policy will eliminate the need to collect late fees and therefore allow staff
resources to be reallocated to our patron needs.
Implementation
If approved by City Council, staff recommend implementing the fee changes in a staged approached,
based on the seasonality of the fee. Table 7 outlines the proposed implementation schedule.
Table 7: Proposed Fee Implementation Schedule
Fee Type Proposed Implementation
Aquatics July 7, 2021
Athletic Fields January 1, 2022
Banners July 7, 2021
Childcare August 19, 2021 (start of school year)
Community Gardens January 1, 2022
Facility Rentals July 7, 2021
Library Fees and Fines July 7, 2021
Park and Picnic Rentals July 7, 2021
Tennis July 7, 2021
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9
COMMUNITY OUTREACH:
Staff conducted targeted outreach to stakeholder groups that are regular users of the recreation services
and that would be most impacted by the proposed fee changes. Staff sent emails and/or direct mail,
based on available contact information, to invite former pool pass holders, current community garden plot
holders, as well as field renters and ongoing facility renters to participate in stakeholder meetings the first
week of May. The meetings provided information on the proposed fee changes and allowed the
stakeholders to provide feedback on the proposal. Staff also held individual meetings with the three
groups that utilize the long-term rental rate at the Falkirk Cultural Center.
Stakeholders were asked to register for the meetings ahead of time, with fourteen (14) registering for the
aquatics meeting, six (6) for the community garden meeting, and three (3) for each of the field and facility
renter meetings. Ultimately, the four (4) meetings had from one (1) to four (4) participants attend each
meeting.
Overall, meeting participants were understanding and supportive of the proposed increases. They
understood that the fees had remained unchanged for many years and that, with costs increasing over
time, fees would also need to increase. The only additional fee-specific feedback that the City received
was a request that non-resident aquatics fees be raised higher than was included in the initial proposal.
Additionally, Childcare staff have shared the proposed rates with current and prospective families and
have received minimal feedback, with a few families sharing their appreciation that the proposed rates
allow the programs to remain affordable.
After conducting outreach to specific user groups, the proposed Library and Recreation fee schedules
were presented to the Library Board of Trustees on May 11th and the Park and Recreation Commission
on May 20th, respectively. Additionally, staff met with the Economic Vitality Subcommittee and the
Pickleweed Advisory Committee to provide them with an overview of the proposed changes.
The Boards and Commissions that staff met with expressed overall support for the proposed changes.
The Park and Recreation Commission seconded the community recommendation to increase the
aquatics fees for non-residents, which has been included in the current proposal. Additionally, the Park
and Recreation Commission recommended that the City develop a process for adjusting fees on an
annual or biannual basis.
FISCAL IMPACT:
While most City user fees must be based upon a cost recovery analysis, Recreation fees are unique in
that, per Proposition 26, they can be set at prevailing market rates. However, cost recovery is still an
important consideration for the City. As mentioned above, the City worked with MGT Consulting Group
to conduct a thorough evaluation of the cost recovery rates as well as a market analysis in developing
the proposed Recreation and Childcare fees.
Table 8 shows the current cost recovery rates of various recreation and childcare programs.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
Table 8: Current Recreation and Childcare Cost Recovery Rates
RECREATION COST RECOVERY SUMMARY
Program
Current
Expenditure
Current
Revenue
Actual %
Recovery
Rentals - Picnic at the Pool $29,408 $15,301 52%
Rentals - Fields $140,573 $54,851 39%
Rentals - Facilities $1,384,767 $584,577 42%
Rentals - Picnics at the Parks $34,779 $13,957 40%
Aquatics - Lap Swim and Rec Swim $323,489 $168,310 52%
Community Gardens $55,609 $8,823 16%
Art Exhibits $22,409 $8,875 40%
Contract Classes/Camps/Workshops/Programs $823,192 $384,727 47%
Staff-Run Classes & Programs $458,652 $191,785 42%
Programs/Services provided by a JUA or MOU $253,166 $108,826 43%
Recreation Total $3,526,004 $1,540,030 44%
CHILD CARE COST RECOVERY SUMMARY
Program
Current
Expenditure
Current
Revenue
Actual %
Recovery
Child care pre-school $873,461 $732,430 84%
Child care afterschool program $2,615,933 $2,688,922 103%*
Afterschool contract instructor classes $732,417 $830,000 113%*
Child care grant funded programs $518,743 $357,009 69%
Child Care Total $4,740,555 $4,608,362 97%
*Historically, Cost Recovery rates in excess of 100% enable the program to build reserves needed for
infrastructure needs and long-term capital improvements.
