HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 51 Francisco Blvd East ResurfacingCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED JANUARY 22, 2020
WITH BELLECCI & ASSOCIATES, INC.
TASK ORDER NO. 51
Inspection and Construction Management Services for the Francisco Boulevard East Resurfacing
Contract Amount: $45,638 o1 d ,�L/ BN
THIS TASK ORDER is entered into on//1between the City of San
Rafael, a municipal corporation ("City"), and Belleccl & Associates, Inc. ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated January 22, 2020 under which Consultant has agreed to perform certain professional
consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, titled "Proposal to provide Construction Inspection Services for:
the 2021 Francisco Boulevard East Pavement Resurfacing Project", as directed by the City.
Mike Schaaf shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Shawn Graf as the person at the City responsible for monitoring performance
under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2021
City of San Rafael Haster Consullant Seridces Agreement
Task Order
Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terns; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
5. Signatures. The parties have executed this Task Order, as of the date first written above.
CITY OF SAN RAFAEL CONS ANT
Jim Schutz, City Manager r /
Name: l . bp -e-" /:J/qor.S .f l
Contents approved:
By:
Bill Guerin, Public Works Director
Reviewed By n
By: a VA�
Robert F. Epstein, Ci Attorney
2
Rev. May 2021
Title: V c_.e //fie S �eti
(if Consultant is a corporation, add signature
of second corporate officer)
By: �+
Name: S�A�Y ov✓1
Cite of San Rafael Hasler Consultant Ser vices Agreement
Task Order
Exhibits:
A Scope of work titled "Proposal to provide Construction Inspection Services for:
the 2021 Francisco Boulevard East Pavement Resurfacing Project", time of completion, work
hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate)
Rev. May 2021
Exhibit A
®Bellecci &Associates
July 22, 2021
August 3, 2021 (rev 1)
Sean Graf, EIT, LSIT
Public Works Department
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Regarding: Proposal to provide Construction Inspection Services for:
the 2021 Francisco Boulevard East Pavement Resurfacing Project
Dear Mr. Graf-
Bellecci & Associates appreciates the opportunity to work with the City of San Rafael. Per an
email as received from Sean Graf on July 8, 2021, and as requested to reduce costs via
subsequent email August 2, 2021, Bellecci & Associates Inc. proposes to provide construction
inspection support services for 15 working days (nights) to the City of San Rafael for the above
project as requested and adjusted.
Attached for your review is our adjusted proposed scope of services as requested (Exhibit 1)
and a copy of our proposed budget to provide the requested support work (Exhibit 2). Of note,
we have included a materials testing/special inspections allowance as an optional cost should
the City elect not to subcontract this specific task out (14,e would propose to tise Miller -Pacific
if so requested or needed).
Bellecci & Associates, Inc proposes to provide the requested services as outlined in this letter
proposal for an adjusted estimated fee of $45,638 (night work at approx. 15 working days and
inclusive of a materials testing allowance) as acceptable to the City and is to be invoiced
monthly on an hourly basis. 97e will not exceed this fee without prior Written approval fi-oln
the City.
We are excited about the opportunity to assist the City with another project. If you have any
questions, please feel free to call me at 925-685-4569, or our Construction Manager, Mike
Schaaf, PE at (925) 681-4885 or (25) 548-0895 cell or via email at: mschaaf@bellecci.com.
Sincerely,
BELLE CCI & ASSOCIATES, INC
ffam �
Robert Broestl, PE
Principal
Cc: City Engineer
Mike Schaaf, PE — Construction Manager (BA)
CONCORD PLEASANTON
2290 Diamond Blvd. Suite 100 7077 Koll Center Parkway, Suite 210
Concord, CA 94520-5744 Pleasanton, CA 94566-3128 Civil Engineering Land Surveying
Tel. 925.685.4569 Tel. 925.681.4885 Construction Management
Exhibit 1
City of San Rafael — rev1 8-2-21
2021 Francisco Boulevard East Pavement Resurfacing Project
Project Understanding
Bellecci & Associates understands that the City of San Rafael is looking for a
Construction Management firm experienced in providing construction management /
inspection support services. Of note, City is only requesting that we provide
construction inspection services for the Francisco Boulevard East Pavement
Resurfacing Project. Upon request by the City, construction management services can
be added to the contract.
Project Approach
Bellecci & Associates is proposing an experienced CM/Inspection team consisting of
highly qualified personnel with extensive prior Construction Management,
Administration and Inspection Support services experience.
We anticipate that the requested inspection services our team and/or the City, where
noted, will include, but not be limited to the following:
A. Pre -construction Phase
• Set-up the project files to City standards (by City)
• City's PM/CM to review the Contractor's submittals with the design team and as
responded by the City assigned CM.
• Attendance at the pre -construction meeting with the Contractor, City and project
stakeholders
• Assist the City with respect to the Contractor's Request for Information (RFI) with
the City's assigned RE/CM
• City personnel to review the Contractor's construction schedule per the City's
assigned RE/CM.
• City assigned PM/CM to review and coordinate traffic control plans with
internal City Staff
• Perform a pre -construction site inspection of the project site to document existing site
conditions prior to the construction effort
• Assist the assigned City's RE/CM with public relations & public outreach regarding
the project — City to oversee all public relations/notification matters.
