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HomeMy WebLinkAboutCA Scientific and Technical Consulting ServicesInSciTech May 26, 2021 Lisa A. Goldfien, Esq. Assistant City Attorney City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901 Re: Hannigan v. City of San Rafael InSciTech Project Number: 11048 Dear Ms. Goldfien: 1451 Grant Road, Suite 104 Mountain View, CA 94040 Office: (650) 963-9743 kblazek@inscitech.com This letter confirms that InSciTech, Inc. was contacted by Assistant City Attorney to provide scientific and technical consulting services in the matter of Hannigan v. City of San Rafael. We will provide consulting services under our Standard Terms and Conditions, copy attached for ready reference. My billing rate for 2021 is $ 340.00 per hour. A signed copy of this letter will serve as our retention agreement. Please note that InSciTech's retention begins once we have received a signed copy of this letter. Based upon the information provided by you, InSciTech has conducted a conflict of interest check on the following incident date and names of parties involved in the case: 5/1/2021 Elisabeth Hannigan City of San Rafael InSciTech is not currently engaged in a matter involving the parties listed above on that incident date. InSciTech looks solely to you to verify that this is a complete and accurate list of parties involved in this matter, and that the incident date is correct. Please inform us immediately if and when new parties are added or if the incident date is inaccurate. Lisa A. Goldfien, Esq. May 26, 2021 Hannigan v. City of San Rafael Page 2 of 2 Payment of all project billings will be the sole responsibility of Assistant City Attorney, regardless of other involved parties. InSciTech will consider this matter complete upon written or verbal notice from Assistant City Attorney. A copy of my CV is attached. Please do not hesitate to contact me at kblazek@inscitech.com or at 650-963-9713 with respect to any questions you might have about the foregoing, and in particular, with respect to the terms under which InSciTech will be providing consulting services to Assistant City Attorney. Please indicate your acceptance of these terms by signing below and returning this letter by e-mail to begin work. InSciTech should receive the retention letter and payment for the project setup in 30 days of this letter, or we may close the project and be available to be retained by another party. I look forward to working with you on this matter. Very truly yours, InSciTech, Inc. Katerina Blazek, Ph.D., P.E. Enclosures I agree to the foregoing. Dated —7- T — &I By: Jim S but Title: Ci ana er 1451 Grant Road, Suite 104 InSci-Tech Mountain View, CA 94040 Office: (650) 963-9743 www.inscitech.com Standard Terms and Conditions InSciTech's services are provided on a time -and -materials basis, and billed to clients via monthly statements. A one-time fee of $250.00 is charged to open a project. Standard billing rates for consultants and support staff are: Principal Engineers: Engineers: Engineer -MD Medical Support: Research Support: Administrative Support: $400.00 per hour - $500.00 per hour $260.00 per hour - $400.00 per hour $575.00 per hour $125.00 per hour $95.00 per hour $95.00 per hour Billing rates provided herein are for the 2021 calendar year, and may be different for future years. Travel and project expenses are billed at cost, and mileage is billed at the published IRS rate. Should specialized testing equipment and computer software be utilized on a project, a usage fee is applied. InSciTech's billing statements are payable upon receipt and prompt payment of invoices is sincerely appreciated. All questions regarding the billing statement must be made within 30 days of receipt of the invoice. In the event that invoices remain unpaid beyond 45 days, InSciTech reserves the right to suspend work on the project, withhold work product and/or request a retainer for future work to remedy the situation. InSciTech will consider a project complete upon written or verbal notice from the client. Following completion of a project the case material is retained for 30 days prior to disposal of all paper documents, CDs, medical records, unless requested otherwise by the client. Evidence and other physical items are returned to the client unless requested otherwise. STC. 2021 PXA RAF,gF i 2 CITY W I T H P r^`y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Attorney Project Manager: Rob Epstein Extension: 3080 Contractor Name: InSciTech Contractor's Contact: Janis Haussler Contact's Email: jhaussler@inscitech.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT _ Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 n/a b. Email contract (in Word) and attachments to City 6/22/21 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x 2 City Attorney a. Review, revise, and comment on draft agreement Click here to and return to Project Manager enter a date ❑ b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor n/a 3 Approval of final agreement form to send to ❑ _ Project Manager contractor Forward three (3) originals of final agreement to 4 ❑ Project Manager contractor for their signature 5 When necessary, contractor -signed agreement © N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed ?�/`S �� agreement _ in PINS, and bonds Review and approve insurance/,� 8 City Attorney /'2b�� f for Public Works Contracts l 9 City Manager/ Mayor City Clerk Agreement executed by City Council authorized official 10 Attest signatures, retains original agreement and i forwards copies to Project Manager