MGT shared with the City that they typically see Recreation departments recover approximately 50% of
their costs. Additionally, it is important to note that the City’s cost recovery goal for the Child Care program
has always been set above 100%, in order to build a reserve to address long-term capital improvement
costs.
The proposed fee update includes structural changes that make it challenging to predict the exact
revenue increase of the proposed updates. However, staff have utilized historical program activity to
develop a rough estimate of the predicted revenue increase from the proposed fee update. All predictions
assume a return to pre-COVID activity. Table 9 provides a breakdown of the estimated revenue increase
by fee category.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 11
Table 9: Predicted Recreation and Childcare Cost Recovery Rates
RECREATION FEES – PREDICTED INCREASE
Program
Current
Revenue
Predicted
Revenue
Predicted %
Recovery
Rentals - Picnic at the Pool $15,301 $15,301 52%
Rentals - Fields $54,851 $60,885 43%
Rentals - Facilities $584,577 $806,716 58%
Rentals - Picnics at the Parks $13,957 $20,498 59%
Aquatics - Lap Swim and Rec Swim $168,310 $100,289 62%
Community Gardens $8,823 $14,807 27%
Art Exhibits* $8,875 $8,875 40%
Contract Classes/Camps/Workshops/Programs* $384,727 $384,727 47%
Staff-Run Classes & Programs* $191,785 $191,785 42%
Programs/Services provided by a JUA or MOU* $108,826 $108,826 43%
Recreation Total $1,540,030 $1,812,726 52%
CHILD CARE FEES – PREDICTED INCREASE
Program
Current
Revenue
Predicted
Revenue
Predicted %
Recovery
Child care pre-school $732,430 $805,673 92%
Child care afterschool program $2,688,922 $2,823,368 108%*
Afterschool contract instructor classes* $830,000 $830,000 113%*
Child care grant funded programs** $357,009 $357,009 69%
Child Care Total $4,608,362 $4,816,051 102%
*Historically, Cost Recovery rates in excess of 100% enable the program to build reserves needed for
infrastructure needs and long-term capital improvements.
It is important to note that in the Aquatics, San Rafael and Terra Linda Community Centers facility rental
fee categories, staff made conservative assumptions based off significant structural changes that likely
underestimate the revenue increase. However, based on those assumptions, staff estimate an increase
in revenue of approximately $270,000 for recreation and $207,000 for childcare.
For the proposed changes to the Library fines and fees, staff estimate a loss in revenue of approximately
$30,000 annually from the elimination of adult late fees, which includes approximately 20,000 in unpaid
fees and 10,000 in fees paid this year, as well as library card replacement fees. In anticipation of the
reduction of revenue, the Library reduced the FY 2020/21 operating budget by $30,000 in expenses. This
reduction has also been carried forward to the proposed FY 2021/22 operating budget, in anticipation
that the recommendation to eliminate daily fines for adults will be approved.
* No fee change is predicted for these program areas as they are not included in the Master Fee Schedule.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt resolution to amend the Master Fee Schedule, as proposed.
2. Adopt resolution with modifications.
3. Direct staff to study other fee options and return to the City Council with more information.
4. Take no action.
RECOMMENDED ACTION:
Approve resolution of the City Council of the City of San Rafael approving the amendments to the Master
Fee Schedule updating Library, Recreation, and Childcare Fees.
ATTACHMENTS:
1. Resolution
2. Proposed Library and Recreation Fee Schedules
3. Current Library and Recreation Fee Schedules
4. San Rafael Public Library Comparison Survey
RESOLUTION NO. 14944
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING
AMENDMENTS TO THE CITY MASTER FEE SCHEDULE UPDATING LIBRARY, RECREATION,
AND CHILDCARE FEES
WHEREAS, the City of San Rafael has conducted an analysis of its services, the costs reasonably
borne, the beneficiaries of those services, comparable fees charged by like agencies, and the
revenues produced by those paying fees or any charges for special services; and
WHEREAS, the City wishes to comply with both the letter and spirit of Article XIIIB of the California
Constitution and limit the growth of taxes; and
WHEREAS, the City has a policy of recovering costs reasonably borne of providing special services
of voluntary and/or limited nature, such that general taxes are not diverted from general services of
a broad nature, and thereby utilized to subsidize unfairly and inequitably such special services; and
WHEREAS, the Library, Recreation, and Childcare fees are structured in a manner that is consistent
with the City policy; and
WHEREAS, the Library, Recreation, and Childcare fees were last updated comprehensively in 2011;
and
WHEREAS, since 2011, there have been changes in Library, Recreation, and Childcare programs
and services offered, the costs borne to provide programs and services, market rates and
comparable fee structures; and
WHEREAS, the City wishes to develop a revised schedule of Library, Recreation, and Childcare
fees based on the current costs reasonably borne and in alignment with market rates and best
practices; and
WHEREAS, an amendment to the City’s Master Fee Schedule was prepared and published and
determined to be in compliance with all of the requirements of California Government Code and other
applicable laws;
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby approves an amendment of
the Master Fee Schedule as follows:
Section 1. Amendment to Fee Schedule
The Library, Recreation, and Childcare fees and fines presented in the staff report for this resolution
as the proposed amendment to the City of San Rafael Master Fee Schedule and Exhibits H
(Recreation Fees) and K (Childcare Fees) are hereby approved and directed to be computed and
applied by the Library and Recreation Department and collected by the City’s Finance Department.