B. Construction Phase (Construction Contract 15 Working Days)
• Provide full-time inspection (night) services as requested for the duration of the
construction of the project to ensure that provisions of the contract documents
are being fulfilled and as requested by the City
• Prepare daily inspection reports documenting observed construction activities
and provide to the assigned City PM/CM
• Take digital photographs providing documentation of construction
• Document changes in the field in effort to compare to the Contractor record
drawing markups
• Measure and verify quantities of items constructed respective to the pending
progress payment application(s) by the contractor to the City (City to prepare,
and to approve/distribute)
Exhibit 1
City of San Rafael —rev 1 8-2-21
2021 Francisco Boulevard East Pavement Resurfacing Proiect
• Attendance at weekly project meetings (as -needed)
• Coordinate with appropriate City staff to discuss project issues
• Assist the City with public relations with affected residents and businesses
impacted by construction along the corridor
• Provide the City with copies of inspection documentation
• Review the Contractor's schedule with the City's assigned PM/CM(as needed)
and notify the assigned City PM/CM of changes that may affect the on-time
completion of the project
• Assist the City in the negotiation of change orders — City to prepare, approve,
and provide to contractor
• Assist the assigned City PM/CM in the review /responses to requests for
information (RFI)
• Monitor and enforce Construction Contractor's compliance with SWPPP/BMPs
• Help the City's assigned PM/CM in the coordination of pending conflicts with
the City, the applicable utilities and/or the Construction Contractor
• Coordinate final project inspection
C. Quality Assurance
• Coordinate and oversee the testing and assurance of materials testing to verify
compliance of the work with the contract documents
• (Of note, we have added the above as an optional materials testing /special
inspection — we would propose to use the services ofMiller-Pacific should the
City request, otherwise it is -understood that the City will subcontract this
specific item separately)
• Compare Certificates of Compliance or source release tags with the applicable
delivered materials at the project site
D. Post -Construction Phase
• Prepare initial deficiency / punch list and consolidate comments into a final
punch list to the designated City RE/PM
• Perform final project inspection with the City's PM/CM and Contractor
• Assistance to the City with the final progress payment for the project including
the costs all bid items constructed and approved change orders
• Assist in the completion of record drawing ("as -built") by the contractor — final
records by the City
• Transmit any project files and record drawing to the City for archiving purposes
We anticipate that we are being retained to only provide Construction Inspection services
to the City of San Rafael and that the City will provide the construction management of
the project. It is our understanding that the City is to provide the resident engineer and/or
project -construction manager, with responsibility to conduct and provide the services
necessary to ensure successful, timely completion of the planned construction activities.
Of note, we have minimally added sonne hours for internal project management support.
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FEE SCHEDULE - 2021
The Schedule of Fees are shown below. The rates are effective from March 1, 2021
through December 31, 2021. Overtime, or after hours time, will be charged at 135% minimum
of the standard hourly rates — however, no overtime or after hours rate will be charged by
Bellecci without prior authorization from the client. We Implement annual rate Increases of 30,6
on January, l st each year.
Personnel Description
ax,, urly Rate
Principal
$240
Project Manager
$206
Professional Engineer
$198
Senior Engineer
$174
Design Engineer/Associate Engineer/ Project Engineer
$156
Assistant Engineer
$146
Construction Manager
$206
Resident Engineer
$198
Senior PW Inspector
$150
PW Inspector / Nightwork
$138-$186
Professional Land Surveyor
$206
Survey Coordinator
$170
Survey Technician
$138
Flag Person
$94
1 -Man Field Survey Crew
$t98
2 -Man Field Survey Crew
$278
3 -Man Field Survey Crew
$358
Legal/Expert Witness
$325
Clerical
Reimbursablefollowing:
$74
In House Printing Bond $0.25 / sf
Mylar $5.00 / sf
Large Format Color Presentation $2.50/sf
Color Copies — 8.5 x 11" $1.00/ ea
Color Copies — I I x 17" $1.90 / ea
Other Direct Project Expenses cost + 1096
Subcontractors cost + 1096
Outside Printing & Delivery Service cost + 1096
Overtime work will be charged at 13596 of the standard hourly rates, however, no overtime will
be charged without prior authorization by the client. All current rates include insurance, vehicle
rental, laptop usage, etc. Future rates beyond 2021 are escalated at +396 per the current CPI.
�bBellecci & Associates M
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Iman Kayani for SG Extension: 3352
Contractor Name: Bellecci and Associates, Inc.
Contractor's Contact: Mike Schaaf Contact's Email: mschaaf@bellecci.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
8/9/2021
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑X IKK
2
City Attorney
a. Review, revise, and comment on draft agreement
8/9/2021
and return to Project Manager
8/9/2021
❑x LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
❑x LG
3
Department Director
Approval of final agreement form to send to
8/9/2021
❑x BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
8/10/2021
N IKK
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑X IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
8/16/2021
IKK
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
I 11 �oLl
LC -
agreement
t
8
City Attorney
Review and approve insurance in PINS, and bonds
T1 171c2 02,1
L..
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
City Clerk
official
10
Attest signatures, retains original agreement and
D
forwards copies to Project Manager