Exhibit G (Falkirk Cultural Center Fees) is to be removed from the Master Fee Schedule, as the fees
have been incorporated into Exhibit H.
Section 2. Separate Fee for Each Service
All fees set by this resolution are for each identified service; additional fees shall be required for each
additional service that is requested or required. Where fees are indicated on a per unit measurement
basis, the fee is for each identified unit or portion thereof, within the indicated ranges of such units.
Section 3. Basis of Charges
The Council finds and determines that the charges for services imposed by this Resolution are
necessary to cover the costs of providing the specified services and are reasonable given current
market rates. Facility rental fees are intended to provide reasonable compensation for the use of
City-owned and maintained facilities.
Section 4. Interpretations
The Director of Library and Recreation, in consultation with the City Manager may interpret this
Resolution. Should there be a conflict between two fees applicable to the same service, then the
lower in dollar amount of the two shall be applied.
Section 5. Waiver of Permit Fees and Charges
The City Council may, on a case- by-case basis, grant a waiver of payment of all or portion of the
fees established by this Resolution when it determines that it is in public interest to do so.
Section 6. Repeal
Resolutions and other prior actions of the City Council in conflict with the contents of this
Resolution are hereby repealed.
Section 7. Severability
If any portion of this Resolution is held to be invalid or unconstitutional by any court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions and all
other portions shall remain in full force and effect. The City Council declares that it would have
adopted this Resolution and each section or portion thereof irrespective of the validity of any other
section or portion.
Section 8. Effective Date
The fees and fines provided herein shall become effective based on the below schedule:
Fee Type Effective Date
Aquatics July 7, 2021
Athletic Fields January 1, 2022
Banners July 7, 2021
Childcare August 19, 2021 (start of school year)
Community Gardens January 1, 2022
Facility Rentals July 7, 2021
Library Fees and Fines July 7, 2021
Park and Picnic Rentals July 7, 2021
Tennis July 7, 2021
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San
Rafael, held on Tuesday, the 6th day of July 2021, by the following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk
07 SERVICE DESCRIPTION CHARGE
07.01 LATE FINES
07.01.10 ADULT FINES NO FINES
07.01.20 CHILDREN’S FINES NO FINES*
07.02 RESERVES - ILL (INTER LIBRARY
LOAN)
07.02.10 RESERVE $ 0.50 PER ITEM OR THE FEE APPROVED BY
MARINET, WHICHEVER IS LESS.*
07.02.20 ILL - MARINET CONSORTIUM INCLUDED IN T-07.02.10 ABOVE*
07.02.30 ILL - NORTH BAY COOPERATIVE LIBRARY SYSTEM
(NBCLS)
INCLUDED IN T-07.02.10 ABOVE*
07.02.40 ILL OUTSIDE MARIN AND NBCLS INCLUDED IN T-07.02.10 ABOVE*
07.04 LOST/DAMAGED ITEMS
07.04.10 ADULT BOOKS, VIDEOS, AUDIO TAPES, COMPACT DISCS COST PLUS $ 8.00*
07.04.20 CHILDRENS BOOKS, VIDEOS, AUDIO TAPES,
COMPACT DISCS
COST PLUS $ 8.00*
07.04.30 REPLACEMENT LIBRARY CARD NO FINES
07.04.40 MAGAZINES COVER PRICE OF MAGAZINE
LIBRARY SERVICES
*No Fee Change
FBHR= Fully Burdened Hourly Rate For Staff Positions
ATTACHMENT 2Proposed Library & Recreation Fee Schedules
MASTER FEE SCHEDULE
08 SERVICE DESCRIPTION CHARGE
08.00 RECREATION PROGRAMS
08.00.01 CONTRACT PROGRAMS AND CLASSES CITY RETAINS BETWEEN 20 TO 40% OF COST OF
PROGRAM PROVIDER AS FEE - SUBJECT TO INDIVIDUAL
NEGOTIATION
08.00.02 FACILITIES RESERVATIONS FEES SEE EXHIBIT H
08.00.03 FALKIRK RESERVATION FEES SEE EXHIBIT H
08.00.04 AQUATICS FEES SEE EXHIBIT H
08.00.05 PARK & FIELD FEES SEE EXHIBIT H
08.00.06 MISC FEES SEE EXHIBIT H
08.06 CHILD CARE PROGRAMS
08.06.10 CHILD CARE PROGRAMS (NON GRANT)SEE EXHIBIT K
RECREATION SERVICES
*No Fee Change
FBHR= Fully Burdened Hourly Rate For Staff Positions
Fee Category Resident Fees Non-Resident Fees
Non-profit organizations $90/hr,
4 hr min Sat & Sun
$100/hr,
4 hr min Sat & Sun
Private use & non-profit fundraising events $110/hr,
4 hr min Sat & Sun
$120/hr,
4 hr min Sat & Sun
Commercial groups $130/hr,
4 hr min Sat & Sun
$140/hr,
4 hr min Sat & Sun
Non-profit organizations $30/room/hr $35/room/hr
Private use & non-profit fundraising events $40/room/hr $45/room/hr
Commercial groups $55/room/hr $60/room/hr
Non-profit organizations $120/flat $130/flat
Private use & non-profit fundraising events $150/flat $160/flat
Commercial groups $180/flat $190/flat
Non-profit organizations $25/hr $30/hr
Private use & non-profit fundraising events $35/hr $40/hr
Commercial groups $45/hr $50/hr
Refundable reservation/damage deposit for San Rafael
Auditorium $1,000 $1,000
Refundable reservation/damage deposit for San Rafael
Clubrooms $100 per/room $100 per/room
Staff attendant fee $25/hr $25/hr
Lonatese Garden (fees apply if not in conjunction with Auditorium Rental)
San Rafael Community Center
Miscellaneous Fees
Recreation - Proposed Fee Schedule
Recreation Facilities Reservation Fees
Auditorium
Clubroom, Lounge
Kitchen with Facility Rental
EXHIBIT H
Fee Category Resident Fees Non-Resident Fees
Recreation - Proposed Fee Schedule
Recreation Facilities Reservation Fees
Non-profit organizations $45/hr,
4 hr min Sat & Sun
$50/hr,
4 hr min Sat & Sun
Private use & non-profit fundraising events $55/hr,
4 hr min Sat & Sun
$120/hr,
4 hr min Sat & Sun
Commercial groups $130/hr,
4 hr min Sat & Sun
$140/hr,
4 hr min Sat & Sun
Non-profit organizations $40/hr,
4 hr min Sat & Sun
$45/hr,
4 hr min Sat & Sun
Private use & non-profit fundraising events $50/hr,
4 hr min Sat & Sun
$55/hr,
4 hr min Sat & Sun
Commercial groups $75/hr,
4 hr min Sat & Sun
$80/hr,
4 hr min Sat & Sun
Non-profit organizations $15/room/hr $18/room/hr
Private use & non-profit fundraising events $20/room/hr $45/room/hr
Commercial groups $55/room/hr $60/room/hr
Non-profit organizations $60/flat $65/flat
Private use & non-profit fundraising events $75/flat $160/flat
Commercial groups $180/flat $190/flat
Refundable reservation/damage deposit for Boro
Auditorium/Gym
$500 for non-profit organizations and
private use & non-profit fundraising
events; $1,000 for commercial groups
$500 for non-profit organizations;
$1,000 for private use & non-profit
fundraising events and commercial
groups
Refundable reservation/damage deposit for Boro
Classrooms $100 per/room $100 per/room
Staff attendant fee $25/hr $25/hr
Albert J Boro Community Center
Auditorium
Classroom
Kitchen with Facility Rental
Miscellaneous Fees
Gymnasium
Fee Category Resident Fees Non-Resident Fees
Recreation - Proposed Fee Schedule
Recreation Facilities Reservation Fees
Non-profit organizations $30/room/hr $35/room/hr
Private use & non-profit fundraising events $40/room/hr $45/room/hr
Commercial groups $55/room/hr $60/room/hr
Non-profit organizations $50/flat $70/flat
Private use & non-profit fundraising events $60/flat $80/flat
Commercial groups $70/flat $90/flat
Refundable reservation/damage deposit for Terra
Linda Clubrooms $100 per room $100 per room
Staff attendant fee $25/hr $25/hr
Clubroom
Kitchen
Miscellaneous Fees
Terra Linda Community Center
Fee Category Resident Fees Non-Resident Fees
Non-profit organizations $100/hr 2 hr minimum $120/hr 2 hr minimum
Private use & non-profit fundraising $150/hr 2 hr minimum $170/hr 2 hr minimum
Commercial groups $200/hr 2 hr minimum $220/hr 2 hr minimum
Refundable reservation/damage deposit $1,000 $1,000
Non-profit organizations $900 for 6 hr $1,020 for 6 hr
Private use & non-profit fundraising $1,350 for 6 hr $1,470 for 6 hr
Commercial groups $1,800 for 6 hr $1,920 for 6 hr
Refundable reservation/damage deposit $1,000 $1,000
Non-profit organizations $1,500 for 10 hr $1,700 for 10 hr
Private use & non-profit fundraising $2,250 for 10 hr $2,450 for 10 hr
Commercial groups $3,000 for 10 hr $3,200 for 10 hr
Refundable reservation/damage deposit $1,000 $1,000
Non-profit organizations $150/hr $170/hr
Private use & non-profit fundraising $225/hr $245/hr
Commercial groups $300/hr $320/hr
Recreation - Proposed Fee Schedule
Friday - Sunday Additional Hours
Falkirk Reservation Fees
Falkirk Cultural Center
Monday - Thursday
Fridays and Sundays
Saturdays
Fee Category Resident Fees Non-Resident Fees
Memorial Day - Labor Day Passes
Adult (18 - 61 years)$7 $10
Youth (1 - 17 years) & Seniors (62+ years)$5 $8
Under 1 year old Free Free
Adult Punch Pass (15 admissions - Lap & Rec Swim)$91 $130
Youth & Senior Punch Pass (15 admissions - Lap & Rec Swim)$65 $104
Rental of Terra Linda Community Pool facility
$120/hr 2 hr. min.
Residents/SR Non-Profits
(includes 2 lifeguards)
$150/hr 2 hr. min.
Non-Residents & Outside Non-
Profits;
$200/hr Commercial
(includes 2 lifeguards)
Lifeguard fee
For groups >50, $25/hr per
additional Lifeguard; 1 Lifeguard
per 25 additional swimmers
required
For groups >50, $25/hr per
additional Lifeguard; 1 Lifeguard
per 25 additional swimmers
required
Water Inflatable Fee $40/hr $50/hr
Picnic Tables (2 hr minimum, attendees will be charged at
Resident rates for pool entry)$42/hr $48/hr
Indoor Party Room (3 hr block, includes 30 entries)$350 $385
Recreation - Proposed Fee Schedule
Daily Admission Drop-in (Lap & Rec Swim)
Punch Pass (15 admissions)
Aquatics Fees
Memorial Day - Labor Day Passes
Adult Pass (18-61): $140/$160
Youth Pass (ages 1-17): $100/$120
Senior Pass (ages 62+): $100/$120
Under 1: No Charge
Pool Season Passes
Pool Area Rentals
Fee Category Resident Fees Non-Resident Fees
Recreation - Proposed Fee Schedule
Aquatics Fees
Lane Fee for Local Swim Teams - standard practice $6/lane/hr $7/lane/hr
Lane Fee for Local Swim Teams - swim meets or practices for
novice swimmers $9/lane/hr $10/lane/hr
Lane Fee for Commercial Groups $15/lane/hr $19/lane/hr
Group Lessons - 30 minute $15 per lesson $18 per lesson
Group Lessons - 40 minute $17 per lesson $20 per lesson
Private Lessons - 30 minute $35 per lesson $40 per lesson
Private Lessons - Additional Child $15 per additional child per lesson $18 per additional child per lesson
Swim Lessons
Lane Fee
Fee Category Resident Fees Non-Resident Fees
Non-profit organizations $45/hr $50/hr
Private use & non-profit fundraising $55/hr $60/hr
Commercial groups $65/hr $70/hr
Game Field Prep $30 flat fee $35 flat fee
Refundable reservation/damage deposit $300 $300
Lights (evening uses)$42/hr $42/hr
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Refundable reservation/damage deposit $300 $300
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Refundable reservation/damage deposit $100 $100
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Refundable reservation/damage deposit $100 $100
Recreation - Proposed Fee Schedule
Victor Jones Field
Park & Field Fees
Athletic Field Fees
Albert Park Stadium All Field
Pickleweed Field (per soccer field)
Bernard Hoffman Field
Fee Category Resident Fees Non-Resident Fees
Recreation - Proposed Fee Schedule
Park & Field Fees
Non-profit organizations $30/hr $35/hr
Private use & non-profit fundraising $40/hr $45/hr
Commercial groups $50/hr $55/hr
Non-profit organizations $15/hr $18/hr
Private use & non-profit fundraising $20/hr $45/hr
Commercial groups $50/hr $55/hr
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Non-profit organizations $500/day $600/day
Private use & non-profit fundraising $600/day $700/day
Commercial groups $700/day $800/day
Staff attendant fee $25/hr $25/hr
Small Group Picnic Areas (Gerstle Park 1 & 2; Sun Valley, Victor Jones - Upper & Lower; Terra Linda; Santa Margarita; Frietas) (3hr min)
Turf/Black Top Areas
Park Rental for Special Event - Use of a full park for a special event; will create list of parks where this is allowed. (Daily Rate - additional
facility attendant of trash pick up fees may be applied)
Redwood Grove - Gerstle Park Picnic Area (3hr min)
Pickleweed Park Picnic Area (3hr min)
Park Facilities Fees
Fee Category Resident Fees Non-Resident Fees
Recreation - Proposed Fee Schedule
Park & Field Fees
Non-profit organizations $15 court/hr $20 court/hr
Private use & non-profit fundraising $20 court/hr $25 court/hr
Commercial groups $25 court/hr $30 court/hr
Lights (evening uses)$20/hr $20/hr
Tennis keys - Adult (18+ years)
Tennis keys - Youth (under 18)
Tennis keys - seniors (60 and over)
Community Garden annual fee (Terra Linda)
Full Plot = 450' sq. ft.$133 N/A
Half-Plot = 225' sq. ft.$67 N/A
Community Garden annual fee (Canal)
Full Plot = 50' sq. ft.$75 $90
Half-Plot = 25' sq. ft.$38 $45
Community Garden
Tennis Courts (Leagues/Tournament Play)
Tennis Keys
$50/yr $75/yr
Tennis Court Fees
Fee Category
Banners San Rafael-Based Non-Profits
Bannner Hanging - Vertical Banners $60 per banner
Bannner Hanging - Horizontal Banners $360 per banner
Misc. Fees
Recreation - Proposed Fee Schedule
Day Approximate Times Proposed Regular Rate Proposed Drop in Rate
Full Day 7:30-6:30 $56 $61
Recreation Day 10:00-4:00 $44 $49
After School 2:30-6:30 $25 $30
Minimum Day/K-Full 1:25-6:30 $36 $41
Minimum Day Conf/ * K-Full 8/23-9/07 12:05-6:30 $46 $51
K-Part/TK-Part 1:25-2:30 $16 $21
*K-Part 8/23-9/07 11:50-2:30 $21 $26
Preschool Tuition $1,474 delete daily rate
Reg Fee $75/child delete family discount
Child Care Fees
Childcare - Proposed Fee Schedule
EXHIBIT K
CITY OF SAN RAFAEL
MASTER FEE SCHEDULE
*No Fee Change
FBHR= Fully Burdened Hourly Rate For Staff Positions
Page 10 of 24
07 LIBRARY SERVICES SERVICE DESCRIPTION CHARGE
07.01 BOOK FINES
07.01.10 ADULT FINES $0.25 PER BOOK PER DAY*
$10.00 PER BOOK MAXIMUM*
07.01.20 CHILDREN’S FINES NO FINES
07.02 RESERVES -ILL (INTER
LIBRARY LOAN)
07.02.10 RESERVE $0.50 PER ITEM OR THE FEE APPROVED
BY MARINET,WHICHEVER IS LESS.*
07.02.20 ILL -MARINET CONSORTIUM INCLUDED IN T-07.02.10 ABOVE
07.02.30 ILL -NORTH BAY COOPERATIVE LIBRARY
SYSTEM (NBCLS)
INCLUDED IN T-07.02.10 ABOVE
07.02.40 ILL OUTSIDE MARIN AND NBCLS INCLUDED IN T-07.02.10 ABOVE
07.03 AUDIO/VISUAL
RENTALS
07.03.10 COMPACT DISCS NO CHARGE*
07.03.20 AUDIO BOOKS $1.00 FOR THE FIRST THREE WEEKS*
$0.25 PER DAY THEREAFTER*
07.03.30 ADULT VIDEOS/DVD’S VHS.:NO CHARGE FOR FIRST WEEK;
$1.00 PER DAY THEREAFTER UP TO
MAXIMUM FINE OF $14.00.*
DVDS:$2.00 FOR THE FIRST WEEK,
$1.00 PER DAY THEREAFTER UP TO A
MAXIMUM FINE OF $14.00.*
07.03.35 CHILDREN’S VIDEOS/DVD’S NO FINES
07.04 LOST/DAMAGED ITEMS
07.04.10 ADULT BOOKS,VIDEOS,AUDIO TAPES,
COMPACT DISCS
COST PLUS $8.00*
07.04.20 CHILDRENS BOOKS,VIDEOS,AUDIO TAPES,
COMPACT DISCS
COST PLUS $8.00*
07.04.30 REPLACEMENT LIBRARY CARD $1.00 PER CARD FOR ADULT AND NO
CHARGE FOR MINOR
ATTACHMENT 3
CITY OF SAN RAFAEL
MASTER FEE SCHEDULE
*No Fee Change
FBHR= Fully Burdened Hourly Rate For Staff Positions
Page 11 of 24
08 COMMUNITY
SERVICES
SERVICE DESCRIPTION CHARGE
07.07 FALKIRK FACILITIES
AND PROGRAMS
07.07.10 FALKIRK RENTALS SEE EXHIBIT G*
07.07.30 FILMING SEE EXHIBIT G*
07.07.40 CATERING DEPOSITS THIS SERVICE IS NO LONGER PROVIDED
08.00 PROGRAM SERVICES
07.07.20 FALKIRK PROGRAMS 25%TO 50%OF COST OF PROGRAM
INSTRUCTOR SUBJECT TO NEGOTIATION
BETWEEN CITY AND INSTRUCTOR*
08.00.01 ADULT RECREATION PROGRAMS AND
CLASSES
CITY RETAINS BETWEEN 20 TO 40%OF
COST OF PROGRAM PROVIDER AS FEE -
SUBJECT TO INDIVIDUAL NEGOTIATION*
08.00.02 YOUTH RECREATION PROGRAMS AND
CLASSES
CITY RETAINS 10%TO 40%OF COST OF
PROGRAM PROVIDER AS FEE -SUBJECT TO
INDIVIDUAL NEGOTIATION*
08.00.03 SENIOR RECREATION PROGRAMS USING BUSINESS COST STUDY,STAFF
WILL RENEGOTIATE CONTRACT TO MEET
COST RECOVERY GOALS ESTABLISHED BY
CHAPTER 3.34 OF THE SAN RAFAEL
MUNICIPAL CODE*
08.00.06 FACILITIES RESERVATIONS SEE EXHIBIT H
08.06 CHILD CARE
PROGRAMS
08.06.10 CHILD CARE PROGRAMS (NON GRANT)-
INCLUDING PRE SCHOOL,AFTER SCHOOL AND
SUMMER PROGRAMS
SEE EXHIBIT K
School Age Child Care and Parkside Preschool Program Fee Schedules
Effective July 1, 2017
School Age Child Care Program Fee Schedule
Drop In Fees N/A
$55.50
$43.50
$35.50
$15.75
$35.50
Pre-Registration Fees $42.00/child $58.00/family
$53.00
$41.50
$34.00
$15.00
$34.00
$44.00 $49.50
Attendance Category
Annual Registration
Full Day Program 7:30 a.m. - 6:30 p.m.
Recreation Day 10:00 a.m. -4:00 p.m.
Kindergarten Full Day 1 :40 p.m. - 6:30 p.m.
Kindergarten Part Day 1 :40 p.m. - 3:00 p.m.
School Minimum Day 1 :40 p.m. - 6:30 p.m.
School Conference Week 12:05 p.m. -6:30 p.m.
Parkside Preschool Program Fee Schedule
Pre-Registration Only
$42.00/child; $58.00/family
$1,365/month
$1,025/month $
661.00/month
Attendance Category
Annual Registration
Full Day Program,
5 Days per Week, 7:30 a.m-6:30 p.m.
Full Day Program,
3 Days per Week, 7:30 a.m. - 6:30 p.m.
Full Day Program,
2 Days per Week, 7:30 a.m. - 6:30 p.m.
EXHIBIT K
San Rafael - Current San Rafael - Proposed Sausalito Marin County Free
Library San Anselmo Larkspur Mill Valley
Books
$.25 a day, max of $10 for
adult items. No fines on
children's or teen.
No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.25 a day, max of $10
per item for adult books.
$0.10 a day, max of $5 per
item for children's books.
No longer charges late
fees as of April 19, 2020
$0.20 per day for adult
books, max of $7. $0.10
per day for children's
books, max of $3.
Most Wanted Books $.25 a day, max of $10 No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.25 a day, max of $10
per item for adult books.
$0.10 a day, max of $5 per
item for children's books.
No longer charges late
fees as of April 19, 2020
$0.50 per day, max of $7
for adult materials and $3
for children's materials.
Most Wanted DVD's $.50 a day, max of $15 No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.50 a day, max of $14
per item for adult DVD's.
$0.50 a day, max of $7 per
children's DVD.
No longer charges late
fees as of April 19, 2020 $1.00 per day, max of $14.
DVD's
$.50 a day, max of $15 for
adult items. No fines on
children's or teen.
No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.50 a day, max of $14
per item for adult DVD's.
$0.50 a day, max of $7 per
children's DVD.
No longer charges late
fees as of April 19, 2020 $1.00 per day, max of $14.
Audio Books
$.25 a day, max of $10 for
adult items. No fines on
children's or teen.
No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.25 a day, max of $10
per item for adult audio
books.
$0.10 a day, max of $5 per
item for children's/teen
audio books.
No longer charges late
fees as of April 19, 2020
$0.20 per day, max of $7
for adult materials and $3
for children's materials.
Other Media (music, childrens
audio)
$.25 a day, max of $10 for
adult items. No fines on
children's or teen.
No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.25 a day, max of $10
per item for adult other
media.
$0.10 a day, max of $5 per
item for children's other
media
No longer charges late
fees as of April 19, 2020
$0.20 per day, max of $7
for adult materials and $3
for children's materials.
San Rafael Public Library Comparison Survey
Fines
ATTACHMENT 4
San Rafael - Current San Rafael - Proposed Sausalito Marin County Free
Library San Anselmo Larkspur Mill Valley
San Rafael Public Library Comparison Survey
Magazines
$.25 a day, max of $2 for
adult items. No fines on
children's or teen.
No longer will charge late
fees
No longer charges late
fees as of July 13, 2020
No longer charges late
fees as of July 1, 2019
$0.25 a day, max of $10
per item for adult
magazines.
$0.10 a day, max of $5 per
item for children's
magazines.
No longer charges late
fees as of April 19, 2020
$0.10 per day, max of $7
for adult materials and $3
for children's materials.
Link Plus $1 a day, no max late fee No longer will charge late
fees Not on fee schedule No longer charges late
fees as of July 1, 2019 $1 a day, max of $15 Not on fee schedule $1 a day, no max late fee
Books Cost of item + $8
processing fee
Cost of item + $8
processing fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee
Cost of item + $5
processing fee
Cost of item + $7
processing fee for Adult
book
Cost of item + $3.50
processing fee for Youth
book
Cost of item + $6
processing fee
Most Wanted Books Cost of item + $8
processing fee
Cost of item + $8
processing fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee
Cost of item + $5
processing fee
Cost of item + $7
processing fee for Adult
book
Cost of item + $3.50
processing fee for Youth
book
Cost of item + $6
processing fee
Most Wanted DVD's Cost of item + $8
processing fee
Cost of item + $8
processing fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee $8 per A/V disc
Cost of item + $7
processing fee for Adult
DVD
Cost of item + $3.50
processing fee for Youth
DVD
Cost of item + $6
processing fee
DVD's Cost of item + $8
processing fee
Cost of item + $8
processing fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee $8 per A/V disc
Cost of item + $7
processing fee for Adult
DVD
Cost of item + $3.50
processing fee for Youth
DVD
Cost of item + $6
processing fee
Replacement cost if lost/damaged
San Rafael - Current San Rafael - Proposed Sausalito Marin County Free
Library San Anselmo Larkspur Mill Valley
San Rafael Public Library Comparison Survey
Audio Books
Cost of item + $8
processing fee. Individual
disc(s): if replacable
$10/disc + $8 processing
fee
Cost of item + $8
processing fee. Individual
disc(s): if replacable
$10/disc + $8 processing
fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee
Individual disc(s): if
replacable $10/disc + $6
processing fee
$8 per A/V disc
Cost of item + $7
processing fee for Adult
book
Cost of item + $3.50
processing fee for Youth
book
Individual disc(s): if
replacable, $10/disc
Cost of item + $6
processing fee
Other Media (music, childrens
audio)
Cost of item + $8
processing fee
Cost of item + $8
processing fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee $8 per A/V disc
Cost of item + $7
processing fee for Adult
media
Cost of item + $3.50
processing fee for Youth
media
Cost of item + $6
processing fee
Magazines Cover price of magazine,
no processing fee
Cover price of magazine,
no processing fee
Cost of item + $7
processing fee
Cost of item + $6
processing fee
Cost of item + $5
processing fee
Cover price of magazine,
no processing fee
Cost of item + $6
processing fee
Lost Library Card Adults: $1 Children: $0 No fee $0.50 per card No fee $1 per card $1 per card $1 per card
Printing and Photocopy $0.20 for black/white, $1
color
$0.20 for black/white, $1
color $0.10 per copy $0.15 for black//white, no
color printing
$0.20 for black/white,
$0.75 color
$0.15/pg for photocopying
$0.15/pg for black and
white printing, $1/pg for
color
$0.15/pg for black and
white printing, $0.30/pg
for color
Other Fees
